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items in the office
Bangko Village Customary leaders,
religious leaders,
plasma representatives,
Village Chiefs
a. Complaint about dust of roads passed by FFB trucks that
cross residential areas. b. No complaint related to water,
air and sound pollution. c. No cases of land dispute. The
last compensation process was in 1999.
d. Confirmation that no worker is employed under the age of 18
years old child labour. e. The company has given CSR
assistance in the form of religious, glasses, and biogas
assistance. a. The company has followed
up by: - Distributing
circulars and displaying traffic
signs of truck maximum speed
limit outside
residential areas: 40 kmhourandin residential
areas: 25 kmhour. - Conducting regular road
watering during the dry season.
a. Confirmation with
the public
representatives: has met the community
desires
Conform
Karya Mukti Cooperative
a. The Mill’s acceptance criteria
of accepted and unaccepted palm fruit are not fully
understood.
b. FFB price
has been
transparent and complied with local government regulations.
c. SPK has been revised and the scope has conformed to
field actual implementation. d. Payment has been on time
according to the agreement. a. The
company has
conducted re-socialization to the farmer group and
displayed images
of accepted and unaccepted
palm fruit as an aid. Conform
Contractors
Bpk. Mulyani Contractor for Diesel
Pump House
Construction - The agreed SPK has been
available and payment has been on time.
Conform
B. 5. Date of Next Surveillance Visit
One 1 year after date of certification
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C. Assessment Findings
C. 1. Lead Assessor’s Summary and Recommendation for Certification
The management Mill and estate showed the commitment to the implementation of the principles and criteria of the RSPO NI-INA. The assessment has been carried out through field
visit to head office, mill and estate. The public announcement for certification has published on RSPO website prior 30 days from
the audit certification to give the opportunity to stakeholders for comments and feedback. There is no a grievance or complaints received from the stakeholders during 30 days of public
consultation period. Team auditors also conducted separate meeting with village head, local community, union labor team, and government official representatives.
There are 2 NC major, 13 NC minor and 16 observations issued during preliminary audit. The company has followed up all NCRs. At certification audit, the team issued 4 NC major, 2 NC
minor and 4 observations. There is commitment of management to make corrective action and for continuous improvement. There is also improved plan for social and environmental area.
The audit team found that PT Kresna Duta Agroindo Jelatang Mill and its estate is complying against RSPO P C approved for Indonesia. Therefore the recommendation of the Lead
Auditor that Certificatre of RSPO is awarded to PT Kresna Duta Agroindo Jelatang Mill and its estate.
Signed :
Tuti Suryani Sirait Date : 6 March 2014
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C. 2. Summary Of The Findings by Criteria
1 COMMITMENT TO TRANSPARENCY
1.1 Palm oil growers and millers provide adequate information to other
stakeholders on environmental, social and legal issues relevant to RSPO Criteria, in appropriate languages forms to allow for effective participation in
decision making.
The company provides information to stakeholders who are grouped based on their interests. All requests for information through a letter are recorded according to their types. There are 3 types
of record books. The first is a book of Grievance and Complaint of the workers internal and the community. Data shows that there is no complaint up to the time of the audit. The second is a
book of communication and consultation for requests and consisting of all letters coming into the company. Finally, a book of communication and response to stakeholders.
The company has had SOP of Information and Request Response SOPSPOSMARTLH-01. There has been a list of information that can be accessed by relevant stakeholders that vary
among the mill, core estate and plasma estate. Estate Manager is responsible for providing information to the stakeholders especially relating to social aspects.
The company has recorded all letters of requestand their response in the log book and ensured that the response is given within the timeframe set out in the SOP i.e. no longer than 5 weeks.
All incoming and outgoing letters that belong to the category of SPO document are retained for 5 years SOPSPOSMARTLH-02.
Compliance Status : Compliance 1.2
Management documents are publicly available except where this is prevented by commercial confidentiality or where disclosure of information would result in
negative environmental or social outcomes
The company has had a list of stakeholders and the types of information that the stakeholders can access. The list of stakeholders is of Bangko Estate and Jelatang Mill. Confidential
documents are those documents that not listed in the list of information for Stakeholders. For example, commercial data and data that may lead to negative impacts that is accessible only at
the management’s consent such as data of conflicts. During the preliminary audit, the company had not established a list of information that can be accessed by the stakeholders. During the
certification audit, data the stakeholders can access had been available in the form of the List of Information and Stakeholders. For example, data of wor
kers and List of workers’ basic Wage can be accessed by the Regency and Provincial Manpower Service.
Compliance Status: Compliance
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2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international
laws and regulations. The company conducts evaluation of all regulations periodically per semester and is regulated
through the SOPSPOSMARTLH03 Legal and Other Requirements rev 01. The head office’s Sustainability Division conducts the evaluation and the result is communicated to the units
estates and mills, and then the units select those regulations relevant to their respective estatemill. The result of the evaluation of compliance
The Jelatang Mill has carried out the evaluation of regulatory compliance in employment, environmental, K3 and permit areas.
For Bangko, there is evaluation of employment, environment, K3, permit and HCV. Sample is on the evaluation of the use of fertilizers through Government Regulation No. 773 concerning
control over the distribution, storage and use of pesticides. During the audit, there was still a worker found working overtime that exceeds overtime hours
prescribed by the Manpower Department 40 hours month and overtime max. 14 hoursweek. The company has made the corrective action by issuing the Circular Letter by Director of Human
Resources No. 004HR Ops2014, stated that the overtime should be met with the government regulation. The overtime offering should also be base on vloluntary and agreed by both parties.
The evidence of the implementation of the policy will be sought on the next surveillance.
Compliance Status : Minor 2.2
The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights
Site permit Decree of Head of Land Office of Sarolangun Bangko Regency No. 071998 regarding Granting
of Site permit for the Purpose of Palm Estate Development of 622 Ha dated 2 June 1998. Decree of Regent Head of 2
nd
Level Region of Sarolangun Bangko No. 2301999 Regarding Granting of Site Permit for the Purpose of Palm Estate Development of 134,273 Ha dated 13
July 1999. Decree of Regent Head of 2
nd
Level Region of Sarolangun Bangko No. 2311999 Regarding Granting of Site Permit for the Purpose of Palm Estate Development of 89,433 Ha dated 13 July
1999. Decree of Regent Head of 2
nd
Level Region of Sarolangun Bangko No. 2321999 Regarding Granting of Site Permit for the Purpose of Palm Estate Development of 109,649 Ha dated 13
July 1999. HGU Land Use Permit
The company has had HGU certificates consisting of:
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HGU No. 70HGUBPN98 totaled 622 Ha dated 2 June 1998 to PT. KDA by Sarolangun Bangko Regency, Jambi Province. EXPIRED 24112033
HGU No. 01-540.1-06-2000 totaled 134,273 Ha dated 07-09-2000 to PT. KDA by Head of Land Office of Jambi Province. EXPIRED 20092035
HGU No. 02-540.1-06-2000 totaled 89,433 Ha dated 07-09-2000 to PT. KDA by Head of Land Office of Jambi Province. EXPIRED 20092035
HGU No. 03-540.1-06-2000 totaled 109,649 Ha dated 07-09-2000 to PT. KDA by Head of Land Office of Jambi Province. EXPIRED 20092035
HGB No. 06.04.10.05.3.00002 totaled 126 Ha dated 11101993 by Head of Land Office of Sarolangun Bangko Regency, Jambi Province. EXPIRED 04112011. KARANG BERAHI
HGB No. 06.04.10.06.3.00002 totaled 103 Ha dated 11101993 by Head of Land Office of Sarolangun Bangko Regency, Jambi Province. EXPIRED 04112011. JELATANG
MOST CURRENT HGB: HGB No. 06.04.02.05.3.00003 totaled 74.940 M2 dated 10102012 by Land Office of Merangin
Regency, Jambi Province. HGB No. 06.04.02.05.3.00004 totaled 49.862 m2 dated 10102012 by Land Office of Merangin
Regency, Jambi Province. HGB No. 06.04.02.05.3.00005 totaled 74.890 M2 dated 10102012 by Land Office of Merangin
Regency, Jambi Province. Application for change of HGB into HGU dated 24-10-2011 by PT. KDA totaled 130,73 Ha, with
attachment of the HGB No. 06.04.10.05.3.00002 of 126 Ha dated 11-10-1993 by Land Office of Sarolangun Bangko Regency, Jambi Province, is different in the total land area with that of the
existing HGB.
SIUP Business License No. 9291369-P09-01PBII99 dated 2 March 1999. Plantation Business Registration Letter No. 960Menhutbun-VII2000 of Jakarta Forestry and
Plantation Department dated 08-08-2000. -
Land area : 8.359 Ha -
Location : Sarolangun, Bangko and Pamenang Districts, Sarko Regency, Jambi Province Product Processing Unit UPH
- Type : Mill
- Quantity : 3 three units
- Permit capacity : 30 tonhour, 60 tonhour and 60 tonhour
- Installed capacity : 30 tonhour, 60 tonhour and 60 tonhour
Limited Liability Company Registration Certificate No. 09.05.1.51.37878, valid until 01092013. The company is formerly known as PT. Kresna Duta Agro-Industri and renamed PT. Kresna
Duta Agroindo. Change of company name was strengthened by the Notary Deed dated 25 November 1986 John Leonard Waworuntu and strengthened in Decree of the Ministry of
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Justice No. C2-6196HT.01.01.Th87. 28 September 1987. Checking of the BPN boundary markers was carried out during field visit stage 1, among
others : a. Sample BPNKDA 06XXXIV marker with coordinates of 206629,39 E and 9768421,78 N
UTM b. The sample BPNKDA XXV marker is a supporting marker with coordinates of 206027.05
E and 9769049.28 N UTM. Because the position of BPNKDA XXV marker is adjacent to the community estate land, and during the field checks there was a shift of ± 4 meters from
its original position into the community estate land. The company moved the marker into the area of PT KDA. The company should make minutes of BPNKDA XXV marker
relocation to avoid conflicts that may occur in the future. At stage 2 the company has made Relocation Minutes of BPN Marker No. XXV based on the letter from Mr. Arfandi Ibn
Hajar owner of the adjacent land on 3 December 2011, concerning the position of marker on the border area between PT KDA and its adjacent area, so the PT KDA shifted the
BPN markers approximately three 3 meters towards the area of PT. KDA with coordinates of
2°5’14.60’’ S and 102°21’26.404’’ E signed by the Legal Environment and Estate Manager.
c. The sample BPNKDA 08 marker coordinates is 205173.39 E and 9766942.96 N but the proper coordinates should be 205177.012 E and 9766939.095 N. It was found in the field
that BPNKDA 08 marker was not placed properly, because at the same time the older BPN marker was found. BPNKDA 08 marker should be placed at the position of marker
as determined by BPN. In stage 2 the company has had the record of Minutes of BPN Marker Relocation on Saturday, 05-10-2013 located at Division 5 of Bangko Estate. The
Original Coordinates of 2°6’23’’ S and 102°20’59’’ E have moved to coordinates of 2°6’21.898’’ S and 102°20’58.985’’ E. It is signed by HCV Officer, Legal Officer and Estate
Manager. The documentation photographs of marker relocation are available. The company has the Record of Maintenance of Bangko Estate BNGE Boundary Marker
2013 with criteria : a. Checklist implementation
b. Marker repairs c. Painting
d. Marker location clearing
The company is advised to add Marker Coordinate Monitoring criteria to avoid shifting or moving of the marker. In the stage 2 the company has added the criteria of Coordinate Point Monitoring
on the Form of BPN Marker Maintenance.
BPN boundary marker check has been conducted during site visit stage 2 as follows: a. Marker of B
PN HGU KDA002 Division 4 with coordinates of S 02°03’37.7’’ E 102°28’38.8’’ located nearBlock B10
b. Marker of BPN HGU KDA003 Division 4 with coordinates of S 02°03’44’’ E
102°28’40’’ located nearBlock B09 c. Marker of BPN HGU KDA004 Division 4 with coordinates
of S 02°04’09’’ E 102°28’40.7’’ located nearBlock B02
d. Marker of BPN HGU KDA015 Division 4 with coordinates of S 02°04’08’’ E
102°28’40.9’’ located nearBlock B05 e.
Marker of BPN HGB KDA002 Division 4 with coordinates of S 02°04’32.9’’ E 102°28’53.1’’ located nearBlock C02
f. Marker of BPN HGB KDA006 Division 4 with coordinates of S 02°04’32.5’’ E
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102°29’07.4’’ located nearBlock A04 g.
Marker of BPN HGB KDA009 Division 4 with coordinates of S 02°04’19.6’’ E 102°29’07.9’’ located nearBlock A05
The company has data of BPN HGB marker points and advised to maintain markers that exist in company area, not the BPN HGU markers only. It is because during the field visit stage 2
the BPN HGB markers were found dull and marker identification number was missing. During preliminary auduit, it was found that the company does not have a HGU for the estate at
division 4 of Bangko Estate of 218 HA. The company has submitted an application for HGU of 109.73 Ha and 87.35 Ha. Recent data available is cadastral measurement map. Major Stage 1
2.
The company has made the corrective action by getting the HGU from Prov.of Jambi issued on 20January2014, with a total area of 218.08 hectares. They are :
1. HGU No. 01HGUBPN.152014datedJanuary 20, 2014is locatedinKarang Berahi Village,
Pamenang, Merangin District, Jambi Province with area details: - NIB 06.04.00.00.00014 total area 92,89 hectares
- NIB 06.04.00.00.00016 total area 33,07 hectares Located in the Jelatang village, Pamenang, Kab. Merangin District, Jambi Province with area
details: - NIB 06.04.00.00.0001 total area 81,56 hectares
2. HGU No. 02HGUBPN.152014datedJanuary 20, 2014is locatedinKarang Berahi and Jelatang Village, Pamenang, Merangin District, Jambi Province with area details:
- NIB 06.04.00.00.00020 total area 4,76 hectares - NIB 06.04.00.00.00021 total area 5,80 hectares
Total HGU’s are 218, 08 hectares Compliance Status : Compliance
2.3 Use of land for oil palm does not diminish the legal rights, or customary rights,
of other users, without their free, prior and informed consent. There is SOP for Land Conflict Settlement SOPSPOSMRTLH-04. So far the company and
meetings with stakeholders provide information that there is no dispute in the period of 2010 until the present time in the area around the company. It has been stated in the SOP to prioritize
deliberation over legal action.
Compliance Status: Compliance 3
COMMITMENT TO LONG-TERM ECONOMIC AND FINANCIAL VIABILITY 3.1
There is an implemented management plan that aims to achieve long-term economic and financial viability
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The company has a long-term plan in the form of the 2010 – 2020 projection. The document has
projected the following: - Projected Profit
- Production assumptions of CPO, PK FFB - Cost assumptions
- Cost of production for Estate Mill and costton of FFB calculation has been carried out. Company’s short term plan sets out annual budget. The document of Budget 2013 has been
available for mills estates. Review is carried out every 4 months of the target set to check its realization. Corporately, the company performs a review annually.
The company reports the realization of operations on a monthly basis and corporately reports annually.
The oldest plants are those planted in 1997. Based on the projection data and taking into consideration of the fact that the number of stands is over 125 trees per hectare and the
production is over 16 tonha there is no replanting plan until 2020 since it is considered economically still profitable.
Compliance Status: Compliance 4
USE OF APPROPRIATE BEST PRACTICES BY GROWERS AND MILLERS 4.1
Operating procedures are appropriately documented and consistently implemented and monitored
The company has Land Preparation Technical Guideline SOP Oil Palm which is a collection of SOP and WI related to new planting preparation. Issued on 01072010.
The company has had SOP-WIfor Oil Palm Cultivating Techniques prepared corporately under the management of Smart, Tbk under the Management Committee Agronomy and Research
MCAR, 2012.
The SOP-WIcollection for Oil Palm Cultivating Techniques covers the following activities: - CHAPTER I New Planting Plan SOP
– SOPSMARTMCARITA-PPA - CHAPTER II Replanting Plan SOP
– SOPSMARTMCARIITA-PRP - CHAPTER III Nursery SOP
– SOPSMARTMCARIIITA-BBT - CHAPTER IV New Land Clearing SOP
– SOPSMARTMCARIVTA-PLB - CHAPTER V Planting SOP
– SOPSMARTMCARVTA-TNM - CHAPTER VI Replanting SOP
– SOPSMARTMCARVITA-RPL - CHAPTER VII Plant Disease and Pest Control SOP
– SOPSMARTMCARVIITA-HPT - CHAPTER VIII Weed Control SOP
– SOPSMARTMCARVIIITA-PGM - CHAPTER IX Fertilizing SOP
– SOPSMARTMCARIXTA-PPK - CHAPTER X TBM Maintenance SOP
– SOPSMARTMCARXTA-PTB - CHAPTER XI Preparation for Harvest SOP
– SOPSMARTMCARXITA-PMP - CHAPTER XII TM Maintenance SOP
– SOPSMARTMCARXIITA-PTM - CHAPTER XIII Harvest SOP
– SOPSMARTMCARXIIITA-PNN - CHAPTER XIV FFB Loading and Transport SOP
– SOPSMARTMCARXIVTA-PPT - CHAPTER XV Rainfall Measurement with Ombrometer SOP
– SOPSMARTMCARXVTA- PCH
- Land Clearing SOP SOPSMARTMCARIVTA-PLB, rev.0, issued 192012. On the point 2.2.6 Shaping regulates on: terracing and horse-shoe shaping.
