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Ted Padova

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Adobe® Acrobat® 5 PDF Bible
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About the Author
Ted Padova is the Chief Executive Officer and Managing Partner of The Image
Source Digital Imaging and Photo Finishing Centers of Ventura and Thousand Oaks,
California. He has been involved in digital imaging since founding a service bureau
in 1990.
Ted has taught university and higher education classes for over fifteen years in
graphic design applications and digital prepress. Currently he teaches classes in
Scanning and Halftoning, Adobe Photoshop, and Adobe Acrobat at the University of
California, Santa Barbara and the University of California, Los Angeles.
Ted has contributed to over a dozen computer books as a technical editor, coauthor, and author, including Adobe Photoshop Look and Learn (Version 6.0), Web

Design Studio Secrets, and Adobe Photoshop 4.0 Bible (technical editor); Adobe
Photoshop Tech Support (co-author); and Acrobat PDF Bible (author), all published
by Hungry Minds, Inc. (formerly IDG Books Worldwide).

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Preface

T

he last version of the Acrobat PDF Bible, covering Acrobat 4.0, was the first of a
comprehensive publication on Adobe Acrobat. The book did well at the
resellers, and there were many online comments as well as e-mail received from
readers all over the world. As time passed and I received more comments and criticisms, I thought about all the things I wished I had included in that first version and
some things that I wished I had handled differently.
When I began the Adobe® Acrobat ® 5 PDF Bible, I studied the comments I received
from readers and made an effort to revise the book according to what readers
asked for. This current edition covers almost all of what Acrobat 5.0 can do for you
and it covers material according to what readers wanted in a new edition.
If revisiting the Adobe® Acrobat ® 5 PDF Bible, it is my sincere hope you like the new
additions and the style for which it is written. If you’re new to the publication, then
I hope you like the style and content and can find answers to all your Acrobat
questions.

What Is Adobe Acrobat?
The reason many people first dismiss the thought of spending any energy on Adobe
Acrobat is due to a lack of understanding of what Acrobat is and what it does. This,
in part, is due to the fact that people jump onto the World Wide Web and download
the free Adobe Acrobat Reader software. When acquiring Acrobat Reader, many

folks think the viewing of PDF documents with Reader is the extent of Acrobat.
As I explain in Chapter 1, Reader is only one small component of Acrobat. Other
programs are included in the suite of Acrobat software that provide you with tools
for creating, editing, viewing, navigating, and searching Portable Document Format
information. In Chapter 1, I offer an explanation of Adobe Acrobat and provide a little background on the product evolution. If you are not certain what Acrobat is,
look over the first chapter to gain more understanding for how a book of such
length can cover the product.

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Adobe Acrobat 5 PDF Bible

About This Book
This book is written for a cross-platform audience. Users of Windows 95, Windows
98, or Windows NT, Windows 2000, and Macintosh users will find references to
these operating systems. Acrobat does work with MS-DOS and UNIX operating systems; however, coverage for these systems is limited. You’ll find an equal devotion
to performance only within Windows and the Macintosh OS.
For the most part, using Acrobat on either platform with regard to most of the features is identical. However, there are some distinct differences in a few features
related to working with Acrobat on either Windows or the Macintosh. When such
differences are addressed, separate references are made. If a topic is addressed and
a screen illustration is provided without reference to a distinct difference running
under different operating systems, you can expect the same options to appear on
your system.

PDF Workflows
The definition of a workflow can mean different things to different people. One of
the nice features of working with Acrobat is the development of a workflow environment. Quite simply, workflow solutions are intended to get out of a computer what
the computer was designed for: productivity in a more automated fashion. If you go
about editing page-by-page and run manual tasks to change or modify documents, it
could hardly be called a workflow solution. Workflows enable office or production
workers a means of automating common tasks for maximum efficiency. Batch processing documents, running them through automated steps, and routing files
through computer-assisted delivery systems are among workflow solutions.
To help delineate a production workflow from manual methods, I have a specific
icon appearing before a body of text that will alert you of a potential workflow
proposition. PDFWorkflows are addressed throughout the book. When you see the
PDFWorkflow icon, expect to see features to help you create automation in your
environment.

