The Worksheet displays data for three years, 1998, 1999, and 2000. In this example The Worksheet displays quarter level profits for the year 2000, named Q1 and Q2,

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c. When you release the mouse button, the new data details appear in a new column in

the table; in this case, the Quarter column. Quarter names appear for only the Calendar Date Quarter 1998 because the drilling started there. Figure 4–17 Drill Up to a Higher Level of Data on a Table Key to Figure 4–17 :

a. Put the pointer on the icon next to the data from where you want to drill up. In this

example, the pointer is on the drill icon for Quarter, which means you want to start the drill at that level. b. Select the level of data that you want to see. As the menu shows, you could drill up from Calendar Quarter ticked to indicate that it is the current drill level, down to Calendar Month, or up to Calendar Year. This example shows drilling up to Calendar Year. c. When you release the mouse button, the data drills back up the Calendar Year level, and the Quarter column is removed. To drill into or out of data from the table or crosstab:

1.

Click the drill icon in the column or row with the data that you want to drill. Drill icons are arrowheads that point to the right. You can also double-click on a crosstab data item’s heading to drill quickly. See Section 4.2.4, Quick Drilling by Double-Clicking for details. To simultaneously drill all the columns or rows at the same level Figure 4–18 , select them first by clicking the selection box for that level of data. Then put the pointer on the drill icon in any one of the selected columns or rows and click. 2. From the drop-down menu, choose the level of data that you want to analyze. Figure 4–18 Sample Drill Menu Key to Figure 4–18 :

a. The current drill level is ticked.

Pivoting, Drilling, and Sorting Data 4-15

b. To drill back up, select one of the levels above the current drill level.

c. To drill down, select one of the levels below the current drill level.

If you select a level that has already been drilled down, you can collapse the levels back to their previous state. Figure 4–19 Sample Collapse Drill Data Menu Key to Figure 4–19 :

a. The current drill level is ticked.

b. To drill back up, select Collapse.

Note that the Quarter level does not appear on the sample menu because the data is already drilled to that level and you cannot collapse a level into itself. Hint: Use Collapse after you drill data down several levels and want to get back to the original level in one step. You can also collapse drilled data by selecting the level to collapse to and then choosing Sheet | Collapse. Figure 4–20 Drill to All Rows At the Same Level on the Side Axis Key to Figure 4–20 :

a. Select the Region level by clicking on the selection box for the Region data item. All

the rows of Regions in the entire worksheet are selected. b. Now click on any drill icon on any one of the selected Region rows. Then choose a drill level from the options displayed, in this case drill down to City. Alternatively, you could drill further down to Store Name level.