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- There is a Circular Letter No. 071SMD OPSIX2007 dated 04-09-2007 concerning Prohibition to clear lands by burning relating to the letter of the Minister of Agriculture No.
184LB.130M82007 concerning prohibition of land clearing by burning. The circular letter provides:
a Wild fire prevention patrol b Prepare fire squad and fire extinguishing facilities
c Assist Local Government should a fire occur in the estate location d Make fire hazard warning signs
e
Don’t clear land or cultivate land by burning Land Preparation Activity includes :
- Clearing-Blocking IKSMARTMCARIVTA-PLB01- Clearing Blocking - Road Making SOPSMARTMCARITA-PPA and IKSMARTMCAR1TA-PPA02-Road
Making - Drainage Making IKSMARTMCAR1TA-PPA01-Drainage
- Ex Lalang Land Preparation - Chemical System, Extermination of lalang chemically using glifosat or sulfosat with
recommended dose of 6-10 literHa, IKSMARTMCARIVTA-PLB02 - Preparation of Ex Mineral Secondary Forest Land Slashing, Felling, Piling, Heaping, Path
Clearing, Terracing. Terracing includes :
Contour Terracing on hilly areas with a gradient of 9°-22°. Contour terraces of 4.5 m to 3 m wide are made mechanically; SOPSMARTMCARITA-PPA and IKSMARTMCARITA-
PPA03. From the samples taken during the field visit in Block 04 planting year 1994 Division 5 BNGE known that the slope is 20, using a clinometer measurements. This result is
suitablewith thecompany record that that block is a hilly area.
Horse-shoe shaped, certain parts of areas possible for planting but unable to be contour terraced should be horse-shoe shaped of 2.5 m wide to follow the contour.
Nursery SOP is available SOPSMARTMCARIIITA-BBT, rev. 00, 192012 and IKSMARTMCARIIITA-BBT06, Seedling Acceptance and Planting, covering the following
activities:
- Establish oil palm nursery in which nursery is undertaken in stages of Pre Nursery PN of 3-4 months, Main Nursery MN of 11-13 months and Advance Planting Material APM a
cultivation period until 38 months old. - Nursery site determination, Nursery area calculation, Land preparation, Irrigation system,
Planting media preparation, Seedling acceptance and planting, Watering, Weed Control, Pest and Disease Control, Fertilizing, Selection.
- Selection-Culling. If seedlings stay in the nursery for a longer period, they should have a final selection before being loaded and transported to the field.
- The company has issued a Memorandum from RC Jambi 1 No. 067RC-MNGR082013 dated 10 August 2013 regarding the use of certified seedlings as a proof of commitment to
the established SOP and WI conformance. It confirms that seedlings to be planted must be those seedlings that have obtained recognition from the government and with certificate
issued by authorized agencies.
- There is form of Oil Palm Seedling Selection Sheet FORMIIITA-BBT06-Seedling Acceptance and Planting01 Selection.
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- IKSMARTMCARIIITA-BBT08-Selection PN Pre Nursery - There is form of Pre Nursery Oil Palm Seedling Selection Sheet FORMIIITA-BBT08-
Selection PN01, rev.00, Rejected seedlings are classified into: RL, C, TS, CM, TS, etc. - The seed used is in principle of Marihat Variety of 140.398 Seedlings BNGE Division 4 is
27.045 seedlings and BNGE Division 5 is 113.353 Seedlings. It is strengthened by a Certificate from the Plantation and Forestry Service of Merangin Regency with Certificate No:
525857DisbunhutXI2013 stating that oil palm seedlings used by PT. Kresna Duta Agroindo, Bangko estate from 1993 are seedlings from certified seedling sources that have obtained
recognition from government. It is because after tracing the seedling certificate of the previous owner of the estate was not found.
- PT. KDA BNGE does not have a nursery site, the seedlings are supplied from Pelakar Estate Nursery, and thereby BNGE does not have documentation concerning the treatment of
seedlings that are not meeting the requirements. - The company has Form of Oil Palm Seedling Selection that explains about the types of
rejects, including: TJ = Unclear radikula white andor plumula yellow
RB = Rotten Radikula or rotten Plumula RS = Parallel Radikula and Plumula
J = Fungi TN = Abnormal or damaged
Plant Cultivation SOP, covering : SOP
OF CULTIVATION
OF NONPRODUCTIVE PLANTS
SOPSMARTMCARXTA-PTB WORK INSTRUCTION OF TREE CENSUS
IKSMARTMCARXTA-PTB01-Sensus Pohon
WORK INSTRUCTION OF INSERTING IKSMARTMCARXTA-PTB02-Penyisipan
WORK INSTRUCTION OF MEASURING PLANT GROWTH
IKSMARTMCARXTA-PTB03-Pengukuran Pertumbuhan Tanaman
WORK INSTRUCTION OF HARVESTING PLATFORM
CONSTRUCTION AND
INSTALLATION IKSMARTMCARXITA-PMP04-Pembuatan
dan Pemasangan Titi Panen WORK INSTRUCTION OF PALM CIRCLE,
HARVESTING PATH, CONTROL PATH AND COLLECTION PATH MAINTENANCE
IKSMARTXIITA-PTM01-Perawatan piringan jalan rintis, jalan kontrol dan TPH
SOP OF PREPARATION FOR HARVEST SOPSMARTMCARIXTA-PMP
WORK INSTRUCTION
OF INSECT
POLLINATOR DEVELOPMENT IKSAMRTMCARXITA-PMP01-
Pengembangan Serangga Penyerbuk WORK INSTRUCTION OF CASTRATION
IKSAMRTMCARXITA-PMP02- Kastrasi WORK INSTRUCTION OF SANITATION
IKSAMRTMCARXITA-PMP03-Sanitasi WORK INSTRUCTION OF HARVESTING
PLATFORM CONSTRUCTION
AND INSTALLATION
IKSAMRTMCARXITA-PMP04-Pembuatan dan Pemasangan Titi panen
WORK INSTRUCTION OF PALM CIRCLE, HARVESTING PATH, CONTROL PATH AND
COLLECTION PATH MAINTENANCE IKSMARTMCARXIITA-PTP01- Perawatan
piringan, jalan rintis, Jalan kontrol dan TPH
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SOP OF CULTIVATION OF PRODUCTIVE PLANTS
SOPSMARTMCARXIITA-PTM WORK INSTRUCTION OF CENSUS
IKSMARTMCARXTA-PTB01-Sensus Pohon
WORK INSTRUCTION OF PALM CIRCLE, HARVESTING PATH, CONTROL PATH AND
COLLECTION PATH MAINTENANCE IKSMARTMCARXIITA-PTP01- Perawatan
piringan , jalan rintis, Jalan kontrol dan TPH SOP OF FROND STACKING MAINTENANCE
SOPSMARTMCARVIIITA-PGM SOP OF WEED EXTERMINATION
SOPSMARTMCARVIIITA-PGM SOP OF ROAD, TRENCH AND BRIDGE
MAINTENANCE SOP
Pembukaan lahan
Baru SOPSMARTMCARIVTA-PLB
SOP OF PEST AND DISEASE CONTROL SOPSMARTMCARVIITA-HPT
WORK INSTRUCTION OF PRUNING AND FROND ARRANGING
IKSMARTMCARXIITA-PTM02-Penunasan dan penyusunan pelepah
SOP OF FERTILIZING SOPSMARTMCARIXTA-PPK
SOP OF HARVESTING SOPSMARTMCARXIIITA-PNN
ATTACHMENT WORK INSTRUCTION OF MILL CRITERIA OF RIPE FRUITS
LAMPXIIITA-PNN01-Criteria Kematangan
Buah di PKS WORK INSTRUCTION OF HARCESTING
IKSMARTMCARXIIITA-PNN01-Panen SOP OF LOADING AND TRANSPORTING
FFB SOPSMARTMCARXIVTA-PPT
WORK INSTRUCTION OF FFB LOADING SOPSMARTMCARXIVTA-PPT01-
Pemuatan FFB WORK
INSTRUCTION OF
FFB TRANSPORTING
SOPSMARTMCARXIVTA-PPT02- Pengangkutan FFB
WORK INSTRUCTION OF NET AND SEAL INSTALLATION
SOPSMARTMCARXIVTA-PPT03- Pemasangan jaring dan segel
- Non-Productive Plant TBM Cultivation no longer exist because the youngest is of the planting year 1997.
- Productive Plant Cultivation TMincludes : 1 Tree census,
2 Maintenance of Palm circle, harvesting path, control path, and TPH 3 Frond stacking maintenance
4 Weed extermination 5 Road and bridge maintenance
6 Pest and disease control 7 Pruning and Frond Arrangement
Cultivation activities are recorded on: - Foreman Activity Log Book BKM
– daily, there is BKM dated 12092013 at Division 5 of cultivation activities.
- Work Production Log Book BHK – contract work.
- For the Core, the result of BKM and BHK is entered into Checkroll program SAP. For Plasma, BKM is recapitulated into Plant Cultivation Report.
- Data is available on Biological Control Agent Cultivation of Turnera Subulata planting that includes:
Division 4 BNGE, Planting Year 1993, Block G01, October 2013, Actual area of 64 Ha. Division 4 BNGE, Planting Year 1995, Block D02, October 2013, Actual area of 106 Ha.
- Records are available on Tyto Alba Owl Care Monitoring of September 2013, at Division 4 of
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BNGE in the 4
th
Week it has a total of 14 Tyto Alba Owl eggs, 13 Young Owls and 4 adult owls.
- Records are available on rat census of October 2013. As samples, at Division 4 the number of trees attacked are 25 0.9 out of 2665 trees censuses. From the outcome it can be
concluded that the attack remains below the critical threshold limit of 5 for Productive Plant. IKSMARTMCARVIITA-HPT07- Census and Rat Control.
The company has had records of plant cultivation in the productive plant TM, including: - UPDKS detection
- Palm circle spraying, harvesting path and TPH - Spraying anak kayu weeds
- Manual Circle Weeding - Fertilizing
- Host plant cultivation Pruning Records are available of Maintenance Pruning Program and Realization 2011, 2012
and 2013 on a monthly basis. During the visit there was no fertilizing activity because fertilizing activity for 2013 semester 2
has completed in September 2013. This can be seen from the Monthly Work Plan of October 2013 and December 2013 where there were no fertilizing activities found.
FFB Acceptance Jelatang Mill Parameters for the penalty include:
1. Unripe fruit, 5 kg per bunch penalty 2. Long staks above 2.5 cm : 2 kg per bunch penalty
3. Unfresh fruitlet, the total is estimated in kg 4. Artificially ripening fruit: 5 kg per bunch penalty
5. Rotten fruit is returned 6. Garbage: the total is estimated in kg
Price as of 2 October 2013 was Rp. 1370 kg, whereas the price from the Plantation Service was 1387kg for 18.26 yield.
Price information is passed by the organization to plasma manager through short messages and the manager of plasma passes it to the KUD through short messages. The price information is
displays in the KUD office. Data of FFB processed in 2012 is 137,584,710 kg with details as follows:
Bangko Estate 6,142,420 kg
TSRA KKPA 11,464,450 kg
KUJP plasma 14,081,600 kg
Pamenang Plasma 61,882,040 kg
Bangko Plasma 7,097,950 kg
BBNA Plasma 34,119,870 kg
Batang Gading Estate core 2,796,380 kg
CPO and Palm Kernel Production of CPO in 2012 was 28,645,162 kg 20.82, palm kernel was 6,151,222 kg 4.47.
The detail of Jelatang Mill performance as of 18 November 2013 is as follows:
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Parameter Today
Up to
this month
Year to date Target
FFB kg 278.190
4.882.990 89.032.260
OER 19,46
20,87 20,56
21,75 Empty
fruit bunches
0,023 0,023
0,023 0,050
EFB oil 0,329
0,324 0,330
0,300 Fiber oil
0,569 0,597
0,607 0,580
Nut oil 0,054
0,044 0,043
0,050 CPO kg
54.149 1.012.621
18.307.040 FFA
3,433 3,615
3,441 3,000
Kernel kg 10.571
189.462 3.866.217
kernel 3,80
3,90 4,34
4,75 throughput
30,91 29,79
29,75 29,70
The processing procedure is contained in SOP-PengolahanreviewMCMD12010 from FFB receipt to storage. The process is outlined as follows:
Loading ramp The fruit was received at the loading ramp, and then using a lori it is sent to the sterilization.
Boiling and threshing The boiling uses 3 peaks, the first peak is at 1.5 bar, the second peak is at 2.5 bar and the third
peak is at 3 bar, held for 46 minutes. Total boiling time is 85 minutes. The setup of boiling time and pressure is regulated by PLC.
Fruit in the lorries after boiling is transported using a hoisting crane to the thresser. After the thresser, empty fruit bunches are also sampled, and their unstrip bunch is analyzed
with a standard maximum of 2.5. This is, among other things, to find out how well the boiling process works. High unstrip bunch may indicate that the process of boiling is not complete so
that many of the fruit is unstripped. Level of oil in the empty bunch after thressing is also analyzed with the standard maximum of 1.8 percent, this is to find out how well the disposal
process of condensate works, otherwise if it is not well disposed the fruit bunchesffb will be saturated with the condensate. Now the condensate is not sampled anymore because it is
reused as dilution water. Extraction
Cake mixture of fibers and kernels after pressing is also sampled. The parameters measured are oil dry base in fibers with standard not exceeding 7 percent, nut oil losses with standard not
exceeding 1 percent, and also the broken nut with the standard of 14. Both aim to see if pressure of the pressing has been optimum. Pressing with too low pressure will result in high oil
level in the fibers, while too high pressure will produce high broken nuts. Currently used pressure norm is 50 psi.
Purification Samples are also taken at vibrating screen to ensure the composition of oil and water in the right
proportion, as the basis for dilution in order to facilitate the separation of oil and water in the CST
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continous settling tanks. The parameters analyzed are water content where it is kept in the range of 20
– 30, and the oil is kept in the range of 40. Samples are also taken from under flow, the oil content must be 10 to ensure that more
sludge is resulted to be separated later at slugde centrifuge. To ensure the sludge centrifuge is well functioned, sludge samples are taken after sludge
centrifuge. Oil level in the sludge after the centrifuge should be less than 12 percent, meaning the equipment is functioning properly in separating oil and sludge.
Production oil is sampled after vacum drier for the FFA quality. Before and after the vacum drier samples are taken for the moisture content to ensure that drying process in a vacum has worked
properly. The final quality of CPO can be seen from FFA, water content and impurities parameters.
Samples are taken from one of the CPO tanks. Nut processing
Nut shells are broken on ripple mill. To see the efficiency of the ripple mill the output of ripple mill is sampled. The output measured is whole nut, broken nut, whole kernel and broken kernel. This
is to determine or adjust the opening of ripple mill, if too tight there will be a lot of broken nut, broken kernel, if too loose there will be many whole nut or unbroken nut.
Nuts that have been broken into shell and kernel are then separated using claybath. A sample is taken after the clay bath before entering the silo kernel at hydro shell, which is the broken kernel,
with the standard of no more than 1 percent. This is to find out how much the broken kernel carried with the shell.
Boiler Jelatang Mill has one unit of boiler operated at 19 kgcm2, the permit is at 20.28 kgcm2. The
steam production is 20 ton per hour, the setting of parameters on the boiler has been using a PLC. Every 15 minutes it will be shoot blowing automatically. From field observations, the boiler
is operated in a safe manner as seen from the pressure in the combuston chamber which is at
– 1 inch H2O.
Power plant Electricity is generated by 2 units of steam turbines and one unit of diesel generator. During the
audit the quality of electricity generated is good as seen from the voltage at 380 V, the frequency at 50 Hz in and the cos phi at 0.9, and at the load of 600 KW during the field visit looked working
properly. BPV Back Pressure Vessel
Back Pressure Vessel is used as a place for storing steam coming out from the steam turbine that will be used for other purposes especially for boiling. During the audit it is seen to use the
pressure of 2.5 Kgcm2 below the permitted pressure of 3 kgcm2. Maintenance
The schedule of general maintenance is listed in the schedule of maintenance 2013, which also specifies the daily, weekly and monthly maintenance.
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Special maintenance was carried out by third party in the form of a services contract such as the maintenance of hoisting cranes, boilers, and turbines.
The examination of hoisting crane through a service contract is carried out 3 times a year. In 2013 it was implemented on 09 November for both cranes, based on service report no. 11518
and 11517 from the person who perform the maintenance. In addition, maintenance was also performed on 18 July 2013 No. 1, crane 2 on 17 July 2013, no.3 on July 17, 2013. The
inspection was conducted by the MHE Demag Indonesia. The inspection of Boiler, sterilizer and BPV, deareator : PT. Multi Ganda; instrument inspection
is 2 times a year in 2013 i.e. in Februari-March and early in September. Steam turbine is inspected 2 times a year; last inspected in April 2013. Point of inspection has
covered the function of manual hand trip, overs peed trip, load test and low oil pressure test. Load test is carried out on a load of 400 KW. It has been technically suitable because the load
test was performed on the load above the paralytic load 30 percent of the maximum load. Compliance Status: Compliance
4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a
level that ensures optimal and sustained yield - SOPSMARTMCARVTA-TNM, 192012. Planting SOP
- There is IKSMARTMCARVTA-TNM01- Lining of Flat to Wavy Areas. - SOP and or WI sets 136ha density. The SOP mentions that the density of plant is 136
treesHa, the space between trees equilateral triangle is 9.21 m and the distance between the perpendicular line is 7.98 m.