The Book Contents
Almost all of what you can do with Acrobat is contained within the chapters that
follow. I have made an effort to try to address many different uses for all types of
users. This book covers Acrobat features and how to work with Adobe Acrobat and
companion products. Individual industries, such as office occupations, digital prepress, multimedia, and Web publishing are covered. Regardless of what you do, you
should be able to find some solutions for your particular kind of work. Whether you
are an accounting clerk, a real estate sales person, a digital prepress technician, a
Web designer, or a hobbyist who likes to archive information from Web sites,
there’s a reference to your needs and Acrobat will provide a solution.

Preface

To simplify the navigation of discovering Acrobat, I broke up the book into six separate sections. There are a total of 20 chapters that address Acrobat features and
some individual purposes for using the software. The six sections include:
Part I: Welcome to Adobe Acrobat. To start off, I offer some history of Acrobat and
toss in a few of my own opinions about the computer industry and evolution of
companies and products. I should probably offer a disclaimer and say that where
you find such opinions, they are my own and in no way reflect the publisher or any
software or hardware manufacturer. I then go on to explain Acrobat and what you
get when you buy the software — yes, the complete Adobe Acrobat software does
require purchase. If you haven’t yet purchased Acrobat, you can find a detailed
description of using the free Adobe Acrobat Reader software and how to use
Acrobat Search that is also distributed free from Adobe Systems. You can then
browse the rest of the book to see if you can find features related to the other
Acrobat software that would interest you in making the purchase. Part I covers
viewing, navigation and understanding the Portable Document Format. By the time
you finish Part I, you should be able to quickly find information and understand
how Acrobat is embraced by many organizations, governments, and institutions
throughout the world.
Part II: Creating PDF Documents. Viewing and navigation limits you to observe
documents created by others. There are many different ways to create a PDF document and all these means are thoroughly covered in Part II. I start out discussing
the easy methods for creating simple PDF files that might be used by office workers
and travel through much more sophisticated PDF file creation for more demanding
environments. In addition, many application software manufacturers are supporting
PDFs through direct exports from their programs. The advantages and disadvantages of using all these methods are discussed.
Part III: Enhancing PDF Documents. This section covers the tools, menu commands, and features of using Adobe Acrobat 5.0. In this section, I cover the editing,
modifications, and enhancing PDF files for many different purposes. Adding links,
movies, sounds, comments, bookmarks, thumbnails, and all of the new features of
Acrobat 5.0 are covered.
Part IV: Acrobat Publishing. This section covers distribution of PDF files in some
of the more common means available to us today. I begin with distribution of PDF
files on the Web and working with PDFs and Web browsers. Workgroup activity and
sharing information through Internet connections is also covered. New industries
emerging are focused on content distribution, so I move on to discuss eBooks and
creating eBooks in PDF format. For the interactive elements of PDF distribution,
you’ll find the chapter on Acrobat Forms helpful. Anyone interested in distribution
will also want to know something about authenticating documents and archiving
them. I cover digital signatures and archiving through CD-ROM replication in the
last chapter in this section.

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Part V: Cataloging and Scanning. Using Acrobat Scan, converting scans to text
through Optical Character Recognition (OCR), and then creating search indexes in
Acrobat Catalog are all covered in this section.
Part VI: Advanced Acrobat Applications. I start this section out with simple printing of PDF files to desktop devices, and then move on to more complicated output
in the form of digital prepress. For the advanced users, I included a special chapter
on programming, particularly with JavaScript and cover how Acrobat handles
JavaScript specifications. The last chapter covers plug-ins. Although all third party
manufacturers do not have a demonstration product available on the accompanying CD-ROM, you can find Web addresses where software, products, and solutions
can be found.

Appendix
The appendix describes the contents of the CD-ROM accompanying this book. A
description of the items and some issues related to how the products are installed
or references to where you’ll find information and in what directories is found here.

