SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 102of 106
Total 5,928.680 TonYear Total from all supply CPO year 2012, certified and non-certified
B. Purchasing and goods in 2.1
The facility shall verify and document the volumes of certified and non-certified FFBs received.
RecordsEvidence:
There is procedure SOP Identifikasi dan kemampuan-telusuran SOP Identification and Traceability SOPJLTMSIK Rev.01 dated. 10 January
2013
There is a database system called Weighbridge Computerized Program which has been designed to separate incoming FFB from own estate, Scheme small
holders and independent small holders with the specific code in database.
2.2 The facility shall inform the CB immediately if there is a projected overproduction.
RecordsEvidence: In the
SOP Identification and Traceability SOPJLTMSIK Rev.01 dated. 01
November 2013 has been stated if there is a projected over production then the action will be taken as belows :
Inform related RSPO certification Body and RSPO IT System. Re – analyze production data and mass balance report
Calibrated and recheck for the bridge and supporting equipment.
To define the projection of certified product considering the error rate contamination for maximum 5 from the total projection data.
C. Record keeping 3.1
The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these requirements.
RecordsEvidence:
Surat Pengantar Buah Fruit Delivery Letter BNGE with ‘’Mass Balance’’
mark JLTM: Form Rekap Penerimaan TBS Per Unit FFB Receiving Resume
Form each Unit CPO Production Report daily, monthly and annual
All documents and records have been in controlled according to SOP Pengendalian Dokumen dan Rekaman SOP Document Control and Record Control.
SOP Pengendalian Dokumen SOP Document Control JLTM : PT KDA-JLTMSOP18 Rev.00 dated.02012012
SOP Pengendalian Catatan SOP Record Control JLTM : PT KDA-JLTMSOP12 Rev.00 dated.02012012
3.2 Retention times for all records and reports shall be at least five 5 years.
RecordsEvidence: Retention times of all records have been determined in SOP Pengendalian Dokumen dan
Rekaman SOP Document Control and Record Control.
Retention time for all records and reports of PT. Kresna Duta Agroindo is 10 years.
3.3 The facility shall record and balance all receipts of RSPO certified FFB and deliveries of
RSPO certified CPO, PKO and palm kernel meal on a three-monthly basis. RecordsEvidence:
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 103of 106
The company has the monthly and annual report which contain record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO and PK.
The company has no data record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO and PK on a three-monthly basis. This lack of this
report has been issued as a major nonconformance. All volumes of palm oil and palm kernel oil that are delivered are deducted from the material
accounting system according to conversion ratios stated by RSPO. RecordsEvidence:
There is a database system called Weighbridge Computerized Program which has been designed to align and integrate
from the material accounting system according to conversion ratios stated by RSPO. The supporting data such as :
Mass Balance Report ; Daily, Monthly, and Annually CPO Production Report
Surat Pengiriman CPO dengan Cap „‟ Massa Balance‟‟ CPO Dispatch Letter with “Mass Balance” Mark
Tiket Timbang Pengiriman CPO dengan Cap „‟Mass Balance‟‟ CPO Dispatch Weight Ticket with “Mass Balance” Mark
The facility can only deliver Mass Balance sales from a positive stock. However, a facility is allowed to sell short.
RecordsEvidence: Can be trace down in CPO Stock Report and in CPO Dispatch Report
3.4 The following trade names should be used and specified in relevant documents, e.g.
purchase. RecordsEvidence:
Can be trace down in Sales Contract
D. Sales and good out 4.1
The facility shall ensure that all sales invoice issued for RSPO certified products delivered include the following information: a The name and address of the buyer; b The date on
which the invoice was issued; c A description of the product, including the applicable supply chain model Segregated; d The quantity of the products delivered; e Reference to related
transport documentation. RecordsEvidence:
The available evidence is the invoice of oil delivery in form of Delivery Order DO document issued for every oil delivery. The information written on the Delivery Order document are:
delivery no, delivery date, reference no, reference date, name and address of buyer, ordered product details name and total amount, and the transportation system for product
transportation.
E. Training 5.1
The facility shall provide the training for all staff as required to implement the requirements of the Supply Chain Certification Systems.
RecordsEvidence:
SOP Training Pengembangan Sumber Daya Manusia SOP Training and Human Resources Development Document No.: SOPSPOSMARTLH-10,
Rev.01 issued 01072010 RSPO – SCCS Training material is available in Identification Matrix Needs
Invitation, Attendance List, Socialization Training Material on RSPO –SCCS,
dated 16 November 2013
F. Claims 6.1
The facility shall only make claims regarding the use of or support of RSPO certified palm oil
