Selanjutnya
A . I . D. LOAN NO. 497-T-066
A.I . D. PROJECT NO. 497-0297
AMENDMENT NO . 1 TO
LOAN AGREEMENT
BETWEEN THE
REPUBLIC OF INDONESIA
AND THE
UNITED STATES OF AMERICA
FOR
WESTERN UNIVERSITIES AGRICULTURAL EDUCATLON
PROJECT
DATED :
July 26, 1985
Dated:
July 26, 1985
This AMENDMENT NO . 1, is entered into between the REPUBLIC OF
INDONESIA ("Borrower") and the UNITED STATES OF AMERICA, acting
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through the AGENCY FOR INTERNATIONAL DEVELOPMENT ("A . I . D. ") •
WHEREAS, the Borrower and A.I . D. entered into a Western
Universities Agricultural Project Loan Agreement designated as
A. I.D . Loan No . 497 - T-066 on May 20, 1981 ("Loan Agreement") ,
whereby A.I . D. agreed to lend to the Bor r ower up to Five Million
Nine Hundred and Fifty Thousand United States ("U.S . ") Dollars
($5,950,000) ("Loan") ;
WHEREAS, the Borrower and A . I . D. desire to amend the Loan
Agreement to add an additional Six Million Five Hundred Thousand
United States Dollars ($6,500,000);
NOW THEREFORE , the Borrower and A. I.D. hereby agree as follows:
1.
The first sentence in the first paragraph of Section 3 . 1 . of
the Loan Agreement is revised to read as follows :
"Section 3.1 .
The Loan .
To assist the Borrower to meet the
costs of carrying out the Project, A. I . D. , pursuant to the Foreign
Assistance Act of 1961 , as amended, agr.ees to lend to the Borrower
under the terms of this Agreement not to exceed Twelve Million Four
Hundred and Fifty Thousand United States Dollars ($12,450 , 000)
("Loan") .
2.
Section 3 . 2 (b) Borrower Resources for The Project is
revised to read as follows:
"(b)
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The resources provided by the Borrower for the
Project will not be less than the equivalent of Eighteen Million
Seven Hundred and Thirteen Thousand
u. s .
Dollars ($18,713,000),
including costs borne on an 'in-kind ' basis for both Loan and
Grant No . 497-0297 ."
- 2 3.
Section 3 . 3 (a) Project Assistance Completion Date is
revised to r.ead as follows:
"(a)
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The "Project Assistance Completion Date" (PACD),
which is August 31, 1990 , or such other date as the Parties may
agree to in writing, is the date by which the Parties estimate
that all servjces financed under the Loan will have been
performed and al l goods furnished under the Loan will have been
furnished by the Project as contemplated in this Agreement . "
4.
In Article 6 , Covenants, a new Sectjon 6 . 3 is added which
reads as follows:
SECTION 6 . 3 .
Additional Special Covenants.
Except as
A.I . D. may otherwise agree in writing, the Parties agree to the
following Special Covenants :
(a)
Participant selection criteria based upon a model and
procedures agreed to by the Project Steering Committee, will be
strictly adhered to throughout Phase II ;
(b)
Laboratory equipment and supplies will be provided by
the Borrower in sufficient quantity to meet instructional needs
of the staff .
Special efforts will be made to collaborate
between A. I . D. and the Borrower on laboratory purchases at the
faculties of project intensification so that A . I.D . -financed
commodjties will be complementary to those purchases .
5.
A revised financial plan and revised amplified project
description are attached to this Amendment as Annex I and Annex II .
6.
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Except as expressly amended herein, the Loan Agreement is
ratified, confirmed and continued in full force and effect in
ace or dane e with all of its terms.
- 3 -
IN WITNESS WHEREOF, the Borrower and the United States of
America , each acting through its respective duly authorized
representative, have caused this Amendment No . 1 to be signed in
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their names and delivered as of the day and year first above written .
REPUBLIC OF INDONESIA
Signed
Atmono Suryo
Director General
for Foreign Economic Relations
Department of Foreign Affairs
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UNITED STATES OF AMERICA
Signed
; thn H. Holdridge
bassador
Embassy of the United States
of America/Indonesia
ANNEX I
AMPLIFIED PROJECT DESCRIPTION
Western Universities Agricultural Education (497-0297)
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The Western Universities Agricultural Education Pxoject is composed of two
phases. Phase one was initiated in 1981 as a five year pxoject to strengthen the
faculties of agriculture and related disciplines in the eleven BKS-B (Association
of Western Universities) institutions (North Sumatra University , Andalas
University , Sriwijaya University , Syiah Kuala University, University of Riau,
University of Jambi, Tanjungpura University, Bengkulu University, University of
Lampung, IKIP/Medan, and IKIP/Padang). The University of Kentucky was designated
as the implementing U.S. institution.
Phase I was funded at appxoximately $18.0 million, of which the AID
contribution totalled $9.85 million ($3.9 million in grant and $5.95 million in
loan) . Major AID financed inputs to the pxoject include long term graduate level
training in the United States; long and short term technical assistance ; support
to in- country staff development activities; and library text and reference
materials. The Government of Indonesia (GO!) financed inputs include operational
support for pxoject activities; graduate level training in Indonesia; staff and
logistical support for the U.S. technical assistance team; and "in-kind"
contribution of staff and facilities .
I.
A.
Project Descripti on
Pxoject Goal and Purpose
Phase II will maintain the same goal as Phase I , i .e., to impxove
Indonesia' s ability to feed its people and pxovide increasing social and economic
welfare for the rural population. In support of GO! efforts to expand and
impxove the technical manpower base, the pxoject will focus its efforts and
resources on continuing to strengthen the cooperating BKS-B institutions in the
Pxovinces of Sumatra and West Kalimantan.
Cognizant of assistance being pxovided to some of these institutions by
other donors , and building on the pxogress made during Phase I, the pxoject will,
in Phase II, intensify resident tecbnical assistance at the University of Syiah
Kuala, the University of Lampung and the University of Riau. Continued English
language training support will be pxovided to the Universities of Jambi,
Bengkulu, and Tanjungpura. All of the BKS/B institutions will continue to
participate in the networks, short courses and participant training
opportunities.
The intent of the pxoject is to remain as responsive as possible
to the needs of the BKS-B universities, as reflected by their current levels of
development and the external resources ava.i lable to them.
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The pxoject purpose is to impxove the capabilities of the institutions to
contribute more effectively to agriculture and rural development by assisting the
Director General of Higher Education (DGHE) to 1) upgrade staff and impxove
curricula, materials and instructional methods to pxoduce better trained
graduates and 2) develop, organize, carry out and expand programs of faculty
research.
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At the completion of the pxoject, it is expected that the universities'
educational pxograms will be substantially strengthened as indicated by a
significant nUIIber of staff having been upgraded through appropriate study
pxogrsms; the development of impxoved ｣ｵｲｩｾ｡［＠
the increasing use of class
outlines, subject matter syllabi , texts, supplementary readings and more
appropriate teaching methods. This, in turn, will ｲ･ｳｾｴ＠
in the preparation of
better trained, higher quality graduates.
The research function will be significantly strengthened in Phase II by the
return of an increasing number of faculty members with graduate degrees, more
resident technical assistance advisors, the opportunity for a limited number of
Ph.D. candidates to conduct their dissertation research in Indonesia, the
availability of a limited number of research internships for recently returned
faculty, and increased availability of laboratory equipment.
