Selanjutnya

'•

I

MEMORANDUM OF UNDERSTANDING
BETWEEN
THE GOVERNMENT OF THE REPUBLIC OF INDONESIA
AND
THE GOVERNMENT OF AUSTRALIA
CONCERNING
THE BAH BOLON RIVER IMPROVEMENT PROJECT
FEASIBILITY STUDY

MEMORANDUM OF UNDERSTANDING .
GENERAL

1.

TH I S ME MORAN DUM expresses the

under-

standings of the Government of the
Republic of Indonesia and the Govern ment of Australia concerning the

res -

ponsibili t ies and contributions res pectively of the two Governments in
regard to the Feasibility Study for
the Bah Bolon River Improvement Project
(hereinafter referred to as the Project),
wh i ch is located in the Province of North
Sumatra and which is intended to conduct
the Feasibility and Design Study of Flood
Control ,

Drainage and Irrigation Works

on

the Bah Bolon River as further described

and detai l ed in Annex I

to this Memoran-

dum .
AUTHORITI ES

2.

The E x ecuting Authorities for this Project will be
For the Indonesian Government : Directorate General of Water Resources Development of the Ministry of Public Works.
For the Australian Government

: The Aus-

tralian Development Assistance Bureau of
the

Department of Foreign Affairs .

The Australian Deve l opment Assistance
Bureau may nomi nate suitably qualifi ed
agents to undertake any part of its functions on its behalf .

DURATION

3.

Th i s

Memorandum will take effect from the

date of its signature and the Project wi l l
be deemed to have commenced from that date .
The Australian contribution to the Project
and all undertakings given herein wi l l
cease one year after the date of signature
of this Memorandum or on such other dates
as may subsequently be arranged between
the two Governmen t s .

I

-

I

2

PROJECT

4.

ORGANIZATION

Responsibility

for development and di -

rection of the Project will be vested in

a Project Co-ordinating Board, whose
chairman will be

appointed by the Indo-

nesian Government.

Membership of the

Board will include the Australian Team
Leader, who is to be

appointed by

the

Australian Co-ordinating Authority and
Agreed upon by the Indonesian Government.
Membership of the Project Co-ordinating
Board will also include

representatives of

the Indonesian Government Ministry
referred to in Clause 2 above, or nominated
at the discretion of the Indonesian Government, as well as

a nominee designated

by the Australian Embassy accredited to
Indonesia .

The Board will meet not less

than twice during the life of the Project .

5.

Functions of the Project Co-ordinating
Board will include

(a)

co-ordinating the disposition of the
Project personnel;

(b)

co- ordinating operation of the Project
team;

(c)

co-ordinating policy

for the Project ;

(d)

reviewing and reporting on progress to
the two Governments;

(e)

recommending

and

to the two Governments

changes in program, budget and future
development.

RESPONSIBILITY

6.

Overall responsibility
rest with

for this Project will

the Government of

final authority
tion of the

ｉｮ､ｯ･ｳｩｾＮ＠

ThP

for decisions on implementa-

agreed works program shall rest

with the Firectorate General of Water

I

-

3

-

Resources Development after considering
consultations between the Indonesian Project Manager and the Australian Team
Leader.
CONTRIBUTIONS

7.

The contributions of the Indonesian and
Australian Governments are detailed in
Annex II and are estimated to value
Rp .

326.000.000 ,- and $A . 840,000 respec-

tively .

Disbursement of the Indonesian

and Australian Governments' contributions
wil l be subject to the normal annual Par liamentary approval of Appropriations.
EVALUATIQ)I

B.

An evaluation of progress of the Project
may be made at times arranged between and
mutually convenient to, the Indonesian
and and Australian Governments.

Such an

evaluation would be undertaken by a joint
investigation team appointed by the two
Governments and independent of staff in volved in the Project .
PERSONNEL

9.

