Selanjutnya
A.I.D.
A.I.D.
A.I.D.
A.I.D.
A.I.D.
PROJECT NO. 497-0297
LOAN NO. 497-T-066
LOAN NO. 497-T-066D
LOAN NO. 497-T-066E
LOAN NO. 497-V-097
AMENDMENT NO. 2 TO
LOAN AGREEMENT
BETWEEN THE
REPUBLIC OF INDONESIA
AND THE
UNITED STATES OF AMERICA
FOR
WESTERN UNIVERSITIES AGRICULTURAL EDUCATION
PROJECT
DATED: September 29, 1987
Dated:
September 29, 1987
This AMENDMENT NO. 2, is entered into between the REPUBLIC OF
INDONESIA ("Borrower") and the UNITED STATES OF AMERICA, acting
through the AGENCY FOR INTERNATIONAL DEVELOPMENT ("A. I.D. ").
WHEREAS, the Borrower and A.I.D. entered into a Western
Universities Agricultural Education Project Loan Agreement
designated as A.I.D. Loan No. 497-T-066 on May 20, 1981, which was
amended on July 26, 1985 ("Loan Agreement"), whereby A. I.D. agreed
to lend to the Borrower up to Twelve Million Four Hundred Fifty
Thousand United States ("U.S.") Dollars ($12,450,000) ("Loan"); and
WHEREAS, the Borrower and A.I.D. desire to amend the Loan
Agreement to add an additional Two Million Five Hundred Eighty Four
Thousand United States Dollars ($2,584,000), revise the Project
Assistance Completion Date, and to substitute a new Amplified
Project Description and Financial Plan;
NOW THEREFORE, the Borrower and A.I.D. hereby agree as follows:
1.
The first paragraph of Section 3.1. of the Loan Agreement is
revised to read as follows:
"Section 3.1.
The Loan.
To assist the Borrower to meet the
costs of carrying out the Project, A.I.D., pursuant to the Foreign
Assistance Act of 1961, as amended, agrees to lend to the Borrower
under the terms of this Agreement not to exceed Fifteen Million
Thirty Four Thousand United States ("U.S.") Dollars ($15,034,000)
("Loan").
- 2 -
2.
The Project Assistance Completion Date set forth in section
3.3.(a) of the Loan Agreement is revised to read: "May 31, 1991."
3.
A revised Annex I, Amplified Project Description, and
Financial Plan, is attached as Annex I to this Amendment.
4.
Except as amended herein, the Loan Agreement is ratified,
confirmed and continued in full force and effect in accordance with
all of its terms.
IN WITNESS WHEREOF, the Republic of Indonesia and the United
States of America, each acting through its respective duly
authorized representative, have caused this Amendment No. 2 to be
signed in their names and delivered as of the date first written
above.
REPUBLIC OF INDONESIA
Signed
Moeslim Sja'ron1
Acting Director General
for Foreign Economic Relations
Department of Foreign Affairs
UNITED STATES OF AMERICA
Signed
David N. Merrill
Director
USAID/Indonesia
ANNEX I
AMPLIFIED PROJECT DESCRIPTION
Western Universities Agricultural Education (497-0297)
The Western Universities Agricultural Education Project is composed
of two phases. Phase one was initiated in 1981 as a five year project to
strengthen the faculties of agriculture and related disciplines in the
eleven BKS-B (Association of Western Universities) institutions (North
Sumatra University, Andalas University, Sriwijaya University, Syiah Kuala
University, University of Riau, University of Jambi, Tanjungpura
University, Bengkulu University, University of Lampung, !KIP/Medan and
!KIP/Padang. The University of Kentucky was designated as the
implementing U.S. institution.
Phase I was funded at approximately $18.0 million, of which the AID
contribution totalled $9.85 million ($3.9 million in grant and $5.95
million in loan). Major AID financed inputs to the project include long
term graduate level training in the United States; long and short term
technical assistance; support to in-country staff development activities;
and library text and reference materials. The Government of Indonesia
(GOI) financed inputs include operational support for project activities;
graduate level training in Indonesia; staff and logistical support for
the U.S. technical assistance team; and "in-kind" contribution of staff
and facilities.
I.
A.
Project Description
Project Goal and Purpose
Phase II will maintain the same goal as Phase I, i.e., to improve
Indonesia's ability to feed its people and provide increasing social and
economic welfare for the rural population. In support of GOI efforts to
expand and improve the technical manpower base, the project will focus
its efforts and resources on continuing to strengthen the cooperating
BKS-B institutions in the Provinces of Sumatra and West Kalimantan.
Cognizant of assistance being provided to some of these
institutions by other donors, and building on the progress made during
Phase I, the Project will, in Phase II, intensify resident technical
assistance at the University of Syiah Kuala, the University of Lampung,
the University of Riau and the University of Bengkulu. Continued English
language training support will be provided to the Universities of Jamb!,
Bengkulu, Tanjungpura, Sriwijaya, Riau and Lampung. The University of
North Sumatra will receive one year of English support.
WUAE/APD
I.2
All of the BKS-B institutions will continue to participate in the
networks, short courses and participant training opportunities. The
intent of the project is to remain as responsive as possible to the needs
of the BKS-B universities, as reflected by their current levels of
development and the external resources available to them.
The project purpose is to improve the capabilities of the
institutions to contribute more effectively to agriculture and rural
development by assisting the Director General of Higher Education (DGHE)
to 1) upgrade staff and improve curricula, materials and instructional
methods to produce better trained graduates and 2) develop, organize,
carry out and expand programs of faculty research.
At the completion of the project, it is expected that the
universities' educational programs will be substantially strengthened as
indicated by a significant number of staff having been upgraded through
appropriate study programs; the development of improved curricula; the
increasing use of class outlines, subject matter syllabi, texts,
supplementary readings and more appropriate teaching methods. This, in
turn, will result in the preparation of better trained, higher quality
graduates.
The research function will be significantly strengthened in Phase
II by the return of an increasing number of faculty members with graduate
degrees, more resident technical assistance advisors, the opportunity for
a limited number of Ph.D. candidates to conduct their dissertation
research in Indonesia, the availability of a limited number of research
internships for recently returned faculty, and increased availability of
laboratory equipment.
B.
'
Project Outputs (resulting from Phase II resources)
The first and most important output of the project continues to be
better trained professional staff in the agricultural sciences and
supporting basic sciences. As a result of AID-provided resources,
approximately 170 MS and 32 PhD degrees will be earned by participants in
the US, plus one PhD in a joint US-Indonesian "Sandwich" program. In
addition opportunities are enhanced for approximately 20 women lecturers
to obtain advanced degrees in Indonesia. As estimated 137 graduates
degree will be earned by staff attending Indonesian institutions under
GOI funding.
The second major output will be improvement in the quality of
instruction at the undergraduate (S-1) level in agriculture and related
basic sciences. Faculty returning with advanced degrees will be
instrumental in achieving this output. Assisted by these faculty
members, the project will persist in its efforts to expand the number,
improve the quality, and increase the use of course syllabi, relevant
texts, laboratory manuals, and other types of educational materials.
Continued emphasis will be placed on improving teaching skills and the
use of more appropriate instructional methodologies.
WUAE/APD
A third output is the continued establishment of faculty networks.
Four networks are currently operating, with three more currently being
planned. During Phase II, additional networks will be established in
response to identified interests and needs. These networks represent an
effective means of continuing staff development and program improvement
by bringing together top specialists in selected fields from among the
participating institutions for the purpose of identifying key problems
within their disciplines and mounting systematic efforts to address these.
The fourth output is the development and presentation of
specialized short courses. These are directly related to the activities
of the networks, respond to specific needs, and represent an effective
and efficient means of in-service training.
The fifth output of this project is an expanded and improved
research program directly relevant to the development needs of
Indonesia. Such a research program is also vitally important to
improving university curricula and course content. Increasingly, the
results of the research will be disseminated through research pamphlets,
published papers, and journal articles, as well as presentations at
seminars and symposia.