B.
Project Outputs (resulting from Phase II resources)
The first and most important output of the pxoject continues to be better
trained ｰｸｯｾｩｮ｡ｬ＠
staff in the agricultural sciences and supporting basic
sciences. As a result of AID Phase II resources, a totu of 65 M.S. and 15 Ph.Ds
are expected to receive training in the U. S. by the end of the pxoject, including
10 who will participate in joi nt US-Indonesia ("Sandwich") Ph. D. pxograms. In
addition, an estimated 137 graduate degrees will be earned by staff attending
Indonesian institutions under GOI funding.
The second major output will be impxovement in the quality of instruction
at the undexgraduate (S-1) level in ｡ｧｲｩ｣ｾｴｵ･＠
and related basic sciences .
Faculty returning with advanced degrees will be instrumental in achieving this
output. Assisted by these ｦ｡｣ｾｴｹ＠
members, the pxoject will persist in its
efforts to expand the number, impxove the quality, and increase the use of course
syllabi, relevant texts, laboratory manuals, and other types of ･､ｵ｣｡ｴｩｯｮｳｾ＠
materials. Continued emphasis will be placed on impxoving teaching skills and
the use of more appxopriate ｩｮｳｴｲｵ｣ｯｾ＠
meth>dologies.
A third output is the continued establishment of faculty networks. Four
networksare-currently operating , with three more currently being planned.
During Phase II, additional networks will be established in response to
identified interests and needs. These networks represent an effective means of
continuing staff development and program impxovement by bringing together top
specialists in selected fields fxom among the participating institutions for the
purpose of identifying key pxoblems within their disciplines and mounting
syste.m atic efforts to address these.
The fourth output is the development and presentation of specialized short
courses. These are directly related to the activities of the networks, respond
to specific needs, and represent an effective and efficient means of in-service
training.
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The fifth output of this project is an expanded and impxoved research
pxogram directly relevant to the development needs of Indonesia. Such a research
pxogram is also vituly important to impxoving university ｣ｵｲｩｾ｡＠
and course
content. Increasingly, the results of the research will be disseminated thxough
research pamphlets, published papers, and journal articles, as well as
presentations at seminars and symposia.
The sixth output will be continued upgrading of teaching aids, laboratory
equipment, and library resources needed to improve instructional and research
pxograms. Pxovision of needed equipment and related supplies is a major GOI
contribution, but will be supplemented in selected priority areas with pxoject
loan funds. Such equipment and supplies are essential to support the teaching
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and research pxngrams of returning faculty and the work of U. S. resident
technical assistance teams.
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A seventh output of the pxnject is impxnved university and faculty
planning, organization and administration. One tangible pxnduct will be
preparation of specific faculty staffing plans for the next 5 to 10 years. By
identifying and prioritizing staffing needs, these plans will serve as guides for
staff recruitment and upgrading.
An eighth output of the pxnject will be a strengthened, more
"institutionalized" BKS-B, which will pxnvide the organization and resources
required to continue many important pxnject-initiated and consortium-wide
activities (e. g. short courses, networks, joint research) after completion of
the pxnject in August, 1990.
C.
Pxnject Components
1.
Education and Training
The primary focus of this pxnject in Phase II will be the development of
stxnnger institutional capabilities in the related areas of teaching and research
in agriculture and rural development . Given the present level of development of
the participating BKS-B institutions, specific emphasis will be placed on
expanding and impxoving undergraduate curricula and instruction. Initiating
relevant research projects in order to meet better the needs of the community and
region are complementary to the emphasis on impxoved teaching.
It is increasingly recognized that achieving the needed impxovements in
teaching and research will require strengthening of the supporting basic scien.c es
(including laboratory facilities and equipment), library resources and services,
teaching materials and methodology, university planning and administration, and
English language pxograms.
Fonnal Education: In order to upgrade the skills of as many staff members
as possible, a wide variety of education and training opportunities are pxovided
both abroad and in Indonesia. (On an exceptional basis, third country training
will be considered . ) The overseas training involves primarily Ph.D. and M.S . or
M.A. degree pxograms in fields related to agriculture, the basic sciences and
selected supporting areas. Technical non- degree studies in the u.s. or third
countries and intensive short courses in Indonesia wi ll also be pxovided. An
alternative training model that will be explored at the Ph.D. level is the
"sandwich pxogram." Under this model, the participant having completed basic
course work in Indonesia, will attend a U.S. university for appxnximately one
year to take specific advanced courses. He/she will then return to the
Indonesian university to complete the degree. In conjunction with graduate study
in the U. S. participants may also participate in specialized short courses ,
workshops, and on-the-job training (OJT) opportun.ities offered by various
universities, the U.S. Department of Agriculture and other government agencies,
agribusinesses and the International Agricultural Research Centers (!ARCs).
•
In-Country Research Opportunities: As part of graduate education and
training pxograms, most participants will be required to complete a major
research pxoject . Most Ph. D. research will be conducted in the United States.
However, in certain carefully selected cases, it will be desirable for
participants who have completed their graduate course work and comprehensive
examinations to return to Indonesia to collect data for their research and
dissertations. For those appxnved by AID and the DGHE to conduct their field
research in Indonesia, pxovision will be made using loan funds according to
prescribed and appxnved budgets to finance the travel to Indonesia, research
costs while in-country and return to the U.S. institution for the purpose of
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completing the dissertation. In exceptional cases, and when specifically
provided for within t:he AID approval, loan funds may be used to meet the costs of
in- country travel and maintenance for periods when research is being conducted
away from the participants ' home institutions, for example at the
Inter-University Centers.
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Selecting Participants for U.S . Graduate Study: The general criteria and
procedures established for Phase I remain valid and these or a modified version
thereof, as agreed to by the PSC will be used in Phase II.
All participant screening committees are to include representatives from
the Directorate General of Higher Education, AID the BKS-B, and the University of
Kentucky .
Spouse Training: Subject to AID/Washington approval of a change in policy
regarding participant selection and programming, Phase II of this project may
commit grant funds up to $120,000 to support the training needs of selected
spouses of participants. This support will have two principal benefits. First,
it will lessen the reluctance of otherwise viable candidates to undertake degree
training in the U.S. due to the separation factor. Second, useful skills and
experiences will be provided through training spouses, the vast majority of whom
will be women. Program guidelines will be established jointly by AID and the GO!
to indicate the types of training allowed and conformance to development goals
required prior to funding for any spouse training being approved.
Srort Courses: Most of the srort courses in Phase II will be organized and
presented in Indonesia, where they can be tailored to specific conditions and
needs. A survey will be undertaken to identify short course needs and determine
priorities. To the greatest extent possible, short courses will be integrated
into the expanding network activities.
2.
English Language Training
In Phase I, a three tier approach was instituted for English language
training. In Tier I, lecturers received English training at their home
institutions at the beginning and intexmediate levels. In Tier II, these
participants attended an intensive course in Palembang for training at the
intexmediate and advanced levels. In Tier III, participants surpassing a TOEFL
score of 475 left for the u.s. and subsequently received an average of two months
additional training in the U.S.