For the purposes of this Project, the
ｉｮ､ｾ＠

nes ian Government will , in accordance
with existing laws and regulations, faci litate the employment by the Australian
Government or its agent of personnel as
required for the Project and established
between the two Governments by :
(a) granting exemption from income or
other taxes on Project salaries and
allowances;
(b) granting exemption from
ｾｭｰｯｲｴ＠

and

other duties on personal and household effects;

_II

- 4 -

(c) granting exemption from import duties
on one commercial motor vehicle per
expert on condition that it either be
re-exported, or sold to a person who
has the same privileges, or duty paid
on its assessed value at time of sale
within Indonesia, or granting exemption from taxes and duties on the PU£
chase in Indonesia of one locally
assembled motor vehicle per expert;
(d) granting to Australian Project person nel all rights and entitlements accorded to the aid personnel of any other
donor country;

and

(e) expediting the issue of all documentation required for the entry of, and
performance of work by, Project personnel, including work permits or certificates and drivers licenses for
eligible persons.
SUPPLIES

10.

(a) The Indonesian Government will exempt
from import duties and other taxes
(or pay such duties thereon) all goods
supplied for the established purposes
of the Project as set out in Annex I;
(b) The Indonesian Government will facili tate movement of Project equipment and
supplies by providing appropriate customs and wharfage facilities in the
port closet to the Project site and
will be responsible for the expeditious
transport of such supplies to sitc 1

and

(c) Project equipment and supplies provided
by Australia shall be available for the
unrestricted use of the Project and
shall not be withdrawn from such use
without the consent of the Project

I

5

Co-ordinating Board.

The Australian

Team Leader in consultation with the
Indonesian Project Manager shall exer cise administrative control over such
supplies for Lhe duration of the Project.
LIABILITY

11.

Assistance under this Memorandum being
provided for the benefit of the Government
and people of Indonesia that Government
shall bear all risks of operations arising
under this Memorandum.

IL shall be res-

ponsible for dealing with claims which may
be brought by third parties against
lia or an executing agency,

ａｵｳｴｲｾ＠

their officials

or other persons performing services on
their behalf, and shall hold them harmless
in respect of claims or liabilities arising
from operations under this Memorandum.
This provision shall not relieve any person from liability for any criminal,
ｧｲｯｳｾ＠

ly negligent or fraudulent act.
SECURITY

12.

The Indonesian Government will arrange for
any protection deemed necessary to ensure
the safety of Australian personnel, Project and personnel equipment both at the
Project location, in transit and on any
other official representational activity
in Indonesia.

The Australian Government

will take reasonable precautions to ensure
that Australian personnel have due regard
for local traditions and customs.
SETTLEMENT OF
DIFFERENCES

I_

13.

Any disputes arising out of the interpretation or implementation of the Memorandum

I

6

shall be settled amicably by consultation
or negotiation between the two Governments .
AMENDMENTS

14 .

Amendments to this Memorandum may be made
at any time by an Exchange of Letters between the two Governments.

ANNEXES I and II to this Memorandum forms an integral part of it.

Signed in Jakarta on June 23, 1980

in duplicate ,

For the Government of

For the Government of

Indonesia,

Australia,

Signed

Signed

(orl pulianto Mul6,idihardjo)

v
Secretary

(Thomas K. Critch l e y

General of The

Ambassador.

Ministry of Public Works .

I_ _ _

-

I

ANNEX

I

BAH BOLON RIVER IMPROVEMENT PROJECT

TERMS OF REFERENCE

CONTENTS

1.

INTRODUCTION

1

2 .

OBJECTIVES

2

3.

PROJECT ORGANIZATION

2

4 .

SCOPE OF WORK

3

4 . 1.

Engineering

3

4.2.

Agriculture

6

4. 3.

5.

General

9

4 . 4 . Summary

11

4.5 .

12

Detailed Design of High Priority Works

12

IMPLEMENTATION
5 . 1. Timing and Expertise

Rcqui red

12

Report

13

5 . 3. Progress Reports

13

5. 4. Interim Report

13

5 . 5. Final Reports

14

5,6 .

14

5. 2. Inception

Design Phase

BAH BOLON RIVER IMPROVEMENT PROJECT
TERMS OF REFERENCE

1.

INTRODUCTION .
The Terms of Reference cover the following aspects of deve l opment on the Bah Bolon River .
- Flood mitigation
- Irrigation rehabilitation and development
- Drainage improvement
- Review of agricultural extension and credit programmes
- Review of upper catchment management
- Potential for reclamation and development of swampy ground
in the lower delta area .
- Institutional and legislative requirements
- Other aspects which may contribute to regional development
or improved welfare of the people (For example improved
farm to market roads or village water supplies) .
- Ecology of existing rivers .
The project area cannot be precisely defined in geographical terms but may be defined as fo l lows :
- To include those areas in the lower delta wh i ch are affected by flooding and are suitable for development ;
- To include suitable areas in the delta which can be supplied
with irrigation water from the Siparepare , Tanjung , Dalu Dalu or Gambus Rivers or from the Bah Bolon immediately upstream of the Tanjung/Gambus bifurcation .
On this basis the gross project area will be about 35 , 000 ha .
The Terms of Reference consist of the following documents

(i) Terms of Reference
(ii) Background information and description of the project area .
(iii) Annex

I to the Memorandum of Understanding between the

Indonesian and Australian Governments .
(iv) An outline project programme .