The sixth output will be continued upgrading of teaching aids,
laboratory equipment, and library resources needed to improve
instructional and research programs. Provision of needed equipment and
related supplies is a major GO! contribution, but will be supplemented in
selected priority areas with project loan funds. Such equipment and
supplies are essential to support the teaching and research programs of
returning faculty and the work of U.S. resident technical assistance
teams.
A seventh output of the project is improved university and faculty
planning, organization and administration. One tangible product will be
preparation of specific faculty staffing plans for the next 5 to 10
years. By identifying and prioritizing staffing needs, these plans will
serve as guides for staff recruitment and upgrading.
An eighth output of the project will be a strengthened, more
"institutionalized" BKS-B, which will provide the organization and
resources required to continue many important project-initiated and
consortium-wide activities (e.g., short courses, networks, joint
research) after completion of the project in August, 1990.
C.
Project Components
1.
Education and Training
The primary focus of this project in Phase II will be the
development of stronger institutional capabilities in the related areas
of teaching and research in agriculture and rural development. Given the
present level of development of the participating BKS-B institutions,
I.3
WUAE/APD
specific emphasis will be placed on expanding and improving undergraduate
curricula and instruction. Initiating relevant research projects in
order to meet better the needs of the community and region are
complementary to the emphasis on improved teaching.
It is increasingly recognized that achieving the needed
improvements in teaching and research will require strengthening of the
supporting basic sciences (including laboratory facilities and
equipment), library resources and services, teaching materials and
methodology, university planning and administration, and English language
programs.
Formal Education: In order to upgrade the skills of as many staff
members as possible, a wide variety of education and training
opportunities are provided both abroad and in Indonesia. (On an
exceptional basis, third country training will be considered.) The
overseas training involves primarily Ph.D. and M.S. or M.A. degree
programs in fields related to agriculture, the basic sciences and
selected supporting areas. Technical non-degree studies in the U.S. or
third countries and intensive short courses in Indonesia will also be
provided. An alternative training model that will be explored at the
Ph.D. level is the "sandwich program." Under this model, the participant
having completed basic course work in Indonesia, will attend a U.S.
university for approximately one year to take specific advanced courses.
He/she will then return to the Indonesian university to complete the
degree. In conjunction with graduate study in the U.S. participants may
also participate in specialized short courses, workshops, and on-the-job
training (OJT) opportunities offered by various universities, the U.S.
Department of Agriculture and other government agencies, agribusinesses
and the International Agriculture Research Centers (IARCs).
In-Country Research Opportunities: As part of graduate education
and training programs, most participants will be required to complete a
major research project. Most Ph.D. research will be conducted in the
United States. However, in certain carefully selected cases, it will be
desirable for participants who have completed their graduate course work
and comprehensive examinations to return to Indonesia to collect data for
their research and dissertations. For those approved by AID and the DGHE
to conduct their field research in Indonesia, provision will be made
using loan funds according to prescribed and approved budgets to finance
the travel to Indonesia, research costs while in-country and return to
the U.S. institution for the purpose of completing the dissertation. In
exceptional cases, and when specifically provided for within the AID
approval, loan funds may be used to meet the costs of in-country travel
and maintenance for periods when research is being conducted away from
the participants' home institutions, for example at the Inter-University
Centers.
Selecting Participants for U.S. Graduate Study: The general
criteria and procedures established for Phase I remain valid and these or
a modified version thereof, as agreed to by the PSC will be used in
Phase II.
I.4
WAE/APD
I.5
All participant screening committees are to include representatives
from the Directorate General of Higher Education, AID, the BKS-B, and the
University of Kentucky.
Spouse Training Grant funds of $120,000 have been committed to
support the training of selected spouses of participants. This support
will have two principal benefits. First, it will lessen the reluctance
of otherwise viable candidates to undertake degree training in the U.S.
due to the separation factor. Second, useful skills and experiences will
be provided through training spouses, the vast majority of whom will be
women. Program guidelines will be established jointly by AID and the GOI
to indicate the types of training allowed and conformance to development
goals required prior to funding for any spouse training being approved.
Short Courses: Most of the short courses in Phase II will be
organized and presented in Indonesia, where they can be tailored to
specific conditions and needs. A survey will be undertaken to identify
short course needs and determine priorities. To the greatest extent
possible, short courses will be integrated into the expanding network
activities.
2.
English Language Training
In Phase I, a three tier approach was instituted for English
language training. In Tier I, lecturers received English training at
their home institutions at the beginning and intermediate levels. In
Tier II, these participants attended an intensive course in Palembang for
training at the intermediate and advanced levels. In Tier· III,
participants surpassing a TOEFL score of 475 left for the U.S. and
subsequently received an average of two months additional training in the
U.S.
In Phase II, the English training program will continue to give
first priority to meeting the needs and objectives of the WAE Project.
(However, as resources allow and excess capacity is available, candidates
for non-WAE funded overseas training programs may also participate.)
Actions will be taken to continue improving the programs especially at
the Tier I and Tier II levels so that participants are better prepared in
all the English language skills prior to leaving Indonesia. More
experienced TEFL teachers with an M.A. or the equivalent from the U.S. or
from other English speaking countries will be utilized. The following
staffing pattern is suggested.
For Tier I at:
University of Lampung
1 M.A. TEFL Specialist for
two years.
University of Bengkulu
University of Jambi
University of Tanjungpura
1 M.A. TEFL Specialist plus
1 English Aide for two years
Aide for two years.
University of Riau
1 English Aide for two years.
WUAE/APD
I.6
For Tier II, at the University of Sriwijaya there will be one English
Language Coordinator for two years and two M.A. TEFL specialists for
four years. In addition there will be one English aide at the University
of North Sumatra for one year."
Since project participants selected for study abroad will have to
depart Indonesia no later than the end of 1988 and due to funding
limitations, technical assistance support of the English training program
will terminate the end of 1988. In addition to staff, project funds will
be available for the purchase of textbooks and other needed instructional
materials and teaching aides.
3.
Research
As the number of faculty members with advanced degrees increases
among the BKS-B universities, so should the research activities at these
institutions. This is hindered, however by inadequate facilities and
equipment; lack of funding support for researchers including both funds
for research needs and honorarium; inadequate access to scientific
journals and other research materials and to colleagues with similar
research interests; and lack of incentives provided by the respective
universities.
The following are approaches which are planned under the project to
reduce these constraints:
a.
Equipment: Under Phase II, the GOI will provide funds for
basic laboratory equipment in the universities which will
receive intensified assistance, as part of their program to
equip laboratories nation wide. A small amount of loan funds
will also be allocated to supplement this basic equipment.
b.
Direct Research Support: Mechanisms for providing adequate
funding support to qualified and interested faculty members to
participate in research activities will be developed during
Phase II.
Such mechanisms could include:
1)
Direct support on a competitive basis, to recently
returned graduate degree holders (from Indonesian or
overseas institutions) for a period of 1-3 years.
Guidelines for awarding these funds will be established,
and the administration of the funding will reside with
the Central Project Office. The research network, or a
team of recognized outside specialists, will be utilized
as an advisory group to the CPO.
2)
A process for peer review of research proposals, designed
to capture research support funds on a matching (AID and
GO!) basis under the on-going DGHE-administered research
WUAE/APD
I.7
grant program. Potential recipients of the matching
grant research funds include all lecturers working in
areas which WUAE is endeavoring to strengthen. Utilizing
the research network, priority research areas will be
identified for use of these funds.
3)
Establishment of collaborative research projects between
BKS-B institutions and Agency for Agricultural Research
and Development, and the interchange of research
scientists between these institutions.
4)
Provision for a limited number of returned participants
with M.S. or Ph.D. degrees to receive project-funded
research internships to serve directly as members of the
project technical assistance teams assigned to Indonesian
universities. Those individuals selected as Research
Interns must meet criteria to be established by the CPO
with the advice of the Policy Steering Committee (PSC).
c.
Publications, Research Materials: In Phase II, loan funds
will be provided to assist in procuring and maintaining
subscriptions to a number of professional journals -- the
composition to be determined by the needs and priorities of
the particular BKS-B institution. Working through the library
network, a system of exchange and sharing of accession lists
among the BKS-B libraries will be established, and a mechanism
for mailing requested articles worked out.
d.
