SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 14of 106
Ganjar Gumelar Auditor:
He graduated from University of Gadjah Mada UGM, Forestry Faculty, majoring in Forest Management, Yogyakarta.
He has completed the training such as Indonesian Sustainable Palm Oil ISPO auditor training, Komisi ISPO
– Ministry of Agriculture Komisi Akreditasi Nasional KAN, Bogor West Java Pangkalan Bun Kalimantan, Indonesia, 2013 ; ISO 9001 : 2000 Quality Management Systems
QMS AuditorLead Auditor Training Course IRCA, PT. SUCOFINDO Persero, Jakarta, Indonesia, 2013 ; Awareness Hazard Analysis Critical Control Point HACCP, PT. SUCOFINDO
Persero, Jakarta, Indonesia, 2013 ; Assessor Training High Conservation Value Forest –
HCVF, Tropenbos International Indonesia Program, The Nature Conservancy TNC, WWF Indonesia Institut Pertanian STIPER INSTIPER Yogyakarta, Yogyakarta, Indonesia 2011.
B.3. Assessment Methodology
B. 3. 1. General Overview
The assessment was carryingout in conformity with the SBU SICS RSPO manual and procedures for auditor and certifier. The assessment was conducted by qualified auditors and
referred to RSPO standard as endorsed for the Indonesia National interpretation. Partial certification audit conducted in March to check compliance with Final RSPO Certification System
for partial certification. The opening and closing meeting was conducted at the office Bangko Estate- Jambi and then
continue in Mill’s and estate’s offices. Stakeholders meeting was conducted twice, firstly was held during main assessment and secondly during follow up audit.
At the opening meeting, the team audit confirm to conduct the audit at :
Office at Bangko Estate
Review the company’s response for previous findings Documentation review for transparencies
CSR plan and policy Internal Audit program Management Review Meeting
Land ownership and compensation mechanism Documentation of RSPO’s requirement refers to P C
At estate, include : Worker interviews:OSH. Sexual, religious, racial harassment. Payment scheme,
contracts. Child labor. First aid. Awareness.
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
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Issue 04 Rev. 6 15of 106
Chemical stores: Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation.
Security.
Field inspections: Fertilizingoperations. SOP’s., Herbicide application program.Harvesting
sites and efficiency. Soil maps. Land preparation. Ground cover. IPM. First aiders and boxes. Soil erosion.
HCV’s: Identification. Management plans. Environmental Impact Assessments
Riparian zones:Width. Current and future management, monitoring system
Water management: Water courses. Water monitoring. Road maintenance: Program and progress of road improvement.
Social amenities: Social Impact Assessments. Workshops: Oil traps. Safe working environment. PPE.Diesel tanks. Environmental waste
management.
Line sites: Interviews with householders. Inspection of water discharge points. Water
improvement plans. Waste disposal. Local communities.Contributions made. Employment opportunities. Social impacts.
Complaints procedures, Transparency.
At Mill include :
Mill and workshop inspections. Documentation.
Worker interviews. SOP’s. Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First
aiders and boxes. Fuel and water usage. OSH. Training. Management structure. First aiders.
Full document review. Completion of the checklist. Review and documentation of evidence. All aspects of RSPO PC’s applicable.
Worker interviews. OSH. Sexual, religious, racial harassment. Payment scheme, contracts, union labor
Supply Chain Certification System : Incoming FFB data input, CPOPK out goingdispatched database, marking, certified CPO PK reporting, Document Control and
related procedures.
