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THE UNIVERSITY OF CALIFORNIA DIGITAL LIBRARY: A FRAMEWORK FOR PLANNING AND STRATEGIC INITIATIVES REPORT TO THE LIBRARY COUNCIL and COMMITTEE ON INTERCAMPUS NETWORKING AND INFORMATION TECHNOLOGY FOR ACADEMIC PURPOSES Executive Summary and Recommendations

A. BACKGROUND

In response to user needs and demands, as well as changing technologies, libraries are moving beyond the automation of access tools such as on-line catalogs and abstracting and indexing databases towards an era in which substantial amounts of primary source material are directly accessible on-line for the user community. These digital materials range from electronic versions of books and journals offered by traditional publishers to manuscripts, photographs, maps, sound recordings and similar materials digitized from libraries own special collections to new electronic scholarly and scientific databases developed through the collaboration of researchers, computer and information scientists, and librarians. There is growing national and international recognition that digital libraries will be a key research and development area for the next decade, and they will form an increasingly essential part of the broad information infrastructure supporting the research and education community. ARPA, NASA and the National Science Foundation are sponsoring a major research funding program that currently supports six major Digital Library Research Projects at UC Berkeley, UC Santa Barbara, Stanford, the University of Illinois at Urbana-Champaign, Carnegie-Mellon University, and the University of Michigan, each of which involve many collaborating institutions. The Library of Congress has initiated a National Digital Library Project, and some 15 of the nations largest research libraries and the Commission on Preservation and Access have joined together to establish a National Digital Library Federation. The Joint Information Systems Committee JISC has created and funded the Electronic Libraries Programme in the United Kingdom, and the European Commission has established an effort across the European Community. The University Librarians of the nine UC campuses assumed a leadership role in launching a major initiative to define the scope of a UC digital library program. In October 1994, they proposed a UC Digital Library planning effort to UCs Library Council, with a time horizon for planning extending to the year 2000. They identified six priority strategies: 1 Conceptualize a variety of models for building and accessing networked information resources and services; 2 Undertake pilot projects that realize and test these models; 3 Redesign UC-wide information delivery services; 4 Develop policies and procedures for acquiring information resources in digital formats; 5 Review and reshape the mutual relationship between the UC libraries and the Office of the President to focus efforts on the UC Digital Library; and 6 Generate financial resources to support investment in the development of the UC Digital Library. In response to this proposal, Library Council created an Ad Hoc Task Force on UC Digital Library Planning to develop a plan-to-plan. The Task force, which consisted of several faculty representatives as well as members of the UC library community, met several times and prepared a report that was approved in February 1995 University of California Digital Library: Report and Recommendations of the Ad Hoc Task Force. The report recommended the establishment of a more rigorous planning process. To lead that planning process, a Digital Library Executive Working Group was appointed by Library Council. The Executive Working Group reports jointly to Library Council and the Committee on Inter-campus Networking and Information Technology for Academic Purposes CINITAP, a system-wide committee composed of representatives in the field of information technology drawn from the nine UC campuses and the Office of the President. The Executive Working Group has spent the past 10 months deliberating and preparing the attached ‘plan’, which is, rather, a framework and set of potential strategies to deal with the human, technical, organizational and financial issues which are critical to the development of a UC Digital Library.

B. SUMMARY