2.

OBJECTIVES
The goal of the Bah Bolon River Basin Project is to improve
the welfare of the people in the project area .
The objectives through which the project will achieve this
goal are :
(i)

Improvement in agricultural output

(ii)

Reduction in physical damage caused by flooding

(iii)

Improvement in social and physical infrastructure as necessary to optimise the effects of policies , programmes
and projects developed to meet objectives (i) and (ii).

(iv)

Equitable distribution of project benefits and minim i za tion of social costs .
The development of policies, programmes and specific projects

to meet these objectives is the requirement of the first phase of
the work i . e . the feasibility study which should include
(a)

Assembly of available water and land resources data to conduct field investigations and detailed analysis of the data
for a full evaluation of the feasibility and desirability
of the river improvement and dyking system and river train -

ing works .
(b)

Improvement in water management and water control for existing and new irrigation systems .

(c)

Recommendations regarding operation , maintenance and management policies for efficient use of all development works .
The comment may be made that the most important objective in

meeting the project goal will be increased agricultural output
whether obtained by reduction in losses, by increased effective ness of irrigation and agriculture, or by increased extent of ir rigation .

3.

PROJECT ORGANIZATION
The project may be described as having four phases as follows
(a)

Detailed Feasibility Study and Outline Design

(b)

Detailed Design and preparation or working documents .

(c)

Implementation of high priority urgent works or extension
programmes .

(d)

Implementation of other works , programmes or policies .
It is envisaged that Phases (a) and (b) will be executed

continuously and this Terms of Reference covers services in de tail for Phase (a) and in outline for Phase (b) .
The Australian Government will provide expertise and facili ties for Phases (a) and (b) and the Indonesian Government will
provide counterparts and assistance all as outlined elsewhere in
this Terms of Reference .

The executing agencies will be the

Australian Devleopment Assistance Bureau for the Australian Government and the Directorate of Rivers, Directorate General of
Water Resources Development, Department of Public Works for the
Indonesian Government .
It is envisaged that assistance for implementation of Phase
(c) and (d), which may be a continuous programme , may be sought
from an international financial institution .

For this reason

the standard or preparation of the Feasibility Study must meet
the requirements of such institutions .
4.

SCOPE OF WORK
The following sections outline the scope or works required
within specified functional areas of expertise .
4 . 1 . engineering
4.1 . 1. Survey and Mapping
- To provide sufficient cross-section information and
detailed surveys to allow the river and irrigation
hydraulics to be effectively studied .
- To provide detailed surveys of any new irrigation
areas .

- To provide detailed surveys for new channel and
drain locations.
- To map flood prone areas and soil types under direction .
- To assist other specialists as required .
- To establish additional bench marks as necessary.
- To manage and organize the survey drawing office .
- To review all available maps and aerial photography
to ensure that a l l differences in elevation for new
mapping of the study area have been resolved satis factorily .
4.1 . 2. Hydrology
To analyse the existing and the newly p roduced river and channel flow data to provide :
flood frequency relationships for selected locations
low flow water distribution patterns
identification of sediment transport rates and,
if possible , the source of the bed load and suspended sediment
flow corrP.lations to other
ｾｰｲｯｩ｡ｴ･＠

calchments .

- To search for any rainfall run-off correlations.
- To analyse available tidal and sediment transport
data and their influence on both flood flows and
low flows .
- To study the network of hydrologic recording stations with a view to preparing a flood forecasting
and warning system .
- To prepare recommendations for any expansion of the
hydrologic network .
4.1 .3 . River Improvement
- To study the results of capacity calculations for
the existing river system and suggest means of increasing this capacity .
- To propose river training works to limit bank ero sion .
- To examine construction methods associated with le vee raising Ann thQ building of new levees .

4.1.4.

