ON THE JOB TRAINING MANUAL OF OPERATIONS
ON-THE-JOB TRAINING
MANUAL OF OPERATIONS
TABLE OF CONTENTS
I: The on-the-job training manual
Rationale
On-the-job Training
OJT General Objectives
Admission Requirements
II: Roles and Responsibilities of Involved Parties
OJT Coordinator
Student / Trainee
Parents/Guardians
Partner OJT Institution
III: Monitoring and Evaluation of OJT
Weekly Progress Report
Time Monitoring Sheet
Supervisor Evaluation on the trainee
Student Evaluation on the OJT Site
Report/Journal
IV: Appendix
RATIONALE
On-the-job training (OJT) programs are course requirements providing an
opportunity to apply theories, principles and ideas learned of the students under
supervision. These training programs expose the students to work realities which will
ideally hone their skills and prepare them once they get out of the Colegio.
ON-THE-JOB TRAINING PROGRAM
A training program for students designed to immerse them in a work environment
relevant to their courses as they desire to acquire productivity in, knowledge on and
respect for the workplace.
On-the-job training programs are course requirements providing an opportunity to
not only apply the learnings of the students but also enhance the technical knowledge,
skills and attitudes of students towards work necessary for satisfactory job performance.
On-the-job training programs also serve as venue where students earn
experience in career positions relevant to their choice of academic degrees as well as
open up other future career choices towards decent and gainful employment.
ON-THE-JOB GENERAL OBJECTIVES
Provide students with a guide for actual workplace experience, exposure to
various management styles, industrial and procedures of various occupations in
relations to their respective fields of learning.
Provide standards and guidelines for conducting OJTs such as amount of
workload, number of hours, learning objectives, monitoring scheme and
sanctions.
Clearly establish the roles and responsibilities of involved parties and provide for
protocols regarding different situation that may arise during the OJT.
Promote and establish strategic agreements between the Colegio and the
government as well as the private companies focusing on the creation of clear
objectives, clear expectations, establish methods of learning verification and
effective monitoring and implementation specific to the OJT programs.
ADMISSION REQUIREMENTS
The following are the rules and procedures to follow before admitting student in
his/her practicum.
Rules:
1. Student applicant shall be a 4th year standing with no back subject.
2. Endorsement from the area chair shall issue to the OJT Coordinator.
3. Student applicant shall follow the procedures below:
A. Submit resume and secure interview schedule in the guidance office.
B. Student applicant may submit the details of the company where they want to
have their OJT (Company Name, Address, Contact Person and Contact
Number).
C. For those who cannot find a company for OJT, the OJT Coordinator will assist
them in finding one either within the offices of the school or other companies
within Bataan area as the case may be.
D. Upon verification and with the instruction of the OJT Coordinator, student
applicant may secure their endorsement letter at the Deans’ Office.
ROLES AND RESPONSIBILITIES OF INVOLVED PARTIES
For the OJT Coordinator
The OJT Coordinator shall be responsible for all aspects of the students’
internship programs including program implementation, monitoring and
evaluation.
The OJT Coordinator will verify the details of the company submitted by student
where they want to have their OJT.
If verification has done, the OJT coordinator will endorse the student at the
Deans’ office to secure endorsement letter.
The OJT Coordinator is expected to conduct an initial site visit to ensure that the
training facility is safe and conducive for the student.
The OJT Coordinator is expected to review, orient, interpret and clarify to the
students the objectives of the OJT program.
It is the responsibility of the OJT Coordinator to do a regular monitoring of the
student to check on their overall performance and discuss with the supervisor
measures to further improve the OJT program. This will ensure immediate
resolution of student’s concern, if any, as well as provide an opportunity to
evaluate the OJT program and follow up on the progress of the student.
The OJT Coordinator should also be available for consultation with student and
provide coaching and counselling, if needed.
The OJT Coordinator is responsible in evaluating the student’s reports, selfevaluation and will give the final grade taking into consideration the evaluation of
the OJT Supervisor.
For the students
An admitted student shall abide by the rules and regulations set forth by the
institutions/company/office where he/she is undergoing OJT.
The student should always observe discipline and right conduct.
The student should wear the appropriate dress code.
The student is expected to submit reports and requirements on time.
The student should observe punctuality and attendance in reporting to his/her
assigned training area.
For the Parents/Guardians
The parents/guardians shall co-sign the training contract to manifest approval or
consent to the OJT of their child.
The parents/guardians shall issue a waiver of consent.
ON-THE-JOB TRAINING REQUIREMENTS
Number of Hours Required per Area
AREA
Accountancy and Business Administration
Information Technology
Communication Arts
Engineering
Hospitality Management
A. Hotel Setting
B. Travel and Tour Setting
Psychology
School Setting
Industry Setting
Clinical Setting
NUMBER OF HOURS
240
486
240
240
400
200
125
125
125
For the OJT students to fulfill their practicum they must comply with the following
requirements as basis for giving them grades.
Weekly Requirement
1. Weekly Progressive Report
The weekly progressive report contains the name of the student,
his/her company, week number and work unit. Also the date,
activities conducted, significant learnings and number of hours are
included. ( see attached form)
The weekly progressive report will serves a basis to determine the
status of the OJT student.
The weekly progressive report should be submitted every Monday
of the week after a week they have started.
2. Learnings
OJT student shall submit a narrative report of their learnings to
assess if student are applying the lessons’ have been learn in the
Colegio ( to be assessed by their respective area chair).
3. Problems Encountered / Solutions Made
Student will submit a narrative report regarding with the problem
that has been encountered by student immediately to the OJT
Coordinator.
4. Time Monitoring Sheet
OJT student should submit weekly time monitoring sheet for
attendance monitoring purposes.
Note: Failure to submit the weekly requirement may affect his/her grade on the OJT.
Final Requirement
The OJT student shall comply with requirement as prescribed by the OJT
Coordinator.
1. Submit a soft-bind of portfolio with the following content:
A. Company Profile
B. Documents
C. Weekly Progressive Report
D. Time Monitoring Sheet
E. Problems Encountered / Solutions Made
F. Learnings ( in narrative format per week)
G. Evaluation Forms
H. Curriculum Vitae
I. Photos of actual Work/s
2. They have to render a 20-hour immersion of community service to their
respective area’s partner community as part of their final requirement.
APPENDICES
Recommendation Letter
Waiver
Memorandum of Agreement
Weekly Progressive Report
Time Monitoring Sheet
Evaluation Forms ( OJT Training Evaluation and OJT Site Evaluation )
MANUAL OF OPERATIONS
TABLE OF CONTENTS
I: The on-the-job training manual
Rationale
On-the-job Training
OJT General Objectives
Admission Requirements
II: Roles and Responsibilities of Involved Parties
OJT Coordinator
Student / Trainee
Parents/Guardians
Partner OJT Institution
III: Monitoring and Evaluation of OJT
Weekly Progress Report
Time Monitoring Sheet
Supervisor Evaluation on the trainee
Student Evaluation on the OJT Site
Report/Journal
IV: Appendix
RATIONALE
On-the-job training (OJT) programs are course requirements providing an
opportunity to apply theories, principles and ideas learned of the students under
supervision. These training programs expose the students to work realities which will
ideally hone their skills and prepare them once they get out of the Colegio.
ON-THE-JOB TRAINING PROGRAM
A training program for students designed to immerse them in a work environment
relevant to their courses as they desire to acquire productivity in, knowledge on and
respect for the workplace.
On-the-job training programs are course requirements providing an opportunity to
not only apply the learnings of the students but also enhance the technical knowledge,
skills and attitudes of students towards work necessary for satisfactory job performance.
On-the-job training programs also serve as venue where students earn
experience in career positions relevant to their choice of academic degrees as well as
open up other future career choices towards decent and gainful employment.
ON-THE-JOB GENERAL OBJECTIVES
Provide students with a guide for actual workplace experience, exposure to
various management styles, industrial and procedures of various occupations in
relations to their respective fields of learning.
Provide standards and guidelines for conducting OJTs such as amount of
workload, number of hours, learning objectives, monitoring scheme and
sanctions.
Clearly establish the roles and responsibilities of involved parties and provide for
protocols regarding different situation that may arise during the OJT.
Promote and establish strategic agreements between the Colegio and the
government as well as the private companies focusing on the creation of clear
objectives, clear expectations, establish methods of learning verification and
effective monitoring and implementation specific to the OJT programs.
ADMISSION REQUIREMENTS
The following are the rules and procedures to follow before admitting student in
his/her practicum.
Rules:
1. Student applicant shall be a 4th year standing with no back subject.
2. Endorsement from the area chair shall issue to the OJT Coordinator.
3. Student applicant shall follow the procedures below:
A. Submit resume and secure interview schedule in the guidance office.
B. Student applicant may submit the details of the company where they want to
have their OJT (Company Name, Address, Contact Person and Contact
Number).
C. For those who cannot find a company for OJT, the OJT Coordinator will assist
them in finding one either within the offices of the school or other companies
within Bataan area as the case may be.
D. Upon verification and with the instruction of the OJT Coordinator, student
applicant may secure their endorsement letter at the Deans’ Office.
ROLES AND RESPONSIBILITIES OF INVOLVED PARTIES
For the OJT Coordinator
The OJT Coordinator shall be responsible for all aspects of the students’
internship programs including program implementation, monitoring and
evaluation.
The OJT Coordinator will verify the details of the company submitted by student
where they want to have their OJT.
If verification has done, the OJT coordinator will endorse the student at the
Deans’ office to secure endorsement letter.
The OJT Coordinator is expected to conduct an initial site visit to ensure that the
training facility is safe and conducive for the student.
The OJT Coordinator is expected to review, orient, interpret and clarify to the
students the objectives of the OJT program.
It is the responsibility of the OJT Coordinator to do a regular monitoring of the
student to check on their overall performance and discuss with the supervisor
measures to further improve the OJT program. This will ensure immediate
resolution of student’s concern, if any, as well as provide an opportunity to
evaluate the OJT program and follow up on the progress of the student.
The OJT Coordinator should also be available for consultation with student and
provide coaching and counselling, if needed.
The OJT Coordinator is responsible in evaluating the student’s reports, selfevaluation and will give the final grade taking into consideration the evaluation of
the OJT Supervisor.
For the students
An admitted student shall abide by the rules and regulations set forth by the
institutions/company/office where he/she is undergoing OJT.
The student should always observe discipline and right conduct.
The student should wear the appropriate dress code.
The student is expected to submit reports and requirements on time.
The student should observe punctuality and attendance in reporting to his/her
assigned training area.
For the Parents/Guardians
The parents/guardians shall co-sign the training contract to manifest approval or
consent to the OJT of their child.
The parents/guardians shall issue a waiver of consent.
ON-THE-JOB TRAINING REQUIREMENTS
Number of Hours Required per Area
AREA
Accountancy and Business Administration
Information Technology
Communication Arts
Engineering
Hospitality Management
A. Hotel Setting
B. Travel and Tour Setting
Psychology
School Setting
Industry Setting
Clinical Setting
NUMBER OF HOURS
240
486
240
240
400
200
125
125
125
For the OJT students to fulfill their practicum they must comply with the following
requirements as basis for giving them grades.
Weekly Requirement
1. Weekly Progressive Report
The weekly progressive report contains the name of the student,
his/her company, week number and work unit. Also the date,
activities conducted, significant learnings and number of hours are
included. ( see attached form)
The weekly progressive report will serves a basis to determine the
status of the OJT student.
The weekly progressive report should be submitted every Monday
of the week after a week they have started.
2. Learnings
OJT student shall submit a narrative report of their learnings to
assess if student are applying the lessons’ have been learn in the
Colegio ( to be assessed by their respective area chair).
3. Problems Encountered / Solutions Made
Student will submit a narrative report regarding with the problem
that has been encountered by student immediately to the OJT
Coordinator.
4. Time Monitoring Sheet
OJT student should submit weekly time monitoring sheet for
attendance monitoring purposes.
Note: Failure to submit the weekly requirement may affect his/her grade on the OJT.
Final Requirement
The OJT student shall comply with requirement as prescribed by the OJT
Coordinator.
1. Submit a soft-bind of portfolio with the following content:
A. Company Profile
B. Documents
C. Weekly Progressive Report
D. Time Monitoring Sheet
E. Problems Encountered / Solutions Made
F. Learnings ( in narrative format per week)
G. Evaluation Forms
H. Curriculum Vitae
I. Photos of actual Work/s
2. They have to render a 20-hour immersion of community service to their
respective area’s partner community as part of their final requirement.
APPENDICES
Recommendation Letter
Waiver
Memorandum of Agreement
Weekly Progressive Report
Time Monitoring Sheet
Evaluation Forms ( OJT Training Evaluation and OJT Site Evaluation )