Incentives: Project grant funds are provided as incentives
for staff to engage in meaningful research. Grant funds are
being utilized due to the experimental nature of the
incentives program. Should the program prove successful, it
is expected that it will be made part of the DGHE supported
research program. Such incentives may include:
1.
An annual awards program which will recognize excellence
in published research among BKS-B institutions. The
assessment of the quality of published research could be
carried out by the research network (or a special
committee thereof) or by a special outside panel of
specialists.
2.
Support for travel to international professional meetings
to present papers.
3.
One semester or one year research sabbaticals, to work
with colleagues at another Indonesian university, at an
Inter-University Center, or to support full-time research
at their home institutions.
WUAE/APD
4.
I.8
Networks
During Phase I of the project, the network concept has been
established as a viable approach to strengthening faculty capabilities.
These networks bring together, on a regular basis, individuals from the
BKS-B institutions representing various disciplinary areas to accomplish
specific tasks. After being formally established with PSC approval, the
networks engage in solving specific problems related to their disciplines.
During Phase II, on-going networks will continue and be expanded.
Closer integration with the program of intensive in-country short courses
will be promoted.
5.
Commodity Support
The project will be supported through the procurement of
commodities essential to carrying out project activities and achieving
project objectives. Major categories of commodities may include, but not
be limited to: laboratory equipment, laboratory supplies, books,
reference works, and journals, including microfiche materials,
audio-visual equipment, reproduction equipment, data processing
equipment, teaching program materials, an experiment station equipment.
The selection of appropriate commodities will be based on
consultations with the Rector, vice-rectors, and appropriate deans and
faculty members. Requests for commodities will be reviewed and
consolidated by the Central Project Office before being reviewed to the
Project Steering Committee. Agreed upon commodity lists will be
forwarded to USAID/Indonesia for approval and determination of
appropriate procurement methods.
6.
Participant Aftercare
During Phase II a substantial number of project funded participants
will be returning from the U.S. with M.S. and PhD. degrees. "Aftercare"
refers to the ways and means whereby these faculty members may be most
quickly integrated into their respective universities and faculty
assignments and effectively engaged in teaching and research activities.
Accomplishing this is a priority aspect during Phase II.
Project activities directly related to aftercare have been
discussed in previous sections on education and training, technical
research, and networks. More specifically, these include:
a.
Locating senior technical assistance advisors at those
universities having the highest number of faculty who have
received advanced (graduate level) training. A major
responsibility of the technical advisor will be to give
professional guidance to recently returned faculty in
initiating their research and teaching programs;
WUAE/APD
7.
I.9
b.
Participation in on-going and future networks, and the short
course program;
c.
The opportunity for a limited number of participants to do
their graduate research in Indonesia. This will provide a
basis for their re-entry and quick involvement in a continuing
research program;
d.
Provision for a limited number of returned faculty members
with graduate degrees to receive project-funded Research
Internships to serve directly as members of the project
technical assistance teams on one year appointments;
e.
The increased availability and improvement of classroom
equipment and teaching aids, laboratory equipment, and library
resources.
Strengthening BKS-B and its Member Institutions
All of the institutions associated with the WUAE project are
members of the BKS-B consortium. The presidency of the consortium shifts
to a different rector periodically through an elective process. Under
the BKS-B umbrella, the Indonesian Executive Secretary of the WUAE
project has assumed major responsibility for organizing short courses,
assisting in the setting up of networks and arranging for their periodic
meetings, as well as staying abreast of WUAE project/BKS-B activities.
In Phase II, it is important that provision be made to insure the
effective continuation of these and similar activities such as
collaborative research projects and BKS-B wide public service efforts
beyond the completion of this project. In order to accomplish this,
Phase II of the project will provide a limited amount of funding (in
consultation with the DGHE) to support activities which assist BKS-B in
institutionalizing its role and responsibilities in continuing the
development of the member institutions and fostering a relationship
between the universities and thier client societies. GOI funds will be
allocated through the budgets of the BKS-B universities to establish a
BKS-B Central Office and hire an Executive Secretary and one or two
secretarial/administrative staff. The Executive Secretary will be
directly responsible to the President of the BKS-B and its appointed
governing body. Initial financing of on-going BKS-B activities related
to the WUAE project (e.g. networks and short courses) will continue to be
funded directly through the project. However, since it will be necessary
for the GOI eventually to assume this financial obligation, GOI funds
will increase over the life of the project commensurate with the gradual
phase-out of AID funds. The target of this cost sharing scheme is that
by the end of the WUAE project, funding of BKS-B activities initiated
with project assistance will be completely institutionalized within the
GOI.
WUAE/ APD
I .10
II.
Project Responsibilities
Field administration of Phase II of the project will continue to be
carried out through the Central Project Office in Palembang by the Chief
of Party, assisted by an Administrative Officer and a part time
bookkeeper. Responsibility for the GO! counterpart funds will reside in
the Office of Finance and Budget at the University of Sriwijaya.
An Indonesian Project Director, Associate Director, and Executive
Secretary will assist in day to day administration and decision making.
This will be supplemented through the participation of a Project Steering
Committee, already established in Phase I, which will provide broad
policy guidance. The PSC will be composed of the Directorate General or
his designee, the Executive Secretary of the Agricultural Consortium
(KIP), the USAID project manager, the Chairman and/or Vice Chairman of
BKS/Barat, the Project Director, and the Contract Chief-of-Party. The
Director General or his designee will chair the PSC, which will meet at
least twice annually.
The PSC will establish the overall policy framework within which
the Project Director and Chief-of-Party are to carry out implementation
activities of the project. PSC responsibilities will also include an
annual evaluation of the project, approving annual plans of work,
approving contractor's technical assistance nominations, and reviewing
participant selection. A less formal, but equally important, function
will be to serve as a sounding board and advisory body to provide
guidance as requested in the solution of problems encountered in program
design and implementation. The members of the PSC will also provide
liaison with their respective organizations to assure that project
activities are consistent with GO! and A.I.D. policy guidelines and do
not duplicate activities of other projects and programs.
The Chief-of-Party of the contract team will function as a
counterpart to the Project Director and will be responsible for
supervising all Contractor Personnel. This position should be filled by
a senior faculty member from the contracting institution who has had
prior administrative and professional experience in project
implementation of an institution-building nature in a developing country.
The Indonesian Assistant Director and Contractor team members
should be senior faculty members who have significant university research
and teaching experience. They will have responsibility for managing the
networks approved by the Project Steering Committee within their
technical expertise, and designing/evaluating short courses and
non-degree traineeships. Occasionally, they may also be called upon to
teach courses.
Under Phase II of the project, it is expected that the University
of Kentucky will continue to provide the technical assistance and
management of the AID funded participant programs required by the
ｰｲｯｪ･ｾｴＮ＠
Technical assistance staff will consist of Senior Advisors,
WUAE/APD
I.11
International Education Specialists (IES), English Teaching Aides and
short-term consultants (of both Indonesia and U.S. nationality). The IES
category will include a limited number of research associates who will be
expected to focus their developmental inputs primarily on rsearch
activities rather than teaching and curriculum development. It will also
include more highly qualified TESL specialists in addition to the English
Teaching Aides.
For the BKS-B universities receiving intensified technical
assistance, teams will be comprised to meet the specific needs of the
recipient institution. Flexibility in the assignment of these teams must
be maintained in order to address changing needs during Phase II. These
team members, although assigned to a specific institution, will also be
expected to share their expertise with other BKS-B institutions through
participation in the networks, technical short courses and occasional
short-term consultancies. In addition, short-term consultants both from
the U.S. and Indonesia will be provided as needed, in areas which are not
represented by the long-term team members. Such areas may include
research organization and management; laboratory design, organization and
management; curriculum design, etc.
The senior advisor assigned to a particular BKS-B institution will
also serve as team leader of the technical assistance team assigned to
that institution under the overall supervison of the Chief-of-Party.