- There is IKSMARTMCARIVTA-TNM02: Lining of Hilly Area, containing information of Table of Terrace Distance, Planting Space within Terrace and Tree Population.
- There is no data of planting plan and realization because there are no planting activities throughout the Bangko Estate BNGE.
The company has had the records of realized planting of oil palm that contains information about estate name, year of planting, planted area. Planting based on recent data of October 2013 is:
Division 4 BNGE Year 1993 : 103.30 ha
Year 1995 : 100.00 ha Thereby the total of TM planting area for Division 4 BNGEis 203.30 Ha.
There is a memorandum of Laboratory Analysis Result ref. 019TANAHLAB-SMARTRII2013 dated 25 January 2013 concerning Soil Sample Analysis Result of Soil Sampling Unit SSU
BNGE with a total of 84 samples No. Lab. 11243-11326 with request for routine analysis without texture + Cu, Zn, Fe, Mn, B.
There is the Result of Soil Sample Analysis carried out by SMART Research Institute-Analytical Laboratory.
There is a memorandum of Laboratory Analysis Result ref. 110DAUNLAB-SMARTRIIII2013 dated 16 March 2013 and 205DAUNLAB-SMARTRIIV2013 dated 6 April 2013 concerning
Leaf Sample Analysis Result of Leaf Sampling Unit LSU BNGE with a total of 37 samples No. Lab. 3107-3133 and 4461-4470 with request for the analysis of N, P, K, Mg, Ca, B, Cl.
Based on the result of soil and leaf analysis a fertilizing recommendation was issued in 2012, for example:
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Block A1 of Division 4 has a fertilizer dosage of DAP of 0.5 KgTreeYear, RP 1 KgTreeYear, MOP 0.5 KgTreeYear, Borate 0.075 KgTreeYear and Compost 70 KgTreeYear.
During the visit there were no fertilization activities because the fertilization activities of semester 2 - 2013 were completed in September 2013. It can be seen from the Monthly Work Plan of
October 2013 and November 2013 where the fertilization activities are no longer found. During the visit there was no fertilizing activity because fertilizing activity for 2013 semester 2
has completed in September 2013. This can be seen from the Monthly Work Plan of October 2013 and December 2013 where there were no fertilizing activities found.
Compliance Status: Compliance
4.3 Practices minimize and control erosion and degradation of soils
The company has Erosion Measurement SOP, PT KDA – BNGESOP28, Revision: 00, effective
date 1 August 2013 for Bangko Estate BNGE area. There is River Border Protection SOP of SOPSPOSMARTLH-06, effective date 1 July 2010
revision: 01 There is River Border Protection SOP of SOPSPOSMARTLH-07, effective date 1 July 2010
revision: 01 There is Circular Letter from RC Jambi 1 No. SE-RCKDA102013 dated 1 October 2013
concerning Watershed Protection that specifies palm oil free zone of 50 meter from river banks. Information dissemination to workers and communityfarmers around the estate is notice boards
on the prohibition to use river, e.g. no fishing, no fire, no planting. The company has had a Semi detailed Land Map, Site Map, soil type map, solumn depth,
drainage, soil suitability class and Topographic map of 1:75.000 scale no. reg : 540202PMNPIV12 and River Map of PT. KDA Area No. Reg. 1359214PMNPXI13 of
1:40.000 scale. River Border Protection is to clear from oil palm trees the areas 50 meters from river edges, and
the river banks are planted with bamboo species to prevent erosion. Information dissemination to workers and communityfarmers around the estate is by means of
notice boards prohibiting the use of river, e.g. no fishing, no fire, no planting. Type of activities includes:
- Terresan
- Pit Pond
- Establishment of LCC
- Weed Management
- Frond Arrangement
- Empty Bunch Mulch
Company policy related to soil and water conservation includes : -
Prohibit the planting of palm in the river boundary area of 50 meter to the left and right of the river. In the estate, Mampun River and Blengo River have width 7 meter.
- Prohibit the cultivation of land in the river boundary area by placing notice boards.
- Build a bordering road between the plantedmanaged area and the protected area.
- Make a prohibition related to river boundary area 50 to the left and right of the river
planted and maintained manually and free from chemicals. The principle 4.1 describes that: Preparation of Former Mineral Secondary Forest Land
Slashing, Felling, Piling, Heaping, Path Clearing, Terracing.
Terracing includes:
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Contour Terrace Contour terrace of 4.5 m to 3 m wide is made mechanically on a hilly area with slope gradient of 9°- 22° SOPSMARTMCARITA-PPA and IKSMARTMCARITA-
PPA03. Horse shoe Tapak Kuda, certain parts of the area possible for planting but unable to be
contour terraced should be horse-shoe shaped of 2.5 m wide following the contour.
There is Work Instruction of IKSMARTMCARIIITABDT06- Peat Land Cultivation WI Rev.00 dated 26 March 2012. However, the area of PT. KDA has no peat land.
There is Memorandum of Prohibition to Clear Peat and Primary Forest Area No. 039SMD OPSIII2010 dated 26 March 2010.
There is no Peat land in the area of PT. Krishna Duta Agroindo which is evidenced by semi detailed map indicating that all of the area is mineral soil, which was confirmed during the site
visit where no peat area was found. There is no Peat land in the area of PT. Krishna Duta Agroindo which is evidenced by semi
detailed map indicating that all of the area is mineral soil, which was confirmed during the site visit where no peat area was found.
Compliance Status : Compliance 4.4
Practices maintain the quality and availability of surface and groundwater.
The company has identified the source of water in the estate and mill areas i.e. Mampun River and Belango River. Protection of watersheds is by setting 50 m wide to the left and right of the
rivers as a conservation area. Alongside 5 trees to the left and right is not sprayed. Among those realized are the instalation of notice board that read PROTECTED RIVER BOUNDARIES.
Management programs for river water in the area of Langling Mill are Mampun River water quality monitoring. The testing parameters for river water measurement refer to the Government
Regulation 822001. River water quality testing was carried out by BLHD of Jambi Province on 5 June 2013 for Mampun River Upstream Downstream. The test results show that pH and BOD
values are above the quality standard for water quality class II. RKLRPL report has evaluated this condition i.e. low pH which is due to acidic soil in the initial condition and BOD which is due
to activities outside the oil palm estates mills.
In managing Mill’s liquid waste, the company built a WWTP with a capacity of 68,000 m
3
52,000 is active and 16,000 is Non-active. None of the waste is dumped into a water body or soil since
the waste is applied on land. Liquid waste utilization permit for land application has been issued by the local Government of Merangin Regency with no. 18LH2012 concerning the extension of
permit to utilize mill’s liquid waste that has been researched to the PT KDA Jelatang estate area. Monthly observation of waste quality is carried out by external laboratory of BLHD of Jambi
Province with sampling points at the pond outlet 5. Testing parameters are BOD, COD, pH, oil- grease, Pb, Cu, Cd, Zn, which refer to Decree of the Minister of Environment No. 282003. The
test result of January
– July 2013 shows that BOD pH complies with the quality standards. Every 3 months an analysis is carried out on the water quality of monitoring well I, II and III wells
located at residential area. Parameters measured are BOD, DO, pH, NO
3
, NH
3
, Cd, Cu, Pb, Zn, Cl and SO
4
. The result of recent test was that of 5 June 2013. The results for monitoring well I, II and III show that BOD and pH comply with the quality standards. The result of test for residential
wells 1 and 2 at worker housing is below the quality standard for pH. It is for MCK bathing, washing and toileting only, while for drinking the clean water from the mill is used.
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Daily measurements of internal Jelatang Mill parameters include pH, Alkalinity, and VFA.
Compliance Status: Compliance 4.5
Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated
The company establishes a procedure for handling agrochemicals in the SOP of Pest and Disease Control SOPSMART.MCARVIITA-HPT, 192012. List of agrochemicals used by the
company has been available covering brand, active ingredient and permit for circulation in Indonesia. Monthly use of pesticides has been recorded in the report of agrochemical toxicity
data. The report has included amount of application, total active ingredient, FFB production and toxicity unit. During the field visit to Division 5, block B-3, Glyphosat and Methyl Metsufuron was
being applied. The dosage has been in compliance with the recommendation. The use of restricted pesticides like paraquat is still found but the company has a policy to
reduce the application of paraquat herbicide. Chemicals used by the estate have no paraquat active ingredient of Dichloride, Glyphosate Isopropyl Amine, Methyl Metsufuron, Triklopir
Putoksil Ethyl Ester, and Deltametrin. Training programs on Restricted Pesticide are available dated 10-10-2011, attended by 12
participants who have signed the attendee list. Training materials, training evaluation and training-related photo documentation are available. The certificate has a validity period of 5
years Valid until 31 October 2016 issued by the Commission for Fertilizer and Pesticide Control of Jambi Province.
A record shows that the recent Integrated Pest Control Training was carried out in Jelatang on 23 September 2013, attended by 21 cultivation workers. Materials presented were Integrated
Pest Control PHT, Palm Leaf Eating Caterpillar UPDKS, Rat Census and Pesticide Management.
Recapitulation is available of Rat Pest Attack Census results in the area of Productive Plant which is conducted every 3 months with the census result for Division 4 is a total of 24 trees are
attacked by rat pest and for Division 5 a total of 235 trees are attacked by rat pest with the total attacks of 261 Trees.
Census personnel are 1-2 for Division 4. Spraying personnel, Bangko Estate has 1 Spraying Team with 17 members:
Spraying Foreman : 1 Spraying personnel : 15
Operator taking Agrochemical to the site : 1 At stage 2 a site visit was made for Circle Spraying activities, harvesting path and TPH at the
BNGE block B08 in the planting year 1994 S 02°06’10.3’’ E 102°21’55.4’’, Spraying Team i.e. Spraying Foreman Sdr. Suhar with his 8 members 5 spraying personnel, refilling personnel and
mixing personnel. PPE used by spraying personnel includes: Rubber gloves, Apron, Spraying Coat, Boots, Mask and Face shield. Extra pudding of milk is given prior to spraying. Doses used
in spray are 160 ml. The practice of spraying in the field conforms to the specified procedure, for 2 meter circle the spraying is carried out around the tree and 1.5 meters for harvesting path.
Naming and location of Block has conformed to the company’s map. During the field visit and interviews at stage 1 with spraying personnel it is found that the
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spraying with Agrochemicals is carried out on trees located on trench banks. This is indication of pollution in water bodies. The company should ensure that trenches in plantation area do not
drain directly to the river although the dosage used is very small. At stage 2 the company has conducted sampling and sent the samples to the BLHD Lab. on 8 October 2013, the result from
the Jambi BLHD Lab has been available. There is Kebun Bangko Trench Test Certificate No. 006ELKDA-KLHIX2013 dated 15-11-2013 stating the results of test for parameters which test
is completed, while for parameters which test is not yet completed will be immediately delivered to the company along with the Test Certificate.
There is a test report no. 843LHULABLINGX13 dated 12 November 2013 with the result of pH 7.55; BOD5 3 mgL; COD 20 mgL; Total Phosphate PO4-P 0.02 mgL; Nitrate NO3 0.169
mgL; Nitrite NO2 0.028 mgL; E-Coli 400 jml100; Total Coliform 1100 jml100 that comply with Government Regulation No. 822001.
There is Data of Biological Control Agent Cultivation Useful Weed in 2013 of Turnera subulata planting provided with planting and cultivation map of Turnera subulata at Bangko Estate
BNGE. There is Data of Detected Oil Palm Leaf Eating Caterpillar UPDKS at Bangko Estate BNGE
Block B03 Division 4 dated 3 July 2013 stating that there is no tree attacked. For Antigonon planting activities a record of Planting Map of Antigonon sp. is presented
Compliance Status : Compliance 4.6
Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific
situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organization Type 1A or 1B, or
are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented
The company establishes a procedure for handling agrochemicals in the SOP of Pest and Disease Control SOPSMART.MCARVIITA-HPT, 192012. List of agrochemicals used by the
company has been available covering brand, active ingredient and permit for circulation in Indonesia. Monthly use of pesticides has been recorded in the report of agrochemical toxicity
data. The report has included amount of application, total active ingredient, FFB production and toxicity unit. During the field visit to Division 5, block B-3, Glyphosat and Methyl Metsufuron was
being applied. The dosage has been in compliance with the recommendation. The use of restricted pesticides like paraquat is still found but the company has a policy to
reduce the application of paraquat herbicide. Chemicals used by the estate have no paraquat active ingredient of Dichloride, Glyphosate Isopropyl Amine, Methyl Metsufuron, Triklopir
Putoksil Ethyl Ester, and Deltametrin. The management of used pesticide containers has been regulated in the procedure of Used
Pesticide Container Washing WI IKBNGELLBH01, revision 1 dated 30 Jan 2013. The work instruction regulates that used pesticide containers of plastic jerrycans and bottles are managed
by means of collecting them in a special warehouse and washed 3 times. Used washing water is reused for the next mixing process and if necessary the used containers that have been washed
are returned to the Supplier or handed over to licensed third parties. The company has provided pesticide mixing, used pesticide container washing, used fertilizer bag washing, pesticide apron
washing, and spraying personnel bathroom facilities. A record shows that the recent Integrated Pest Control Training was carried out in Jelatang on
23 September 2013, attended by 21 cultivation workers. Materials presented were Integrated
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Pest Control PHT, Palm Leaf Eating Caterpillar UPDKS, Rat Census and Pesticide Management.
The company has established policies for women workers through Circular Letter No. 02VPA- 112009 dated 13 January 2009 concerning Female Workers i.e. spraying job is prohibited for
pregnant or breastfeeding women. The company provides bathing facilities to the spraying team at Bangko Estate. The facility for
the disposal of bathroom waste water which is contaminated by spray substance regardless its small amount is still exposed, no safeguarding barriers or fences, and warning signs are found.
And it is necessary to conduct water quality testing on the effluent in order to meet the effluent quality standard.
At the time of preliminary audit, company has not conducted special health examination of the workers spraying in 2012 according Regulation of the Minister of Manpower No.31996 that
requires the examination to be conducted once every 6 months. During the final audit, the company has conducted health examination to the entire workforce as audiometry, spirometry
and colinesterase in October 2013. For year 2014, the company has made the program for health examination to be conducted twice a year.
At the prelimenary audit, there was no pregnancy test conducted for female spraying workers section on a monthly basis. During the final audit, the pregnancy test has been conducted for
female workers spraying.
Compliance Status: Compliance 4.7
An occupational health and safety plan is documented, effectively communicated and implemented
Agrochemical Warehouse Agrochemical warehouse and washing facilities at Division 5 and warehouse for temporary
storage of herbicide have good air circulation, which is provided with a secondary containment. The washing of cap spray tube is carried out in the washing place, which has a shape of
bathwashing pond. The washing of spraying personnel clothes, apron is also carried out in the clothes washing place. Clothes are washed using water only. Used washing water is reused as
dilution water. The mixing personnel at chemical warehouse of Division 5 have been provided with a cartridge chemical mask provided on 09 October 2013.
Bangko Estate Central Warehouse In the Bangko estate central warehouse there are oil, medicine, rice supply, auto parts, and
agricultural chemicals stored. Chemicals storage area has been equipped with exhaust fans. Work Environment Inspection
In Jelatang Mill the levels of chemicals in the workplace was measured on 27 June 2013, noise was on 22 February 2011, and heat stress, dust, lighting, vibration, gas have also been
measured on 30 October 2013. Emergency handling
Emergency procedures in Bangko Estate and Jelatang Mill are regulated in emergency handling procedure no. SOP17SMARTLH-09. Emergency handling is implemented as follows:
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Bangko estate emergency response team has been established, including the first aid team. Emergency simulation in the office was held on 30 September, but it was not provided with its
evaluation yet. The inspection of portable fire extinguishers is carried out monthly. There are 34 portable fire extinguishers. The monitoring of land fire extinguishers is carried out monthly, data
taken is data of September 2013; suction hose is not available; fire flapper, axe, chainsaw are not provided yet not listed in the checklist yet obs.
Emergency response team has been established, the organization has also planned to establish and train fire emergency response team according to Decree of the Minister of Manpower
186men1999 for Jelatang Mill for class D officer training on 26-27 November 2013 based on information from PJK3 of PT. Elbana Industrial Supply dated 04 October 2013. Fire simulation in
the estate housing was held on 28 September 2013, Mill fire simulation was on 21 September 2013; their evaluation has been available. Inspection of emergency handling equipment of
portable fire extinguisher, hydrant, and traditional extinguishers is carried out monthly. July samples.