Hydraulics
- To nominate appropriate field surveys to allow the
present river hydraulics to be effectively studied.
- To develop mathematical models and/or computer programmes to allow present and future river conditions
to be studied under a range of flows.
- To study the effect of river training works, dykes
and levees on flood levels at selected locations.
- Assist other team members in the preparation of
flood damage curves for various combinations of river works.
- To study the low flow water distribution pattern and
its influence on present and future irrigation deliveries including (if appropriate) minimum flow re quirements to maintain irrigation or

water
ｰｾ｡｢ｬ･＠

qualities in the lower river areas.
- To nominate appropriate river sections for development as permanent check river sections.
- When necessary, to prepare hydraulic model study
specifications for major structures and/or compli cated hydraulic problems.
4.1.5.

Irrigation and Drainage

- To analyse the present irrigation system and prepare
estimates of its hydraulic capacity.
- To study means of reducing the impact of sedimentation on irrigation offtakes and channel capacity.
- To analyse other constraints to the development of
further irrigation areas including minimum flows,
water qualities and any tidal influences.
- In conjuction with other team members

(see 4.2.3 .

and 4.2 . 91 to prepare improvements to the present
system of water distribution both for the e xisting
irrigation areas and for any new areas to be developed with a view to maximising both the potential
irrigated area, and water use (for industry etc) .
To investigate any possible integration of the irri
gation supply system with village wat er supply
schemes.

- To examine the present system of surface drains and
its effect on existing flood prone lands.
- To suggest improvements to the drainage system including drainage standards and pondage areas .
4 .1. 6 . Land Reclamation
In conjunction with other team members
- Identify swampy or other un-utilized land which has
potential for

reclamation and development.

- Propose methods and prepare cost estimates for such
reclamation where appropriate.
4.1.7. Physical Damage Estimates
Identify and evaluate the magnitude of existing or potential damages caused by flooding to any of the following :
- Public utilities

(roads, canals, structures, dykes

or bridges).
- Building

(houses, schools, shops etc . )

- Suspension of business operations.
- Interruption of traffic.
4.1 . 8. Soils Investigation
- To identify any major foundation and soil constraints
likely to influence the future works programme .
- To carry out such sub - surface investigation, field
and laboratory testing as considered warranted to
assist with the above identification.
- To specify the soils and foundation investigations
for all urgent works.
4.1.9. Structural
- To propose efficient and safe structural solutions
for offtake and channel structures required in the
future works programme .
- To carry out sufficient analysis to allow all major
structural components to be sized.
To assist with preparing cost estimates of all major
structural components.
4.1.10. Construction Planning
- To study the future works programme with

a view to

proposing efficient and cost effective construction
procedures.

To check on the availability of the necessary equip ment and labour.
- To prepare an equipment schedule and assist with the
preparation of the plant , labour and materials cost
estimates .
4 . 2 . Agriculture
4 . 2 . 1 . Existing Agriculture & Economic Activity
Prepare a survey of existing agriculture and economic
activity in the project area taking account of :
- Identify project are population, employment and
existing income distribution.
- Identify project area workforce by class eq . owner,
tenant, worker etc.
- Forecast future population levels and employment demand
- Production methods by crop types and soil types.
- Use of improved rice varieties, fertiliser etc.
- Irrigation applications, irrigation efficiency and
crop water requirements.
- Drainage efficiency.
- Cash costs and inputed non - cash costs.
- Unit yields and total production of project area.
- Utilization of existing extension and credit programmes.
- Effect of pests and diseases .
- Attitudes towards rice varieties

(financial and so -

cial eg. taste) , credit programmes, employment, extension services, desires to irrigate and knowledge
of irrigation .
Identify other economic activity including local in dustry,

trade and commerce, marketing and distribu-

tion systems.
4 . 2 . 2 . Production Losses
Identify and evaluate the magnitude of existing pro duction losses due to any of the following causes :
- Flooding from rivers and whether the effect is due
to inundation or delayed planting with consequent
lower yield.
- Local flooding from intense rainfall

-

Inadequate irrigation water supplies.

- Poor drainage.
- Pests : rodents, insects and birds.
4.2.3. Soil Survey
Review Suitability of soils in the project area with
a view to :
- Potential improvements to existing 1rrigation areas.
- Extension of existing irrigation areas.
- Development of new irrigated areas .
- Areas which may be reclaimed and developed for irrigated rice, rainfed rice or other crops.
Make specific recommendations on an appropriate programme of investigation of the following :
- Pedological soil analysis,

irrigation and soil water

analysis, and soil and tissue testing for fertiliser
recommendations.
-

Research programmes on water release studies on various soils for various crops.