These team leaders will accept a substantial amount of responsibility for
the detailed planning and implementation of technical assistance
activities at each insitution, with the assistance of the
Chief-of-Party. It is expected that the senior advisor will interact in
planning of activities with the Dean of the appropriate faculty and with
the Rector and Vice Rector as needed.
III.
Monitoring and Evaluation
The monitoring and evaluation procedures initiated in Phase I will
be continued. These consist of Annual Reviews, an External Review and
continuous monitoring of activities.
A.
Annual Review
The project will be reviewed, in the 12th, 36th, and 48th project
months of Phase II by a team composed of one representative each of the
Directorate General of Higher Education, the BKS-B, the Project Director,
USAID and the Contract Team. These reviews will be concerned primarily
with the progress of the project in terms of quality, quantity, and
timeliness of the inputs provided and outputs derived, and to insure that
the project is operating in ways consistent with the overall goal and
purpose statements. It is anticipated that the BKS-B representative,
prior to the review, will have made a concerted effort to solicit the
views and recommendations of the participating institutions and will
reflect their inputs in the review. Special attention will be given to
WUAE/APD
I.12
the intensified technical assistance provided to the selected
universities to ascertain that these major inputs are being obsorbed and
utilized productively at these locations. Modifications, as needed and
agreed to, will be based upon these reviews.
So that DGHE may also evaluate the portion of the project being
carried out in the U.S., adequate funding is provided to permit two
representatives to travel annually to the U.S. for a period of
approximately 10 days. This trip will be scheduled in conjunction with
the special 3 to 4 day project seminars to be held at the University of
Kentucky.
B.
External Review
In approximately the 25th month of Phase II, an in-depth review
will be undertaken with team members selected by the PSC. Those selected
will be knowledgeable and experienced with respect to
institution-building, agricultural education, and technical assistance in
developing nations; the U.S. land-grant university system; and USAID
evaluation procedures regarding projects of this nature. The nature of
this review will be determined jointly by USAID and the PSC. Funds for
this review will be included in the project funding.
IV.
A.
Cost Estimates and Financial Plan
U.S. and GOI Cost Sharing
US assistance under the project will provide funds for participants
(long and short term plus supporting research funds), tuition,
maintenance costs, fees, health insurance, books, supplies and travel
costs to and from US universities. The GOI will assume responsibility
for travel costs within Indonesia, salaries, exit fees and any additional
costs required prior to departure. These same cost sharing arrangements
will be followed for any "sandwich" programs which take place.
•
Technical Assistance (TA) will be funded by a grant from AID and
shall include salaries, international travel, support costs and benefits,
and support of "spouse" participants in the United States. AID loan
funds will be used to provide all in-country TA per diem for both long
and short term TA as well as maintenance and upkeep of all TA housing,
utilities and furnishings expect as noted below. The GOI shall provide
all rent monies, if needed, and the support and upkeep of the housing
complex at Sriwijaya. AID loan funds can be used to provide all staff
support for official business to in-country TA. It is acknowledged that
there may be a minimum of cost-sharing or overlapping of the above
categories. The GOI will provide office space for all T.A.
Wl.JAE/APD
The initial purchase of commodities will be provided by AID loan
funds (with the exception of basic laboratory equipment which will be
provided by the GOI to the institutions of intensification under this
project), with maintenance and supply costs being assumed by the GOI.
a
In the following Illustrative Financial Plan, "Local University
Support (LUS)" is composed of networking activities, short courses,
English language training, and the aftercare program. It is anticipated
and understood that loan funds may be used to cover the bulk of these
programs, especially those of a non-recurring nature such as all costs
associated with the short courses. These short course costs include all
development and delivery costs of the course materials, supplies, per
diem and travel for the participants. It is anticipated that both the
GOI and AID will provide financial support to the networking activities.
However loan funds may be used to fund networking activities and per diem
and travel costs of the representatives upon request. The major
components of aftercare program consists of "reentry" programs for
returned participants and the research program. Loan funds will be
utilized with a portion of GOI matching funds for research. General
BKS-B support costs will be borne by the GOI.
Under the in-country intensive English program, TA and materials
and supplies will be supported from loan funds. It is expected that the
GOI will provide per diem and travel of the participants, operating
expenses and staff salaries. However AID is prepared to supplement funds
for per diem and travel of participants, if such is needed, to support
project activities.
International loan funded procurement of goods and services under
the project will be solicited from firms or individuals in Code 941,
Indonesia and the United States. Grant funded procurement of goods and
services will be solicited from firms or individuals in Indonesia and the
United States. Goods and services funded by the project will be procured
on a competitive basis, advertised in Indonesia as well as abroad for
international procurement. Indonesian firms will be eligible to bid for
all local and international procurement.
B.
Funding Flow
Given the inter-twined nature of the funding within each of the
components of the project between the GOI and the U.S., a smooth flow of
both AID and GOI DIP funds is required if implementation is to proceed as
planned. In order to ensure the timely availability of funds for short
courses, networking activities, the Intensive English Program at UNSRI,
BKS operational support costs and travel for long term participants, GOI
DIP funding should be made available to the Central Project Office via
the Higher Education Project Development Office (PPPT) of UNSRI. This
will ensure that funds are available for participants from the
universities when required, and allows flexibility in transporting
participants, establishing short courses and networking activities, and
coordinating all aspects of the program from the central administrative
I.13
WUAE/APD
office without having to rely upon outside support from the participating
universities. Funds for the "aftercare" program will also be directed to
the Central Project Office. In-country per diem and travel costs for
long term T.A. will also be administered from the CPO. Other funds, such
as staff salaries, operating expenses, support for T.A. housing,
furnishings, and utilities, costs of supplies, maintenance, and
commodities will be included in the DIP budgets of the participating
universities.
a
C.
Illustrative Financial Plan
Disbursement will be handled in compliance with the Joint Decree of
the Minister of Finance and the Minister of State for National
Development Planning/Chairman of Bappenas No. 48/KMK.012/1987
dated
Kep.004/Ket/I/1987
January 27, 1987, based on details to be determined between USAID and the
GOI. Disbursement procedures for various project activities, consistent
with the details determined between USAID and the GOI above, will be
agreed upon by PIL.
The financial plan contained in Attachment I is illustrative and
changes may be made to it by representatives of the parties named in this
project agreement without formal amendment to the Agreement if such
changes do not cause (1) A.I.D.'s contribution to exceed the amount
specified in the text of the Agreement, or (2) the cooperating Country's
contribution to be less than the amount specified in Section 3.2 of the
Agreement •
•
6232P
I.14
..
ｾ＠
it!
\
, WESTERN UNIVERSITIES AGRICULTURE EDUCATION
PROJECT No. 497-0297
REVISED CURRENT BUDGET PLUS NEW OBLIGATION
SUMMARY COST ESTIMATES - PHASES I & II
(U.S. $000)
I
A
I
D
I Cumulative Obligaticns
CATEGORY
1.
Participant Training
2.
Teclnical Assistance
3.
Local Univ. Support
4.
Commodities
5.
6.
7.
Project Operaticns
Evaluaticn/Audit
Contingency
TOTALS
thru FY 87
I
I GRANT
I LOAN
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
8,922
157
321
9,400
I
I
I
I
I
I
I
I
I
I
I
I
I
I
9, 729
20
977
690
746
200
88
I 12,450
I
II
A
Obligaticns
This Agreement
11
11 GRANT I LOAN
11
11
11
11
11
11
11
11
11
11
II
11
11
11
11
11
II
I
D
AID TOTAL
I
I Revised Budget
I
I GRANT I LOAN
I TOTAL
I
I 2,584
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I 8,922
I
157
I
I
I
I
I
I
167
I
I
154
I
I
12,390
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I 2,584
I
I 9,400
I
I 15,034
I
10
900
1,055
636
43
I
I
I PROJECT
I TOTAL
I
I GOI
6,371
900
4,643
4,825
1,761
I 18, 761
I
I
I
I
I
I
I
I
I
- I
213
I 18, 713
I
I
I
I
9,832
5,700
5,880
2,397
210
367
I 43,147
I
>
rt
rt
tu
n
l
::I
rt
I-'
A.I.D.
