Select the column heading. To change the formats of several columns at the same

What You See on the Screen 2-15

a. Click these tabs to display the various formatting options.

3. Click the tabs across the top of the dialog box and select the options for reformatting the headings. Font —Select the font, style, size, and color for the column heading text. In the example above, the text is Arial, Bold, 11 point and yellow. Click a color on the color palette to set the text to that color. Alignment —Select the options to align the text in the column heading in both the horizontal and vertical directions. The example above shows text that is both left and top aligned. The horizontal alignment option Wrap Text means a column heading automatically extends to the next line, in case the text is too long to fit on a single line. Background Color —Click a color for the column heading background. Usually you’ll want contrasting colors such as yellow text on a blue background. 4. Click Apply to apply the new formats so you can see how they look. 5. Click OK when you’re finished.

2.5.3.3 Reformatting a Column Heading on a Crosstab

When formatting a column heading on a crosstab, all of the headings at the same level will also be reformatted because a column heading represents the same data. For example, Year:1995 and Year:1996 both represent the data item, Year. You cannot reformat a single column heading on a crosstab if there are other columns at the same level. To reformat a column heading on a crosstab:

1. Select a column heading. All column headings at that level receive the formatting.

2. Choose Format | Headings and now format the headings the same way you do for a table see Section 2.5.3.2, Reformatting a Column Heading on a Table . Note: Unlike tables, you can use the formatting buttons on the formatting bar to reformat column heading on crosstabs. For example, to change the format of the Year columns on the sample crosstab, select either Year column, click a formatting button, and the both columns are reformatted. Figure 2–1 shows the formatting bar.

2.5.3.4 Reformatting Data

When reformatting data in a table or crosstab, you can use the workbook menu or the formatting buttons on the formatting bar. Figure 2–1 shows the formatting bar. To reformat data in a table:

1.

Select a column heading to reformat the data in that column. You can also Shift-click to reformat the data in multiple columns. Note: The tabs you see in this dialog box may differ, depending on the type of data in the column. For example, a column for text will have a tab named Text, while a column for dates will have a tab named Date so you can select specific formatting for the specific data type.