In Phase II, the English training program will continue to give first
priority to meeting the needs and objectives of the WUAE Project. (However, as
resources allow and excess capacity is available, candidates for non-WUAE funded
overseas training programs may also participate.) Actions will be taken to
continue improving the programs especia.lly at the Tier I and Tier II levels so
that participants are better prepared in all the English language skills prior to
leaving Indonesia. More experienced TEFL teachers with an M.A . or the equivalent
from the U.S. or from other English speaking countries will be utilized. The
following staffing pattern is suggested:
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For Tier I at:
University of Lampung
- 1 M.A. TEFL Specialist for two years.
University of Bengkulu
- 1 M.A. TEFL Specialist plus 1 English
Aide for two years
University of Jambi
University of Tanjungpura
University of Riau
- 1 English Aide for two years.
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For Tier II, at the University of Sriwijaya there will be one English
Language Coordinator for 2 years, and two M.A. TEFL Specialists for 2 ye.a rs.
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Since project participants selected for study abroad will have to depart
Indonesia no later than mid- 1988, and due to f unding limitations, technical
assistance support of the English training program will end in mid-1988. In
addition to staff, project funds will be available for the purchase of textbooks
and other needed instructional materials and teaching aides.
3.
Research
As the number of faculty members with advanced degrees increases among the
BKS-B universities , so should the research activities at these institutions.
This is hindered, however by inadequate facilities and equipment; lack of funding
support for researchers including both funds for research needs and honorarium;
inadequate access to scientific journals and other research materials and to
colleagues with similar research interests; and lack of incentives provided by
the respective universities.
The following are approaches which are planned under the project to reduce
these constraints:
a.
Equipment: Under Phase II, the GOI will provide funds for basic
laboratory equipment in the universities which will receive
intensified assistance, as part of their program to equip laboratories
nation wide. A small aawJunt of loan funds will also be allocated to
supplement this basic equipment.
b.
Direct Research Support: Mechanisms for providing adequate funding
support to qualified and interested faculty members to participate in
research activities will be developed during Phase II.
Such mechanisms could include:
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1)
Direct support on a competitive basis, to recently returned
graduate degree holders (from Indonesian or overseas
institutions) for a period of 1-3 years. Guidelines for awarding
these funds will be established, and the administration of the
funding will reside with the Central Project Office. The
research network, or a team of recognized outside specialists
will be utilized as an advisory group to the CPO.
2)
A process for peer review of research proposals, designed to
capture research support funds on a matching (AID and GOI) basis
unde r the on- going DGHE-adJainistered research grant program.
Potential recipients of the matching grant research funds include
all lecturers working in areas which WUAE is endeavori.ng to
strengthen. Utilizing the research network, priority research
areas will be identified for use of these funds.
3)
EstablisiDent of collaborative research projects between BKS- B
institutions and Agency for Agricultural Research and
Development, and the interchange of research scientists between
these institutions.
4)
Provision for a limited number of returned participants with M.S.
or Ph.D . degrees to receive project-funded research internships
to serve directly as members of the project technical assistance
teams assigned to Indonesian universities. Those individuals
selected as Research Interns must meet criteria to be established
by the CPO with the advice of the Policy Steering Committee (PSC) .
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4.
c.
Publications , Research Materials: In Phase II, loan funds will be
pDOvided to assist in pxocuring and maintaining subscriptions to a
number of pxofessional journals -- the composition to be determined by
the needs and priorities of the particular BKS-B institution. Working
thxough the library network, a syste.m of exchange and sharing of
accession lists among the BKS-B libraries will be established, and a
mechanism for mailing requested articles worked out.
d.
Incentives: Project grant funds are pxovided as incentives for staff
to engage in meaningful research. Grant funds are being utilized due
to the experimental nature of the incentives pxogram. Should the
pxogram prove successful, it is expected that it will be made part of
the DGHE supported research program. Such incentives may include:
1.
An annual awards program which will recognize excellence in
published research among BKS-B institutions. The assessment of
the quality of published research could be carried out by the
research network (or a special committee thereof) or by a special
outside panel of specialists.
2.
Support for travel to international pxofessional meetings to
present papers.
3.
One semester or one year research sabbaticals, to work with
colleagues at another Indonesian university, at an
Inter-University Center, or to support full-time research at
their home institutions.
Networks
During Phase I of the pxoject, the network concept has been established as
a viable approach to strengthening faculty capabilities. These networks bring
together, on a regular basis, individuals fxom the BKS-B institutions
representing various disciplinary areas to accomplish specific tasks. After
being formally established with PSC appxoval, the networks engage in solving
specific problems related to their disciplines.
During Phase II, on-going networks will continue and be expanded . Closer
integration with the pxogram of intensive in-country short courses will be
pxomoted.
5.
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Commodity Support
The pxoject will be supported through the procurement of commodities
essential to carrying out project activities and achieving project objectives.
Major categories of commodities may include, but not be limited to : laboratory
equipment, laboratory supplies, books, reference works , and journals, including
microfiche materials , audio-visual equipment , repxoduction equipment , data
processing equipment, teaching pxogram materials, and experiment station
equipment •
The selection of appxopriate commodities will be based on consultations
with the Rector, vice-rectors, and appropriate deans and faculty members .
Requests for commodities will be reviewed and consolidated by the Central Project
Office before being reviewed to the Project Steering Committee. Agreed upon
commodity lists will be forwarded to USAID/Indonesia for appxoval and
determination of appropriate procurement methods.
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6.
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Participant Aftercare
During Phase II a substantial number of project funded participants will be
returning from the U.S . with M.S. and Ph.D. degrees. "Aftercare" refers to the
ways and means whereby these faculty members may be most quickly integrated into
their respective universities and faculty assignments and effectively engaged in
teaching and research activities. Accomplishing this is a priority aspect during
Phase II .
Project activities directly related to aftercare have been discussed in
previous sections on education and training, technical research, and networks.
More specifically, these include:
7.
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a.
Locating senior technical assistance advisors at tlx>se universities
having the highest number of faculty woo have received advanced
(graduate level) training. A major responsibility of the technical
advisor will be to give professional gui dance to recently returned
faculty in initiating their research and teaching programs;
b.
Participation in on-going and future networks , and the short course
program;
c.
The opportunity for a limited number of participants to do their
graduate research in Indonesia. This will provide a basis for their
re-entry and quick involvement in a continuing research program;
d.
Provision for a limited number of returned faculty members with
graduate degrees to receive project-funded Research Internships to
serve directly as members of the project technical assistance teams on
one year appointments;
e.
The increased availability and improvement of classroom equipment and
teaching aids, laboratory equipment, and library resources.
Strengthening BKS-B and its Member Institutions
All of the institutions associated with the WUAE project are members of the
BKS-B consortium. The presidency of the consortium shifts to a different rector
periodically through an elective process. Under the BKS-B umbrella, the
Indonesian Executive Secretary of the WUAE project bas assumed major
responsibility for oJ:ganizing short courses, assisting in the setting up of
networks and arranging for their periodic meetings, as well as staying abreast of
WUAE project/BKS-B activities. In Phase II, i t is important that provision be
made to insure the effective continuation of these and similar activities such as
collaborative research projects and BKS-B wide public service efforts beyond the
completion of this project. In order to accomplish this, Phase II of the project
will provide a limited amount of funding (in consultation with the DGHE) to
support activities which assist BKS-B in institutionalizing its role and
responsibilities in continuing the development of the member institutions and
fostering a relationship between the universities and their client societies.