A.I.D.
A.I.D.
A.I.D.
PROJECT NO. 497-0297
LOAN NO. 497-T-066
LOAN NO. 497-T-066D
LOAN NO. 497-T-066E
LOAN NO. 497-V-097
AMENDMENT NO. 2 TO
LOAN AGREEMENT
BETWEEN THE
REPUBLIC OF INDONESIA
AND THE
UNITED STATES OF AMERICA
FOR
WESTERN UNIVERSITIES AGRICULTURAL EDUCATION
PROJECT
DATED: September 29, 1987
Dated:
September 29, 1987
This AMENDMENT NO. 2, is entered into between the REPUBLIC OF
INDONESIA ("Borrower") and the UNITED STATES OF AMERICA, acting
through the AGENCY FOR INTERNATIONAL DEVELOPMENT ("A. I.D. ").
WHEREAS, the Borrower and A.I.D. entered into a Western
Universities Agricultural Education Project Loan Agreement
designated as A.I.D. Loan No. 497-T-066 on May 20, 1981, which was
amended on July 26, 1985 ("Loan Agreement"), whereby A. I.D. agreed
to lend to the Borrower up to Twelve Million Four Hundred Fifty
Thousand United States ("U.S.") Dollars ($12,450,000) ("Loan"); and
WHEREAS, the Borrower and A.I.D. desire to amend the Loan
Agreement to add an additional Two Million Five Hundred Eighty Four
Thousand United States Dollars ($2,584,000), revise the Project
Assistance Completion Date, and to substitute a new Amplified
Project Description and Financial Plan;
NOW THEREFORE, the Borrower and A.I.D. hereby agree as follows:
1.
The first paragraph of Section 3.1. of the Loan Agreement is
revised to read as follows:
"Section 3.1.
The Loan.
To assist the Borrower to meet the
costs of carrying out the Project, A.I.D., pursuant to the Foreign
Assistance Act of 1961, as amended, agrees to lend to the Borrower
under the terms of this Agreement not to exceed Fifteen Million
Thirty Four Thousand United States ("U.S.") Dollars ($15,034,000)
("Loan").
- 2 -
2.
The Project Assistance Completion Date set forth in section
3.3.(a) of the Loan Agreement is revised to read: "May 31, 1991."
3.
A revised Annex I, Amplified Project Description, and
Financial Plan, is attached as Annex I to this Amendment.
4.
Except as amended herein, the Loan Agreement is ratified,
confirmed and continued in full force and effect in accordance with
all of its terms.
IN WITNESS WHEREOF, the Republic of Indonesia and the United
States of America, each acting through its respective duly
authorized representative, have caused this Amendment No. 2 to be
signed in their names and delivered as of the date first written
above.
REPUBLIC OF INDONESIA
Signed
Moeslim Sja'ron1
Acting Director General
for Foreign Economic Relations
Department of Foreign Affairs
UNITED STATES OF AMERICA
Signed
David N. Merrill
Director
USAID/Indonesia
ANNEX I
AMPLIFIED PROJECT DESCRIPTION
Western Universities Agricultural Education (497-0297)
The Western Universities Agricultural Education Project is composed
of two phases. Phase one was initiated in 1981 as a five year project to
strengthen the faculties of agriculture and related disciplines in the
eleven BKS-B (Association of Western Universities) institutions (North
Sumatra University, Andalas University, Sriwijaya University, Syiah Kuala
University, University of Riau, University of Jambi, Tanjungpura
University, Bengkulu University, University of Lampung, !KIP/Medan and
!KIP/Padang. The University of Kentucky was designated as the
implementing U.S. institution.
Phase I was funded at approximately $18.0 million, of which the AID
contribution totalled $9.85 million ($3.9 million in grant and $5.95
million in loan). Major AID financed inputs to the project include long
term graduate level training in the United States; long and short term
technical assistance; support to in-country staff development activities;
and library text and reference materials. The Government of Indonesia
(GOI) financed inputs include operational support for project activities;
graduate level training in Indonesia; staff and logistical support for
the U.S. technical assistance team; and "in-kind" contribution of staff
and facilities.
I.
A.
Project Description
Project Goal and Purpose
Phase II will maintain the same goal as Phase I, i.e., to improve
Indonesia's ability to feed its people and provide increasing social and
economic welfare for the rural population. In support of GOI efforts to
expand and improve the technical manpower base, the project will focus
its efforts and resources on continuing to strengthen the cooperating
BKS-B institutions in the Provinces of Sumatra and West Kalimantan.
Cognizant of assistance being provided to some of these
institutions by other donors, and building on the progress made during
Phase I, the Project will, in Phase II, intensify resident technical
assistance at the University of Syiah Kuala, the University of Lampung,
the University of Riau and the University of Bengkulu. Continued English
language training support will be provided to the Universities of Jamb!,
Bengkulu, Tanjungpura, Sriwijaya, Riau and Lampung. The University of
North Sumatra will receive one year of English support.
WUAE/APD
I.2
All of the BKS-B institutions will continue to participate in the
networks, short courses and participant training opportunities. The
intent of the project is to remain as responsive as possible to the needs
of the BKS-B universities, as reflected by their current levels of
development and the external resources available to them.
The project purpose is to improve the capabilities of the
institutions to contribute more effectively to agriculture and rural
development by assisting the Director General of Higher Education (DGHE)
to 1) upgrade staff and improve curricula, materials and instructional
methods to produce better trained graduates and 2) develop, organize,
carry out and expand programs of faculty research.
At the completion of the project, it is expected that the
universities' educational programs will be substantially strengthened as
indicated by a significant number of staff having been upgraded through
appropriate study programs; the development of improved curricula; the
increasing use of class outlines, subject matter syllabi, texts,
supplementary readings and more appropriate teaching methods. This, in
turn, will result in the preparation of better trained, higher quality
graduates.
The research function will be significantly strengthened in Phase
II by the return of an increasing number of faculty members with graduate
degrees, more resident technical assistance advisors, the opportunity for
a limited number of Ph.D. candidates to conduct their dissertation
research in Indonesia, the availability of a limited number of research
internships for recently returned faculty, and increased availability of
laboratory equipment.
B.
'
Project Outputs (resulting from Phase II resources)
The first and most important output of the project continues to be
better trained professional staff in the agricultural sciences and
supporting basic sciences. As a result of AID-provided resources,
approximately 170 MS and 32 PhD degrees will be earned by participants in
the US, plus one PhD in a joint US-Indonesian "Sandwich" program. In
addition opportunities are enhanced for approximately 20 women lecturers
to obtain advanced degrees in Indonesia. As estimated 137 graduates
degree will be earned by staff attending Indonesian institutions under
GOI funding.
The second major output will be improvement in the quality of
instruction at the undergraduate (S-1) level in agriculture and related
basic sciences. Faculty returning with advanced degrees will be
instrumental in achieving this output. Assisted by these faculty
members, the project will persist in its efforts to expand the number,
improve the quality, and increase the use of course syllabi, relevant
texts, laboratory manuals, and other types of educational materials.
Continued emphasis will be placed on improving teaching skills and the
use of more appropriate instructional methodologies.
WUAE/APD
A third output is the continued establishment of faculty networks.
Four networks are currently operating, with three more currently being
planned. During Phase II, additional networks will be established in
response to identified interests and needs. These networks represent an
effective means of continuing staff development and program improvement
by bringing together top specialists in selected fields from among the
participating institutions for the purpose of identifying key problems
within their disciplines and mounting systematic efforts to address these.
The fourth output is the development and presentation of
specialized short courses. These are directly related to the activities
of the networks, respond to specific needs, and represent an effective
and efficient means of in-service training.
The fifth output of this project is an expanded and improved
research program directly relevant to the development needs of
Indonesia. Such a research program is also vitally important to
improving university curricula and course content. Increasingly, the
results of the research will be disseminated through research pamphlets,
published papers, and journal articles, as well as presentations at
seminars and symposia.