Equipment certification ;
The organization has certified some equipment that became the object of Manpower Service’s supervision with evidence as follows :
Grader : 560279PHIPKPAASOSNAKERTRANS2012 : June 2012, last inspected and tested on 19 July 2013
Tractor : 560278PHIPKPAASOSNAKERTRANS2012 : June 2012, last inspected and tested on 19 July 2013
Pressure vessel : 560281PHIPKBJSOSNAKERTRANS2012 : June 2012, last inspected and tested on 19 July 2013
Boiler : 05D.0001 pressure 20.28 kgcm2, inspected and tested on 13 May 2013 Boiler : 05D.0002 pressure 3.5 kgcm2, inspected and tested on 31 October 2012
Boiler : 05D.0003 pressure 3.5 kgcm2, inspected and tested on 13 May 2013 BPV : 560.475.142TUNKR pressure 3.5 kgcm, inspection was on 13 May 2013
Steam turbine : S.I.37KW5KD2-52000 inspected and tested on 13 May 2013 Steam turbine : S.I.36KW5KD2-52000 inspected and tested on 13 May 2013
Diesel : 107W.5E3MD1997 inspected and tested on 28 February 2013 Diesel : 560202HISKSNKT2011 inspected and tested on 30 July 2013
Hoisting crane : 102W.5E3PA1997 inspected and tested on 28 February 2013 5 ton Hoisting crane : 28H.CPENG.H.S2004 5 ton; 28 February 2013
Loader : 56049PHIPKPAASOSNAKERTRANS2011 25 February 2013 Pressure vessel : 560201HISKSNKT2011 8 KGCM2 26 February 2013
Pressure vessel : 560200HISKSNKT2011 8 KGCM2 26 February 2013 Hydrant : no. 560554PHIPKPKSOSNAKERTRANS2011 30 July 2013
Petir : 137W.5E3IP1996 28 February 2013 IL : 136W.5E3IL1996 28 February 2013
Scarab : equipment to turn compost over: 566247nakertransPP2007 inspected on 23 February 2013
Operator license Organization has had workers required to have a license in order to perform their tasks. The
evidence of its fulfillment is as follows:
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1. Scarab operator in compost unit is valid until 10 February 2017 2. Wheel loader operator is valid until 2015
3. Crane operator is valid until 2015 and 2017 4. 2 boiler operators is valid until 13 December 2012
The application for the extension of SIO no. 38JLTM-Disnakertrans092013 was submitted on 20 September 2013 to Manpower Service of Jambi Province.
Estate Clinic In the estate there is a clinic for employee health service. This clinic provides certain medicine,
including: First aid
First aid box is available at block B6 of Division 5 and kept by harvest foreman. First aid box is also available in the block B3 of Division for 5 spraying personnel, and kept by spray foreman.
P2K3 K3 Organization Jelatang Mill has implemented SMK3 and has been certified by the Ministry of Manpower and
obtained the certificate on 23 April 2012. P2K3 has obtained legalization from local Manpower Service with No.: 462013 from Head of
Social, Manpower and Transmigration Service of Merangin Regency. Bangko Estate P2K3 has been legalized with legalization no. 232103 from Head of Social,
Manpower and Transmigration Service of Merangin Regency. Risk Management
The organization has made hazard identification and risk assessment with following evidence:
1. In Jelatang Mill, hazard identification records were updated on 07 January 2013 2. In Bangko Estate, risk management records were updated on 07 January 2013. At block
B3 Division 5 there are oil palm trees under the electricity network and the hazards have been identified
Based on the results of field observations in block B6 2º 6.05’ LS and 102º 2.17 BT harvesting personnel cuts the frond in an upright position and frond is falling on position of less than half a
meter from him because he is not sufficiently extending his pole. Because of this the socialization was conducted on how to harvest safely on 10 October 2013.
From the result of interviews with the spraying personnel in block B08 of division 5 it is revealed that the weight of cap is 15 kg and currently there has been no complaint from the spraying
personnel as a result of lifting such load.
Worker health examination
The examination of occupational health of the workers in Bangko Estate also included audiometry tests on 30 October 2013. In Jelatang on 30 October 2013 there were 12 personnel
who are experiencing declines in hearing ability and for this reason a work plan for further examination should be made.
Medical examination in the Jelatang included lead content in blood and spirormetry on 30October 2013.
Pregnancy check was also carried out in October and the organization has a program to do the
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pregnancy checks for the spraying personnel once a month. Workers’ social security Jamsostek
1. 127 workers in Jelatang Mill consisting of 113 workers Jelatang Mill and 14 workers in composting unit have been included in Jamsostek. Proof of payment no 2013
36JSTKFM.JLTMIX dated 03 September 2013 to Jamsostek of Muara Bungo, Jambi, cab 2
2. In Bangko Estate there were 196 workers included in Jamsostek program based on proof of payment of 189 workers seven people were out on 02 September 2013, Jambi branch II of
Muara Bungo through Bank Mandiri with additional three workers. Those who have not participated in Jamsostek program have been registered starting August 2013. Payment of
premium in October for Jamsostek PKWT BHL are 147 people as listed in the evidence of PKWT BHL records by Manpower and Transmigration Service has been paid on 08 October
2013 amounting to Rp. 1.254.516 0.84
For BHL spraying personnel the JKK-JKM payments to the Jamsostek has not been made yet because they have their participation in Jamsostek registered just recently to the local Manpower
Service on 25 September 2013, based on the letter from Manpower Service 560419HISKSNKT2013 and have been submitted to the Jamsostek through the letter No.
138BNGE-Jamsx-2013 on 27 September 2013. As long as not yet registered they become the responsibility of the company based on a circular letter No. 041CE01-SE022011 that
compensation for the accident become the responsibility of the company. Incident reporting and investigation
Reporting and investigation of work accidents both for Jelatang Mill and Bangko Estate are regulated in the procedure of SOPSMK3SMARTLH-10, and has been reported at regular
intervals based on the following: 1. Jelatang Mill : there is monthly report containing annual recapitulation of SR and FR,
2. Bangko Estate : there is monthly report containing annual recapitulation of SR and FR , During prelimenary audit, it was found at the clinic that the anti snake venom is expired in August
2013 and it has not been discarded. When the final audit, the anti snake venom has been removed from the clinics stock and send to a medical waste disposal facility of the Bangko
Regional Hospital. As evidence of the corrective action such as Disposal report of expired bottles of anti-snake venom and document shipments of medical waste to the Regional Hospital
Bangko
Compliance Status: Compliance 4.8
All staff, workers, smallholders and contractors are appropriately trained.
The company set a training program for 2013 in the form of Proposed Training Program of Jambi Region 2013 for the mill and estate personnel. In addition, the company also established a
training program of environmental and K3 management system. The management of training refers to HRD Training SOP No. Doc: SOPSPOSMARTLH-10.
The realization of training 2013 has been recorded such as first aid training for foreman on 28 September 2013 in the office of Division 5, EMS training for staff on 22 August 2013, HCV
Training on 14 June 2013 and PHT training on 23 September 2013 in Jelatang.
SOP for Control of Contractors has been available SOPSMK3SMARTLH-26 but it just sets
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the requirements for K3 aspect, not the requirements to determine employment aspect and determine the use of a trained contractor. The company has had a list of contractors both in
theJelatang Mill and Bangko Estate.
During the preliminary audit, sampling had found that there was no evidence that the selection of trained contractors was implemented so that this was issued as a major finding.
Sampling in the Bangko Estate of SPK No. BNGPPLASMA0613005 for Plasma FFB Purchasing Cooperation in which it requires licenses such as driving license SIM, vehicle
ownership certificate BPKP, motor vehicle license STNK and motor vehicle inspection certificate before being contracted by the company. This is stated in article 8 paragraph 2 of the
SPK. The company has conducted SIM and STNK inspection but it is advisable to ensure that motor vehicle inspection is done as required by the SPK.
SOP for Control of Contractors has been available SOPSMK3SMARTLH-26 but it just sets the requirements for K3 aspect, not the requirements to determine employment aspect and
determine the use of a trained contractor. It should be ascertained that every SOP has set the requirements for employment aspect and trained contractors.
Compliance Status: Compliance 5
ENVIRONMENTAL RESPONSIBILITY AND CONSERVATION OF NATURAL RESOURCES AND BIODIVERSITY
5.1 Aspects of estate and mill management, including replanting, that have
environmental impacts are identified, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to
demonstrate
The company has had the environmental and K3 aspect identification, SOPSPOSMARTLH-11, with endorsement date of 1 July 2010.
The impact analysis is available in the UKLUPL Document of Langling Mill, located in Bangko District and Perwakilan Pamenang District, Sarolangun Bangko Regency, Jambi Province, which
was approved by the Regent of Sorolangun Bangko No. 731BA.5XI1995 dated 23 November 1995. The environmental document states that the mill capacity is 60 tonhour with the core
estate of 620 hectares. But a change has occurred to the core land area, where this change has not been accompanied by changes in the UKLUPL document.
Jelatang Mills have 2 Environmental documents i.e. UKLUPL and AMDAL. There is a recommendation letter from the Ministry of Environment concerning the Langling and Jelatang
Mills’ environmental documents that the company is allowed to use the existing UKLUPL until further decision will be made by Ministry of Environment. The company has the chronologies
document of correspondence between PT. KDA and the Ministry of Environment. Measurement of environment and new working environment was just carried out in October
2013 by Balai Hiperkes K3 Medan. Delay in measuring environmental parameters was due to
the testing laboratory’s time constraint. The RKLRPL report was submitted to the Ministry of Environment on 2 September 2013, to the BLHD of Jambi Province on 28 August 2013, to KLH
of Merangin Regency on 14 September 2013 and to Pekanbaru Ecoregions on 14 September 2013. However, it is advisable to improve the consistency in reporting time, i.e. every 6 months
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in accordance with the applicable regulations. In the next period, the quality standard measurements will be in frequency as specified in the
RPL document; the delay was due to the problem in the Laboratory of Jambi Province BLH so that the delivery of the result was delayed, about 1
– 2 months after the samples were sent. Decree No. 28LH2013 for Jelatang Mill, Jelatang Village, Pamenang District, Merangin
Regency, Jambi Province is all with 180 day permit because the disposal capacity does not exceed 50 kg a day.
Jelatang Mill’s UKL UPL No. 419BA.5IX1996 dated 19 September 1996 is 30 tonhour capacity with the core area of 229 Ha and the plasma area of 5,580 Ha.
There is a permit of Decree of the Regent of Merangin No.: 17LH2012 regarding Extension of permit to utilize oil palm mill liquid waste that has been checked to the PT KDA Jelatang Estate
area, dated 17 October 2012. Furthermore, the company established the document of Jelatang Mill environmental aspect and
impact list and evaluation in August 2013. The identification of impact aspect refers to the Environmental and Safety Aspect Identification SOP No.: No: SOPSPOSMARTLH-11.
Records of environmental management reporting have been made every 6 months through RKLRPL report. The RKLRPL report of semester I
– 2013 has included the following: - Liquid waste quality monitoring: records of liquid waste test results of January
– June 2013. The measurement results comply with the quality standard set out in the regulations.
- Air quality monitoring: records of emission and ambient air test results of June 2013. The measurement results comply with the quality standard set out in the regulations.
The measurement of environment and new working environment is just carried out in October 2013 by Balai Hiperkes K3 Medan. Delay in measuring environmental parameters was due to
the testing laboratory time constraint. The RKLRPL report was submitted to the Ministry of Environment on 2 September 2013, to the BLHD of Jambi Province on 28 August 2013, to KLH
of Merangin Regency on 14 September 2013 and to Pekanbaru Ecoregions on 14 September 2013. However, it is advisable to improve the consistency in reporting time, i.e. every 6 months
in accordance with the applicable regulations. In the next period, the quality standard measurements will in frequency as specified in the RPL
document; the delay was due to the problem in the Laboratory of Jambi Province BLH so that the delivery of the result was delayed, about 1
– 2 months after the samples were sent. The company has UKL UPL document of Langling Mill and Jelatang Mill and has undergone
extensive changes in croplands. The company is in the process of changing those document and didnt finish yet because of the authority problem between the local and the central
government to provide the final solution.
Compliance Status: Compliance 5.2
The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the estate or that could be affected by estate
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or mill management, shall be identified and their conservation taken into account in management plans and operations
PT. Kresna Duta Agroindo has had SOP of Protection of flora and fauna in plantation environment which is contained in SOP of Identification and Management of HCV, No.:
SOPNPSMARTIVLH 001 effective on 1 July 2010 Revision No. 01. The company has had the document of Environmental Management Effort UKL and
Environmental Monitoring Effort UPL of PT. Kresna Duta Agroindo Langling Palm Oil Estate and Mill that covers environmental condition associated with flora and fauna. Based on
information on ANDAL document before planting, oil palm estate and oil palm mill it was a secondary forest of Meranti Shorea sp. and Keruing Dipterocarpus sp.,the natural vegetation
it contains is the vegetation type of tropical rain forest. Protected species include Durian burung Durio carinatus and Jelutung Dyera costulata. UKL UPL of Jelatang Mill No.
419BA.5IX1996 dated 19 September 1996 with a capacity of 30 tonhour with a core area of 229 Ha and plasma area of 5.580 Ha.
UKL UPL of Langling Mill No. 731BA.5IX1995 dated 23 November 1996 with a capacity of 60 tonhour with a core area of 620 Ha and plasma area of 5.229 Ha.
Information on UKL-UPL document before planting, flora identified is commercial crops such as meranti Shorea sp and keruing Dipterocarpus sp; there is the identification of flora and fauna
before planting. The UPL-UKL document contains information on flora and fauna when it was a secondary forest. Information on flora and fauna are described in detail in the document of
Environmental Management Effort UKL and Environmental Monitoring Effort UPL of Langling Palm Oil Estate and Mill, Bangko District and Perwakilan Pamenang District, Sarolangun-
Bangko Regency, Jambi Province in 1995. Data of flora diversity consists of : Natural Vegetation Species
No. LocalRegional Name ScientificLatin Name 1.
Areng-areng Cratoxylon celebicum
2. Buta-buta
Exoecarid agallocha 3.
Anggung Trema agallocha
4. Durian burung
Durio carinatus 5.
Gurah Sapium indicum
6. Jelutung
Dyera costulata 7.
Kapur Aryobanops aromatic
8. Kulim
Scorodocarpus boornensis 9.
Laban Vitex pubescens
10. MahangBenuas
Macaranga priinosa 11.
Medang Litsea sp
12. Merawan
Hopea sangal 13.
Nyatoh Paloguium sp
14. Nibung
Oncosperma filamentosum 15.
Meranti Shorea sp
16. Pulai
Alstonia scholaris 17.
Punak Tetramerista glabara
Remarks : = Protected Shrub Vegetation Species in the Study Area
No. LocalRegional Name ScientificLatin Name 1.
Alang-alang Imperata cylindrical
2. Brajewangi
Sikania cordata
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3. Alamanda
Alamanda cathartica 4.
Kembang Penjit Yussica perruviana
5. Gelagah
Hyptis brevipes 6.
Tembelekan Saceharum spontaneum
7. Lantana
Lantana camara 8.
Jarong Stachyarpeta indica
Data of terrestrial fauna diversity in the location of project of PT. KDA before planting includes : Shrub Vegetation Species in the Study Area
No. LocalRegional Name ScientificLatin Name
MAMMAL
1. Teledu
Mydaus javanensis 2.
Berang-berang Lutra sp
3. Linsang
Prinodon linsang 4.
Musang Paradoxurus hermaphrodites
5. Kelelawar
Roussettus amplexicaudatus 6.
Landak Hystrix branchura
7. Tikus Jantung
Maxomys rajah
REPTILIA
1. Ular Sendok
Naja Hannah 2.
Ular Sawah Phyton sp
3. Biawak
Varanus salvator
AVES
1. Alap-alap
Falco peregrinus 2.
Puyuh Turnix suscitator
3. Punguk
Otus bakkamoena 4.
Elang Bondo Haliastur indus
5. Kucica
Turdus obscunis 6.
Belatuk kanih Dryocopus javeusis
7. Perkutut
Geopelia striata 8.
Betet Sitlaacula
9. Sriwang
Terpsiphe paradise 10.
Cocup Anthrreptes
Remarks : = Protected List of fauna after planting is contained in the Report of Identification of Management and
Monitoring Plan of High Conservation Value HCV at Bangko Estate BNGE i.e. Endangeredprotected species that belong to the list in Government Regulation No. 71999
Protected and CITES include :
No. LocalRegional Name ScientificLatin Name
1. Raja Udang Meninting
Alcedo meninting 2.
Burung Elang Ular Bido Spilornis cheela
3. Cekakak Belukar
Halycon smyrnensis 4.
Macan Akar Felis bengalensis
5. Monyet Ekor Panjang
Macaca fascicularis 6.
Lutung Kelabu Presbytis cristata
7. Lutung Simpai
Presbytis malalophos 8.
Biawak Varanus sp
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The company has a specialized and trained officer in the company structure to oversee the plan and activities of HCVNKT i.e. Sdr. Ramlan Situngkir PIC HCVNKT.
The company has installed rare animal socialization boards in strategic places in the form of pictures of rare animals identified in the area of PT. Kresna Duta Agroindo.
Records are available of socialization to the public in the form of socialization photo documentation in the afdeling office, warning sign boards of protected flora and fauna, warning
sign boards of tree cutting prohibition in a conservation area which are found in the field in strategic areas. In addition, socialization in the form of meetings at Bangko Estate of PT. Kresna
Duta Agroindo has been conducted where the participants has signed the attendee list.
The company has the Report of Identification of Management and Monitoring Plan of High Conservation Value HCV at Bangko Estate carried out by the Environmental Department of PT.