GOI funds will be allocated through the budgets of the BKS-B universities to
establish a BKS-B Central Office and hire an Executive Secretary and one or two
secretarial/administrative staff . The Executive Secretary will be directly
responsible to the President of the BKS-B and its appointed governing body .
Initial financing of on-going BKS-B activities related to the WUAE project (e.g.
networks and slx> rt courses) will continue to be funded directly through the
project . However, since it will be necessary for the GOI eventually to assume
this financial obligation, GOI funds will increase over the life of the project
commensurate with the gradual phase-out of AID funds. The target of this cost
sharing scheme is that by the end of the WUAE project, funding of BKS-B
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activities initiated with project assistance will be completely institutionalized
within the GOI.
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II.
Project Responsibilities
Field administration of Phase II of
out thxough the Central Project Office in
assisted by an Administrative Officer and
for the GOI counterpart funds will reside
the University of Sriwijaya.
the project will continue to be carried
Palembang by the Chief of Party,
a part time bookkeeper. Responsibility
in the Office of Finance and Budget at
An Indonesian Project Director, Associate Director, and Executive Secretary
will assist in day to day administration and decision making. This will be
supplemented through the participation of a Project Steering Committee, already
established in Phase I , which will provide broad policy guidance. The PSC will
be composed of the Directorate General or his designee, the Executive Secretary
of the Agricultural Consortium (KIP) , the USAID project manager, the Chairman
and/or Vice Chairman of BKS/Barat, the Project Director, and the Contract
Chief-of-Party. The Director General or his designee will chair the PSC, which
will meet at least twice an.n ually .
The PSC will establish the overall policy framework within which the
Project Director and Chief-of-Party are to carry out implementation activities of
the project . PSC responsibilities will also include an annual evaluation of the
project, approving annual plans of work, approving contractor' s technical
assistance nominations, and reviewing participant selection. A less formal, but
equally important, function will be to serve as a sounding board and advisory
body to provide guidance as requested in the solution of problems encountered in
program design and implementation. The members of the PSC will also provide
liaison with their respective organizations to assure that project activities are
consistent with GOI and A.I.D. policy guidelines and do not duplicate activities
of other projects and programs.
The Chief-of-Party of the contract team will function as a counterpart to
the Project Director and will be responsible for supervising all Contractor
Personnel. This position should be filled by a senior faculty member from the
contracting institution who has had prior administrative and professional
experience in project implementation of an institution-building nature in a
developing country.
The Indonesian Assistant Director and Contractor team members should be
senior faculty members who have significant university research and teaching
experience. They will have responsibility for managing the networks approved by
the Project Steering Committee within their technical expertise, and
designing/evaluating short courses and non-degree traineeships. Occasionally ,
they may also be called upon to teach courses.
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Under Phase II of the project, i t is expected that the University of
Kentucky will continue to provide the technical assistance and management of the
AID funded participant programs required by the project. Technical assistance
staff will consist of Senior Advisors, International Education Specialists (IES),
English Teaching Aides and short-term consultants (of both Indonesia and U.S.
nationality). The IES category will include a limited number of research
associates who will be expected to focus their developmental inputs primarily on
research activities rather than teaching and curriculum development . It will
also include more highly qualified TESL specialists in addition to the English
Teaching Aides.
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For the BKS-B universities receiving intensified technical assistance,
teams will be comprised to meet the specific needs of the recipient institution.
Flexibility in the assignment of these teams must be maintained in order to
address changing needs during Phase II. These team members, altlx>ugh assigned to
a specific institution, will also be expected to share their expertise with other
BKS-B institutions through participation in the networks, technical short courses
and occasional short-term consultancies. In addition, short-term consultants
both from the U.S. and Indonesia will be provided as needed, in areas which are
not represented by the long-term team members. Such areas may include research
organization and management; laboratory design, organization and management;
curriculum design, etc.
The senior advisor assigned to a particular BKS-B institution will also
serve as team leader of the technical assistance team assigned to that
in.s titution under the overall supervision of the Chief of Party. These team
leaders will accept a substantial amount of responsibility for the detailed
planning and implementation of technical assistance activities at each
institution, with the assistance of the Chief of Party. It is expected that the
senior advisor will interact in planning of activities with the Dean of the
appropriate faculty and with the Rector and Vice Rector as needed.
III .
Monitoring and Evaluation
The monitoring and evaluation procedures initiated in Phase I will be
continued . These consist of Annual. Reviews, an External Review and continuous
monitoring of activities.
A.
Annual Review
The project will be reviewed, in the 12th, 36th, and 48th project months of
Phase II by a team composed of one representative each of the Directorate General
of Higher Education, the BKS-B, the Project Director, USAID and the Contract
Team. These reviews will be concerned primarily with the progress of the project
in terms of quality, quantity, and timeliness of the inputs provided and outputs
derived, and to insure that the project is operating in ways consistent with the
overall goal and purpose statements. It is anticipated that the BKS-B
representative, prior to the review, will have made a concerted effort to solicit
the views and recommendations of the participating institutions and will reflect
their inputs in the review. Special attention will be given to the intensified
technical assistance provided to the selected universities to ascertain that
these major inputs are being absorbed and utilized productively at these
locations. Modifications, as needed and agreed to, will be based upon these
reviews.
•
So that DGHE may also evaluate the portion of the project being carried out
in the U.S., adequate funding is provided to permit two representatives to travel
annually to the U. S. for a period of approximately 10 days. This trip will. be
scheduled in conjunction with the special 3 to 4 day project seminars to be held
at the University of Kentucky •
B.
External. Review
In approximately the 25th month of Phase II, an in-depth review will be
undertaken with team members selected by the PSC. Those selected will be
knowledgeable and experienced with respect to institution-building, agricultural
education, and technical assistance in developing nations; the U.S. land- grant
university system; and USAID evaluation procedures regarding projects of this
nature. The nature of this review will be determined jointly by USAID and the
PSC . Funds for this review will be included in the project funding ,
10
IV.
A.
•
Cost Estimates and Financial Plan
U.S. and GO! Cost Sharing
U.S. assistance under the project will provide funds for participants (long
and short ter:m plus supporting research funds) tuition, maintenance costs, fees ,
health insurance, books and supplies. The GOI will assume responsibility for
travel costs within Indonesia and to and from the selected U.S. university,
salaries, exit fees and any additional costs required prior to departure. These
same cost sharing arrangements will be followed for any "sandwich" programs which
take place. The GOI will assume all expenses related to training of staff
members in local universities.
Technical assistance (T .A.) costs provided by AID will include salaries,
international travel, support costs and benefits, and funding in support of the
participants within the United States. AID loan funds may be used to supplement
long ter:m T . A. in- country per diem as necessary , and to proVide staff support a t
the universities of intensification. Domestic travel and per diem for short ter:m
consultants, as well as the costs indicated above, will also be the
responsibility of AID . GOI support to long ter:m technical assistance team
members will include housing, utilities, furnishings, in-country travel, per diem
in accordance with GOI guidelines, and office space. Housing, utilities and
furnishings will be arranged according to the rules of the Government of
Indonesia.
The initial purchase of commodities will be provided by AID loan funds
( with the exception of basic laboratory equipment which will be provided by the
GOI to the institutions of intensification under this project) , with maintenance
and supply costs being assumed by the GOI.