The CD-ROM at the Back of the Book
In the back of the book you find a CD-ROM. The CD is a hybrid CD-ROM that can be
viewed by Windows or Macintosh users. The CD-ROM contains some demonstration products that are either stand-alone applications or Acrobat plug-ins. Many
developers have made contributions of their products and offer you a chance to try
out their software. In several instances, the products are fully functional for a limited time. In other cases a single feature, such as saving a file, printing a file, or displaying text or an icon on a printed page will occur. Regardless of the limitation, the
product can be thoroughly tested. Third-party manufacturers are an important
asset to working with Adobe Acrobat. If you have some specialized needs, most
often you can find a developer who provides a solution. Try out these products and
visit the developer’s Web sites to learn more of what Acrobat can do with add-on
software.

Staying Connected
About every five minutes new products and new upgrades are distributed. If you
purchase a software product, you will find a revision not too long after release.
Manufacturers are relying more and more on Internet distribution and less on the
postal delivery. With Acrobat, the third party products and almost any other software product, you should plan on making routine visits to manufacturer’s Web
sites. Anyone who has a Web site will offer a product revision for downloading or
offer you details on acquiring the update. You should follow some basic steps to
keep you updated on Acrobat.

Preface

Registration
Regardless of whether you purchase Acrobat or download the free Acrobat Reader
software, Adobe Systems has made it possible to register for either product. You
can register on the World Wide Web or mail a registration form to Adobe Systems. If
you develop PDF documents for distribution, Adobe likes to keep track of this information. You will find great advantage in being a registered user. First, update information will be sent to you, so that you’ll know when a product revision occurs.
Second, information can be distributed to help you achieve the most out of using
Acrobat. Who knows, some day you may be requested to provide samples of your
work, which might get you a hit from the Adobe Web site. By all means, complete
the registration. It will be to your benefit.

Web Sites to Contact
The first Web site to frequent is the Adobe Web site. Downloads for updates will be
found when Acrobat components are revised. You can also find tips, information,
and problem solutions. Visit the Adobe Web site at: www.adobe.com.
A Web ring is sponsored by pdfZone. Participants in the Web ring are individuals
and companies that promote information and solutions for the PDF community. In
addition, pdfZone publishes articles of interest, news, and hosts an extensive list of
third party developers. You can find them at: www.pdfzone.com.
Acrobat tips can be found on many Web sites and all you need do is search the
World Wide Web for Acrobat information. The best source you can find for information as well as a comprehensive collection of third party plug-ins is available at
planetPDF. You can visit them at: www.planetpdf.com.
If learning more about Acrobat is your interest, you can find regional conferences
sponsored by DigiPub Solutions Corporation. If you want to meet and discuss PDF
issues with some of the world’s experts, look for a conference in your area. You can
find information at: www.pdfconference.com.
Content distribution is a new emerging industry, and PDF is king of the content
developers and distributors. If you have a burning desire to become an author, then
eBooks and eMatter can be a great avenue. The premiere Web site hosting eMatter
for PDF downloads is MightyWords. A site totally dedicated to ePapers and eBooks,
you can find them at: www.mightywords.com.
Whatever you may desire can usually be found on some Web site. New sites are
developed continually, so be certain to make some frequent searches.

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Contacting Me
If, after reviewing this publication, you feel some important information was overlooked, you can contact me and let me know your views, opinions, hoorahs, complaints, or provide information that might get included in the next revision. (If it’s
good enough, you might even get a credit line in the acknowledgments!) By all
means, send me a note. E-mail inquiries can be sent to: ted@west.net.
If you happen to have some problems with Acrobat, keep in mind, I didn’t engineer
the program. Inquiries for technical support should be directed to the software
manufacturer(s) of any products you use. This is one more good reason to complete your registration form.
There you have it — a short description of what follows. Don’t wait. Turn the page
and learn how Acrobat can help you gain more productivity with its amazing
features.