SMART, Tbk in 2011. Peer review is by Dr. Kunkun Jaka Gurmaya Listed on the Assessor of the RSPO and Founder of the FISPO an independent body approved to perform peer review on
high conservation value HCV. At Bangko Estate it covers Belengo River border area, Mampun River border area , reptile biawak, mammal macan akar, babi hutan, Aves, and so on.
The protection of river border area is to clear an area from oil palm trees 50 meters from the edge of the River, and the river border is planted with vertiper grass Block B11 and A7 totaled
80 clusters in July 2013 and 62 clusters in September 2013 and with fruit trees Block B11, A9, A7 and A10 totaled 28 Trees July 2013 and 70 Trees September 2013 in order to prevent
erosion. For the protection of fauna, the company provides communications boards of hunting prohibition in some areas where fauna identified to appear. In the BNGE there are HCVNKT 1.1,
4.1 of Belengo River Border, Mampun River Border and freshwater Marshes.
There are records of socialization on HCV meaning, HCV types, HCV management types and HCV monitoring types by PT. KDA carried out on:
25 September 2013 located at Division V BNGE with the speaker PIC HCVNKT Ramlan Situngkir and Division 5 Field Assistant and attended by 30 employees of PT KDA and 17
Security personnel.
After field checks it is found that socialization is only done to spraying workers and security personnel while other employees has not received the socialization about the NKTHCV. The
company should perform socialization to all of PT KDA employees and the surrounding community. At stage 2 the company has carried out socialization to all of PT KDA employees
and the surrounding community. Records are available on the Minutes of Public Consultation held on Wednesday, 23-10-2013 and attended by Village Head, KUD, Police as well as 44
personnel from PT KDA who have signed the attendee list and the documentation photos are available. The socialization of NKTHCV has also been implemented at Bangko Estate Division 5
dated 09-10-2013 which was attended by 33 people, dated 25-09-2013 which was attended by 30 people, dated 16-11-2013 at Bangko Estate Division IV which was attended by 44 people,
dated 16-11-2013 at Jelatang Mill which was attended by 28 people and dated 13-11-2013 at Langling Mill which was attended by 35 people and have signed attendee list and the
documentation photos are available.
There are 20 boundary marks of NKT 1.1 and NKT 4.1 of river borders and swamps, made of concrete-filled PVC pipe of 4 inches in diameter and 1.5 m long with a height of 1 m above the
ground and a depth of 50 cm. They are placed in easily visible areas.
There is the report of maintenance of high conservation value boundary marks; the last time was 20092013 20 markers with the activity of clearing the site from shrubs at each marker.
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Spray boundary marks are the red letter X painted on Palm tree approximately 1 meter from the ground, this sign is made along the river border on each Palm tree having a distance of 50
meters or 5 Palm trees from the river bank. It is explained in a circular letter from RC Jambi 1 No. SE-RCKDA102013 dated 1 October 2013 concerning the protection of Watersheds.
During field visit the HCVNKT Markers were checked, including:
1. Marker of NKT 1.1, 4.1 B1124 coordinates 02°05’59” S and 102°22’24” E.
2. Marker of NKT 1.1, 4.1 B1125 coordinates 02°05’56” S and 102°22’21” E.
3. Marker of NKT 1.1, 4.1 B1131 coordinates 02°05’07” S and 102°21’19” E
4. Marker of NKT 1.1, 4.1 B1133 coordinates 02°05’05” S and 102°21’19” E.
After checking the estate internal documents it is known that the position of B1131 marker got exchange with the B1133, the marker should be immediately corrected in accordance with the
internal document of HCVNKT marker coordinates of PT KDA. At stage 2 the company has conducted the relocation and adjusted with the proper data, there is the Minutes and photo
documentation of Changes to Coordinates Markers of HCVNKT 1.1; 4.1 with marker number F133 and F134 on Tuesday, 15-10-2013 and signed by the HCV Officer and Estate Manager
with following details:
1. Marker of NKT 1.1;4.1 F133 from the origi nal 02°05’05” S and 102°21’19” E into
02°05’07” S and 102°21’21” E. 2.
Marker of NKT 1.1;4.1 F133 from the original 02°05’07” S and 102°21’19” E into 02°05’09” S and 102°21’21” E.
There is patrol report of High Conservation Value; the last one was on 21092013 with a team of M. Anip and Suhardi.
There is the Minutes of warning installation of River Border Area Management dated 02052012 located at Division V PT. KDA BNGE block A7 and block F1 1 warning each.
There is the Minutes of warning installation of Protected River Border Marker dated 02052012 located at Division V PT. KDA BNGE block A7, A9, A10, B11, C2, F1 and F2 1 warning each.
The company has had SOP of HCVNKT Identification and Management, No.: SOPNPSMARTIVLH 001 effective 1 June 2010 Revision No. 01.
The following is details of Identification and Analysis of Residential Area with High Conservation Value HCVNKT of Bangko Estate BNGE :
Type of HCV
Field Identification Results DivisionBlock
Location of Finding
Area Ha
Bangko Estate
1.1 Areas having or providing biodiversity supporting
function to protected andor conservation areas. Belengo
River Border
2.05 Mampun
River Border
49.62 1.2
Endangeredprotected species that come under the list in Government Regulation No. 71999
Bangko Estate Area Not
-
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Protected, CITES and IUCN LC ver 3 2010, including :
a. Raja Udang Meninting Alcedo meninting b. Burung Elang Ular Bido Spilornis cheela
c. Cekakak Belukar Halycon smyrnensis d. Macan Akar Felis bengalensis
e. Monyet Ekor Panjang Macaca fascicularis f. Lutung Kelabu Presbytis cristata
g. Lutung simpai Presbytis malalophos h. Biawak Varanus salvator
socialized to workers and
community to avoid hunting of
endangered species
4.1 Area or ecosystem that is critical as a water supply
and flood control to the community downstream. - Belengo River
Border - Mampun River
Border - Freshwater
marshes 2.05
49.62
4.13 The company has had maps of estate showing the location of areas with high conservation
value, including: Map of High Conservation Area of PT. Kresna Duta Agroindo Bangko Estate BNGE Division 4 and Map of High Conservation Area of PT. Kresna Duta Agroindo Bangko
Estate BNGE Division 5.
There is the Report of Management and Monitoring of High Conservation Area of PT. Kresna Duta Agroindo Unit Bangko Estate, August 2013, Biodiversity and Conservation Section by
Environmental Department of Sustainability Division. Monitoring of HCVNKT is carried out every 2 weeks. Document used is Patrol Report Book
recapitulated into Form of HCVNKT Monitoring, Document No. FSMARTLH00309 every 6 months. Furthermore, there are documents as follows:
Report of the Planting of Erosion Control Plant Report of the Patrol of HCVNKT Area
Report of the Maintenance of Marker Report of Water Level
Socialization Invitation Report of HCVNKT Socialization Activity
Recommendation for improvement has been mentioned in the HCVNKT Monitoring Form as a result of monitoring routinely implemented every 2 weeks, but preferably to determines Person in
Charge PIC and the time limit for the completion of recommendation. At stage 2 the company has added PIC and Time Limit of Activity columns.
Compliance Status: Compliance
5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and
socially responsible manner The company has made the identification of sources of waste and pollution that are contained in
the document of environmental aspect and impact identification list, September 2013. The source of waste is from mill site such as POME, Emission, domestic waste, used oil, and EFB,
while from the estate is such as used chemical containers, emissions from vehicles, used lamps.
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B3
hazardous toxicwaste management is regulated in the B3 Waste Management procedure
No. SOPSPOSMARTLH-18, 1 July 2013. The procedure has specified the handling of B3 waste, B3 waste spillsdrops, emergency situation and reporting. The management of used
pesticide containers have been regulated in Used Pesticide Container Washing WI IKBNGELLBH01, revision 1 dated Jan 30, 2013.
The company has had B3 Waste Temporary Storage Permit i.e. Decree of the Regent of Merangin No. 15LH2010 regarding Extension of Hazardous and Toxic Waste Storage Permit to
PT KDA Jelatang Mill unit dated 23 November 2010 which is valid for 3 years. Covered in the permit is used oil, used batteries, used fluorescence lamps, used oil filter, gloves and other B3
contaminated equipment. Reporting is done every 3 months to the KLH of Merangin Regency. The B3 Waste Transport and Collector company is CV Amindy Barokah with license from the
State Minister of Environment No. 332011 regarding CV. Amindy Barokah B3 Waste Collection Permit dated 21 February 2011 which is valid for 5 years, the transportation permit to CV.
Amindy Barokah with Vehicle plate no.: BK 8080 MO and License No.: 30973014DJPD2012 12018005. The recent B3 waste transportation was performed on 15 October 2013. The record
of B3 waste transportation activities is the Manifest no.: 0002336 with BK 9552 MN, transport license of 120070432BB-0009. The organization has obtained B3 Waste Storage Permit from
the BLH of Jambi Province with No. B3 waste reporting i.e. B3 waste balance statement and B3 manifest has been carried out every
3 months. Measurement and analysis of liquid waste, emission air and ambient air have been conducted
periodically. Monthly observation of waste quality is conducted with an external laboratory i.e. PT Unilab Perdana with sampling points at pond V the outlet to LA. Monthly observation of waste
quality is conducted with an external laboratory of BLHD with sampling points at pond 4. Testing Parameters are BOD, COD, pH, oil-grease, Pb, Cu, Cd, Zn that refer to Decree of the Minister of
Environment No. 282003. The result of test in January
– October 2013 shows that BOD complies with the quality standards.
Measurements of the genset and boiler air emission show that the result is below the quality standard of Decree of the Minister of Environment No.KEP-13MENLH32005. The result of
ambient air measurement complies with Government Regulation No. 411999. Composting is practiced in Jelatang Mill. Empty fruit bunches are minced and mixed with a
substance and dried for 60 days before being applied on the estates as fertilizer. It is a form of reduction in the use of chemical fertilizers, such as urea.
In Jelatang Mill there is an upstream monitoring well behind the housing, LA monitoring well and resident monitoring well near LA for groundwater measurement sampling.
There is a monthly compost delivery report that lists the tonnage of compost to the estates, covering Bangko Estate BNGE and the other estates i.e Pelakar Estate PLKE, Batang
Merangin Estate BMRE, and Sungai Bengkal Estate SBNE. Jelatang Mill already has a hazardous waste storage permit Merangin Regent Decree No.
14LH2010 District with a retention period of 90 days. Based on the existing balance of hazardous waste hazardous waste stored more than 90 days . At the prelimenary audit the
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Company has applied for an extension of the storage and the response has not been approved by the local government.
The company has coordinated with district BLHD Merangin by sending a second letter and has gained a new license issued with a period of 180 days of storage permits consist of :
1. A letter from BLHD Bangko No.660264BLHD2013 dated 7 October 2013 as a response to Application for Hazardous Waste Storage Extension time from 90 Days to 180 Days.
2. Hazardous Waste Storage Permit based on Decree of the Regent of Merangin Regency No. 28LH2013 on Hazardous waste temporary storage permit of PT. KDA, Jelatang Village,
Pemenang District. 3. Hazardous Waste Storage Permit based on Decree of the Regent of Merangin Regency No.
29LH2013 on Hazardous waste temporary storage permit of PT. KDA, Langling Village, Bangko District.
Compliance Status: Compliance
5.4 Efficiency of energy use and use of renewable energy is maximized
The use of renewable energy is such as the use of shell fiber as fuel for oil palm processing. The use of fiber and shell has been recorded on a daily basis and its efficiency has been
analyzed. The use of diesel fuel for estate and mill operations has been recorded and its efficiency against the use of shell fiber has been calculated. Based on data during the audit,
the use of diesel fuel had decreased.
GHG Emissions Mitigation SOP for PT KDA – BNGESOP35.
Data has been available from 2011 up to October 2013 on the use of shell and fiber equivalent to the value of diesel fuel. The outcome depends on the mill condition such as the productivity of
machinery and production equipment affecting the efficiency of non-fossil fuel use. In 2011, 129,085 tons of FFB yielded 16,458 tons of fiber and 7,422 tons of shell, equivalent to
84,518 x 10
6
kcal energy or equivalent to 8,968 x 10
3
liters of diesel fuel. In 2012, 137,585 tons of FFB yielded 17,542 tons of fiber and 7,911 tons of shell, which are
90,064 x10
6
x10
3
of energy equivalent or 9.558 x10
3
of diesel fuel equivalent. From 2013 up to October 2013, 108,833 tons of FFB have yielded 13,876 tons of fiber, 6,258 tons of shell, which
are 71,259 x10
6
energy equivalent or 7561x10
3
liters of diesel fuel equivalent.
Compliance Status: Compliance 5.5
Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other
regional best practice.
The company does not burn waste and there is no replanting activity. The company has prohibited the use of fire for replanting. The company has also given a warning to employees
and local people not to burn domestic garbage.
Land fire is specifically regulated in land fire handling SOP of SOPNPSMARTXILH002. Fire point monitoring is performed biweekly. There have been maps of areas prone to fires and
fire point inspection. There is a quarterly report to Manpower Office along with P2K3 report. It is
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recommended to carry out inspection of barrier trenches not irrigated with water throughout the year.
At the prelimenary audit, it was found that emergency simulation drill in the field had not been implemented. Emergency simulation had been implemented including fire mitigation but land
fire mitigation had not been performed yet. During the final audit, the company has been conducted fire mitigation simulation. Supporting evidence such as attendance list, photos,
scenario and evaluation of land fire mitigation simulation.
Compliance Status: Compliance 5.6
Plans to reduce pollution andemissions, including greenhouse gases, are developed, implemented, and monitored.
The Organization has established Greenhouse Gas Emission calculation SOP PT KDA- BNGESOP-02, dated 1 August 2013 containing the identification, calculation and reduction
efforts of greenhouse gas the company can undertake.
There is Greenhouse Gas Emission Mitigation SOP, PT KDA-JLTMSOP22, with effective date: 02012012 covering Jelatang Mill.
Identification of the sources of greenhouse emissions was carried out in September 2013. The report has identified potential sources for mills i.e. Changes in land use, Raw material
processing into final product and Transportation of product, while for mills are the use of shells and fibers, the use of electricity, the use of diesel, the use of chemicals, transportation to
bulking, and estate transportation for CPO. For the estate, sources identified are FFB transportation from Estates to Mills, fertilizer application, pesticide application, diesel fuel use for
genset and POMEWWTP. Total GHG emissions for the Jelatang Mill operations are: 671.18 kgCO2e per ton of CPO for CPO 1 October 2013, while total emissions of mill and supply base
are 1,286.00 kgCO2e per ton CPO for CPO.
Bangko Estate BNGE’s GHG emissions: 573.61 kgCO2e per ton of CPO. Records of greenhouse gas emission reduction efforts are in the form of the report of shell and
fiber use and the report of empty bunch use. The organization has a commitment to reduce Greenhouse Gas emissions in the next year
period, but it needs to set the measurable targets, e.g. in the form of a percentage 1 of the previous year, etc..
The organization has maps of land clearing for plantation business data is in the estate best practice
Compliance Status: Compliance 6
RESPONSIBLE CONSIDERATION OF EMPLOYEES AND OF INDIVIDUALS AND COMMUNITIES AFFECTED BY GROWERS AND MILLS
6.1 Aspects of estate and mill management that have social impacts are identified
in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate
continuous improvement
The company has performed Social Impact Assesment internally in 2012 covering Jelatang Mill,
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Langling Mill, Bangko Estate, Bangko Plasma, Bukit Bungkul KKPA and Pamenang Plasma. Environmental Impact Assesment has been performed more intensively through the ANDAL
Environmental Impact Analysis report. The assesment carried out aims, among others, to 1. Identify and describe the social, economic and cultural characteristic of communities around the
company; 2. Identify and analyze the positive and negative impacts of company existence on the community and 3. Recommend efforts to manage the negative impact of company existence.
Based on the report, there are 18 villages from 5 districts identified.
Based on the SIA report and meetings with stakeholders, information is obtained on the positive impacts of company existence. These positive impacts include: workforce absorption, community
economic growth through the plasma program, construction of community access roads, CSR assistance worship, health, and education facilities, and partnership for FFB transportation.
Based on SIA reports, information is obtained of the negative impacts of the company existence that include less than expected CSR Assistance, company’s lack of socializing with surrounding
communities, company’s lower purchase price for community’s FFB that leads to community selling to other Mills, complaint about dust generated by FFB and CPO trucks passing through
the residential areas, smoke pollution from the Mill to the community settlements at Langling and Jelatang villages.
The company has developed a program as of September 2013 to minimize and or eliminate such negative impacts by conducting regular coordination meetings and fostering with
cooperatives, plasma managers and farmers. Complaints about dust are responded by means of circular letters to contractors, vendors No. 167RC-Jambi 1102013 dated 1 October 2013
concerning the provision of maximum speed of the trucks i.e. max. 25 kmhour, installation of speed limit signs, provide watering trucks and regular road watering, monitoring activities and
visits to the community. During a meeting with the stakeholders it was confirmed that dust had reduced significantly with the restriction of motor vehicle speed and the regular road watering.
The company has procured watering trucks with a capacity of 5 tons that perform watering from Langling to Bangko Estate i.e. at residential areas. Information on motor vehicle speed limit has
been disseminated gradually to reduce the potential road dust and started from 15 October 2013.