In the following Illustrative Financial Plan, "Local University Support " is
composed of networking activities, short courses, English language training, the
"aftercare" program, and Bl
A.I . D. PROJECT NO. 497-0297
AMENDMENT NO . 1 TO
LOAN AGREEMENT
BETWEEN THE
REPUBLIC OF INDONESIA
AND THE
UNITED STATES OF AMERICA
FOR
WESTERN UNIVERSITIES AGRICULTURAL EDUCATLON
PROJECT
DATED :
July 26, 1985
Dated:
July 26, 1985
This AMENDMENT NO . 1, is entered into between the REPUBLIC OF
INDONESIA ("Borrower") and the UNITED STATES OF AMERICA, acting
•
through the AGENCY FOR INTERNATIONAL DEVELOPMENT ("A . I . D. ") •
WHEREAS, the Borrower and A.I . D. entered into a Western
Universities Agricultural Project Loan Agreement designated as
A. I.D . Loan No . 497 - T-066 on May 20, 1981 ("Loan Agreement") ,
whereby A.I . D. agreed to lend to the Bor r ower up to Five Million
Nine Hundred and Fifty Thousand United States ("U.S . ") Dollars
($5,950,000) ("Loan") ;
WHEREAS, the Borrower and A . I . D. desire to amend the Loan
Agreement to add an additional Six Million Five Hundred Thousand
United States Dollars ($6,500,000);
NOW THEREFORE , the Borrower and A. I.D. hereby agree as follows:
1.
The first sentence in the first paragraph of Section 3 . 1 . of
the Loan Agreement is revised to read as follows :
"Section 3.1 .
The Loan .
To assist the Borrower to meet the
costs of carrying out the Project, A. I . D. , pursuant to the Foreign
Assistance Act of 1961 , as amended, agr.ees to lend to the Borrower
under the terms of this Agreement not to exceed Twelve Million Four
Hundred and Fifty Thousand United States Dollars ($12,450 , 000)
("Loan") .
2.
Section 3 . 2 (b) Borrower Resources for The Project is
revised to read as follows:
"(b)
•
The resources provided by the Borrower for the
Project will not be less than the equivalent of Eighteen Million
Seven Hundred and Thirteen Thousand
u. s .
Dollars ($18,713,000),
including costs borne on an 'in-kind ' basis for both Loan and
Grant No . 497-0297 ."
- 2 3.
Section 3 . 3 (a) Project Assistance Completion Date is
revised to r.ead as follows:
"(a)
•
The "Project Assistance Completion Date" (PACD),
which is August 31, 1990 , or such other date as the Parties may
agree to in writing, is the date by which the Parties estimate
that all servjces financed under the Loan will have been
performed and al l goods furnished under the Loan will have been
furnished by the Project as contemplated in this Agreement . "
4.
In Article 6 , Covenants, a new Sectjon 6 . 3 is added which
reads as follows:
SECTION 6 . 3 .
Additional Special Covenants.
Except as
A.I . D. may otherwise agree in writing, the Parties agree to the
following Special Covenants :
(a)
Participant selection criteria based upon a model and
procedures agreed to by the Project Steering Committee, will be
strictly adhered to throughout Phase II ;
(b)
Laboratory equipment and supplies will be provided by
the Borrower in sufficient quantity to meet instructional needs
of the staff .
Special efforts will be made to collaborate
between A. I . D. and the Borrower on laboratory purchases at the
faculties of project intensification so that A . I.D . -financed
commodjties will be complementary to those purchases .
5.
A revised financial plan and revised amplified project
description are attached to this Amendment as Annex I and Annex II .
6.
•
Except as expressly amended herein, the Loan Agreement is
ratified, confirmed and continued in full force and effect in
ace or dane e with all of its terms.
- 3 -
IN WITNESS WHEREOF, the Borrower and the United States of
America , each acting through its respective duly authorized
representative, have caused this Amendment No . 1 to be signed in
4t
their names and delivered as of the day and year first above written .
REPUBLIC OF INDONESIA
Signed
Atmono Suryo
Director General
for Foreign Economic Relations
Department of Foreign Affairs
•
UNITED STATES OF AMERICA
Signed
; thn H. Holdridge
bassador
Embassy of the United States
of America/Indonesia
ANNEX I
AMPLIFIED PROJECT DESCRIPTION
Western Universities Agricultural Education (497-0297)
•
The Western Universities Agricultural Education Pxoject is composed of two
phases. Phase one was initiated in 1981 as a five year pxoject to strengthen the
faculties of agriculture and related disciplines in the eleven BKS-B (Association
of Western Universities) institutions (North Sumatra University , Andalas
University , Sriwijaya University , Syiah Kuala University, University of Riau,
University of Jambi, Tanjungpura University, Bengkulu University, University of
Lampung, IKIP/Medan, and IKIP/Padang). The University of Kentucky was designated
as the implementing U.S. institution.
Phase I was funded at appxoximately $18.0 million, of which the AID
contribution totalled $9.85 million ($3.9 million in grant and $5.95 million in
loan) . Major AID financed inputs to the pxoject include long term graduate level
training in the United States; long and short term technical assistance ; support
to in- country staff development activities; and library text and reference
materials. The Government of Indonesia (GO!) financed inputs include operational
support for pxoject activities; graduate level training in Indonesia; staff and
logistical support for the U.S. technical assistance team; and "in-kind"
contribution of staff and facilities .
I.
A.
Project Descripti on
Pxoject Goal and Purpose
Phase II will maintain the same goal as Phase I , i .e., to impxove
Indonesia' s ability to feed its people and pxovide increasing social and economic
welfare for the rural population. In support of GO! efforts to expand and
impxove the technical manpower base, the pxoject will focus its efforts and
resources on continuing to strengthen the cooperating BKS-B institutions in the
Pxovinces of Sumatra and West Kalimantan.
Cognizant of assistance being pxovided to some of these institutions by
other donors , and building on the pxogress made during Phase I, the pxoject will,
in Phase II, intensify resident tecbnical assistance at the University of Syiah
Kuala, the University of Lampung and the University of Riau. Continued English
language training support will be pxovided to the Universities of Jambi,
Bengkulu, and Tanjungpura. All of the BKS/B institutions will continue to
participate in the networks, short courses and participant training
opportunities.
The intent of the pxoject is to remain as responsive as possible
to the needs of the BKS-B universities, as reflected by their current levels of
development and the external resources ava.i lable to them.
•
The pxoject purpose is to impxove the capabilities of the institutions to
contribute more effectively to agriculture and rural development by assisting the
Director General of Higher Education (DGHE) to 1) upgrade staff and impxove
curricula, materials and instructional methods to pxoduce better trained
graduates and 2) develop, organize, carry out and expand programs of faculty
research.
2
tt
At the completion of the pxoject, it is expected that the universities'
educational pxograms will be substantially strengthened as indicated by a
significant nUIIber of staff having been upgraded through appropriate study
pxogrsms; the development of impxoved ｣ｵｲｩｾ｡［＠
the increasing use of class
outlines, subject matter syllabi , texts, supplementary readings and more
appropriate teaching methods. This, in turn, will ｲ･ｳｾｴ＠
in the preparation of
better trained, higher quality graduates.
The research function will be significantly strengthened in Phase II by the
return of an increasing number of faculty members with graduate degrees, more
resident technical assistance advisors, the opportunity for a limited number of
Ph.D. candidates to conduct their dissertation research in Indonesia, the
availability of a limited number of research internships for recently returned
faculty, and increased availability of laboratory equipment.