Acknowledgments
I

would like to acknowledge some of the people who have contributed in one way
or another to make this edition possible. Mike Roney, my Acquisition Editor at
Hungry Minds; my Project Editor, Katharine Dvorak; and my copyeditor, Jerelind
Charles; as well as all the Hungry Minds crew of editors and production staff. Rick
Hustead and Ray Hennessy for art contributions. Doug Lochner of where2go.com
Karl DeAbrew and Kurt Foss of planetPDF; Carl Young of DigiPub Solutions
Corporation; and Chris MacAskill and Judy Kirkpatrick of MightyWords.
Two special people helped make this edition much better than any other publication I have written and I can’t say enough about their great contributions. Much
thanks to Barbara Obermeier for carefully getting to the minutia of the tech edit
job. She cursed me for the length of Chapter 6, but waded through every dialog box
and line of text. Thanks, Barbie…you’re the best.
Not being a programmer by profession, I needed a little help when it came to
Chapter 19 and all the sophisticated programming stuff. My search was analogous
to a motion picture producer who wants only a single actor in his/her film. No one
else will do, it can only be one special person. When I began my search, my special
individual in mind was Kas Thomas. In my mind, no other person on the planet
would do. Fortunately, Kas said yes. I can’t say enough about Kas. He’s an expert
programmer who addresses all user levels. This book is just a little bit better, all
because of Kas’s contribution.
Finally, I want to acknowledge all the users around the world who have written to
me over the last two years and offered their praise and criticisms. You all contributed in making this edition more improved and comprehensive.

Contents at a Glance
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Part I: Welcome to Adobe Acrobat . . . . . . . . . . . . . . . . . . . . . . 1
Chapter 1: Getting to Know Adobe Acrobat . . . . . . . . . . . . . . . . . . . . . . . 3
Chapter 2: Viewing and Searching PDF Files . . . . . . . . . . . . . . . . . . . . . . 31
Chapter 3: Using Acrobat Viewers . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Part II: Creating PDF Documents . . . . . . . . . . . . . . . . . . . . . 123
Chapter 4: Converting Documents to PDF
Chapter 5: Using Acrobat Distiller . . . . .
Chapter 6: PDF Exports and Imports . . .
Chapter 7: The Acrobat Environment . . .

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Part III: Enhancing PDF Documents . . . . . . . . . . . . . . . . . . . . 387
Chapter 8: Comments, Text, and Graphics . . . . . . . . . . . . . . . . . . . . . . 389
Chapter 9: Articles, Bookmarks, and Thumbnails . . . . . . . . . . . . . . . . . . 447
Chapter 10: Hypertext References . . . . . . . . . . . . . . . . . . . . . . . . . . . 471

Part IV: Acrobat Publishing . . . . . . . . . . . . . . . . . . . . . . . . . 511
Chapter 11: Acrobat and the Web . . . . .
Chapter 12: PDF and eBooks . . . . . . . .
Chapter 13: Working with Forms . . . . .
Chapter 14: Authentication and Archiving

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513
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Part V: Catologing and Scanning. . . . . . . . . . . . . . . . . . . . . . 613
Chapter 15: Creating Search Indexes with Acrobat Catalog . . . . . . . . . . . . 615
Chapter 16: Scanning in Acrobat . . . . . . . . . . . . . . . . . . . . . . . . . . . . 637
Chapter 17: Converting Scans to Text . . . . . . . . . . . . . . . . . . . . . . . . . 659

Contents

Part VI: Advanced Acrobat Applications . . . . . . . . . . . . . . . . . 665
Chapter 18: Printing and Digital Prepress . . . . . . . . . . . . . . . . . . . . . . 667
Chapter 19: Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 687
Chapter 20: Using Plug-Ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 725
Appendix: Using the CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 735
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 741
End-User License Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 761
CD-ROM Installation Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . 766

xv

Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Part I: Welcome to Adobe Acrobat