The sixth output will be continued upgrading of teaching aids,
laboratory equipment, and library resources needed to improve
instructional and research programs. Provision of needed equipment and
related supplies is a major GO! contribution, but will be supplemented in
selected priority areas with project loan funds. Such equipment and
supplies are essential to support the teaching and research programs of
returning faculty and the work of U.S. resident technical assistance
teams.
A seventh output of the project is improved university and faculty
planning, organization and administration. One tangible product will be
preparation of specific faculty staffing plans for the next 5 to 10
years. By identifying and prioritizing staffing needs, these plans will
serve as guides for staff recruitment and upgrading.
An eighth output of the project will be a strengthened, more
"institutionalized" BKS-B, which will provide the organization and
resources required to continue many important project-initiated and
consortium-wide activities (e.g., short courses, networks, joint
research) after completion of the project in August, 1990.
C.
Project Components
1.
Education and Training
The primary focus of this project in Phase II will be the
development of stronger institutional capabilities in the related areas
of teaching and research in agriculture and rural development. Given the
present level of development of the participating BKS-B institutions,
I.3
WUAE/APD
specific emphasis will be placed on expanding and improving undergraduate
curricula and instruction. Initiating relevant research projects in
order to meet better the needs of the community and region are
complementary to the emphasis on improved teaching.
It is increasingly recognized that achieving the needed
improvements in teaching and research will require strengthening of the
supporting basic sciences (including laboratory facilities and
equipment), library resources and services, teaching materials and
methodology, university planning and administration, and English language
programs.
Formal Education: In order to upgrade the skills of as many staff
members as possible, a wide variety of education and training
opportunities are provided both abroad and in Indonesia. (On an
exceptional basis, third country training will be considered.) The
overseas training involves primarily Ph.D. and M.S. or M.A. degree
programs in fields related to agriculture, the basic sciences and
selected supporting areas. Technical non-degree studies in the U.S. or
third countries and intensive short courses in Indonesia will also be
provided. An alternative training model that will be explored at the
Ph.D. level is the "sandwich program." Under this model, the participant
having completed basic course work in Indonesia, will attend a U.S.
university for approximately one year to take specific advanced courses.
He/she will then return to the Indonesian university to complete the
degree. In conjunction with graduate study in the U.S. participants may
also participate in specialized short courses, workshops, and on-the-job
training (OJT) opportunities offered by various universities, the U.S.
Department of Agriculture and other government agencies, agribusinesses
and the International Agriculture Research Centers (IARCs).
In-Country Research Opportunities: As part of graduate education
and training programs, most participants will be required to complete a
major research project. Most Ph.D. research will be conducted in the
United States. However, in certain carefully selected cases, it will be
desirable for participants who have completed their graduate course work
and comprehensive examinations to return to Indonesia to collect data for
their research and dissertations. For those approved by AID and the DGHE
to conduct their field research in Indonesia, provision will be made
using loan funds according to prescribed and approved budgets to finance
the travel to Indonesia, research costs while in-country and return to
the U.S. institution for the purpose of completing the dissertation. In
exceptional cases, and when specifically provided for within the AID
approval, loan funds may be used to meet the costs of in-country travel
and maintenance for periods when research is being conducted away from
the participants' home institutions, for example at the Inter-University
Centers.
Selecting Participants for U.S. Graduate Study: The general
criteria and procedures established for Phase I remain valid and these or
a modified version thereof, as agreed to by the PSC will be used in
Phase II.
I.4
WAE/APD
I.5
All participant screening committees are to include representatives
from the Directorate General of Higher Education, AID, the BKS-B, and the
University of Kentucky.
Spouse Training Grant funds of $120,000 have been committed to
support the training of selected spouses of participants. This support
will have two principal benefits. First, it will lessen the reluctance
of otherwise viable candidates to undertake degree training in the U.S.
due to the separation factor. Second, useful skills and experiences will
be provided through training spouses, the vast majority of whom will be
women. Program guidelines will be established jointly by AID and the GOI
to indicate the types of training allowed and conformance to development
goals required prior to funding for any spouse training being approved.
Short Courses: Most of the short courses in Phase II will be
organized and presented in Indonesia, where they can be tailored to
specific conditions and needs. A survey will be undertaken to identify
short course needs and determine priorities. To the greatest extent
possible, short courses will be integrated into the expanding network
activities.
2.
English Language Training
In Phase I, a three tier approach was instituted for English
language training. In Tier I, lecturers received English training at
their home institutions at the beginning and intermediate levels. In
Tier II, these participants attended an intensive course in Palembang for
training at the intermediate and advanced levels. In Tier· III,
participants surpassing a TOEFL score of 475 left for the U.S. and
subsequently received an average of two months additional training in the
U.S.
In Phase II, the English training program will continue to give
first priority to meeting the needs and objectives of the WAE Project.
(However, as resources allow and excess capacity is available, candidates
for non-WAE funded overseas training programs may also participate.)
Actions will be taken to continue improving the programs especially at
the Tier I and Tier II levels so that participants are better prepared in
all the English language skills prior to leaving Indonesia. More
experienced TEFL teachers with an M.A. or the equivalent from the U.S. or
from other English speaking countries will be utilized. The following
staffing pattern is suggested.
For Tier I at:
University of Lampung
1 M.A. TEFL Specialist for
two years.
University of Bengkulu
University of Jambi
University of Tanjungpura
1 M.A. TEFL Specialist plus
1 English Aide for two years
Aide for two years.
University of Riau
1 English Aide for two years.
WUAE/APD
I.6
For Tier II, at the University of Sriwijaya there will be one English
Language Coordinator for two years and two M.A. TEFL specialists for
four years. In addition there will be one English aide at the University
of North Sumatra for one year."
Since project participants selected for study abroad will have to
depart Indonesia no later than the end of 1988 and due to funding
limitations, technical assistance support of the English training program
will terminate the end of 1988. In addition to staff, project funds will
be available for the purchase of textbooks and other needed instructional
materials and teaching aides.
3.
Research
As the number of faculty members with advanced degrees increases
among the BKS-B universities, so should the research activities at these
institutions. This is hindered, however by inadequate facilities and
equipment; lack of funding support for researchers including both funds
for research needs and honorarium; inadequate access to scientific
journals and other research materials and to colleagues with similar
research interests; and lack of incentives provided by the respective
universities.
The following are approaches which are planned under the project to
reduce these constraints:
a.
Equipment: Under Phase II, the GOI will provide funds for
basic laboratory equipment in the universities which will
receive intensified assistance, as part of their program to
equip laboratories nation wide. A small amount of loan funds
will also be allocated to supplement this basic equipment.
b.
Direct Research Support: Mechanisms for providing adequate
funding support to qualified and interested faculty members to
participate in research activities will be developed during
Phase II.
Such mechanisms could include:
1)
Direct support on a competitive basis, to recently
returned graduate degree holders (from Indonesian or
overseas institutions) for a period of 1-3 years.
Guidelines for awarding these funds will be established,
and the administration of the funding will reside with
the Central Project Office. The research network, or a
team of recognized outside specialists, will be utilized
as an advisory group to the CPO.
2)
A process for peer review of research proposals, designed
to capture research support funds on a matching (AID and
GO!) basis under the on-going DGHE-administered research
WUAE/APD
I.7
grant program. Potential recipients of the matching
grant research funds include all lecturers working in
areas which WUAE is endeavoring to strengthen. Utilizing
the research network, priority research areas will be
identified for use of these funds.
3)
Establishment of collaborative research projects between
BKS-B institutions and Agency for Agricultural Research
and Development, and the interchange of research
scientists between these institutions.
4)
Provision for a limited number of returned participants
with M.S. or Ph.D. degrees to receive project-funded
research internships to serve directly as members of the
project technical assistance teams assigned to Indonesian
universities. Those individuals selected as Research
Interns must meet criteria to be established by the CPO
with the advice of the Policy Steering Committee (PSC).
c.
Publications, Research Materials: In Phase II, loan funds
will be provided to assist in procuring and maintaining
subscriptions to a number of professional journals -- the
composition to be determined by the needs and priorities of
the particular BKS-B institution. Working through the library
network, a system of exchange and sharing of accession lists
among the BKS-B libraries will be established, and a mechanism
for mailing requested articles worked out.
d.