4.2 . 4. Upstream Land Use
In association with other team members carry out a
broad examination of upstream land uses having parti cular regard to :
-

Effects on quality of water supplies to the delta
area.

- Existing level of development and, in broad terms,
possible future development and water demands.
- Identify menas of co-ordinating development in the
upper and lower catchments in relation to water
availability.
4.2 . 5. Dry Land Cropping
Evaluate potential dryland crops to be grown in the
dry season in areas where irrigation may not be possible.

4.2.6 . Pests
Investigate means of controlling pests in areas adjacent to swamps

(rodents) and leaf eating insects .

Include recommendations on appropriate food storage
techniques.
4.2.7. Extension Programmes
Evaluate on farm production and management methods in
relation to the delivery of extension and credit programmes in the project area.

Identify additional in-

puts required for effective utilization of improved
land.

Identify any other means of improving agricul -

tural output.
4.2.8. Irrigation Development
In conjunction with other team members prepare outline
designs for improvement or extension of irrigation
systems having particular regard to :
- Crop water demands
- Availability of water supplies
- Suitability of soils
- Cropping patterns
- Future upstream development
- Available alternatives .
4.2.9. Project Agricultural Outputs
Identify economic and financial costs and values of
inputs and outputs of agriculture by crop type having
regard to both cash and non - cash elements .
Estimate project outputs having regard to the following
conditions
- The potential without tha project.
The effect of various flood mitigation proposa l s.
- The effect of various irrigation extension and de velopment proposals.
- The effect of land reclamation proposals .
- The effect of various total project options .

4.3.

General
4.3.1.

Liaison
The consultant is required to work closely with local
government officers in the project area especially in
relation to the effect of the Feasibility
ｾｴｵ､ｹ＠

aCt1-

vities upon farmers expectations, the need for land
resumption (a sensitive issue) and potential escalation of land prices.
4.3.2.

P.T. Asahan Aluminium
A major aluminium smelter is under construction in the
project area.

Consequently it is necessary to ensure

that project proposals have no detrimental effects
upon the smelter.
4.3.3.

Operation and Maintenance of Irriqation Systems.
Review present methods for the operation, maintenance
and repair of the existinq irrigation systems.

Pro-

pose methods to be used in thP future having particular regard to :
- The better water control which may be needed with
higher utilization of available streamflow.
- The desirability of mobilising village resources in
the maintenance and repair of the facilities and an
appropriate method of orqanization.
- The ability and willinqness of villagers to participate in maintenance and repair.
4.3.4.

Catchment Manaqement
Carry out a reconnaissance survey to identify the potential for intriducing long term catchment management
and river erosion measures.

Formulate appropriate re-

commendations in relation to erosion control techniques
and land management practies needed in the catchment
area in order to reduce bed and suspended loads in the
delta streams.
4.3.5. Other Project Inputs
Investigate the need for,

and feasibility of providing,

other project inputsto ensure that max1mum benefits
are obtained from the proJect.

These may include, but are not limited to the following:
- Improvements in minor farm to market roads.
- Provision of agricultural machinery.
- Improvements in village water supply.
-

Improved rice drying,

milling or storage.

- Extension of rural electrification.
- Improvements to cash crop marketing arrangements.
4 . 3 . 6. Cost Estimates
For all works to be evaluated and included in the project, economic and financial cost estimates are re quired as follows

:

- For each identifiable feature of the project.
- In terms of local currency and foreign exchange requirements.
- In terms of equipment,

labour and materials.

- In terms of a programme of annual capital costs and
annual/recurring operation, maintenance and repair
costs.
4.3.7. Project Benefit Estimates
Estimate project benefits or outputs in comparison
with the situation which would exist without the proposed project(s), having regard to the following
- The cost of inputs and the value of outputs using
shadow prices for each as appropriate to the various
factors.
External economic effects and regional development
effects as appropriate.
-Financial returns to producers, processors and others.
- Project economic returns from the national devlepment
viewpoint.
- The distribution of project benefits to farm labourers,
tenant farmers, land owners, and other major groups
in the distribution and marketing chain.
4.3.8. Social and Institutional Factors
The consultant will review social and institutional
factors having an effect upon the project, taking them
into account in project recommendations.