Compliance Status: Compliance 6.2
There are open and transparent methods for communication and consultation between growers andor mills, local communities and other affected or
interested parties
The company has had SOP for Information and Request Response SOPSPOSMARTLH-01. A list of information that can be accessed by relevant stakeholders has been available. Any
request for information that is not listed in the list will require asking for Top management consideration and approval. A list of stakeholders has been available for each unit and consists
of, among others, Customary leaders community leaders, Muspida and village chief, Company trade unions, Contractors and suppliers.
As a holding company, SMART has SOP of Communication and Consultation SMARTXIVMCAR003 where any request for information will be responded no longer than 5
weeks 1 month.
The company has established a list of stakeholders and documents that can be accessed by stakeholders based on their relevance.
The company has appointed SPO officer responsible for providing communication and
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consultation with stakeholders. For Jelatang Mill, the officer responsible for communication with stakeholders is Bp. Agung Askep Mill with the letter No. 03PCLNGMVII13. For Bangko
Estate is Bp. Edi Sujono with the letter No. 01RCBNGEVII13.
Compliance Status: Compliance 6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties
The company has SOP of Grievance and Complaint Handling SOPNPSMARTXIIMCAR001. Any complaint coming from the company
’s internals can be expressed through the suggestion box, representatives of trade unions or to the company and will be recorded in the Grievance
and Complaint Book. So far, any reports from company ’s internals have not been found.
Complaints coming from external parties are recorded in the communication and consultation book. Based on records and meetings with stakeholders, information is obtained that there is no
complaint that is not responded, and there is no compensation process in the last few years. The last compensation process performed by the company was in 1999.
Compliance Status: Compliance 6.4
Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous
peoples, local communities and other stake holders to express their views through their own representative institutions
There is SOP of Land Conflict Settlement SOPSPOSMRTLH-04. The SOP states that deliberation is prioritized over legal action. Based on the company information there is no conflict
with the community related to land ownership. The last compensation process carried out was in 1999. Sampling conducted at a meeting with local people in Pulau Tujuh Village provides
information that there is no land conflict between the company and the local community.
Compliance Status: Compliance 6.5
Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide
decent living wages
Wages Decree of Governor No.626Kep.GubDISOSNAKERTRANS2012 concerning Jambi UMP 2013
of Rp. 1.300.000,00 Rp 52.000 and BKS PPS no. 04BL-PPS2013 dated 01 January 2013 of Rp. 1.324.000 per month Rp. 52.960 day and excluding rice supply for permanent daily
worker and monthly daily. Casual Workers Bangko Estate
Wage of casual worker BHL PKWT
Perjanjian Kerja Waktu Tertentu-Contracted Worker is
regulated by Decree of SK CEO no. 017ceo 1HR PSM10113 concerning casual worker wages in 2013, the wage is Rp. 52.960 day.
The organization has made a list of names for the casual worker in Bangko Estate. There are approximately 164 BHL as of 1 November 2013 who work in Bangko Estate for the job as
spraying personnel, harvesting personnel, fruit picking. Worker data is updated every 3 months. The organization has registered the PKWT including BHL to the Social, Manpower and
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Transmigration Service of Merangin Regency with a proof of registration no. 560419 HISKSNKT2013 on September 25, 2013.
Work agreement 01 BNGEPKHLIX2013 dated 18 September 2013 with worker representatives rizal effendi who represents other workers and accompanied by the attachments
list of 147 workers’ signatures. The number of working time is maximum 20 days a month, 7 hours a day.
There is an additional 17 people, it is planned to make the agreement for them on 26 November 2013.
Based on the results of interview with BHL spraying personnel in Block B08 Division 4 20o6.27 S and 102o 21.043 E it is known that they have a BHL PKWT working relationship and paid to
Rp. 52.960 per day conform to the UMR. The spraying personnel are working 6 days a week, starting work at 07: 00 to 14: 00, except Friday it is until 11: 30.
In Jelatang Mill samples were taken of PKWT No. 04PKWT-JLTMV2013 in the name of Ali Akbar on 26 May 2013, the wage was Rp. 1.324.000 per month with 125 cuts if absent without
notification article 5 PKWT No. 23PKWT-JLTMIX2013 in the name of Anderson Ginting on 11 September 2013 for sorting job.
For sorting job there are 12 workers, the working relationship is of PKWT and the application for their PKWT registration has been submitted to the Social, Manpower and Transmigration
Service of Merangin Regency on 30 September 2013. It has been registered on the letter of Kadisnaker no. 560528 HISKSNKT2013 dated 15 November 2013. The Jamsostek premiums
jkk, age, jkm have been paid in October 2013 which are covered 2 of the total 6.89 by the company.
Outsourcing workers There is no outsourcing worker at Jelatang Mill and Bangko Estate
Permanent daily worker Bangko Estate, and Jelatang Mill The wages are regulated in the Decree of SK CEO no. 018ceo 1HR PSM10113 concerning
the permanent daily workers’ wage in 2013, the wage is Rp. 1.324.000,00month. Based on the results of interviews with one of the harvester at Block B6 2º 6.
05’ S and 102º 2.17 E Sdr Hariyanto, paid Rp. 1.324 per month. The harvest base is 35 bunches and premium
per bunch is Rp. 1.085 per bunch. The work days are 6 days, working hour starts at 07:00 –
14:00 except Friday until 11: 30, but according to his testimony in order to pursue a premium he sometimes can work on Friday until at 13:00.
Bapak Haryanto has been working as a harvester for 8 years, have 2 children aged 9 and 3 years. According to the interview the children have never helped him with the harvest in the
estate. The oldest child is in the elementary school grade 3 and the youngest child is left at the day care in the estate because his wife also harvests the fruit.
Based on the results of interviews with other harvesters at block B-4 Division 4 it is known that this harvester works as a harvester with the working relationship of Daily SKU with wages of Rp.
1.324.000 a month. The harvest base is 35 bunches and the premium per bunch is Rp. 1.085 per bunch. He usually accomplishes this harvest base within 3 hours of work.
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The work day is 6 days, working hours start at 07:00 – 14:00 except on Sunday until 11: 30. The
other wages are premium for pruning that is paid every 3 months at Rp 420 per tree. Monthly workers Bangko Estate
The wage is regulated in the decree of SK CEO no. 019ceo 1HR PSM10113 concerning SKU monthly wages in 2013, the wage is Rp. 1.380.000,00month the lowest is G1 group and the
highest is Rp. 2.196.000.200 for A8 group. Allowances beyond wages, are given in kind are housing facility, clean water, electricity subsidies, rice allocation, health facilities of estate clinic,
school transportation. Sample of payment for rice allocation in November 2013. For men including the family consist of 15 kgmonth for this worker, 9 kgmonth for the wife, the child up to
the third child is 7.5 kgmonth regulated in BKS PPS 2012. Daily contract workers Bangko Estate
During audit, it was found that there are contract workers who do not belong to PKWT. The contract agreement is not made with the service provider having legal entity status
and this does not comply with Law No. 132003 article 65. The job is not including jobs that can be outsourced as set forth in the Regulation of the Minister of Manpower and
Transmigration No. 192012 chapter III article 17 paragraph 3 and as described in the attachment of SE. 04MENVIII2013 chapter III letter B point 2
Article VI of BKS PPS 2012 concerning work contract paragraph 3 states that a worker on his preferences working less than 7 hours in a day or finishing less than a daily volume specified for
him will receive a portion of daily wage, according to the ratio of work time to completed contract. The company response is that work chartering allowed by PKB BKS-PPS which is followed by
all the companies that are on Sumatra is a member of BKS-PPS and PKB BKS-PPS is an agreement and agreement between the company and SPSI then passed by Department of
Labour. This means that all members of the company BKS-PPS follow PKB taht had been approved by the Government. In this case the company filed an objection with the auditors
findings and requested that this be a record of legality that must be resolved between the commission certification with government executives and BKS-PPS. The evidence such as
Chartering Worker provisions in accordance with BKS-PPS ALL PLANTATION COMPANY in SUMATRA is still valid until November 2014
This
contract work
agreement is
regulated in
work contract
agreement No.
055BNGESPPP2013 between KDA and Astri Ayuningtyass and the name of the worker as contained in the attachment for the work of harvest and fruit collector or other jobs which
payment is based on the quantity of work with a particular unit according to agreement. The contract value, for example, for fruit collector is based on VPA-1 No. 03VPA2013 which
consists of group 0 the prime harvest of Rp. 370kg, Group VI less than 4 meters of 280kg and the group I-V of 260kg.
In block B6 there is a woman with task of harvesting the fruit and being paid based on volume, i.e. Rp 260 per kg. In a day she collects about 20 buckets and the weight per bucket is about 6
kg. The salary is paid monthly. Working hours start at 07:00
– 14:00. Overtime
Overtime calculations are contained in the decision of the Director General of Industrial Relations and Jamsostek no. 191PHIJSK-PKKADPKBXII2012 between BKS
– PPS and
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PP.FSP, PP-SPSI. The first hour is 1.5 times, the next hour is 2 times an hour wage article x. A driver overtime in Jelatang Mill in the name of Sabli NIK 20043 26 September
– 25 October period of 25 hours the overtime calculation has conformed to its respective multiplier.
Housing Facility Based on the results of interviews with other harvesters at block B-4 Division 5 it is known that
this harvester has a wife with 2 children and he and his family are provided a house with 2 bedrooms, 1 bathroom and a well that is used together with the coupling home next door.
The organization provides facilities for the workers in the form of housing. Based on the result of interviews with the spraying personnel whose husband works as a janitor in an Office, it is known
that they get a house with two rooms. A visit to the housing facility was carried out at Division 5 to the house of Ibu Hartini. The house
consists of 2 rooms. Clean water is available. Day care facility
Bangko Estate is provided with a day care for the children whose mother works in the estate. During the audit visit there were 22 children taken care of by 3 sitters. The age of child who was
left in the day care based on the result of interviews with the caregiver ranged from 11 months to 7 years. Usually the mother took her child back at around 15:00.
Meals for children at the day care are not provided by the company but by their parents for breakfast or lunch including milk for children aged 11 months.
The day care is divided into 3 rooms. One room is provided for children bedding. Children of different ages are placed in one room together and not separated by age of the child. The day
care has not provided toys for children to play with. Contractors
It was found that there is contractor control procedure SOPSMK3SMARTLH-26 but it only requires HSE aspect and not included ensuring compliance with labor and the use of a trained
contractor. There is a list of contractors of the Bangko Estate and randomly found there are contract that did not include the requirement of compliance with applicable regulations in
employment. The company has made the corrective action by published new of SOP : Controlled about
Contractor. Evidance is Scan Copy Cover New Publised SOP. Controlled about Contractor No. SOPSMARTUMUMSADVI006
Compliance Status: Compliance
6.6 The employer respects the right of all personnel to form and join trade unions
of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer
facilitates parallel means of independent and free association and bargaining for all such personnel
Bangko Estate :
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Freedom of association has existed through the Circular Letter from the Head Office to the entire management of PSM unit dated 15 November 2010 No. 218CEO1-SE112010. There is
already a Bylaw No. 005KONGRESVKSPSIVIII2007 for the Confederation of All Indonesian Worker Unions KSPSI. All PT KDA refer to the bylaw of KSPSI for companies that have formed
trade unions.
The formation and appointment of the board of Bangko Estate Trade Union is determined through work unit deliberation carried out on 30 June 2010 and strengthened by Decree No.
55PD F.SPPP- SPSIJAMBIIV2011 that legalized the composition and personnel of the Union’s
Board. The company has had a trade union but during the preliminary audit the union’s bylaw was found
not available. There was no record found of meetings with the unions meeting minutes and data of expression of aspiration to the management.
So far, complaints are expressed verbally to the union’s board and any complaint to be conveyed formally will be don
e through a mechanism in the company’s existing SOP of grievance and complaint.
During the audit certification, there was a record of a meeting between the unions and the company on 1 August 2013 related to a request for information about the provision of THR
Tunjangan Hari Raya – Hari Raya Allowanceto the workers of a Daily Laborer BHL status.
The company had given a response by stating that it would give THR in the form of basic necessities rice, sugar, cooking oil and biscuits. There was no record
of the union’s internal meetings.
There have been meetings between the company and the SPSI dated 11 November 2013 to discuss the issue of overtime, fingerprint and other. List of the union’s membership had been
available and also with the evidence of cuts on the salary slips. Sampling conducted in the name of Bpk Suharyanto, there was Rp.2000 reduction in his salary slip for the union’s September
2013 contribution
Compliance Status: Compliance 6.7
Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education
programs. Children are not exposed to hazardous working conditions
The company has had a policy regarding worker age requirements based on the Government Regulation No. 132003 and not to employ children under 18 years old as contained in
the circular letter of 26 March 2013 from the SMD operation to all companies under the
SMART group. Agar ditanyakan ke PSM 1 siapa yang buat surat nya? Bapak Haryanto has been working as a harvester for 8 years, have 2 children aged 9 and 3
years. According to the interview the children have never helped him with the harvest in the estate. The oldest child is in the elementary school grade 3 and the youngest child is left at the
day care in the estate because his wife also harvests the fruit. RSPO 6.7.
The company has had SOP of Manpower Recruitment SDM A-004-00 but it has not specified worker minimum age requirements, only a maximum age requirement i.e. 45 years old. The
company has made Circular Letter to all the Unit Heads No. 002SE-HRDV0309 establishing requirements for manpower recruitment with the minimum age of 18 years old. It is advisable to
include employment minimum age in the SOP that follows the requirements i.e. over 18 years
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old. During the preliminary audit, sampling carried out on the list of BHL workers in Bangko Estate,
there was still a worker when recruited aged less than 18 years old. The data was in the name of Agus in the maintenance section and was born 08.08.1995 and employed on 04.01.2013 so that
his age when employed was 17 years 7 months, thereby a minor finding was issued. During the certification audit, the company showed that there was an error in entering data on the database
where the copy o
f the worker’s identity card showed that he was born in 1985, so the worker’s age was 27 years 7 months.
Compliance Status: Compliance 6.8
Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or
age, is prohibited
The company provides equal opportunities to everyone to be employed in the company. On the document: 1 HRD policy No. A-001-00, effective on 192005 issued by the Managing Director
Strategic, item 2, it is stated that the organization in principle employs individuals who are competent according to the requirements for their position without discriminating based on
ethnic, race, and religion. 2 Employment Policy: Conditions of Recruitment and Selection Outside Jakarta no. SDM A-006-00, dated 192005, regulates that the employment recruitment
does not specify certain ethnic, gender, or religious requirements.
The point is to meet the requirements for the position and aged at least 18 years old.
Compliance Status: Compliance 6.9
A policy to prevent sexual harassment and other forms of violence against women and to protect the reproductive rights is developed and applied
The company has had policies related to sexual harassment by creating a Committee on Gender. Socialization has been conducted in several places but based on sampling in the
preliminary audit the workers have not received the socialization. This was found in the district 4 block b1-c1 on harvesters and fruitlet collectors and division 5 Block 6
– the fruitlet collectors. This has been corrected by carrying out re-socialization to the workers in all divisions in
September and October 2013. During the certification audit, there are still harvesters and fruitlet collectors in the District 4 block
B4 found
not understand correctly the meaning of sexual harassment.
Based on the results of interviews with spraying personnel in Block B3 Division 5 2º 6.27 S and 102º21.043 E they appear to have known about sexual harassment, sexual harassment
definition and know how to report if sexual harassment occurs. They know Ny Mary as Chairman of Commission on Gender.
The company has had policies related to sexual harassment by creating a Committee on Gender. Socialization has been conducted in several places but based on sampling it is found in
the division 4 block B1-C1 on harvesters and fruit collectors and division 5 Block 6 – the fruit
collectors, the workers have not received the socialization but the socialization has been carried out on 4 October 2013.
The company has followed up by conducted re-Socialization Sexual Harassment to all workers. The evidence such as documentation socialization Sexual Harassment
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Compliance Status : Compliance 6.10
Growers and mills deal fairly and transparently with smallholders and other local businesses.
The company currently makes cooperation with cooperatives and or farmer groups. There are 5 cooperatives and 16 farmer groups who cooperate with the company. During the preliminary
audit, an SPK was found not conform to the implementation in the field. The SPK states that the cooperation pattern is ‘full management while in reality it is just cooperation for FFB purchases.
Likewise any guidancecriteria on fruit maturity by means of indicatormedium understood by all parties are not yet available.
The company has revised the SPK with 5 KUD and 16 Farmer Group that ensures a cooperation pattern of FFB purchases. The method of penalty has been set and in compliance with the
Government provisions. The criteria of fruit maturity has been made in the form of pictures and socialized to the KUD and local farmer groups.
Sampling of SPK with KUD i.e. NO BNGPPLASMA0613001 between H. Edy Sujono and H. Damanik and the SPK is valid from 01 June 2013 to 31 May 2013.
During a meeting with the cooperative and the plasma members, it was confirmed that the method of payment had been agreed i.e. a cash and carry in accordance with the SPK.
Transparency in the price of FFB and the method of FFB sorting and the penalty understood and agreed upon by both parties had been applicable.
Compliance Status: Compliance 6.11
Growers and millers contribute to local sustainable development wherever appropriate
The company has had an annual CSR program and a five-year program categorized as a 5 year strategic plan. There are 3 sources in the planning of CSR program i.e. 1. Programs from the
head office, 2. based on the SIA identification and 3. Community proposal. The CSR program developed for a year has included Jelatang Mill and Bangko Estate.