1

Chapter 1: Getting to Know Adobe Acrobat . . . . . . . . . . . . . . . . 3
What Is Adobe Acrobat? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
History of Adobe Acrobat . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Enter Acrobat 5.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
What’s PDF? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Document repurposing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
PDF and PostScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Adobe Acrobat Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Plug-ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Acrobat viewers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Acrobat Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Open as Adobe PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Acrobat Distiller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Acrobat Messenger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Acrobat Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Acrobat Capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Acrobat Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Acrobat Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Collaboration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Digital Signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Web Capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Web Buy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Nomenclature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
What’s New in Acrobat 5.0? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
User interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
PDF version 1.4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
New palettes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
New tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
New menu commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Microsoft Office integration . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Understanding PDF Workflows . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Automating digital workflows . . . . . . . . . . . . . . . . . . . . . . . . . 18
PDF as a standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
PDF workflow solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

xviii

Adobe Acrobat 5 PDF Bible

Chapter 2: Viewing and Searching PDF Files . . . . . . . . . . . . . . . 31
The Acrobat Viewer Tools . . . . . . . . . .
The viewer work area . . . . . . . . .
Tools . . . . . . . . . . . . . . . . . . .
Navigating and Viewing PDF Documents . .
Navigation tools . . . . . . . . . . . .
Zooming . . . . . . . . . . . . . . . . .
Page views . . . . . . . . . . . . . . . .
Full-screen views . . . . . . . . . . . .
More page views . . . . . . . . . . . .
The Navigation Pane . . . . . . . . . . . . .
Navigating PDF Documents . . . . . . . . .
HyperText links . . . . . . . . . . . . .
World Wide Web links . . . . . . . . .
Using the Find Tool . . . . . . . . . . . . . .
Find tool dialog box . . . . . . . . . .
Find Again . . . . . . . . . . . . . . . .
Using Acrobat Search . . . . . . . . . . . . .
All about index files . . . . . . . . . .
Using the Acrobat Search dialog box
Understanding search results . . . . .
Viewing search results . . . . . . . . .
Search preferences . . . . . . . . . . .
Operators . . . . . . . . . . . . . . . .
Boolean expressions . . . . . . . . . .
Word Assistant . . . . . . . . . . . . . . . . .

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31
32
33
42
43
46
47
49
52
56
59
60
65
66
66
67
68
68
71
75
77
78
80
83
85

Chapter 3: Using Acrobat Viewers . . . . . . . . . . . . . . . . . . . . . 87
Understanding the Reader Environment . . . . . . . . . . . . . . . . . . . . . . 87
Document Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Modifying Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Opening, Saving, and Printing PDF Files . . . . . . . . . . . . . . . . . . . . . 111
Making Text and Graphics Selections . . . . . . . . . . . . . . . . . . . . . . . 111
Text Select tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Column Select tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Copying and pasting text . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Copying and pasting graphics . . . . . . . . . . . . . . . . . . . . . . . . 116
Using context-sensitive menus . . . . . . . . . . . . . . . . . . . . . . . 118
Using the Online Help Commands . . . . . . . . . . . . . . . . . . . . . . . . . 119
Accessing the Adobe Web Link . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Registering Acrobat Reader . . . . . . . . . . . . . . . . . . . . . . . . . 120
Getting help from Adobe on the Web . . . . . . . . . . . . . . . . . . . . 121

Part II: Creating PDF Documents

123

Chapter 4: Converting Documents to PDF . . . . . . . . . . . . . . . . 125
How PDFs Are Created . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Opening as Adobe PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Contents

Converting image files . . . . . . .
Converting HTML files . . . . . . .
Converting text files . . . . . . . .
Multiple file conversions . . . . . .
Drag and drop . . . . . . . . . . . .
Printing to Acrobat Distiller (Windows)
Create Adobe PDF (Macintosh) . . . . .
Selecting the printer . . . . . . . .
Page setup . . . . . . . . . . . . . .
Printing the file . . . . . . . . . . .
Drag and drop printing . . . . . . .
Creating PDFs from Web sites . . . . . .
Web site structure . . . . . . . . .
Captured pages structure . . . . .
Converting Web pages to PDF . . .
Appending pages . . . . . . . . . .
Refreshing Web pages . . . . . . .
Locate Web addresses . . . . . . .
Preferences for Web Capture . . .
Capturing a Web site . . . . . . . .
Create Adobe PDF Online . . . . . . . . .
Accepted file formats . . . . . . . .
Why subscribe? . . . . . . . . . . .
How it works . . . . . . . . . . . . .