Incentives: Project grant funds are provided as incentives
for staff to engage in meaningful research. Grant funds are
being utilized due to the experimental nature of the
incentives program. Should the program prove successful, it
is expected that it will be made part of the DGHE supported
research program. Such incentives may include:
1.
An annual awards program which will recognize excellence
in published research among BKS-B institutions. The
assessment of the quality of published research could be
carried out by the research network (or a special
committee thereof) or by a special outside panel of
specialists.
2.
Support for travel to international professional meetings
to present papers.
3.
One semester or one year research sabbaticals, to work
with colleagues at another Indonesian university, at an
Inter-University Center, or to support full-time research
at their home institutions.
WUAE/APD
4.
I.8
Networks
During Phase I of the project, the network concept has been
established as a viable approach to strengthening faculty capabilities.
These networks bring together, on a regular basis, individuals from the
BKS-B institutions representing various disciplinary areas to accomplish
specific tasks. After being formally established with PSC approval, the
networks engage in solving specific problems related to their disciplines.
During Phase II, on-going networks will continue and be expanded.
Closer integration with the program of intensive in-country short courses
will be promoted.
5.
Commodity Support
The project will be supported through the procurement of
commodities essential to carrying out project activities and achieving
project objectives. Major categories of commodities may include, but not
be limited to: laboratory equipment, laboratory supplies, books,
reference works, and journals, including microfiche materials,
audio-visual equipment, reproduction equipment, data processing
equipment, teaching program materials, an experiment station equipment.
The selection of appropriate commodities will be based on
consultations with the Rector, vice-rectors, and appropriate deans and
faculty members. Requests for commodities will be reviewed and
consolidated by the Central Project Office before being reviewed to the
Project Steering Committee. Agreed upon commodity lists will be
forwarded to USAID/Indonesia for approval and determination of
appropriate procurement methods.
6.
Participant Aftercare
During Phase II a substantial number of project funded participants
will be returning from the U.S. with M.S. and PhD. degrees. "Aftercare"
refers to the ways and means whereby these faculty members may be most
quickly integrated into their respective universities and faculty
assignments and effectively engaged in teaching and research activities.
Accomplishing this is a priority aspect during Phase II.
Project activities directly related to aftercare have been
discussed in previous sections on education and training, technical
research, and networks. More specifically, these include:
a.
Locating senior technical assistance advisors at those
universities having the highest number of faculty who have
received advanced (graduate level) training. A major
responsibility of the technical advisor will be to give
professional guidance to recently returned faculty in
initiating their research and teaching programs;
WUAE/APD
7.
I.9
b.
Participation in on-going and future networks, and the short
course program;
c.
The opportunity for a limited number of participants to do
their graduate research in Indonesia. This will provide a
basis for their re-entry and quick involvement in a continuing
research program;
d.
Provision for a limited number of returned faculty members
with graduate degrees to receive project-funded Research
Internships to serve directly as members of the project
technical assistance teams on one year appointments;
e.
The increased availability and improvement of classroom
equipment and teaching aids, laboratory equipment, and library
resources.
Strengthening BKS-B and its Member Institutions
All of the institutions associated with the WUAE project are
members of the BKS-B consortium. The presidency of the consortium shifts
to a different rector periodically through an elective process. Under
the BKS-B umbrella, the Indonesian Executive Secretary of the WUAE
project has assumed major responsibility for organizing short courses,
assisting in the setting up of networks and arranging for their periodic
meetings, as well as staying abreast of WUAE project/BKS-B activities.
In Phase II, it is important that provision be made to insure the
effective continuation of these and similar activities such as
collaborative research projects and BKS-B wide public service efforts
beyond the completion of this project. In order to accomplish this,
Phase II of the project will provide a limited amount of funding (in
consultation with the DGHE) to support activities which assist BKS-B in
institutionalizing its role and responsibilities in continuing the
development of the member institutions and fostering a relationship
between the universities and thier client societies. GOI funds will be
allocated through the budgets of the BKS-B universities to establish a
BKS-B Central Office and hire an Executive Secretary and one or two
secretarial/administrative staff. The Executive Secretary will be
directly responsible to the President of the BKS-B and its appointed
governing body. Initial financing of on-going BKS-B activities related
to the WUAE project (e.g. networks and short courses) will continue to be
funded directly through the project. However, since it will be necessary
for the GOI eventually to assume this financial obligation, GOI funds
will increase over the life of the project commensurate with the gradual
phase-out of AID funds. The target of this cost sharing scheme is that
by the end of the WUAE project, funding of BKS-B activities initiated
with project assistance will be completely institutionalized within the
GOI.
WUAE/ APD
I .10
II.
Project Responsibilities
Field administration of Phase II of the project will continue to be
carried out through the Central Project Office in Palembang by the Chief
of Party, assisted by an Administrative Officer and a part time
bookkeeper. Responsibility for the GO! counterpart funds will reside in
the Office of Finance and Budget at the University of Sriwijaya.
An Indonesian Project Director, Associate Director, and Executive
Secretary will assist in day to day administration and decision making.
This will be supplemented through the participation of a Project Steering
Committee, already established in Phase I, which will provide broad
policy guidance. The PSC will be composed of the Directorate General or
his designee, the Executive Secretary of the Agricultural Consortium
(KIP), the USAID project manager, the Chairman and/or Vice Chairman of
BKS/Barat, the Project Director, and the Contract Chief-of-Party. The
Director General or his designee will chair the PSC, which will meet at
least twice annually.
The PSC will establish the overall policy framework within which
the Project Director and Chief-of-Party are to carry out implementation
activities of the project. PSC responsibilities will also include an
annual evaluation of the project, approving annual plans of work,
approving contractor's technical assistance nominations, and reviewing
participant selection. A less formal, but equally important, function
will be to serve as a sounding board and advisory body to provide
guidance as requested in the solution of problems encountered in program
design and implementation. The members of the PSC will also provide
liaison with their respective organizations to assure that project
activities are consistent with GO! and A.I.D. policy guidelines and do
not duplicate activities of other projects and programs.
The Chief-of-Party of the contract team will function as a
counterpart to the Project Director and will be responsible for
supervising all Contractor Personnel. This position should be filled by
a senior faculty member from the contracting institution who has had
prior administrative and professional experience in project
implementation of an institution-building nature in a developing country.
The Indonesian Assistant Director and Contractor team members
should be senior faculty members who have significant university research
and teaching experience. They will have responsibility for managing the
networks approved by the Project Steering Committee within their
technical expertise, and designing/evaluating short courses and
non-degree traineeships. Occasionally, they may also be called upon to
teach courses.
Under Phase II of the project, it is expected that the University
of Kentucky will continue to provide the technical assistance and
management of the AID funded participant programs required by the
ｰｲｯｪ･ｾｴＮ＠
Technical assistance staff will consist of Senior Advisors,
WUAE/APD
I.11
International Education Specialists (IES), English Teaching Aides and
short-term consultants (of both Indonesia and U.S. nationality). The IES
category will include a limited number of research associates who will be
expected to focus their developmental inputs primarily on rsearch
activities rather than teaching and curriculum development. It will also
include more highly qualified TESL specialists in addition to the English
Teaching Aides.
For the BKS-B universities receiving intensified technical
assistance, teams will be comprised to meet the specific needs of the
recipient institution. Flexibility in the assignment of these teams must
be maintained in order to address changing needs during Phase II. These
team members, although assigned to a specific institution, will also be
expected to share their expertise with other BKS-B institutions through
participation in the networks, technical short courses and occasional
short-term consultancies. In addition, short-term consultants both from
the U.S. and Indonesia will be provided as needed, in areas which are not
represented by the long-term team members. Such areas may include
research organization and management; laboratory design, organization and
management; curriculum design, etc.
The senior advisor assigned to a particular BKS-B institution will
also serve as team leader of the technical assistance team assigned to
that institution under the overall supervison of the Chief-of-Party.