B.
Project Outputs (resulting from Phase II resources)
The first and most important output of the pxoject continues to be better
trained ｰｸｯｾｩｮ｡ｬ＠
staff in the agricultural sciences and supporting basic
sciences. As a result of AID Phase II resources, a totu of 65 M.S. and 15 Ph.Ds
are expected to receive training in the U. S. by the end of the pxoject, including
10 who will participate in joi nt US-Indonesia ("Sandwich") Ph. D. pxograms. In
addition, an estimated 137 graduate degrees will be earned by staff attending
Indonesian institutions under GOI funding.
The second major output will be impxovement in the quality of instruction
at the undexgraduate (S-1) level in ｡ｧｲｩ｣ｾｴｵ･＠
and related basic sciences .
Faculty returning with advanced degrees will be instrumental in achieving this
output. Assisted by these ｦ｡｣ｾｴｹ＠
members, the pxoject will persist in its
efforts to expand the number, impxove the quality, and increase the use of course
syllabi, relevant texts, laboratory manuals, and other types of ･､ｵ｣｡ｴｩｯｮｳｾ＠
materials. Continued emphasis will be placed on impxoving teaching skills and
the use of more appxopriate ｩｮｳｴｲｵ｣ｯｾ＠
meth>dologies.
A third output is the continued establishment of faculty networks. Four
networksare-currently operating , with three more currently being planned.
During Phase II, additional networks will be established in response to
identified interests and needs. These networks represent an effective means of
continuing staff development and program impxovement by bringing together top
specialists in selected fields fxom among the participating institutions for the
purpose of identifying key pxoblems within their disciplines and mounting
syste.m atic efforts to address these.
The fourth output is the development and presentation of specialized short
courses. These are directly related to the activities of the networks, respond
to specific needs, and represent an effective and efficient means of in-service
training.
•
The fifth output of this project is an expanded and impxoved research
pxogram directly relevant to the development needs of Indonesia. Such a research
pxogram is also vituly important to impxoving university ｣ｵｲｩｾ｡＠
and course
content. Increasingly, the results of the research will be disseminated thxough
research pamphlets, published papers, and journal articles, as well as
presentations at seminars and symposia.
The sixth output will be continued upgrading of teaching aids, laboratory
equipment, and library resources needed to improve instructional and research
pxograms. Pxovision of needed equipment and related supplies is a major GOI
contribution, but will be supplemented in selected priority areas with pxoject
loan funds. Such equipment and supplies are essential to support the teaching
3
and research pxngrams of returning faculty and the work of U. S. resident
technical assistance teams.
•
A seventh output of the pxnject is impxnved university and faculty
planning, organization and administration. One tangible pxnduct will be
preparation of specific faculty staffing plans for the next 5 to 10 years. By
identifying and prioritizing staffing needs, these plans will serve as guides for
staff recruitment and upgrading.
An eighth output of the pxnject will be a strengthened, more
"institutionalized" BKS-B, which will pxnvide the organization and resources
required to continue many important pxnject-initiated and consortium-wide
activities (e. g. short courses, networks, joint research) after completion of
the pxnject in August, 1990.
C.
Pxnject Components
1.
Education and Training
The primary focus of this pxnject in Phase II will be the development of
stxnnger institutional capabilities in the related areas of teaching and research
in agriculture and rural development . Given the present level of development of
the participating BKS-B institutions, specific emphasis will be placed on
expanding and impxoving undergraduate curricula and instruction. Initiating
relevant research projects in order to meet better the needs of the community and
region are complementary to the emphasis on impxoved teaching.
It is increasingly recognized that achieving the needed impxovements in
teaching and research will require strengthening of the supporting basic scien.c es
(including laboratory facilities and equipment), library resources and services,
teaching materials and methodology, university planning and administration, and
English language pxograms.
Fonnal Education: In order to upgrade the skills of as many staff members
as possible, a wide variety of education and training opportunities are pxovided
both abroad and in Indonesia. (On an exceptional basis, third country training
will be considered . ) The overseas training involves primarily Ph.D. and M.S . or
M.A. degree pxograms in fields related to agriculture, the basic sciences and
selected supporting areas. Technical non- degree studies in the u.s. or third
countries and intensive short courses in Indonesia wi ll also be pxovided. An
alternative training model that will be explored at the Ph.D. level is the
"sandwich pxogram." Under this model, the participant having completed basic
course work in Indonesia, will attend a U.S. university for appxnximately one
year to take specific advanced courses. He/she will then return to the
Indonesian university to complete the degree. In conjunction with graduate study
in the U. S. participants may also participate in specialized short courses ,
workshops, and on-the-job training (OJT) opportun.ities offered by various
universities, the U.S. Department of Agriculture and other government agencies,
agribusinesses and the International Agricultural Research Centers (!ARCs).
•
In-Country Research Opportunities: As part of graduate education and
training pxograms, most participants will be required to complete a major
research pxoject . Most Ph. D. research will be conducted in the United States.
However, in certain carefully selected cases, it will be desirable for
participants who have completed their graduate course work and comprehensive
examinations to return to Indonesia to collect data for their research and
dissertations. For those appxnved by AID and the DGHE to conduct their field
research in Indonesia, pxovision will be made using loan funds according to
prescribed and appxnved budgets to finance the travel to Indonesia, research
costs while in-country and return to the U.S. institution for the purpose of
4
completing the dissertation. In exceptional cases, and when specifically
provided for within t:he AID approval, loan funds may be used to meet the costs of
in- country travel and maintenance for periods when research is being conducted
away from the participants ' home institutions, for example at the
Inter-University Centers.
•
Selecting Participants for U.S . Graduate Study: The general criteria and
procedures established for Phase I remain valid and these or a modified version
thereof, as agreed to by the PSC will be used in Phase II.
All participant screening committees are to include representatives from
the Directorate General of Higher Education, AID the BKS-B, and the University of
Kentucky .
Spouse Training: Subject to AID/Washington approval of a change in policy
regarding participant selection and programming, Phase II of this project may
commit grant funds up to $120,000 to support the training needs of selected
spouses of participants. This support will have two principal benefits. First,
it will lessen the reluctance of otherwise viable candidates to undertake degree
training in the U.S. due to the separation factor. Second, useful skills and
experiences will be provided through training spouses, the vast majority of whom
will be women. Program guidelines will be established jointly by AID and the GO!
to indicate the types of training allowed and conformance to development goals
required prior to funding for any spouse training being approved.
Srort Courses: Most of the srort courses in Phase II will be organized and
presented in Indonesia, where they can be tailored to specific conditions and
needs. A survey will be undertaken to identify short course needs and determine
priorities. To the greatest extent possible, short courses will be integrated
into the expanding network activities.
2.
English Language Training
In Phase I, a three tier approach was instituted for English language
training. In Tier I, lecturers received English training at their home
institutions at the beginning and intexmediate levels. In Tier II, these
participants attended an intensive course in Palembang for training at the
intexmediate and advanced levels. In Tier III, participants surpassing a TOEFL
score of 475 left for the u.s. and subsequently received an average of two months
additional training in the U.S.