Actual Audit Programme Phase I : Prelimenary Audit
DateTime Functions areas Department activities include related
requirements Auditors
30092013 1
st
Day
05.45 Departure from Jakarta to Jambi
Team 07.30
Departure from Jambi to Site Team
17.30 End of the day 1
01102013 Day 2
nd
Audit 08.00
Location: Kresna Duta Agroindo Office Opening Meeting at Site
- Arrangements Schedule Auditor vs auditees - Arrangements location mill, estate and stakeholders to be
visited
Alls
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 16of 106
08.30 Document Review of :
- Worker welfare, Union, stakeholders
- Transparenciescommunication, CSR program
- Legality
Document Review of :
- Management Aspects Internal audit, MRM, Training,
Jobdesc -
Environment Aspect
Document Review of :
- Best Practices
- OSHASSMK3
Document Review of :
- Legality
- HCV
TSS GIA
NZ GGU
12.00 Break
Field visit
Jelatang Mill -
PT. Kresna Duta Agroindo TEAM
17.00 End of the day 2
02102013 Day 3
rd
Audit 08.00
Kresna Duta AgroIndo, Bangko Estate
Environment Aspects : Water management Water courses, water monitoring; Environment waste management, Environmental
Impacts;Chemical store Block B04 Division 4 BNGE GIA
HCV Aspects : HGU and Land Status Estates confirmation, Riparioan zone, HCV confirmation
Plantation Aspects : Herbicide Application Programme, Integrated Pest Management, Harvesting site, Fertilizing Operations, Land
Preparation and Assessment Division 4 BNGE GGU
Social Aspects: Meeting Stakeholders TSS
Worker Welfare: Housing, Clinic, Labour Union, Koperasi, Worker welfare
NS 12.00
Break All
Visit Langling Mill Jelatang Mill- PT. Kresna Duta Agroindo TEAM
17.00 End of the day 3
03102013 Day 4
th
08.00 Reporting
Team
12.00 Break
Team
14.00 Closing Meeting
All 16.00
End of Closing Meeting All
16.30 Departure from Site to Jambi
All
04102013 Day 5
th
08.00 Departure from Jambi to Jakarta
All
Number of assessor participating :4 auditors, totally 4 person Number of days spent for the assessment on site : 5 days
Total number of person days used for the assessment on site :20 days
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 17of 106
Phase II : Certification Audit DateTime
Functions areas Department activities to be audited include related requirements
Auditors
18 Nop’13
1
st
Day
05.45 Departure from Jakarta to Jambi
Team 07.30
Departure from Jambi to Site Team
13.00 Break Lunch
14.00 Arrive at site
14.30 Opening Meeting at Kresna Duta Agroindo Office
- Introduction by Team Leader - Arrangements Schedule Auditor vs auditees
All 15.30
Audit Partial of PT. KDA Team
16.30 End of the day 1
19 Nop’13 Day 2
nd
Audit
Location: Kresna Duta Agroindo Office
08.00 10.00
See the previous findings and Audit Against the Rules for Partial Certification
Documentation Review of :
- Worker welfare, Union, stakeholders
- SIA, CSR
Documentation Review of :
- Management Aspects Internal audit, MRM, Training,
Jobdesc -
SMK3 OSHAS Aspect -
Worker welfare
Documentation Review of :
- Environment Aspects
- Best Practices Mill
Documentation Review of :
- Legality
- HCV Biodiversity
- Best Practices Estate
Team TSS
NZ RQ
GGU
12.00 Break
13.30 Continue audit for documentation
TEAM 17.00
End of the day 2 20 Nop’13 Day 3
rd
Audit 08.00
Kresna Duta AgroIndo Estate
Environment Aspects : Water management Water courses, water monitoring; Environment waste management, Environmental
Impacts;Chemical store, hazards Handling B03 Division 4 BNGE RQ
HCV Aspects : HGU and Land Status Estates confirmation, Riparian zone, HCV confirmation
Legal Aspects : Boundaries Stones with Coordinate data Best Practices : Nursery, Spraying, Harvesting, IPM, Fertilizing
System, Topography Division 4 BNGE GGU
Social Aspects: Meeting Stakeholders TSS
OSHASSMK3 : Interview worker for PPE, reproduction protection policy, safety at work issue
Worker Welfare: Housing, Clinic, Labour Union, Koperasi, working NS
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 18of 106
hour overtime, sexual harassment, pays system Block B01- C01, B04, Division 4 BNGE
12.00 Break
13.30 Field visit
Mill
PT. Kresna Duta Agroindo Langling Jelatang Environment aspects, Best Practices at Mill:
SMK3OSHAS Aspects, worker welfare Contractors Suppliers interview, TBS Receiving at Mill, SCC
System RQ
NS TSS
17.00 End of the day 3
21 Nop’13 Day 4
th
08.00 Reporting
Team
12.00 Break
Team
13.30 Closing Meeting
15.30 End of Closing Meeting
All 16.00
Departure from Site to Jambi All
20.30 Arrived at Hotel Jambi
All
22 Nop’13 Day 5
th
07.00 Departure from Jambi to Jakarta
All
Number of assessor participating: 4 auditors, totally 4 person Number of days spent for the assessment on site:5 days
Total number of person days used for the assessment on site :20 days
B. 4. Stakeholder Consultation