These team leaders will accept a substantial amount of responsibility for
the detailed planning and implementation of technical assistance
activities at each insitution, with the assistance of the
Chief-of-Party. It is expected that the senior advisor will interact in
planning of activities with the Dean of the appropriate faculty and with
the Rector and Vice Rector as needed.
III.
Monitoring and Evaluation
The monitoring and evaluation procedures initiated in Phase I will
be continued. These consist of Annual Reviews, an External Review and
continuous monitoring of activities.
A.
Annual Review
The project will be reviewed, in the 12th, 36th, and 48th project
months of Phase II by a team composed of one representative each of the
Directorate General of Higher Education, the BKS-B, the Project Director,
USAID and the Contract Team. These reviews will be concerned primarily
with the progress of the project in terms of quality, quantity, and
timeliness of the inputs provided and outputs derived, and to insure that
the project is operating in ways consistent with the overall goal and
purpose statements. It is anticipated that the BKS-B representative,
prior to the review, will have made a concerted effort to solicit the
views and recommendations of the participating institutions and will
reflect their inputs in the review. Special attention will be given to
WUAE/APD
I.12
the intensified technical assistance provided to the selected
universities to ascertain that these major inputs are being obsorbed and
utilized productively at these locations. Modifications, as needed and
agreed to, will be based upon these reviews.
So that DGHE may also evaluate the portion of the project being
carried out in the U.S., adequate funding is provided to permit two
representatives to travel annually to the U.S. for a period of
approximately 10 days. This trip will be scheduled in conjunction with
the special 3 to 4 day project seminars to be held at the University of
Kentucky.
B.
External Review
In approximately the 25th month of Phase II, an in-depth review
will be undertaken with team members selected by the PSC. Those selected
will be knowledgeable and experienced with respect to
institution-building, agricultural education, and technical assistance in
developing nations; the U.S. land-grant university system; and USAID
evaluation procedures regarding projects of this nature. The nature of
this review will be determined jointly by USAID and the PSC. Funds for
this review will be included in the project funding.
IV.
A.
Cost Estimates and Financial Plan
U.S. and GOI Cost Sharing
US assistance under the project will provide funds for participants
(long and short term plus supporting research funds), tuition,
maintenance costs, fees, health insurance, books, supplies and travel
costs to and from US universities. The GOI will assume responsibility
for travel costs within Indonesia, salaries, exit fees and any additional
costs required prior to departure. These same cost sharing arrangements
will be followed for any "sandwich" programs which take place.
•
Technical Assistance (TA) will be funded by a grant from AID and
shall include salaries, international travel, support costs and benefits,
and support of "spouse" participants in the United States. AID loan
funds will be used to provide all in-country TA per diem for both long
and short term TA as well as maintenance and upkeep of all TA housing,
utilities and furnishings expect as noted below. The GOI shall provide
all rent monies, if needed, and the support and upkeep of the housing
complex at Sriwijaya. AID loan funds can be used to provide all staff
support for official business to in-country TA. It is acknowledged that
there may be a minimum of cost-sharing or overlapping of the above
categories. The GOI will provide office space for all T.A.
Wl.JAE/APD
The initial purchase of commodities will be provided by AID loan
funds (with the exception of basic laboratory equipment which will be
provided by the GOI to the institutions of intensification under this
project), with maintenance and supply costs being assumed by the GOI.
a
In the following Illustrative Financial Plan, "Local University
Support (LUS)" is composed of networking activities, short courses,
English language training, and the aftercare program. It is anticipated
and understood that loan funds may be used to cover the bulk of these
programs, especially those of a non-recurring nature such as all costs
associated with the short courses. These short course costs include all
development and delivery costs of the course materials, supplies, per
diem and travel for the participants. It is anticipated that both the
GOI and AID will provide financial support to the networking activities.
However loan funds may be used to fund networking activities and per diem
and travel costs of the representatives upon request. The major
components of aftercare program consists of "reentry" programs for
returned participants and the research program. Loan funds will be
utilized with a portion of GOI matching funds for research. General
BKS-B support costs will be borne by the GOI.
Under the in-country intensive English program, TA and materials
and supplies will be supported from loan funds. It is expected that the
GOI will provide per diem and travel of the participants, operating
expenses and staff salaries. However AID is prepared to supplement funds
for per diem and travel of participants, if such is needed, to support
project activities.
International loan funded procurement of goods and services under
the project will be solicited from firms or individuals in Code 941,
Indonesia and the United States. Grant funded procurement of goods and
services will be solicited from firms or individuals in Indonesia and the
United States. Goods and services funded by the project will be procured
on a competitive basis, advertised in Indonesia as well as abroad for
international procurement. Indonesian firms will be eligible to bid for
all local and international procurement.
B.
Funding Flow
Given the inter-twined nature of the funding within each of the
components of the project between the GOI and the U.S., a smooth flow of
both AID and GOI DIP funds is required if implementation is to proceed as
planned. In order to ensure the timely availability of funds for short
courses, networking activities, the Intensive English Program at UNSRI,
BKS operational support costs and travel for long term participants, GOI
DIP funding should be made available to the Central Project Office via
the Higher Education Project Development Office (PPPT) of UNSRI. This
will ensure that funds are available for participants from the
universities when required, and allows flexibility in transporting
participants, establishing short courses and networking activities, and
coordinating all aspects of the program from the central administrative
I.13
WUAE/APD
office without having to rely upon outside support from the participating
universities. Funds for the "aftercare" program will also be directed to
the Central Project Office. In-country per diem and travel costs for
long term T.A. will also be administered from the CPO. Other funds, such
as staff salaries, operating expenses, support for T.A. housing,
furnishings, and utilities, costs of supplies, maintenance, and
commodities will be included in the DIP budgets of the participating
universities.
a
C.
Illustrative Financial Plan
Disbursement will be handled in compliance with the Joint Decree of
the Minister of Finance and the Minister of State for National
Development Planning/Chairman of Bappenas No. 48/KMK.012/1987
dated
Kep.004/Ket/I/1987
January 27, 1987, based on details to be determined between USAID and the
GOI. Disbursement procedures for various project activities, consistent
with the details determined between USAID and the GOI above, will be
agreed upon by PIL.
The financial plan contained in Attachment I is illustrative and
changes may be made to it by representatives of the parties named in this
project agreement without formal amendment to the Agreement if such
changes do not cause (1) A.I.D.'s contribution to exceed the amount
specified in the text of the Agreement, or (2) the cooperating Country's
contribution to be less than the amount specified in Section 3.2 of the
Agreement •
•
6232P
I.14
..
ｾ＠
it!
\
, WESTERN UNIVERSITIES AGRICULTURE EDUCATION
PROJECT No. 497-0297
REVISED CURRENT BUDGET PLUS NEW OBLIGATION
SUMMARY COST ESTIMATES - PHASES I & II
(U.S. $000)
I
A
I
D
I Cumulative Obligaticns
CATEGORY
1.
Participant Training
2.
Teclnical Assistance
3.
Local Univ. Support
4.
Commodities
5.
6.
7.
Project Operaticns
Evaluaticn/Audit
Contingency
TOTALS
thru FY 87
I
I GRANT
I LOAN
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
8,922
157
321
9,400
I
I
I
I
I
I
I
I
I
I
I
I
I
I
9, 729
20
977
690
746
200
88
I 12,450
I
II
A
Obligaticns
This Agreement
11
11 GRANT I LOAN
11
11
11
11
11
11
11
11
11
11
II
11
11
11
11
11
II
I
D
AID TOTAL
I
I Revised Budget
I
I GRANT I LOAN
I TOTAL
I
I 2,584
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I 8,922
I
157
I
I
I
I
I
I
167
I
I
154
I
I
12,390
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I 2,584
I
I 9,400
I
I 15,034
I
10
900
1,055
636
43
I
I
I PROJECT
I TOTAL
I
I GOI
6,371
900
4,643
4,825
1,761
I 18, 761
I
I
I
I
I
I
I
I
I
- I
213
I 18, 713
I
I
I
I
9,832
5,700
5,880
2,397
210
367
I 43,147
I
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