In Phase II, the English training program will continue to give first
priority to meeting the needs and objectives of the WUAE Project. (However, as
resources allow and excess capacity is available, candidates for non-WUAE funded
overseas training programs may also participate.) Actions will be taken to
continue improving the programs especia.lly at the Tier I and Tier II levels so
that participants are better prepared in all the English language skills prior to
leaving Indonesia. More experienced TEFL teachers with an M.A . or the equivalent
from the U.S. or from other English speaking countries will be utilized. The
following staffing pattern is suggested:
•
For Tier I at:
University of Lampung
- 1 M.A. TEFL Specialist for two years.
University of Bengkulu
- 1 M.A. TEFL Specialist plus 1 English
Aide for two years
University of Jambi
University of Tanjungpura
University of Riau
- 1 English Aide for two years.
5
For Tier II, at the University of Sriwijaya there will be one English
Language Coordinator for 2 years, and two M.A. TEFL Specialists for 2 ye.a rs.
•
Since project participants selected for study abroad will have to depart
Indonesia no later than mid- 1988, and due to f unding limitations, technical
assistance support of the English training program will end in mid-1988. In
addition to staff, project funds will be available for the purchase of textbooks
and other needed instructional materials and teaching aides.
3.
Research
As the number of faculty members with advanced degrees increases among the
BKS-B universities , so should the research activities at these institutions.
This is hindered, however by inadequate facilities and equipment; lack of funding
support for researchers including both funds for research needs and honorarium;
inadequate access to scientific journals and other research materials and to
colleagues with similar research interests; and lack of incentives provided by
the respective universities.
The following are approaches which are planned under the project to reduce
these constraints:
a.
Equipment: Under Phase II, the GOI will provide funds for basic
laboratory equipment in the universities which will receive
intensified assistance, as part of their program to equip laboratories
nation wide. A small aawJunt of loan funds will also be allocated to
supplement this basic equipment.
b.
Direct Research Support: Mechanisms for providing adequate funding
support to qualified and interested faculty members to participate in
research activities will be developed during Phase II.
Such mechanisms could include:
•
1)
Direct support on a competitive basis, to recently returned
graduate degree holders (from Indonesian or overseas
institutions) for a period of 1-3 years. Guidelines for awarding
these funds will be established, and the administration of the
funding will reside with the Central Project Office. The
research network, or a team of recognized outside specialists
will be utilized as an advisory group to the CPO.
2)
A process for peer review of research proposals, designed to
capture research support funds on a matching (AID and GOI) basis
unde r the on- going DGHE-adJainistered research grant program.
Potential recipients of the matching grant research funds include
all lecturers working in areas which WUAE is endeavori.ng to
strengthen. Utilizing the research network, priority research
areas will be identified for use of these funds.
3)
EstablisiDent of collaborative research projects between BKS- B
institutions and Agency for Agricultural Research and
Development, and the interchange of research scientists between
these institutions.
4)
Provision for a limited number of returned participants with M.S.
or Ph.D . degrees to receive project-funded research internships
to serve directly as members of the project technical assistance
teams assigned to Indonesian universities. Those individuals
selected as Research Interns must meet criteria to be established
by the CPO with the advice of the Policy Steering Committee (PSC) .
6
•
4.
c.
Publications , Research Materials: In Phase II, loan funds will be
pDOvided to assist in pxocuring and maintaining subscriptions to a
number of pxofessional journals -- the composition to be determined by
the needs and priorities of the particular BKS-B institution. Working
thxough the library network, a syste.m of exchange and sharing of
accession lists among the BKS-B libraries will be established, and a
mechanism for mailing requested articles worked out.
d.
Incentives: Project grant funds are pxovided as incentives for staff
to engage in meaningful research. Grant funds are being utilized due
to the experimental nature of the incentives pxogram. Should the
pxogram prove successful, it is expected that it will be made part of
the DGHE supported research program. Such incentives may include:
1.
An annual awards program which will recognize excellence in
published research among BKS-B institutions. The assessment of
the quality of published research could be carried out by the
research network (or a special committee thereof) or by a special
outside panel of specialists.
2.
Support for travel to international pxofessional meetings to
present papers.
3.
One semester or one year research sabbaticals, to work with
colleagues at another Indonesian university, at an
Inter-University Center, or to support full-time research at
their home institutions.
Networks
During Phase I of the pxoject, the network concept has been established as
a viable approach to strengthening faculty capabilities. These networks bring
together, on a regular basis, individuals fxom the BKS-B institutions
representing various disciplinary areas to accomplish specific tasks. After
being formally established with PSC appxoval, the networks engage in solving
specific problems related to their disciplines.
During Phase II, on-going networks will continue and be expanded . Closer
integration with the pxogram of intensive in-country short courses will be
pxomoted.
5.
•
Commodity Support
The pxoject will be supported through the procurement of commodities
essential to carrying out project activities and achieving project objectives.
Major categories of commodities may include, but not be limited to : laboratory
equipment, laboratory supplies, books, reference works , and journals, including
microfiche materials , audio-visual equipment , repxoduction equipment , data
processing equipment, teaching pxogram materials, and experiment station
equipment •
The selection of appxopriate commodities will be based on consultations
with the Rector, vice-rectors, and appropriate deans and faculty members .
Requests for commodities will be reviewed and consolidated by the Central Project
Office before being reviewed to the Project Steering Committee. Agreed upon
commodity lists will be forwarded to USAID/Indonesia for appxoval and
determination of appropriate procurement methods.
7
6.
•
Participant Aftercare
During Phase II a substantial number of project funded participants will be
returning from the U.S . with M.S. and Ph.D. degrees. "Aftercare" refers to the
ways and means whereby these faculty members may be most quickly integrated into
their respective universities and faculty assignments and effectively engaged in
teaching and research activities. Accomplishing this is a priority aspect during
Phase II .
Project activities directly related to aftercare have been discussed in
previous sections on education and training, technical research, and networks.
More specifically, these include:
7.
•
a.
Locating senior technical assistance advisors at tlx>se universities
having the highest number of faculty woo have received advanced
(graduate level) training. A major responsibility of the technical
advisor will be to give professional gui dance to recently returned
faculty in initiating their research and teaching programs;
b.
Participation in on-going and future networks , and the short course
program;
c.
The opportunity for a limited number of participants to do their
graduate research in Indonesia. This will provide a basis for their
re-entry and quick involvement in a continuing research program;
d.
Provision for a limited number of returned faculty members with
graduate degrees to receive project-funded Research Internships to
serve directly as members of the project technical assistance teams on
one year appointments;
e.
The increased availability and improvement of classroom equipment and
teaching aids, laboratory equipment, and library resources.
Strengthening BKS-B and its Member Institutions
All of the institutions associated with the WUAE project are members of the
BKS-B consortium. The presidency of the consortium shifts to a different rector
periodically through an elective process. Under the BKS-B umbrella, the
Indonesian Executive Secretary of the WUAE project bas assumed major
responsibility for oJ:ganizing short courses, assisting in the setting up of
networks and arranging for their periodic meetings, as well as staying abreast of
WUAE project/BKS-B activities. In Phase II, i t is important that provision be
made to insure the effective continuation of these and similar activities such as
collaborative research projects and BKS-B wide public service efforts beyond the
completion of this project. In order to accomplish this, Phase II of the project
will provide a limited amount of funding (in consultation with the DGHE) to
support activities which assist BKS-B in institutionalizing its role and
responsibilities in continuing the development of the member institutions and
fostering a relationship between the universities and their client societies.