The following factors should be included :
- Potential effects of displacement of subsistence
farmers

(due to land resumption) .

- Allocation of any reclaimed land .
- The ability and willingness of farmers to use double
crop or HYV's from a social

(taste o r other) or

- Availability and barriers to use of appropriate low
technology fertilisers .
-

Institutional or social constraints to effective
marketing of increased production .

- The potential impact on labour utilization patterns ,
cultural beliefs and agricultural practices .
-

Impacts upon the demand for, and price of , labour
both during project implementation and the longer
term .

4 . 3 . 9 . Optimisation on Project Recommendations
An optimised programme of investment in flood control,
i rrigation rehabilitation and development, drainage ,
reclamation and any other required inputs , is to be
prepared having regard to costs , timing of imp l emen tation of project components and effect upon realisa tion of project benefits .
ｾ＠

first stage priority

programme of recommended works is also to be identi -

fied.
A project imp l ementation network showing detailed ac tivities will be required .

Resource and cash flow

schedules will be derived from this ne t work .
The sensitivity of the recommendations will be checked
aga i nst major

assumptions or potential changes in

variables , either social or financial .
4 . 3 . 10. Counterpart Training
The concultant is required to make every effort to
ensure t hat counterpart team memberms are fully in volved in the work programme and that they receive
appropriate training in the ski l ls , methods and
approach to each professional discipline .

Recommen-

dations are to be made concerning loca l and overseas
training of counterparts .

4.4 . Summary
It is envisaged that specific project input (as distinct
frcm policy or other recommendation) will include the
:
ｦｯｬｷｾｮｧ＠

4.4.1.

Reduction of flood damage by construction of levees,
channels of improving channel capacity, to a standard
consistent with the assessed present or potential
effects of floods.

4.4.2.

Improvement and existing irrigation system and exten sion thereof consistent with land capability and
available flow from the Bah Bolon and Downstream
tributaries.

4.4.3. Lan reclamation and provision of drainage, where
economically feasible.
4.4.4. Recommendations

on methods to ensure that facilities

constructed under the project continue to be operated
and maintained in an
4.4.5.

manner.
･ｦｾ｣ｩｮｴ＠

Recommendation on mehtods to ensure that the anticipated project benefits
output) are,

(mainly increased agricultural

in fact, achieved.

4.5 . Detailed oesign of Hlyh Priority WorkG
It is intended that the detailed feasibility study will continue directly into the design and documentation of high
rity permanent works.

ｰｲｩｾ＠

In concept "high priority permanent

works" are most likely to involve readily implemented flood
protection works, rehabilitation of existing irrigation offtakes,

immediate implementation of extension and credit

programmes, or dealing with the pest problem.
It is intended that such works should encompass a relatively
rn1nor part of the recommended programme and be an integral
part of it.
No clear statement of the ''Scope of Works" is possible for
the task at this stage but further details on the approach
will be found in Section 5 .

5.

IMPLEMENTATION
5.1 . Timing and Expertise Required
The study is expected to commence late in 1979. Attachment l
hereto contains an outline project programme indicating the

main stages hereto contains an outline project programme ind i cating the main stages in the total project preparation.
The expertise required is defined in terms of functions rather than individuals and is detailed in Attachement 2. No
team leader is identified but the consultant is expected to
nominate one from among the experts proposed.
ｈｾｳ＠

function,

in addition to that of an expert will be to provide supervision, co-ordination and management of the project.
5 . 2 . Inception Report
Wi thin one month of the starting date of the Feasibility
Study the consultant will submit an Inception Report which
will contain the following :
- Modifications

(if any} to the Terms of Reference , required

emphasis on any aspect of the work or changes in approach.
- A detailed work programme for the completion of the feasibility study and tasks for individual team members and
counterparts.
- Dates at which particular aspects of the work (working
papers) will be completed and available for review .
5.3. Progress Reports
Within one month of the starting date of the Feasibility
Study and at monthly interva l s thereafter the consultant
will submit a breaf progress report ind icating :
- Progress in relation to the detailed work programme.
- Particular problems or difficulties encountered or anticipated.
- hdministrative matters such as the movement of personnel,
equipment supply , eLc .

5.4. Interim Report
Within six months of commencement the consultant will submit
a brief Interim Report. The function of the report is to
recommend high priority urgent works suitable for rapid implementation and on which design and documentation can and
should commence .
It is envisaged that this report will outline the broad scope
or thrust of the project and the likely recommendations as a
background or framework within which the immediate recommendations are made .
Cost estimates, indicative economic justification and an im plementation programme arc to be provided for these works .
A detailed c o s t

estimate and programme is required for the

design and documentation of these works .
5 . 5 . Final Reports
A draft Final Report will be submitted within nine months of
the commencement of the study, incorporating full recommendations,

investigations , calculations and estimates as required

by the Terms of Reference. This will contain a General Report
or Report Summary which outlines the main thrusL of the in vestigations and recommendations.
A Final Report , taking into account the results of review
by the Indonesian and Australian Governments will be submitted
thereafter and is expected to be submitted within twelve
months of the commencement of the study .
5 . 6 . Design Phase
Implementation of the design and documentation of high prio rity urgent works

(and subsequent works resulting from the

Final Report) will be controlled by separate agreements to
be reached at the appropriate time .

1\NNEX

II

BAH BOLON FEASIBILITY STUDY

l.

EQUIPMENT

A.

AUSTRALIAN SUPPLY
(i)

Vehicles

(ii)

Instruments

(iii)

B.

Office

Item

guanti t;:t

Station Wagons (or Sedans)
Utility (or Jeep) 4 x 4
Two-way radio (base contact)
Electro-optical distance meter
Level with tripod
Transit wi Lh tripod
Plane table survey apparatus
Hand level
Planimeter
Opisimete r
Le ve llin g staff (telescopic)
Handy talky
Plate for levelling staff
Tapes {50m)
EC meter
Soil Auger & Extensions
Ph Soil Test Kit
Pocket vane Penetrometer
Sic ve Set
Hand Vane shear Equipment
Dynamic Cone Penetrometer
Sample bags, labels, tics
Surveying umbrellas
Wet weather - waders , boots, etc
Stereos cope
Desk top calculator
Electric typewriter
Photocopier
Plan printer
Refrigerator
Drafting - table
- instruments
Printing paper for plan
printer , photocopier
Minor item

3
3

6

1
2
l
l
2

l
2

4
5
4
5
l
2
1
1
1
1
1
As req 1 d
5
5
1
1
2
1
1

1
2
2
As
As

req 1 d
req 1 d

INDONESIJ\N SUPPLY
(i)

Vehicles

Sedans , J e cps

As req 1 d
for counterpurt
staff . Hin 4
(As rcq 1 d
Fuel, Oil, Grease, Spare parts Repairs and maintenance
for all ve hicles)

2

Item
(ii)

Instruments

(iii)

Office

2.

PERSONNEL

A.

AUSTRAL! 1\N SUPPLY
(i)

(ii)

B.

Feasibility

Design Documents
and high priority
works

Pegs
Lines
Paint (two colours)
Hdnd tools : knife/macheLe
axes
mallets
handsaws

Quantity
As req 1 d for
Survey Teams
Min
Min
Min
Min

4
4
4
4

Suitable accommodation for
both Project and site offices .
Fans or air conditioners .
Telex/Telephone connections
Office Furniture :
Desks
Chairs
Book cases
Filing Cabinets
Map Cabinets

AS

req 1 d

As

req 1 d

As

req 1 d

Min
Min
Min
Min

4
12
2
6
1

Previous Reports :
Bah Bolon
U1 a r P ro j e c t
N. Sumatra Stats .

Min
Min
Min

1
1
1

stationary (Paper, Folder,
Staplers, Pens, Pencils etc)

As

ｾＱｩｮ＠

req 1 d

Man Months
Survey and Engineerinq
J\gri cul turc
Other

18
7

Total

65

Engineering

30

Total input

95

40

INDONESIAN SUPPLY
Professional Counterparts
( i)

Feasibility

Engineering
Ag ri culture
Other

40
18
7

3

Man Months
(ii)

Design, Document ation and high
priori t.:y works

.t:ngineering

95

'l'otal
(iii)
(iv)

Drafting
Office Staff

30

Draftsmen
Drafting Assistants
Sten ographc rs /Sec re tari es
Clerical/Assistants
Ori ve rs
for all vehicles

-

2

2
2
2
Min

10