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127
130
132
134
135
136
139
139
141
142
144
145
146
147
149
158
162
163
164
166
169
169
170
170

Chapter 5: Using Acrobat Distiller . . . . . . . . . . . . . . . . . . . . 173
Why Use Acrobat Distiller . . . . . . . . .
Understanding PostScript . . . . . . . . .
Creating PostScript files . . . . . . .
Creating PostScript Files from Web Pages
Why convert Web pages to PDF . . .
Printing Web pages to PostScript . .
Acrobat Distiller Preferences . . . . . . . .
Startup Alerts . . . . . . . . . . . . .
Output Options . . . . . . . . . . . .
Log Files . . . . . . . . . . . . . . . .
Macintosh only . . . . . . . . . . . .
Job Options . . . . . . . . . . . . . . . . . .
Preset Job Options . . . . . . . . . .
General Job Options . . . . . . . . .
Compression . . . . . . . . . . . . . .
Font embedding . . . . . . . . . . . .
Color Job Options . . . . . . . . . . .
Advanced Job Options . . . . . . . .
Font Locations . . . . . . . . . . . . . . . .
Watched Folders . . . . . . . . . . . . . . .
Licensing restrictions . . . . . . . . .
Creating watched folders . . . . . .
Security . . . . . . . . . . . . . . . . . . . .
Working with Non-Roman Text . . . . . . .

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173
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176
182
182
184
189
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191
191
192
192
193
194
200
204
209
213
217
218
218
219
226
230

xix

xx

Adobe Acrobat 5 PDF Bible

Accessing Acrobat Distiller . . . . . . . . . . .
Concatenating PostScript Files . . . . . . . . .
Combining files by name . . . . . . . . .
Combining files in folders . . . . . . . .
Combining PostScript files on networks

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231
233
234
236
239

Chapter 6: PDF Exports and Imports . . . . . . . . . . . . . . . . . . . 243
Application Programs Exporting to PDF . . . . . . . . . . . . . .
Acrobat and Adobe Photoshop . . . . . . . . . . . . . . . . . . .
Exporting to PDF from Photoshop . . . . . . . . . . . . . .
Acquiring PDF files in Photoshop . . . . . . . . . . . . . . .
Using Comments with Photoshop . . . . . . . . . . . . . .
Acrobat and Microsoft Office Applications . . . . . . . . . . . . .
Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . .
Microsoft Excel . . . . . . . . . . . . . . . . . . . . . . . . .
Microsoft PowerPoint . . . . . . . . . . . . . . . . . . . . .
Microsoft Publisher . . . . . . . . . . . . . . . . . . . . . . .
Acrobat and Illustration Programs . . . . . . . . . . . . . . . . . .
Macromedia FreeHand . . . . . . . . . . . . . . . . . . . . .
CorelDraw . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adobe Illustrator . . . . . . . . . . . . . . . . . . . . . . . .
Opening PDFs in Illustration Programs . . . . . . . . . . . .
Limitations with editing PDF files in illustration programs
Acrobat and Layout Programs . . . . . . . . . . . . . . . . . . . .
Adobe InDesign . . . . . . . . . . . . . . . . . . . . . . . . .
Adobe PageMaker . . . . . . . . . . . . . . . . . . . . . . . .
QuarkXPress . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adobe FrameMaker . . . . . . . . . . . . . . . . . . . . . . .
PDFMark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Annotating PostScript Code . . . . . . . . . . . . . . . . . .

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243
245
245
252
258
259
259
268
269
273
274
275
276
281
289
290
292
292
299
315
329
336
337

Chapter 7: The Acrobat Environment . . . . . . . . . . . . . . . . . . 351
Using Acrobat Preferences . . . . . . . . . . . . . . .
General preferences . . . . . . . . . . . . . . .
Table/Formatted Text preferences (Windows)
Web Capture preferences . . . . . . . . . . . .
Internet Settings preferences . . . . . . . . . .
DocBox preferences (Windows) . . . . . . . . .
PDF Document Control . . . . . . . . . . . . . . . . .
General . . . . . . . . . . . . . . . . . . . . . . .
Open . . . . . . . . . . . . . . . . . . . . . . . .
Fonts . . . . . . . . . . . . . . . . . . . . . . . .
Trapping Key . . . . . . . . . . . . . . . . . . .
Index . . . . . . . . . . . . . . . . . . . . . . . .
Document Metadata . . . . . . . . . . . . . . .
Base URL . . . . . . . . . . . . . . . . . . . . . .
Saving Files from Acrobat . . . . . . . . . . . . . . . .
Saving as Adobe PDF . . . . . . . . . . . . . . .
Saving as EPS . . . . . . . . . . . . . . . . . . .
Saving as JPEG . . . . . . . . . . . . . . . . . . .

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351
351
363
364
364
366
367
367
368
371
371
372
373
375
375
376
376
379

Contents

Save as PNG . . . . .
Save as PostScript .
Saving as RTF . . . .
Saving as TIFF . . . .
Extracting Images . . . . .
Saving PDFs with Security

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Part III: Enhancing PDF Documents

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380
380
382
382
382
383

387

Chapter 8: Comments, Text, and Graphics . . . . . . . . . . . . . . . 389
Acrobat Comment Properties . . . . . . . . . . . . . . . . . .
Assigning color . . . . . . . . . . . . . . . . . . . . . . .
Using Comment Tools . . . . . . . . . . . . . . . . . . . . . . .
Creating Note comments . . . . . . . . . . . . . . . . . .
Creating Text comments . . . . . . . . . . . . . . . . . .
Creating Sound comments . . . . . . . . . . . . . . . . .
Creating Stamp comments . . . . . . . . . . . . . . . . .
Creating file attachments . . . . . . . . . . . . . . . . .
Working with Graphic Markup tools . . . . . . . . . . .
Working with Text Markup tools . . . . . . . . . . . . .
Common characteristics of comment icons and notes .
Using the Comments Palette . . . . . . . . . . . . . . . . . . .
Viewing comments . . . . . . . . . . . . . . . . . . . . .
Sorting comments . . . . . . . . . . . . . . . . . . . . . .
Navigating comments . . . . . . . . . . . . . . . . . . . .
Finding comment data . . . . . . . . . . . . . . . . . . .
Importing and exporting comments . . . . . . . . . . .
Deleting comments . . . . . . . . . . . . . . . . . . . . .
Comments Menu Commands . . . . . . . . . . . . . . . . . . .
Summarizing comments . . . . . . . . . . . . . . . . . .
Using the Filter Manager . . . . . . . . . . . . . . . . . .
Spell checking comments . . . . . . . . . . . . . . . . .
Editing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the TouchUp Text tool . . . . . . . . . . . . . . .
External editors . . . . . . . . . . . . . . . . . . . . . . .
Object Linking and Embedding . . . . . . . . . . . . . .
TouchUp order . . . . . . . . . . . . . . . . . . . . . . .
Working with table data (Windows) . . . . . . . . . . .
Working with Graphics Editors . . . . . . . . . . . . . . . . . .
TouchUp Object tool commands . . . . . . . . . . . . .
Selecting objects . . . . . . . . . . . . . . . . . . . . . .
External object editing . . . . . . . . . . . . . . . . . . .

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389
391
394
394
396
398
400
406
407
410
414
415
417
418
419
419
420
421
422
422
423
425
426
427
432
433
435
436
439
439
440
441

Chapter 9: Articles, Bookmarks, and Thumbnails . . . . . . . . . . . 447
Working with Articles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 447
Article viewing and navigation . . . . . . . . . . . . . . . . . . . . . . . 447
Defining articles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 451

xxi

xxii

Adobe Acrobat 5 PDF Bible

Working with Bookmarks . . . . . . . . .
Adding and deleting bookmarks .
Ordering bookmarks . . . . . . . .
Working with Thumbnails . . . . . . . . .
Creating and deleting thumbnails .
Organizing pages with thumbnails
Editing Pages . . . . . . . . . . . . . . . .
Cropping pages . . . . . . . . . . .
Rotating pages . . . . . . . . . . . .
Understanding Destinations . . . . . . .
Creating destinations . . . . . . . .
Sorting destinations . . . . . . . .

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453
454
455
458
459
461
462
464
467
468
468
469

Chapter 10: Hypertext References . . . . . . . . . . . . . . . . . . . . 471
About Hypertext Links . . . . . . . . . . .
Link actions . . . . . . . . . . . . . .
Link properties . . . . . . . . . . . .
Removing links . . . . . . . . . . . .
Link environment . . . . . . . . . . .
Creating Links . . . . . . . . . . . . . . . .
Link properties . . . . . . . . . . . .
Linking to files . . . . . . . . . . . . .
Text links . . . . . . . . . . . . . . . .
Form fields as links . . . . . . . . . .
Creating Page Actions . . . . . . . . . . . .
Editing page actions . . . . . . . . .
Using transitions with page actions
Nesting page actions . . . . . . . . .
Setting the open view . . . . . . . . .
Named Destinations . . . . . . . . . . . . .
Destination tools . . . . . . . . . . .
Creating links to destinations . . . .
Importing Sound and Video . . . . . . . . .
Importing sound files . . . . . . . . .
Importing movies . . . . . . . . . . .

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Part IV: Acrobat Publishing

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471
471
472
472
472
473
474
482
485
487
494
495
496
498
499
500
500
502
504
505
506

511

Chapter 11: Acrobat and the Web . . . . . . . . . . . . . . . . . . . . 513
PDF and the Web . . . . . . . . . . . . . .
Viewing PDFs in a browser . . . . .
Sending PDFs across the Internet .
Sharing Comments on Servers . . . . . .
Comments on Web servers . . . .
Comments on local area networks
Sharing comments . . . . . . . . .
Working offline . . . . . . . . . . .
Working with Web Links . . . . . . . . . .

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513
513
516
516
517
518
518
519
519

Contents

Working with Captured Web Sites . . . . . . . . . . . . . . . . . . . . . . . . . 521
Tagged bookmark menu options . . . . . . . . . . . . . . . . . . . . . . 522
PDF Structure with tagged bookmarks . . . . . . . . . . . . . . . . . . . 523

Chapter 12: PDF and eBooks . . . . . . . . . . . . . . . . . . . . . . . 525
Heading Toward Digital Content . . . . . . . . . . . . . . . .
The predictions . . . . . . . . . . . . . . . . . . . . . .
eMatter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
eCommerce . . . . . . . . . . . . . . . . . . . . . . . . . . . .
eBooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preliminary assumptions . . . . . . . . . . . . . . . .
Designing eBooks . . . . . . . . . . . . . . . . . . . . .
Web Buy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring Web Buy . . . . . . . . . . . . . . . . . . .
Downloading eBooks . . . . . . . . . . . . . . . . . . .
eBook Readers . . . . . . . . . . . . . . . . . . . . . . . . . .
Microsoft Reader (Windows) . . . . . . . . . . . . . .
Acrobat eBook Reader . . . . . . . . . . . . . . . . . .
PDF Goes Palm (Windows) . . . . . . . . . . . . . . . . . . .
Installing the Acrobat Reader for Palm OS (Windows)
Adding PDFs to your Palm Device (Windows) . . . . .
Viewing PDFs on your Palm Device (Windows) . . . .

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525
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Chapter 13: Working with Forms . . . . . . . . . . . . . . . . . . . . . 547
What Are Acrobat Forms? . . . . . . . .
Understanding Form Fields . . . . . . .
Form contents . . . . . . . . . . .
Navigating text fields . . . . . . .
Form field navigation keystrokes
Creating Forms . . . . . . . . . . . . . .
Field properties . . . . . . . . . .
Using the Fields Palette . . . . . . . . .
Naming Fields . . . . . . . . . . . . . .
Importing and Exporting Form Data . .
Exporting data . . . . . . . . . . .
Importing data .