GOI funds will be allocated through the budgets of the BKS-B universities to
establish a BKS-B Central Office and hire an Executive Secretary and one or two
secretarial/administrative staff . The Executive Secretary will be directly
responsible to the President of the BKS-B and its appointed governing body .
Initial financing of on-going BKS-B activities related to the WUAE project (e.g.
networks and slx> rt courses) will continue to be funded directly through the
project . However, since it will be necessary for the GOI eventually to assume
this financial obligation, GOI funds will increase over the life of the project
commensurate with the gradual phase-out of AID funds. The target of this cost
sharing scheme is that by the end of the WUAE project, funding of BKS-B
8
activities initiated with project assistance will be completely institutionalized
within the GOI.
•
II.
Project Responsibilities
Field administration of Phase II of
out thxough the Central Project Office in
assisted by an Administrative Officer and
for the GOI counterpart funds will reside
the University of Sriwijaya.
the project will continue to be carried
Palembang by the Chief of Party,
a part time bookkeeper. Responsibility
in the Office of Finance and Budget at
An Indonesian Project Director, Associate Director, and Executive Secretary
will assist in day to day administration and decision making. This will be
supplemented through the participation of a Project Steering Committee, already
established in Phase I , which will provide broad policy guidance. The PSC will
be composed of the Directorate General or his designee, the Executive Secretary
of the Agricultural Consortium (KIP) , the USAID project manager, the Chairman
and/or Vice Chairman of BKS/Barat, the Project Director, and the Contract
Chief-of-Party. The Director General or his designee will chair the PSC, which
will meet at least twice an.n ually .
The PSC will establish the overall policy framework within which the
Project Director and Chief-of-Party are to carry out implementation activities of
the project . PSC responsibilities will also include an annual evaluation of the
project, approving annual plans of work, approving contractor' s technical
assistance nominations, and reviewing participant selection. A less formal, but
equally important, function will be to serve as a sounding board and advisory
body to provide guidance as requested in the solution of problems encountered in
program design and implementation. The members of the PSC will also provide
liaison with their respective organizations to assure that project activities are
consistent with GOI and A.I.D. policy guidelines and do not duplicate activities
of other projects and programs.
The Chief-of-Party of the contract team will function as a counterpart to
the Project Director and will be responsible for supervising all Contractor
Personnel. This position should be filled by a senior faculty member from the
contracting institution who has had prior administrative and professional
experience in project implementation of an institution-building nature in a
developing country.
The Indonesian Assistant Director and Contractor team members should be
senior faculty members who have significant university research and teaching
experience. They will have responsibility for managing the networks approved by
the Project Steering Committee within their technical expertise, and
designing/evaluating short courses and non-degree traineeships. Occasionally ,
they may also be called upon to teach courses.
•
Under Phase II of the project, i t is expected that the University of
Kentucky will continue to provide the technical assistance and management of the
AID funded participant programs required by the project. Technical assistance
staff will consist of Senior Advisors, International Education Specialists (IES),
English Teaching Aides and short-term consultants (of both Indonesia and U.S.
nationality). The IES category will include a limited number of research
associates who will be expected to focus their developmental inputs primarily on
research activities rather than teaching and curriculum development . It will
also include more highly qualified TESL specialists in addition to the English
Teaching Aides.
9
•
For the BKS-B universities receiving intensified technical assistance,
teams will be comprised to meet the specific needs of the recipient institution.
Flexibility in the assignment of these teams must be maintained in order to
address changing needs during Phase II. These team members, altlx>ugh assigned to
a specific institution, will also be expected to share their expertise with other
BKS-B institutions through participation in the networks, technical short courses
and occasional short-term consultancies. In addition, short-term consultants
both from the U.S. and Indonesia will be provided as needed, in areas which are
not represented by the long-term team members. Such areas may include research
organization and management; laboratory design, organization and management;
curriculum design, etc.
The senior advisor assigned to a particular BKS-B institution will also
serve as team leader of the technical assistance team assigned to that
in.s titution under the overall supervision of the Chief of Party. These team
leaders will accept a substantial amount of responsibility for the detailed
planning and implementation of technical assistance activities at each
institution, with the assistance of the Chief of Party. It is expected that the
senior advisor will interact in planning of activities with the Dean of the
appropriate faculty and with the Rector and Vice Rector as needed.
III .
Monitoring and Evaluation
The monitoring and evaluation procedures initiated in Phase I will be
continued . These consist of Annual. Reviews, an External Review and continuous
monitoring of activities.
A.
Annual Review
The project will be reviewed, in the 12th, 36th, and 48th project months of
Phase II by a team composed of one representative each of the Directorate General
of Higher Education, the BKS-B, the Project Director, USAID and the Contract
Team. These reviews will be concerned primarily with the progress of the project
in terms of quality, quantity, and timeliness of the inputs provided and outputs
derived, and to insure that the project is operating in ways consistent with the
overall goal and purpose statements. It is anticipated that the BKS-B
representative, prior to the review, will have made a concerted effort to solicit
the views and recommendations of the participating institutions and will reflect
their inputs in the review. Special attention will be given to the intensified
technical assistance provided to the selected universities to ascertain that
these major inputs are being absorbed and utilized productively at these
locations. Modifications, as needed and agreed to, will be based upon these
reviews.
•
So that DGHE may also evaluate the portion of the project being carried out
in the U.S., adequate funding is provided to permit two representatives to travel
annually to the U. S. for a period of approximately 10 days. This trip will. be
scheduled in conjunction with the special 3 to 4 day project seminars to be held
at the University of Kentucky •
B.
External. Review
In approximately the 25th month of Phase II, an in-depth review will be
undertaken with team members selected by the PSC. Those selected will be
knowledgeable and experienced with respect to institution-building, agricultural
education, and technical assistance in developing nations; the U.S. land- grant
university system; and USAID evaluation procedures regarding projects of this
nature. The nature of this review will be determined jointly by USAID and the
PSC . Funds for this review will be included in the project funding ,
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IV.
A.
•
Cost Estimates and Financial Plan
U.S. and GO! Cost Sharing
U.S. assistance under the project will provide funds for participants (long
and short ter:m plus supporting research funds) tuition, maintenance costs, fees ,
health insurance, books and supplies. The GOI will assume responsibility for
travel costs within Indonesia and to and from the selected U.S. university,
salaries, exit fees and any additional costs required prior to departure. These
same cost sharing arrangements will be followed for any "sandwich" programs which
take place. The GOI will assume all expenses related to training of staff
members in local universities.
Technical assistance (T .A.) costs provided by AID will include salaries,
international travel, support costs and benefits, and funding in support of the
participants within the United States. AID loan funds may be used to supplement
long ter:m T . A. in- country per diem as necessary , and to proVide staff support a t
the universities of intensification. Domestic travel and per diem for short ter:m
consultants, as well as the costs indicated above, will also be the
responsibility of AID . GOI support to long ter:m technical assistance team
members will include housing, utilities, furnishings, in-country travel, per diem
in accordance with GOI guidelines, and office space. Housing, utilities and
furnishings will be arranged according to the rules of the Government of
Indonesia.
The initial purchase of commodities will be provided by AID loan funds
( with the exception of basic laboratory equipment which will be provided by the
GOI to the institutions of intensification under this project) , with maintenance
and supply costs being assumed by the GOI.
In the following Illustrative Financial Plan, "Local University Support " is
composed of networking activities, short courses, English language training, the
"aftercare" program, and Bl