During the preliminary audit it was found that CSR program 2013 consisted of 6 programs but some of the programs were not realized, among others, the installation of conblok in the SD 299,
the construction of SD AL-Husnah in Mampun Village. The method of evaluation for the planned program is not found.
During the certification audit, the company had developed the evaluation methods for the realized program. There were still programs not yet realized due to the budget proposals and the
replacement of CSR programs related to adjustment in budget. This leads to uncertainty about the previously developed CSR plan.
The company should ensure the planned CSR programs, starting from identification, planning, and budgeting and ensure the realization of the plan and its periodic evaluation.
The company has the 5 year CSR Annual Strategic Plan for PT KDA and has been revealed to be an annual program. For the implementation of CSR programs in proses.because there are
several CSR activities not all be realized in the year 2013, so that should carry over to 2014 or there are other activities that are converted to more mainstream. The company has made the
improvement by making CSR Semester Evaluation Program yearly.
Compliance Status: Compliance
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7 RESPONSIBLE DEVELOPMENT OF NEW PLANTINGS
7.1 A comprehensive and participatory independent social and environmental
impact assessment is undertaken prior to establing new plantings or operations, or expanding existing ones, and the results incorporated into
planning, management, and operations
Not Applicable 8
COMMITMENT TO CONTINUOUS IMPROVEMENT IN KEY AREAS OF ACTIVITY 8.1
Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement
in key operations
The company has conducted Internal Audit Mill Audit Advisory and Agronomy Audit Advisory per semester. The internal audit has discussed issues related to best practices as well
as determination of the standard specified by the company.
The company has established innovation program to ensure there is a program that shows any improvement. For example the reduction in the use of CACO3 in the mill, efficiency in the use of
diesel fuel to shell and water use efficiency,
In an effort to perform monitoring and review the operational activities of mill and estate and an effort to do the improvement, the company has internal audit activities carried out per semester.
Internal Audit refers to the RSPO Internal Audits Procedure No: SOPSPOSMARTLH-16, revision 01, issued on 1 July 2010. The Internal Audit Team: Agus Gunawan Lead Auditor,
Adhi Wiratmoko, Firmansyah, Hanita, Vira Permata Sari. The appointment of the team was by Regional Controller on 15 June 2013 through the letter No.: 066RC-JAMBI1062013. The Lead
auditor attended auditor training on 19
– 20 November 2012. Audit was carried out on 24 – 28 June 2013. Records of audit implementation such as audit schedule and checklist are available.
Internal audit results are 8 nonconformities for Bangko Estate; and all nonconformities have been followed up.
Agronomic Audit Advisory for Estate Bangko was on 25 January 2013 Period 1 2013, increasing the control, officers should control the field application of POME and to seal the
leaked bed; the compost application should be accurate in dossage.
The company has a commitment through a memorandum No.: SW-0228VPA-112009 from the VPA-PSM1 on 5 January 2013 to reduce paraquat and other restricted herbicides and must
decrease each year.
Compliance Status: Compliance
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List of Abbreviation
BNGE Bangko Estate
CPO Crude Palm Oil
CSR Corporate Social Responsibility
DOE Department of Environment
EFB Empty Fruit Bunch
EIA Environment Impact Assessment
FFB Fresh Fruit Bunch
FSMS Food Safety Management System
GMP Good Manufacturing Practice
GPS Global Positioning System
HACCP Hazard Analysis and Critical Control Point
HCV High Conservation Value
HCVF High Conservation ValueForest
HGU Hak Guna Usaha
IEMA Institute of Environmental Management and Assessment
IPM Integrated Pest Management
IRCA International Register of Certified Auditor
ISCC International Supply Chain Certification
JLTM Jelatang Mill
KDA Kresna Duta Agroindo
LNGM Langling Mill
MOU Memorandum of Understanding
MSDS Material Safety Data Sheet
NA Not Applicable
NC Non Conformity
NCR Non Conformity Register
OSH Occupational Safety and Health
OSHAS Occupational Safety and Health Assessment Scheme
PC Principle and Criteria
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PK Palm Kernel
PKO Palm Kernel Oil
POM Palm Oil Mill
POME Palm Oil Mill Effluent
PPE Personal Protective Equipment
RSPO Roundtable on Sustainable Palm Oil
RSPO NI Roundtable on Sustainable Palm Oil National Interpretation
SA8000 Social Accountability 8000
SIA Social Impact Assessment
SIO Surat Izin Operator
SOP Standard Operating Procedure
UKL Upaya Pengelolaan Lingkungan
UPL Upaya Pemantauan Lingkungan
WWTP Waste Water Treatment Plant
WHO World Health Organization
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APPENDIX -1 MAP
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APPENDIX- 2 NCR
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SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES Please send your responses to this Non Conformities + obs also in softcopy
Non Conformity Observation Report
Organization No.
Audit No.
Standard. Audit Date :
04-10-2013 TSS, GGU, GIA, NS, RSPO 00005
1 1 RSPO Preliminary
ATL Auditor :
……………………………………….signature
Organization Rep. :
……………………………………….signature
No. Category
Clause Std
Audit or
Description Root Cause
Investigation Corrective Action
Evidence Audit Team
Review 1
2 3
4 5
6 7
8 9
1 Observasi
1.1 1 TSS
The company should ensure that all letters
concerning requests and their corresponding
responses are registered in a register
book and ensure that the response is
provided within the time as set in the relevant
SOP. All incoming and outgoing letters should
be retained and the retention time be
defined according to There were letters in
the request and response book not yet
responded. Corrective Action:
All letters have been ensured to have been
responded and within the time set in the SOP.
Evidence : All letters in the request
and response book have been responded.
Closed
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requirement.
2 Observasi
2.1 1 TSS
The company should ensure the compliance
with the Ministry of Manpower regulations
related to working hours 40 hoursweek and
overtime max. 14 hoursweek.
There was security personnel with
overtime longer than 3 hoursday.
Corrective Action: There has been a permit for
deviation from the Working Hours of Merangin
Regency. Evidence:
Document of permit to deviate from Working
Hours. Recapitulation of workers’
overtime data. Closed
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Sucofindo ICS FRM 3.04
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3 Observasi
2.2 1 GGU
The BPNKDA XXV marker at coordinates
206027.05 E and 9769049.28 N UTM had
moved. The company should make the
minutes of changes in the BPNKDA XXV
marker position to prevent possible
conflicts. There was a BPN
marker that was not at the coordinate point as
it should be. Corrective Action:
Minutes of changes in a marker position from its
proper place. Evidence:
Minutes of Changes in Marker Position.
Closed
4 Observasi
2.2 1 GGU
The BPNKDA 08 marker with the
coordinate of 205177.012 E and
9766939.095 N had not correctly positioned,
because there was also the BPN old peg. The
BPNKDA 08 marker should be placed at the
position determined by BPN.
There was a BPN marker not at the
correct coordinates. Corrective Action:
The relocation of Marker has been done.
The minutes of marker position that is not in the
correct position have been made.
Evidence: Minutes of Marker
Relocation. Closed
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
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5 Observasi
2.2 1 GGU
The company had the record of Bangko Estate
BNGE Boundary Marker Maintenance
2013 with the criteria: a. Run the checklist, b.
Marker Repair c. Painting, d. Marker Site
clearing. The company should add Marker
Coordinate Monitoring to the criteria to prevent
changes
in the marker’s position.
Form of marker maintenance has been
available but the form needs to include the
marker’s coordinates. Corrective Action:
The form of marker maintenance has been
added with an item concerning the marker’s
coordinates. Evidence:
The new form of Marker Maintenance has been
added with Marker Coordinate Monitoring
criteria to prevent changes in marker position.
Closed
6 Major
2.2 1 TSS
The company did not have HGU for Division 4
estate in the Bangko Estate with a total area
of 218 HA. Until then the company had
submitted the application for HGU of
109.73 Ha and 87.35 Ha. The latest data
available was cadastral measurement maps.
The Bangko Estate Division 4 with a total
land area of 218 Ha has a HGB. However,
the HGU is under process by Committee
B. Corrective Action:
Documentation that the processing of HGU has
been in the Committee B Evidence :
The HGU processing documents are available.
Open
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7 Minor
4.6 1 GIA
The company had not implemented special
health examination on the spraying personnel
for 2013 and not yet conducted according to
Regulation of the Minister of Manpower
No.31996 that requires the examination to be
conducted once every 6 months.
Annual general check- up has been
conducted but special health examination
was not conducted in 2012.
Corrective Action: Special health examination
was carried out in 2013, In 2014 regular check-up will
be programmed twice a year.
Evidence : Results of Audiometry,
Spirometry, Cholinesterase in October 2013.
Closed
8 Observasi
4.6 1 GIA
Health examination of female spraying
workers in order to ensure they are not
pregnant should be carried out monthly.
Pregnancy tests for female spraying
workers had not been implemented.
Corrective Action: 1. Pregnancy examination
has been conducted using Test Pack
2. Develop pregnancy examination program for
female spraying workers. Evidence:
1. Pregnancy test results 2. Pregnancy Test
Certificate for Workers involved in Herbicide use.
Closed
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9 Observasi
4.6 1 GIA
GGU At the time of site visit
and interviews with spraying personnel it
was found that Agrochemical spraying
was applied on the oil palm trees located
adjacent to the ditch. This indicates water
body’s pollution. The company should ensure
that ditches within the estate area are not
directly drained to the River regardless small
dosage in use. Ditches are not a
water body. Ditches are not a water
body. Closed
10 Observasi
4.7 1
NS There was one vial of
anti snake venom used and expired in August
2013 not yet disposed. The opened vial was
not disposed into medical waste bin.
Corrective Action: Expired vials of anti snake
venom have been removed from the clinic’s stock and
disposed into the clinic’s medical waste bin and
submitted to the medical waste disposal facility of
Bangko Regional Hospital Evidence :
1.Minutes of expired anti snake venom vial disposal,
2.Document of medical Closed
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
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waste delivery to the Bangko Regional Hospital
11 Observasi
4.7 1
NS The revision of
harvesting SOP or creating longer
stickpoles needs to be considered, because
from field observations at B6 Block 2o 6.05’ S
and 102o 2.17 E the harvesters were cutting
the frond at upright position and the frond
was drop less than half a meter from the
harvesters. When harvesting the
harvesters were not extending the stickpole
to its full length. Corrective Action:
Socializationtraining has been conducted in good
harvesting practices, and working equipment has
been ensured to function properly.
Evidence: Photos and attendee list of
good harvesting practice socialization.
Closed
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 79of 106
12 Minor
4.7 1
NS The personnel who do
the mixing in the Division 5’s chemical
warehouse had not been equipped with
chemical cartridge masks.
When mixing Herbicide the
personnel were wearing cloth masks.
Corrective Action: The masks used during
mixing of chemical have been replaced with
inorganic chemical cartridge masks.
Evidence: Cartridge acceptance
photos and minutes. Closed
13 Minor
4.7 1
NS The organization was
not consistently implementing regular
and special health examination every year,
such as audiometry and spirometry were
conducted on 22 February 2013, but in
2012 they had not been carried out, and in 2013
was still in process. General check-up is
performed annually but special health
examination was not performed in 2012.
Corrective Action: For 2013 special health
examination has been conducted. For 2014 a
regular examination will be programmed twice a year.
Evidence: The results of Audiometry,
Spirometry, Cholinesterase examination in October
2013. Closed
14 Observasi
4.7 1
NS Fire mitigation
personnel at Jelatang Mill did not comply with
the annex III of Decree of the Minister of
Manpower no. 186MEN1999.
It had been listed in the training program
but the vendor to provide the training
had not been obtained. Corrective Action:
The fire warden training complies with Decree of the
Minister of Manpower No.1861999 and has been
included in the training program.
Evidence: Closed
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
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Training program at JLTM
15 Major
4.8.3 1 TSS
The company had a SOP for selecting
trained contractors. However, from sampling
there was no evidence found that trained
contractor selection had been done.
FFB Grading methods had not been
socialized. Corrective Action:
The socialization has been conducted.
Evidence: Attendance list, photos,
training. Closed
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Issue 04 Rev. 6 81of 106
16 Minor
5.1 1 GIA
Jelatang Mill had in place the UKLUPL with
approval No.419BA.5IX1996
year 1996. However, the core land area had
changed and the UKLUPL document
was not revised yet. Langling and Jelatang
Mills have 2 Environmental
documents i.e. UKLUPL and AMDAL
and there is a letter from the Ministry of
Environment concerning the
Langling and Jelatang Mills’ environmental
documents that the company is to use the
existing UKLUPL until further decision from
the Ministry. Corrective Action:
Develop a chronology of correspondence between
PT. KDA and the Ministry of Environment.
Evidence: 1. Document on the
chronology of correspondence between
PT. KDA and the Ministry of Environment.
2. Hard Copy of the Document of
correspondence between PT. KDA and the Ministry of
Environment in 2011-2013. Open
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17 Observasi
5.2 1 GGU
NKTHCV socialization was delivered to
spraying workers and security personnel only
and such socialization was not received by
other workers. The company should
conduct socialization to all PT. KDA’s workers
and the surrounding community.
Socialization was not made to all PT. KDA’s
workers and the surrounding
community. Corrective Action:
1. Intensify socialization to all workers that represent
the estate, mill and support workers.
2. Conduct socialization or public consultation by
inviting village leaders and District Leader Forum
Muspika Evidence:
HCV socialization photos, attendance list, materials.
Closed
18 Observasi
5.2 1 GGU
The company had the record of NKTHCV
markers. However, the position of B1131
marker was in the position of B1133
marker and vice versa. This should be promptly
corrected according to the internal document of
NKTHCV BNGE marker’s coordinates.
Exchanges in the position of HCV
markers have occurred.
Corrective Action: To check that the position
of HCV markers are matching with their
corresponding coordinates. Evidence:
Photos and Minutes. Closed
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19 Observasi
5.2 1 GGU
The HCVNKT Monitoring Form has
incorporated improvement
recommendation as well as recommendation as
a result of routine monitoring every 2
weeks. However, the Person in Charge PIC
and the deadline for completion of the
recommendation should be determined.
The monitoring form does not have PIC and
deadline columns. Corrective Action:
Add the HCV monitoring report of 2012 and 2013
period with PIC and deadline for completion .
Evidence : The revised monitoring
form which includes PIC and Deadline columns.
Closed
20 Minor
5.3 1 GIA
Jelatang Mill already had a hazardous waste
storage permit Decree of the Regent of
Merangin Regency No. 14LH2010 with 90
days storage period. Based on hazardous
waste balance there was hazardous waste
stored more than 90 days. The application
for storage extension had not yet been
responded and approved by the local
Government. As the stored
hazardous waste quantity was small,
storage extension was applied to the BLHD of
Merangin Regency. However, until that
time no response had been received to the
application from the BLHD of Merangin
Regency. Corrective Action:
1. It has been coordinated with the Merangin Regency
BLHD by sending the second letter. The transport
of the Semester 2 had been done.
2. New permit has been issued with 180 days
storage period. Evidence:
1. A letter from BLHD Bangko
No.660264BLHD2013 dated 7 October 2013 as a
response to Application for Closed
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Hazardous Waste Storage Extension time from 90
Days to 180 Days. 2. Hazardous Waste
Storage Permit based on Decree of the Regent of
Merangin Regency No. 28LH2013 on Hazardous
waste temporary storage permit of PT. KDA,
Jelatang Village, Pemenang District.
3. 2. Hazardous Waste Storage Permit based on
Decree of the Regent of Merangin Regency No.
29LH2013 on Hazardous waste temporary storage
permit of PT. KDA, Langling Village, Bangko
District.
21 Minor
5.5 1
NS Emergency simulation
drill in the field had not been implemented.
Emergency simulation had been implemented
including fire mitigation but land fire
mitigation had not been performed.
Corrective Action: Land fire mitigation
simulation has been implemented.
Evidence: Attendance list, photos,
scenario and evaluation of Closed
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
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Issue 04 Rev. 6 85of 106
land fire mitigation simulation.
22 Observasi
6.2 1 TSS
The company has developed the list of
stakeholders and documents accessible
to relevant stakeholders. The list
should be ensured to include the list of
information that can be accessed by the
surrounding community according to its
relevance. Not all of the
information in the list of information for
stakeholders can be accessed by
stakeholders. Corrective Action:
The list of information for stakeholders has been
revised as to the information accessible to
stakeholders. However, information on financial
transaction cannot be included in this list of
information for stakeholders.
Closed
23 Minor 6.5
1 TSS The company had SPKs
with contractors. However, from sampling
it was found there were some SPKs without
contractor requirements to comply with
applicable manpower regulations.
Plasma FFB transportation SPK did
not require contractors to comply with
applicable manpower regulations.
Corrective Action: An article has been
incorporated into the SPK that requires contractors to
comply with applicable manpower regulations.
Evidence: Plasma SPK has contained
an article that requires contractors to comply with
applicable manpower regulations.
Documentation of Plasma Closed
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Issue 04 Rev. 6 86of 106
SPK socialization.
24 Minor
6.6 1 TSS
The company had a trade union. However,
the trade union’s bylaw was not found. Records
of meetings with the trade union were not
found minutes of meeting and data of
conveying aspirations to the management.
Bylaw and minutes of meeting were not
available The trade union’s bylaw
has been documented in the company
documentation and the minutes of meeting with the
union have been documented as well.
Closed
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 87of 106
25 Minor
6.9 1 TSS
The company had a policy related to sexual
harassment by creating a Gender Committee.
Socialization had taken place in several
locations. However, from sampling it was
found that the workers in the District 4 Block
b1-c1
– harvester and fruit collector and the
District 5 Block 6 – fruit
collector had not received such
socialization. Socialization on sexual
harassment had not been carried out.
Corrective Action: Socialization on sexual
harassment has been carried out.
Evidence. Sexual harassment
socialization attendance list, photos, activities, and
materials. Closed
26 Minor
6.9 1 TSS
The company had a policy on worker’s age
requirements in accordance with
Government Regulation no. 132003 not to
employ children under 18 years old as
contained in the Circular dated 26 March 2013
from the SMD operation to all companies under
SMART group. From sampling of BHL
workers it was found Data entry personnel
had made some mistakes when
inputting data in the name of Agus.
Corrective Action: It has been checked that it
was an administrative error because after rechecking it
was found the worker had been above 18 years old
when employed. It has been ensured that
administrative data entry has been correct.
Evidence: After the Payroll personnel
has completed worker’s data entry the KTU will
Closed
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Issue 04 Rev. 6 88of 106
that there were workers under 18 years old
when recruited. Data was in the name of
Agus in the maintenance section
with date of birth 08.08.1995 and
employed on 04.01.2013 so that his
age when employed was 17 years 7 months
old. verify the data.
27 Minor
6.10 1 TSS
The company had cooperated with 5 KUDs
and 16 Farmer groups. However, the company
did not have SPK that ensures agreed
cooperation scheme on FFB delivery to the Mill.
The Sop methods of sorting and penalty and
its implementation did not ensure compliance
with the government provisions.
There was no SPK that ensures agreed
cooperation scheme on FFB delivery to the
Mill. Corrective Action:
SPK has been established with KUDFarmer Groups
concerning the cooperation scheme on FFB delivery to
the Mill. Evidence:
SPK between Mill and KUD on FFB delivery
cooperation scheme. Closed
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28 Observasi
6.10 1 TSS
The company should develop
indicatorcriteria on the ripeness of oil palm fruit
using a system understandable to all
parties. For instance by creating images of
whole FFB for unripe and over ripe fruits.
There was fruit acceptance criteria but
not documented in the form of fruit ripeness
criteria. Corrective Action:
The criteria of ripe fruits has been produced and
displayed at strategic locations to enable FFB
driversupplier to understand better.
Evidence: Notice on fruit ripeness
criteria. Closed
29 Minor
6.11 The company had
conducted SIA of December 2011
– March 2012 period.
From this report negative impacts are
identified such as the cooperative roles that
are not maximum, complaint about dust
from transportation activit
ies, mill’s smoke that pollutes the
surrounding villages. The company does not
have a time plan of social impact
management and monitoring with
community participation The company does not
have a time plan of social impact
management and monitoring.
Corrective Action: Social impact management
and monitoring plan has been developed.
Evidence: There are RKS RPS
documents. Closed
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Issue 04 Rev. 6 90of 106
to be carried out regularly.
30 Minor
6.11 1 TSS
CSR Program 2013 consists of 6 programs.
However, some programs are not
realized including conblock paving in the
SD 299, the construction of SD AL-
Husnah, Mampun Baru Village, cleft-lip, hernia
and cataract surgery. No evaluation of the
planned programs was found.
The CSR program implementation has
not been monitored and evaluated.
Corrective Action: The existing CSR program
has been monitored and evaluated.
Evidence: There is the CSR program
monitoring and evaluation. Closed
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Issue 04 Rev. 6 91of 106
31 Observasi
Pada pembaha
san di atas
Complian ce
8.1 1 GIA
The management review should not only
address the result of internal audit but also
address the agenda required in the standard
such as social impacts, pollution and emission,
waste reduction, environmental impacts
and reduction of certain chemicals.
The management review did not address
the internal audit results; instead it
addressed the agenda required in the
standard such as social impacts,
pollution and emission, waste reduction,
environmental impacts and reduction of
certain chemicals. Corrective Action:
The Management Review will address social impacts,
pollution and emission, waste reduction,
environmental impacts and reduction of certain
chemicals. Evidence:
Discussion on social impacts, pollution and
emission, waste reduction, environmental impacts and
reduction of certain chemicals in the
Management Review. Closed
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 92of 106
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES Please send your responses to this Non Conformities + obs also in softcopy
Non Conformity Observation Report
Organization No.
Audit No.
Standard. Audit Date :
04-10-2013 TSS, RQ, GGU,NS, RSPO 00005
2 1 RSPO Certification
ATL Auditor :
……………………………………….signature
Organization Rep. :
……………………………………….signature
No. Category
Clause Std
Audit or
Description Root Cause
Investigation Corrective Action
Evidence Audit Team
Review 1
2 3
4 5
6 7
8 9
1 Major
2.1 1
TSS Based on information
from the Langling Mill Union Leader and
overtime report in November 2013, still
found the employee who work over the time
limits specified by Depnaker max 14
hours a week. Sampling is done on
employees in the lab and the Boiler at
Jelatang Mill The company has
issued Circular Letter by Director of Human
Resources No. 004HR Ops2014
stated that the overtime system
should be met with the government regulation.
The overtime job should also agreed of
both parties The evidence of
implementation of the letter will be sought on the next
surveillance audit.
See appendix 4.2 Minor
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2 Major
2.2 1
TSS The company does not
have the HGU yet for estate in division IV
Bangko Estate area of 218 hectares. So far the
company has applied for the concession area
of 109.73 ha and 87.35 ha. The latest data that
available is an invitation from Jambi BPN no.
1081.5-300.9X2013 which invites the
company to attend a meeting with B
committee on October 30, 2013.
Division 4 Bangko Estate area of 218
hectares has HGB are currently in process
into the legal decree HGU by BPN.
Corective Action: The company already have
Legal decree HGU from BPN .
Evidences: 1. HGU No.
01HGUBPN.152014dated January 20, 2014is
locatedinKarang Berahi Village, Pamenang,
Merangin District, Jambi Provincewithareadetails:
- NIB 06.04.00.00.00014 total area 92,89
hectares - NIB 06.04.00.00.00016
total area 33,07 hectares
Located in the Jelatang village, Pamenang, Kab.
Merangin District, Jambi Provincewithareadetails:
- NIB 06.04.00.00.0001 total area 81,56
hectares 2. HGU No.
02HGUBPN.152014dated January 20, 2014is
locatedinKarang Berahi and Jelatang Village,
Pamenang, Merangin District, Jambi
Provincewithareadetails: Closed
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- NIB 06.04.00.00.00020 total area 4,76 hectares
- NIB 06.04.00.00.00021 total area 5,80 hectares
Total HGU’s are 218, 08 hectares
Valid 35 years.
See Appendix 4.1 3
Major RSPO
SCC Std E
3.3 TSS
In identification and traceability procedure
SOP JLTM SIK, Mass Balance
included in the calculation of
monthly, quarterly and yearly. At the
time of the audit, the company doesnt
have quarterly report to the recording and
balance of certified FFB and CPO.
Mass balance calculation report is
issued per monthly and yearly bases
Revised the report per tri- monthly and yearly bases.
Closed
4 Observasi 2.2
1 GGU
The company has data of BPN HGB
marker points and advised to maintain
Schedule maintenance and painting boundary
HGU and HGB due in November 2013.
When the audit visits Corrective Action:
The company has made the correction by painting
and numbering the border stone dated on 20
Closed
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Issue 04 Rev. 6 95of 106
markers that exist in company area, not
the BPN HGU markers only. It is
because during the field visit stage 2 the
BPN HGB markers were found dull and
marker identification number was missing.
all stakes HGU already completed.
November 2013. Evidance:
The company has made the checklist in maintaining
all the border stone with certain frequency every 2
weeks
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5 Major
5.1 1
RQ The company has UKL
UPL document of Langling Mill and
Jelatang Mill and has undergone extensive
changes in croplands. The company is in the
process of changing those document and
didnt finish yet because of the authority problem
between the local and the central government
to provide the final solution.
LNGM and JLTM have 2 environmental
document that UKL UPL and EIA, where
there is a letter from the Ministry of
Environment of the Environmental
Document owned Langling Mill and
Jelatang Mill, the contents of which the
Company temporarily re-use the UKL UPL
to the Ministry Decides subsequent decision.
Corective Action: Conduct appropriate follow-
up letter No. KLH. B8884DEP.
ILHPDAL082013 with certainty petition for
determination of document Evidance:
-Available Letter No. KLH. B8884 DEP.I LH
PDALs 082013 Clarification regarding the
environmental document PT. KDA await further
policy of the Ministry of Environment.
-Company Sent letter to KLH on rule-setting
documents that must be made and arranged for a
company that has been in operation but have not had
the environmental document.
Closed
6 Observasi
5.6 1
RQ The company
conducted tresshold of emition from efb furnace
at Jelatang mill, the result is comply to
regulation but when The company
conducted tresshold of emition from efb
furnace at Jelatang mill, The result is
comply to regulation Corrective Action:
The company has been conducted monitoring
emission 2nd semester periodicly 2013, dated on
28 November 2013 Closed
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visiting the facility the EFB furnace has the
thig smoke that could not comply the treshod
regulation.
The company needs necessary to measure
the emition on abnormal condition, like feeding
the EFB to the furnace in the begining process,
and when the furnace not optimal to burn the
EFB, and so on. but when visiting the
facility the EFB furnace has the thig
smoke that could not comply the treshod
regulation.
The company needs necessary to measure
the emition on abnormal condition,
like feeding the EFB to the furnace in the
begining process, and when the furnace not
optimal to burn the EFB, and so on.
byUPTB Lab BLHD Prov South Sumatera Island.
Evidance : Taking Minutes Sample
Boiler and Furnace Fuel emissions
7 Minor
6.5 1
NS There are workers who
are not included in PKWT, but not doing
chartering agreements with working service
providers that have legal entity. This is not
suitable with UU no. 13 2003 article 65. Those
work doesnt include the work that can be
outsourced according to Permenakertrans no.
192012 chapter III article 17 paragraph 3
Work chartering allowed by PKB BKS-
PPS which is followed by all the companies
that are on Sumatra is a member of BKS-PPS
and PKB BKS-PPS is an agreement and
agreement between the company and SPSI
then passed by Department of Labour.
This means that all members of the
company BKS-PPS Corrective Action:
Chartering Worker provisions in accordance
with BKS-PPS ALL PLANTATION COMPANY
in SUMATRA is still valid until November 2014
Evidance: 1.Documen BKS-PPS
Closed
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and as described in attachment
SE.04MENVIII2013 section III letter B point
2. However, article VI paragraph 3 in BKS
2012 regarding wholesale work states
that the worker who work on his own less
than 7 hours a day or settling for less than the
daily volume set for him, will receive a portion of
the daily wages, ie scaled time work in this
case. Volume is resolved
follow PKB taht had been approved by the
Government. In this case the company filed
an objection with the auditors findings and
requested that this be a record of legality that
must be resolved between the
commission certification with
government executives and BKS-
PPS.
8 Minor
6.5 1
TSS There is a list of
contractors of the Bangko Estate and
randomly found there are contract that did not
include the requirement of compliance with
applicable regulations in employment
Because this SOP. Only controlled about
Contractor regarding Health And Safety
Implemetation and not yet update for
employment Corrective Action:
will be Publised New Of SOP. Controlled about
Contractor Evidance
Scan Copy Cover New Publised SOP. Controlled
about Contractor No. SOPSMARTUMUMSADV
I006 Closed
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 99of 106
There is contractor control procedure
SOPSMK3SMARTLH -26 but it only requires
HSE aspect and not included ensuring
compliance with labor and the use of a trained
contractor.
9 Observasi 6.9
1 TSS
The company already has a policy regarding
sexual harassment by forming a gender
committee. Socialization has been done in some
places but the socialization should be
done thoroughly. Randomly found in
block 4 division 4 berondol collectors
who have not properly understood the meaning
of sexual harassment Not yet employees
know and understand about sexual
harassment that has been done previously
socialized Corective Action:
Re-Socialization Sexual Harassment will
implemented Evidance:
Documentation socialization Sexual
Harassment Closed
10 observasi
6.11 1
TSS The company already
has an annual and five- year annualized CSR
program basis. CSR programs should be
made systematically, starting from
5 year CSR Annual Strategic Plan for PT
KDA has been made which is then revealed
to be an annual program. For the
implementation of Corrective Action:
Making CSR Semester Evaluation Program
Evidance: Documents Semester
Closed
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 100of 106
identification of needs - planning - submission
and approval of a plan - budget - implementation
-evaluation. From the CSR data doesnt found
any approved CSR budget proposal for
CSR activities in 2013 and therefore can not
be ensured implementation of the
plan CSR programs in
proses.because There are several CSR
activities not all be realized in the year
2013, so that should carry over to 2014 or
there are other activities that are
converted to more mainstream
evaluation of CSR
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 101of 106
APPENDIX - 3 PT.KRESNA DUTA AGROINDO
–JELATANG MILL RSPO SUPPLY CHAIN CHECKLIST
– MASS BALANCE MODUL
PT. Kresna Duta Agroindo
– Jelatang Mill JLTM is implemented the supply chain
system procedures as required in RSPO certification. The company has set the supply chain system categorized as Mass Balance scheme.
A. Documented Procedures 1.1
Complete and up to date procedures covering the implementation of all the elements in these requirements.
RecordsEvidence:
There is procedure SOP Supply Chain Produk RSPO Model Mass Balance PT KDA-JLTMSOP24 dated. 01032014
The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be
able to demonstrate awareness of the facilities procedures for the implementation of this standard.
RecordsEvidence:
Management Representative related to RSPO-SCCS implementation Traceability Officer related to RSPO
‐SCCS implementation
JLTM: Decree No. 04FM ‐JLTMVIII2013 dated. 01 August 2013
Document Controller - SPO Officer related to RSPO ‐SCCS implementation
JLTM: Decree No. 05FM ‐JLTMVIII2013 dated. 01 August 2013
1.2 The facility shall have documented procedures for receiving and processing certified and non-
certified FFBs. RecordsEvidence:
SOP Identifikasi dan kemampuan-telusuran SOP Identification and Traceability SOPJLTMSIK Rev.01 dated. 10 January 2013. The
prpocedure covers from receiving FFB from main estate until CPO Dispatch.
Surat Pengantar Buah Fruit Delivery Letter BNGE with ‘’Mass Balance’’
mark JLTM: Form Rekap Penerimaan TBS Per Unit FFB Receiving Resume
Form each Unit CPO Production Report
Total 1,279.365 TonYear with average OER : 20.68 Recapitulation data of FFB certified receivedProcess CPO Production from
January to December 2012 PK Monthly Production Report
Total 274.138 TonYear with average KER : 4.43 Recapitulation data of FFB certified receivedProcess CPO Production from
January to December 2012 CPO Dispatch Report
Total 30,668.270 TonYear Total from all supply CPO year 2012, certified and non-certified
PK Dispatch Report
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 102of 106
Total 5,928.680 TonYear Total from all supply CPO year 2012, certified and non-certified
B. Purchasing and goods in 2.1
The facility shall verify and document the volumes of certified and non-certified FFBs received.
RecordsEvidence:
There is procedure SOP Identifikasi dan kemampuan-telusuran SOP Identification and Traceability SOPJLTMSIK Rev.01 dated. 10 January
2013
There is a database system called Weighbridge Computerized Program which has been designed to separate incoming FFB from own estate, Scheme small
holders and independent small holders with the specific code in database.
2.2 The facility shall inform the CB immediately if there is a projected overproduction.
RecordsEvidence: In the
SOP Identification and Traceability SOPJLTMSIK Rev.01 dated. 01
November 2013 has been stated if there is a projected over production then the action will be taken as belows :
Inform related RSPO certification Body and RSPO IT System. Re – analyze production data and mass balance report
Calibrated and recheck for the bridge and supporting equipment.
To define the projection of certified product considering the error rate contamination for maximum 5 from the total projection data.
C. Record keeping 3.1
The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these requirements.
RecordsEvidence:
Surat Pengantar Buah Fruit Delivery Letter BNGE with ‘’Mass Balance’’
mark JLTM: Form Rekap Penerimaan TBS Per Unit FFB Receiving Resume
Form each Unit CPO Production Report daily, monthly and annual
All documents and records have been in controlled according to SOP Pengendalian Dokumen dan Rekaman SOP Document Control and Record Control.
SOP Pengendalian Dokumen SOP Document Control JLTM : PT KDA-JLTMSOP18 Rev.00 dated.02012012
SOP Pengendalian Catatan SOP Record Control JLTM : PT KDA-JLTMSOP12 Rev.00 dated.02012012
3.2 Retention times for all records and reports shall be at least five 5 years.
RecordsEvidence: Retention times of all records have been determined in SOP Pengendalian Dokumen dan
Rekaman SOP Document Control and Record Control.
Retention time for all records and reports of PT. Kresna Duta Agroindo is 10 years.
3.3 The facility shall record and balance all receipts of RSPO certified FFB and deliveries of
RSPO certified CPO, PKO and palm kernel meal on a three-monthly basis. RecordsEvidence: