WINRIP DOC QPR CTC QPR Jan Mar 2015 20150331 00203
QUARTERLY REPORT
For the First Quarter of the Year 2015
Period : January 2015 to March 2015
MINISTRY
OF
PUBLIC
WORKS
DIRECTORATE GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING
Core Team Consultant for
Western Indonesia National Roads Improvement
IBRD Loan No. 8043- ID
No
Project (WIN RIP)
OICT AJO/Q-1.2015
: 03_1zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
Jakarta, April 21, 2015
Directorate General of Highways, MPW
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention
Subject
Ir. Agusta E. Sinulingga, M.T
Officer in Charge PMU WINRIP
: Quarterly Progress Report for the 1st Quarter of the Year 2015
In compliance with Item NO.3 (List of Documents To Be Delivered) of our Consultancy Contract, we submit
herewith the Quarterly Progress Report covering the 1st Quarter of the Year 2015 (January, February and
March).
This report is reproduced and submitted in twenty (20) copies for distribution to all concerned authorities.
Should you have any comment or additional information that need to be incorporated in the Report, please
feel free to get in touch with us.
Cc:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Direktur Jenderal Bina Marga
Inspektorat Jenderal, Kementrian PU
Direktur Transportasi - Bappenas
Direktur Pengelolaan Kas Negara (PKN), Kementrian Keuangan
Direktur Bina Program, DitJen Bina Marga
Direktur Bina Teknik, DitJen Bina Marga
Direktur Bina Pelaksanaan Wilayah I, DJBM
Biro Perencanaan & KLN, Kementrian PU
Kasubdit Kawasan Strategis dan Andalan, Kementrian Dalam Negeri
Kasubdit Pembiayaan dan Kerjasama Luar Negeri, Dit. Bipran, DJBM
Kasubdit Wilayah I B, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah I C, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah 1 D, Direktorat Bina Pelaksana Wilayah I, DJBM
Kepala SNVT Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN
The World Bank Task Team Leader
PT. Perentjana Djaja
Yongma Engineering Co, Ltd
PT. Epadascon Permata Engineering Consultant
File ",
,~
PT. PERENTJANADJAJAin subconsultancy with • Yongma Engineering Co. ltd and ilPT. Epadascon' Permata Engineering Consultant
J!. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180
CTCOffice:zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
Phone /Fax: (021) 7229823
Table Of Contents
1
Executive Summary .............................................................................................................. 1
1.1
Current Implementation Situation ............................................................................. 1
1.1.1 Civil Works ............................................................................................................... 1
1.1.2 Consultancy Services ..................................................................................... 3
1.1.3 Goods ...................................................................................................................... 3
2
3
4
1.2
Current Status of Loan......................................................................................................... 5
1.3
Current Problems and Action Required ...................................................................... 5
General................................................................................................................................ 6
2.1
Reporting Requirements ............................................................................................ 6
2.2
Loan Status................................................................................................................ 7
2.3
Financial Management .............................................................................................. 7
2.4
Project Cost Monitoring ............................................................................................. 8
2.5
World Bank Implementation Review Mission and Site Visit........................................ 8
2.6
Project Steering Committee Meeting ....................................................................... 10
Project Management and Implementation......................................................................... 11
3.1
Procurement Status ................................................................................................. 11
3.2
Implementation Status
3.3
Variation Order Details ............................................................................................ 16
3.4
Consultancy Services ............................................................................................... 16
3.5
Implementation of the Anti-Corruption A ct i o n Plan............................................... 18
3.6
Implementation of the Environmental Management Plan and LARAP........................... 19
Civil Works........................................................................ 12
Workshops & Training........................................................................................................ 21
APPENDICES
Appendix 1
:
Disbursement and Expenditures Status
Appendix 2
:
Report At The End of The Quarter (March 31, 2015)
Appendix 3
:
Detailed Summary of the Project Cost Monitoring
Appendix 4
:
Procurement Management of Civil Works
Appendix 5
:
Procurement Plan for Consulting Services
Appendix 6
:
List of Names of Community Representative Observers (CRO)
Appendix 7
:
Anti Corruption Action Plan (ACAP)
Activity Progress of Community Representative Observers (CRO)
Appendix 8
:
List of Appointed Third Party Monitors (TPM)
Appendix 9
:
Progress of Third Party Monitoring (TPM) Activities
Appendix 10
:
Complaints Handling Mechanism System (CHS)
Appendix 11
:
Work Activities On Publication/Disclosure
Appendix 12
:
Environmental Safeguards
Appendix 13
:
Environmental Management Plan (EMP) Compliance
Appendix 14
:
Status of Monitoring of Environmental Mitigation
Appendix 15
:
Overall Land Acquisition Status as of March 31, 2015
Appendix 16
:
Summary of Workshops and Trainings In 2012 to 2015
Appendix S-1
:
Summary of Studies and Reports (Environmental Activity)
Appendix S-2
:
Summary of Studies and Reports (Social Activity)
Appendix S-3
:
Community Development Activity Reports
Appendix S-4
:
Community Representative observers (CRO) Reports
1st Quarter : January-February-March
2015 Quarterly Progress Report
1
Executive Summary
1.1
Current Implementation Situation
1.1.1 Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3)
Annual Work Programs (AWP s). The implementation starts with the preparation of
tender documents (detailed design drawings including associated bidding documents),
tendering stage (procurement of works) and the actual civil works construction
implementation.
The original implementation schedules of the three (3) Annual Work Programs (AWPs)
are scheduled in three (3) phases namely ; AWP-1 to star
t in mid-2011 and to be
completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with
target date of completion by mid-2016 and AWP-3 is expected to start during the early
part of 2013 and to be completed during the middle part of 2017.
However, due to some unavoidable circumstances the original implementation
schedules did not materialized.
Based on the present status of the program implementation progress, a revised
implementation schedule, the Project Implementation Timeline (as shown on Page 2)
is to be implemented in order to accommodate the originally delayed schedule into
the remaining time frame of the WINRIP Program until the expiry date of the loan
agreement by the end of December 2017.
Implementation Status as of End of the 1st Quarter on March 31, 2015
Pack
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Package Name
Krui - Biha
Padang Sawah - Sp.Empat
Manggopoh - Padang
Sawah
Ipuh - Bantal
Sp. Rampa - Poriaha
Ps. Pedati - Kerkap
Indrapura - Tapan
Bts.Pariaman - Manggopoh
Rantau Tijang - Kota Agung
Sp. Empat - Sp. Air Balam
Bantal - Mukomuko
Kambang - Indrapura
Sp. Rukis - Tj.Kemuning
Painan - Kambang
Sibolga - Bts.Tap Sel
Seblat - Ipuh
Sp.Gn.Kemala - Pg.Tampak
Mukomuko - Bts.Sumbar
Lais - Bintunan
Lubuk Alung - Sicincin
Lubuk Alung - Kuraijati
TOTAL:
Contract
Sign
1
1
Under
Construct
1
1
1
1
1
1
1
1
Western I ndonesia National Roads I mprovement Project
Waiting
COW
Proc
Process
Review
DED
DED
Process
Proposed
cancel
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
10
1
7
3
5
1
1
4
0
2
1
1st Quarter : January-February-March
2015 Quarterly Progress Report
Project Implementation Timeline
Pack
#
PACKAGE NAME
Length
Km
C'tion
2012
2013
2014
2015
2016
2017
1
Krui - Biha
25.00
21 mth
2
Padang Sawah - Sp.Empat
40.90
24 mth
CONSTRUCTION
3
Manggopoh - Padang Sawah
32.00
24 mth
CONSTRUCTION
4
Ipuh - Bantal
42.40
24 mth
CONSTRUCTION
5
SIMPANG RAMPA - PORIAHA
CONSTRUCTION
11.10
18 mth
Review DED & RS
PQ
PROC
COW
11 BANTAL - MUKOMUKO
50.10
24 mth
Review DED & RS
PQ
PROC
COW
13 SP RUKIS - TJ KEMUNING
56.30
24 mth
Review DED & RS
PQ
PROC
COW
17 Sp.Gn.KEMALA - Pg. TAMPAK
36.80
24 mth
Review DED & RS
PQ
PROC
SC+COW
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
6
PS. PEDATI - KERKAP
25.00
15 mth
Review DED & RS
SBD & OE + BD
PROC
COW
19
LAIS - BINTUNAN
11.60
10 mth
Review DED & RS
SBD & OE + BD
PROC
COW
15 SIBOLGA - BATAS TAPSEL
36.00
27 mth
Review DED & RS
7
INDRAPURA - TAPAN
19.50
21 mth
DED
RSA & REVISED DED
OE & BD
PROC
COW
8
BTS.Kt PARIAMAN-MANGGOPOH
46.80
24 mth
DED
RSA & REVISED DED
OE & BD
PROC
COW
CONSTRUCTION
10 SIMPANG EMPAT - SP.AIR BALAM
61.70
24 mth
DED
RSA & REVISED DED
OE & BD
PROC
COW
CONSTRUCTION
12 KAMBANG - INDRAPURA
55.20
24 mth
DED
RSA & REVISED DED
OE & BD
PROC
COW
CONSTRUCTION
14 PAINAN
KAMBANG
31.50
21 mth
DED
Rev-DED RS
OE & BD
PROC
COW
CONSTRUCTION
16 SEBLAT
IPUH
34.50
21 mth
DED
Rev-DED RS
OE & BD
PROC
COW
CONSTRUCTION
SBD & OE + BD
CONSTRUCTION
CONSTRUCTION
PROC
COW
CONSTRUCTION
CONSTRUCTION
20 LUBUK ALUNG
SICINCIN
14.60
18 mth
DED
Rev-DED RS
OE & BD
PROC
COW
CONSTRUCTION
21 LUBUK ALUNG
KURAITAJI
16.80
18 mth
DED
Rev-DED RS
OE & BD
PROC
COW
CONSTRUCTION
9
RANTAU TIJANG-KOTA AGUNG
18 MUKOMUKO-BTS SUMBAR
2018
Period J N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D
42.00
The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program
25.80
The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program
Original target : 715.60 km
Revised target : 647.80 km
ENVIRONMENT & SOCIAL SAFEGUARD
PQ
Prequalification
RS
Road Safety
Appraisal & Public Consultation
Proc
Procurement & Sign Contr
LARAP Implementation
COW
Commencement of Work
SBD
Standard Biding Document
Western I ndonesia National Roads I mprovement Project
DED
Detail Eng Design
LARAP Study
2
1st Quarter : January-February-March
2015 Quarterly Progress Report
For other activity status of the contract packages, a consolidated updated status
ending on the 1st Quarter of the Year 2015 are presented in Table 2.
1.1.2 Consultancy Services
TA Consultant
Planned
Mobilization
Contract
Signed
Actual
Mobilization
CTC
Jul 2012
5 Nov 2012
12 Nov 2012
DSC
Jul 2012
11 Jun 2013
19 Jun 2013
Capacity Building for Disaster
Risks Reduction
Under
Procurement
Capacity Building for
Environmental Management
To be deleted
Capacity Building for Road
Safety
To be deleted
1.1.3 Goods
At the end of this reporting quarter, no goods were procured.
Western I ndonesia National Roads I mprovement Project
3
1st Quarter : January-February-March
2015 Quarterly Progress Report
Consolidated Project Status As Of End Of The Quarter
Table 2
Technical
Group
Pack.
No.
DED
Loan Package Name
Design
Review
Road Safety
Environmental
Audit
Status
Doc Requirement
SPPL & AMDAL
(No.1 & 17)
1
Krui - Bha
Completed
Completed
Completed
Completed
Completed
Completed
1).LARAP
2). LARAP Mon
Report
Land Acquisition
Status
1).NOL WB 4 Jan 13
2).NOL LARAP
Monitoring 18 April
2013, Rev 26 June
2013.
Budget
Satker PJN
Provinsi
1).NOL WB 13 Dec
APBD Provinsi
12
2). NOL WB 19 Juli
2013, NOL_2 WB 12
Feb 2015
SPPL
3
Manggopoh - Padang Saw ah
Completed
Completed
Completed
4
Ipuh - Bantal
Completed
Completed
Completed
5
Sp. Rampa - Poriaha
Completed
Completed
Completed
SPPL &
UKL&UPL
UKL/UPL
6
Ps. Pedati - Kerkap
Completed
Completed
Indrapura - Tapan
Completed
Completed
Completed
8
Bts. Kota Pariaman - Manggopoh
Completed
Completed
Completed
Completed
Completed
Completed
11
Bantal - Mukomuko
Completed
Completed
Completed
12
Kambang - Indrapura
Completed
Completed
Completed
13
Sp. Rukis - Tj.Kemuning
Completed
Completed
Completed
14
Painan - Kambang
On Going
Completed
On Going
On Going
On Going
Completed
Completed
Completed
AWP-3
18
Completed
20
Lubuk Alung - Sicincin
On Going
21
Lubuk Alung - Kurajati
On Going
Completed
24.00
A
Completed
Jan-14
24.00
A
Completed
Jan-14
24.00
A
Satker PJN
Provinsi
Des-14
18.00
M
Completed
Mar-15
15.00
A
On Going
Jan-15
21.00
G
On Going
Feb-15
24.00
G
Not Yet Started
Jun-15
21.00
L
On Going
Feb-14
24.00
G
Completed
Feb-15
24.00
A
100%
99%, Relocation 1 kiosk
affected being done by
project
Contract
Aw arded
1).LARAP
2). LARAP Mon
Report
1).NOL WB 12 Aug
2014
2). Target of a Mon
Report on May 2015
APBD Provinsi Inventory affected asset
2015
under process
UKL/UPL
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
Social and Env
safeguards
screening
Being prepared by
Consultant (Balai 3)
Satker PJN
Provinsi
AMDAL
OK TLKJ 2013 . NOL
WB issued on 14 April
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB 12 Aug
2014
2). Target of a Mon
Report on Apr - Jun
2015
APBD Provinsi Inventory affected asset
2015
under process
OK TLKJ 2014. NOL
WB issued on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).Nol WB: 20 Nov
Satker PJN
2013
Provinsi
2). NOL WB-1: 2 Dec
2014, NOL WB-2: 12
Feb 2015
OK TLKJ 2014 .NOL
WB issued on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB 10 Oct
APBD Provinsi Inventory affected asset
2014
2015
under process
2). Target of a MR on
Apr - Jun 2015
On Going
Feb-15
24.00
G
OK P2JN 2011. (No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).NOL WB:20 Nov
Satker PJN
2013
Provinsi
2). Target a MR in Jun
2015
On Going
Dec-14
24.00
M
AMDAL
OK TLKJ 2014 .NOL
WB issued on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB 19 Des
APBD Provinsi Socialization under
2014
2015
process
2). Target of a MR on
Jun 2015
Not Yet Started
Mar-15
21.00
B
UKL/UPL
OK Balai 1 2011. (No 1).LARAP
need NOL WB for
2). LARAP Mon
SPPL/UKL&UPL)
Report
1).NOL WB: 5Feb
2014
2).Target a MR Apr Jun 2015
Satker PJN
Provinsi
80 from total 1148 PAP
already received
compensation from Satker
On Going
Feb-15
30.00
J
AMDAL
OK TLKJ 2014 . NOL
WB issued on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB: 20 Nov
2014
2). NOL WB-1: 12
Feb 2015
Satker PJN
Provinsi
Compensation payment
for the remaining 311 w ill
be resolved on Apr - Jun
2015
Not Yet Started
Mar-15
21.00
B
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
1).LARAP
2). LARAP Mon
Report
1).NOL WB: 16 Sep
Satker PJN II
2014
Provinsi
2). Target a MR in Jun
2015
Oct-14
24.00
M
UKL/UPL
OK TLKJ 2011. (No
need NOL WB for
SPPL/UKL&UPL)
Social and Env
safeguards
screening
Being prepared by
Consultant (Balai 1)
Satker PJN II
Provinsi
Not Yet Started
May -15
18.00
L
UKL/UPL
OK TLKJ 2011.(No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).NOL WB 20 Nov
2013
2). NOL WB_1: 23
Mar 2015.
Satker PJN
Provinsi
Completed
Mar-15
10.00
A
OK TLKJ 2011.(No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).NOL WB 19 Des
APBD Provinsi Socialization process
2014
2015
2). Target of a MR on
Jun 2015
Not Yet Started
Feb-15
18.00
B
OK TLKJ 2011. (No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).NOL WB 19 Des
APBD Provinsi Socialization process
2014
2015
2). Target of a MR on
Jun 2015
Not Yet Started
Feb-15
18.00
B
w ith Sibolga - Sorkam
Lais - Bintunan
Jan-14
OK TLKJ 2013 . NOL
WB issued on 14 April
2014
Mukomuko - Bts.Sumbar be changed
19
Completed
APBD Provinsi Inventory affected asset
2015
under process
AMDAL (No.1
&17)
Sp.Gunung Kemala - Pg.Tampak
90%.
Pending issues:
Compensation for the
remaining 3 PAP and 24
new PAP being resolved
by Local Government
1).NOL WB 10 Oct
2014
2). Target of a Mon
Report on April - Jun
2015
Air Lalang & Air Guntung Bridge
17
A
1).SLARAP
2). LARAP Mon
Report
Completed
Seblat - Ipuh including
16
21.00
OK TLKJ , 20 Feb
2014. NOL WB issued
on 8 Aug 2014
UKL/UPL
Completed
Jan-14
AMDAL
AMDAL
Sibolga - Bts.Tap Sel
Completed
Satker PJN
Provinsi
AMDAL
15
2). Mon Report: -
Completed
UKL/UPL
UKL/UPL
Compensation payment
for the remaining 56 PAP
w ill be resolved on Apr Jun 2015
73%.
Compensation payment
for the remaning 51 w ill
be resolved on Apri - Jun
2015
Process of appraisal
affected asset by
Appraisal Independent
On going appraisal
process
Contract
Aw arded
Compensation payment
for the remaining 117 PAP
w ill be resolved on Apr Jun 2015
Remarks :
A
On going Construction
B
DED draw ings are under final rev iew
C
Technical Design Rev iew by CTC
D
Under Rev iew by Directorate of Technical Affairs
E
F
G
H
I
J
K
L
M
Final Detailed Engineering Design by DSC
Under Review by BALAI
Ow ner's Estimate under final review in preparation for tendering stage.
World Bank review for issuance of NOL
Currently on Tendering stage
Bid Evaluation Report under finalization.
Bid Evaluation Report (BER) finalized by POKJA
Propose to be replaced
Contract aw arded. NTP (COW) still to be issued
Remarks
1).NOL WB 20 Nov
2013
2). NOL WB_1: 23
Mar 2015.
changed w ith Bengkunat - Biha
Sp. Empat - Sp. Air Balam
OK Balai 1 2011. (No 1).SLARAP
need NOL WB for
2). LARAP Mon
SPPL/UKL&UPL)
Report
(Months)
98%.
Remaining issues: (1)
four plots due to the
alignment changing not
yet paid by project. (2)
Certification process of
the PAP w ill be as soon
as resolved by Satker
APBD Provinsi 99%.
Pending issue:
Compensation for the
remaining 1 PAP being
resolved by Local
Government
Satker PJN
Provinsi
Duration
Start
1).LARAP
2). LARAP Mon
Report
Rantau Tijang - Kota Agung be
10
SPPL OK P2JN 2010 & 1).LARAP
UKL/UPL presentation 2). LARAP Mon
on Balai III on 27 Aug
Report
14.
1).NOL WB 13 Dec
12
2). NOL WB_1: 26
Apr 2013, NOL
WB_2: 5 Mar 2014,
NOL WB_3: 23 Jun
2014, NOL WB_4: 12
Feb 2015, NOL
WB_5: 17 Mar 2015
1).NOL WB 10 Dec
12
2).
NOL MR-1: 6 Jan
2014, MR-2: 5 Mar
2014, MR-3: 12 Feb
2015
1).Nol WB 10 Dec 12
Est'd.
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
AMDAL
9
1).LARAP
2). LARAP Mon
Report
Implementation Plan
UKL/UPL
Completed
7
OK P2JN 2010.(No
need NOL WB for
SPPL/UKL&UPL)
Contract
Procurement
Status
Status
Allocation
Including Air Gadang Bridge
AWP-1
AWP-2
Doc Requirement
SPPL OK P2JN 2010 & 1).LARAP
AMDAL Subdit TLKJ
2). LARAP Mon
OK 2012 . WB NOL
Report
issues on 20 Nov 2013
SPPL&UKL/ UPL OK P2JN 2010 (No
Bridge
need NOL WB for
SPPL/UKL&UPL)
Padang Saw ah - Sp. Ampat
2
Status
Social
Western I ndonesia National Roads I mprovement Project
=
3 Packages in 1 study AMDAL (West Sumatera Prov ince)
=
2 Packages in 1 study AMDAL (Bengkulu Prov ince)
4
1st Quarter : January-February-March
2015 Quarterly Progress Report
1.2
Current Status of Loan
At the end of this quarter ( March 2014) some USD 14.92 million of the USD 68.00
million forcasted expenditures representing 5.97% of the available loan had been
disbursed. Disbursement is considerably behind schedule by 21.23% of the forecast
expenditures, while 53.65% of the time has already elapsed with the main reason for
the delay being the long period waiting for the implementation of the remaining civil
works contracts and slow progress of the four (4) on-going construction packages
under implementation program AWP-1.
Total disbursements during this Quarter amounted to USD 3.39 million representing
the payments for Statement of Work Accomplished (MC) to civil works
Contractors of the four (4) AWP-1 on-going construction packages and advance
payments to the Contractors of the newly signed contracts, Package No.11 (BantalMukomuko), Package N0.13 (Sp. Rukis-Tj. Kemuning) and Package No.19 (LaisBintunan). Details of the Disbursements and Expenditures Status are presented in
Appendix 1.
A more detailed and updated status of the loan are fully described and presented in
the Ninth (9th) Quarterly Financial Report covering the 1st Quarter (January, February,
March) of the Year 2015 which will be submitted separately.
1.3
Current Problems and Action Required
Program
Activity
Responsibility
AWP-1
4 Nos. Under construction stage.
Contractor
DSC and Civil Works Project
Progress of works are way behind schedule with negative
slippage ranging from -12.60% to -35.79% with only 30% to Manager
40% of the contract time are left to finish the huge
percentage of remaining works.
Field Engineering for 3 packages are still to finalized.
Construction of Air Gadang Bridge have not yet started.
AWP-2 & AWP-3
3 Nos. Recently commenced. Field Engineering shall be started
immediately prior to starting works on the major items.
3 Nos. Contract Agreement were already signed.
Notice To Proceed to commence the works still to be
issued to the Contractors
5 Nos. Under procurement.
4 Nos. Detailed Engineering Design drawings and associated
bidding documents are under review.
2 Nos. To be deleted from the program.
Capacity Building for
Disaster Risks
Reduction
Capacity Building for
Environmental
Management
Capacity Building for
Road Safety
Contractor and DSC
PPK and DSC
POKJA
Civil work Project Manager,
DSC, POKJA and CTC
PMU and MPW
Evaluation of Interested Consultants by POKJA for shortlisting is
underway.
Sub-Directorate of
Environment & Road Safety Owner s Estimate has been discussed and reviewed during the last DTA - DGH
month of this quarter.
To be deleted
-
To be deleted
-
Western I ndonesia National Roads I mprovement Project
5
2015 Quarterly Progress Report
2
1st Quarter : January-February-March
General
2.1
Reporting Requirements
Quarterly Progress Reports: This is the Fifth (5th) Quarterly Progress Report as
required and stipulated in CTC s consultancy contract and the Loan Agreement. Prior
to the production of this report, Monthly Progress Reports have been prepared and
have dealt with all aspects of the works. This report attempts to bring the situation
up to date by covering overall progress up to the end of First (1st) Quarter of
the Year 2015.
Financial Monitoring Reports: These have been prepared for each quarter since the
beginning of 2013 with the first Report, issued in May 2013, covering the
period January
March 2013. Since that date quarterly reports have been
prepared and submitted regularly.
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Report
Monitoring Report No. 1
Monitoring Report No. 2
Monitoring Report No. 3
Monitoring Report No. 4
Monitoring Report No. 5
Monitoring Report No. 6
Monitoring Report No. 7
Monitoring Report No. 8
Monitoring Report No. 9
Period Covered
January 2013 March 2013
April 2013 June 2013
July 2013 September 2013
October 2013 December 2013
January 2014 March 2014
April 2014 June 2014
July 2014 September 2014
October 2014 December 2014
January 2015 March 2015
Date Issued
15 May 2013
15 August 2013
15 November 2013
15 February 2014
15 May 2014
15 August 2014
15 November 2014
7 April 2015
Under Preparation
CTC Monthly Progress Reports: These report have been prepared covering each full
month since January 2013. Subsequent reports have been submitted on a regular
monthly basis.
Environmental Studies and Activity Reports: These report have been continuously
updated and submitted to PMU for submission to World Bank for Bank s issuance
of No Objection Letter (NOL). Appendix S-1 shows the summary of submitted of
Reports for each contract package since inception of the Project.
Social Impact Studies and Activity Reports: These report which mainly dealt with
the implementation of Land Acquisition Resettlement Action Plan (LARAP) have
been continuously submitted to PMU for submission to World Bank for Bank s
issuance of No Objection Letter (NOL). As presented in Appendix S-2 showing the
updated summary of all submitted Reports.
Anti-Corruption Action Plan (ACAP) : Community Development Activity Reports:
These Reports have been prepared and continuously submitted to the Client.
Appendix S-3 shows the summary of submitted Reports from very First (1)
submittal up to latest report before the Quarter ended.
Community Representative Observers (CRO) Reports: These Reports were
prepared by the appointed CRO s of the respective contract package. Their report
were based on their actual observations and monitoring during pre-bid meetings,
Western I ndonesia National Roads I mprovement Project
6
1st Quarter : January-February-March
2015 Quarterly Progress Report
site visit and bid openings of every contract package under procurement. Appendix
S-4 shows the updated summary of all reports which were forwarded to PMU.
2.2
Loan Status
The agreed allocation of loan funds from the original loan agreement together
with the % disbursed to the end of the quarter date (March 31, 2015) is
presented in Table 3
Table 3
Category
Description
Loan Restructuring
Amount US$
Total Disbursement
for the 1st Quarter of
2015
Previous
Disbursement
Total Disbursed by
WB to End March 31,
2015 in US$
% Disbursed
220,400,000.00
3,385,730.47
8,967,165.07
12,352,895.54
5.60
16,000,000.00
0.00
2,565,880.83
2,565,880.83
16.04
1,000,000.00
0,00
0
0
0
0
0
0
Part 1
1
Betterment and Capacity
Expansion of National Roads.
Part 2
2
Implementation Support
Part 3
3
Road Sector Institutional
Development
Part 4
4
0
Contingency for Disaster Risk
Response
Unallocated
12,600,000.00
0,00
0
0
0
Original Loan
Amount
250,000,000.00
3,385,730.47
11,533,045.90
14,918,776.37
5.97
2.3
Financial Management
S-Curve for Financial Progress
100.00
WINRIP ACTUAL PROGRESS UP TO MARCH 2015 AND FORECAST UP TO DECEMBER 2017
90.00
#REF!
1.25
80.00
70.00
% Complete
60.00
50.00
40.00
30.00
20.00
Forecast March 2015
Forecast Expenditure USD 68.00 mil
(27.20%)
10.00
Deviation = 21.23%
ACTUAL March 2015
Actual Expenditure USD
14.92 mil (5.97 %)
0.00
Month
A report at the end of the quarter (March 31, 2015) is presented in Appendix 2
Western I ndonesia National Roads I mprovement Project
7
1st Quarter : January-February-March
2015 Quarterly Progress Report
2.4
Project Cost Monitoring
A detailed summary of the project cost monitoring in tabular format is presented as
Appendix 3 at the end of this report.
2.5
World Bank Implementation Review Mission and Site Visit
World Bank Implementation Review Mission started with a kick-off meeting on
January 15, 2015 with follow-up meeting on January 19, 2015. A wrap-up meeting was
held on January 22, 2015 to complete the mid-term review of the progress of the
Project implementation.
During the last month of the Quarter, the World Bank Mission conducted site visit and
inspection on Package No.1 (Krui-Biha) to assess the current work progress and
discussed with concerned authorities regarding the problems that are hampering the
progress of the Works.
An Agreed Key Action Plans for progress compliance monitoring of the status of the
works on weekly, bi-monthly and monthly intervals is shown in Table 4.
In addition to the review mission by the World Bank, during the middle month of the
Quarter, TFAC Audit Team conducted technical and financial audits on Package No.2
(Padang Sawah Sp. Empat) and Package No.3 (Manggopoh-Pd. Sawah) for purposes of
assessing;
a) the implementation and quality of the work undertaken by the Contractor and
the degree of compliance with the requirements of the contract documents.
b) the quality assurance implementation and procedures adopted by the Design
Supervision Consultant (DSC).
The Audit Team observed and noted numerous non-conformance specifically, noncompliance to the specifications, poor quality or sub-standard works and deviation
and/or variation from the contract drawings without approved variation orders.
Monitoring Audit Reports prepared by the team have been furnished to all concerned.
Table 4 Agreed Key Action and Plans
Status as of end of 1st Quarter (March 2015)
No.
1.
2.
3.
4.
5.
Action
Carry out the first workshop on HIV-AIDS for packages 2
and 3
Carry out the first workshop on HIV-AIDS for package 1
or 4
Send the first environmental management and
monitoring implementation reports for packages 1, 2, 3
and 4 to the environmental agencies
Submit to the Bank the LARAP monitoring reports for:
• packages 2 and 3
•
package 11
•
package 16
Submit to the Bank the LARAP monitoring reports for
Western I ndonesia National Roads I mprovement Project
By Whom
Status and Target dates
PMU/CTC/DSC
• 1 Week of May
PMU/CTC/DSC
• 1 Week of May
CTC/DGH
• April 16, 2015
st
st
PMU
PMU
• End of June 2015
• End of April 2015
• End of July 2015
• March 16, 2015 (Done)
8
1st Quarter : January-February-March
2015 Quarterly Progress Report
No.
6.
7.
8.
9.
10.
Action
packages 6, 19
Submit to the Bank progress report in terms of LARAP
implementation for packages 13 and 17
Submit to the Bank progress report in terms of LARAP
implementation for packages 6, 7, 8, 10, 11, 12, 14, 15,
16, 19, 20, 21
Send a strip map for package 11 with the locations of the
remaining affected people to the Bank
Send a strip map for packages 6 and 19 with the location
of the remaining affected people to the Bank
Send the draft of the revised procurement control table
for the monthly updates to the Bank
By Whom
Status and Target dates
PMU
• Every Monday
PMU
• Every second Monday
PMU
• End of May 2015
• End of May 2015
PMU
• End of March 2015
PMU
• First week of each
month starting in May
11.
Send the monthly procurement updates to the Bank
12.
Submit final draft of ToR for Disaster Management Study
and the Budget
Submit final draft of RFP
PMU and CTC
13.
Send the bid evaluation report for package 15 to the
Bank
PMU
• End of March 2015
14.
Send copy of signed contract of package 5 to the Bank
PMU
• March 27, 2015
15.
16.
17.
Send bidding documents for packages 7, 8, 10 and 12 to
the Bank for prior review (all ICB and NCB over US$10
million)
Send the engineering designs for packages 14, 16, 20 and
21 to the Bank
Meet with Head of District to ask to facilitate the quarry
and other permits for Package 1
• Done
• Mid of April 2015
• End of March 2015
PMU
PMU
PMU, WB Team
and Contractor
• March 30, 2015.
• March 10, 2015
Send copy of signed Amendment 1 to Bank for
information
PMU
• March 20, 2015
18.
Send draft amendment for package 3 (19%) for prior
Bank no-objection
PMU
• March 13, 2015
19.
Finalize field engineering/sign amendment for package 2
PMU
• March 23, 2015
20.
Make sure 8% progress continues in March
PMU
• Throughout March
PMU
• End of March 2015
Bank team
• Mid of April, 2015
PMU/CTC
• Mid of March 2015
PMU
• As per deadlines in
annex 9
PMU
• End of March 2015
21.
22.
23.
24.
25.
Report back to the Bank on how DGH has implemented
the recommendations of the auditors in the auditing
report of the 2012 and 2013 financial statements (partial
response at least while waiting for feedback from the
Balai)
Follow up on the meeting with the Inspectorate General
of MPW on the financial and technical audits
Send revised version of PMM, including the web
application
Comply with the remaining Anticorruption Action Plan
agreements in annex 9 to the January 2015 Aide
Memoire
Provide comments to the draft terms of reference for the
Technical Audits
Western I ndonesia National Roads I mprovement Project
9
1st Quarter : January-February-March
2015 Quarterly Progress Report
No.
26.
27.
28.
Action
Send to the Bank a request for modification of the
contract with CTC
Carry out some random checks to verify if DGH s AADT
data is correct and use a simple regression analysis to
compare it with the data from the mobile survey
Regularly submit the quarterly progress reports to the
Bank (THIS NEEDS TO INCLUDE INFORMATION ON THE
IMPLEMENTATION OF THE RKPPLs)
By Whom
Status and Target dates
CTC
• End of March, 2015
PMU
• April 15, 2015
PMU
• Each calendar quarter
DGH
management
• Mid of March 2015
29.
Send a first draft of the restructuring request to the Bank
30.
Submit the formal audit technical audit report to DGH for
DGH to follow up on the findings
Bank
• As soon as received by
EINRIP
31.
Submit field visit report for package 1 to DGH for DGH to
follow up on the findings
Bank
• March 27, 2015
2.6
Project Steering Committee Meeting
No Steering Committee meeting during this quarter.
Western I ndonesia National Roads I mprovement Project
10
1st Quarter : January-February-March
2015 Quarterly Progress Report
3
Project Management and Implementation
3.1
Procurement Status
(A) Civil Works
Civil Works are now being implemented in Annual Work Programs (AWP) which
have been numbered AWP-1, AWP-2, and AWP-3.
All Contract Agreements for the four (4) AWP-1 contract packages were signed by the
end of 2013 with actual work commencement on January 2014.
During the First (1st) Quarter of Year 2015, three (3) Contract Agreements were
signed between the Government of Indonesia and the winning Contractors, three (3)
contract packages were issued Notice To Proceed to commence the works, Five (5)
sub-projects are under bid proceedings and four (4) Detailed Engineering Design
(DED) and associated bidding documents are under finalization and review.
All of these procurement preparations are under the implementation programs AWP2 and AWP-3.
Table 5 Shows the actual pre-construction and procurement status under the
implementation schedules AWP-2 and AWP-3
Table 5
Package
No.
Package Name
Status
AWP-2
5
Sp. Rampa - Poriaha
Contract signed on March 20, 2015. NTP to
commence works still to be issued.
6
Ps. Pedati - Kerkap
Contract signed on February 27, 2015. NTP to
commence works issued on March 11, 2015.
7
Indrapura Tapan
Final DED, BOQ, Bidding Documents and Owner s
Estimate are under finalization by POKJA.
8
Bts. Pariaman
Final DED, BOQ, Bidding Documents and Owner s
Estimate are under finalization by POKJA.
10
Sp. Empat
11
Bantal - Mukomuko
Contract signed on December 18, 2014. NTP to
commence works issued on February 23, 2015.
12
Kambang
Indrapura
Final DED, BOQ, Bidding Documents and Owner s
Estimate are under finalization by POKJA.
Tj. Kemuning
Pending issuance of NTP to commence works
subject to Right of Way clearance and
compliance with the LARAP implementation
13
Sp. Rukis
Manggopoh
Sp. Air Balam
Western I ndonesia National Roads I mprovement Project
Final DED, BOQ, Bidding Documents and Owner s
Estimate are under finalization by POKJA.
11
1st Quarter : January-February-March
2015 Quarterly Progress Report
Package
No.
Package Name
Status
AWP-3
14
Painan Kambang
DED drawings are completed and under final
review
15
Sibolga Bts. Tapsel
Bid Evaluation Report (BER) still under final
evaluation and preparation.
16
Seblat - Ipuh
DED drawings are completed and under final
review
17
Sp.Gn.Kemala Pg. Tampak
Pending issuance of NTP to commence works
subject to Right of Way clearance and
compliance with the LARAP implementation
19
Lais Bintunan
Contract signed on February 27, 2015. NTP to
commence works issued on March 11, 2015
20
Lubuk Alung Sicincin
DED drawings are completed and under final
review
21
Lubuk Alung - Kuraitaji
DED drawings are completed and under final
review
Note : Packages No.9 and No.18 are proposed to be deleted from the program.
Presented in Appendix 4 is the current status of procurement management.
(B) Services
The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity
Building Consultancy status are discussed in Section 3.4.
3.2
Implementation Status
Civil Works
AWP-1 Packages
All four (4) contract packages scheduled under AWP-1 are currently under construction
by different Contractors. Commencement of Works for all the four (4) packages
commenced on the 2nd week January 2014.
Major work items done by the Contractors were mainly on drainage, granular
pavement and laydown of asphalt pavement.
AWP-2 Packages
Two (2) contract packages covered by AWP-2 have just recently commenced.
Aside from the on-going mobilization, Contractors started Earthworks and Routine
Maintenance of the existing roads.
AWP-3 Packages
One (1) sub-project under this implementation program commenced works during the
later part of the quarter.
Western I ndonesia National Roads I mprovement Project
12
1st Quarter : January-February-March
2015 Quarterly Progress Report
Contractor is in the process of mobilization.
Table 6 Presents the current work implementation and status of packages with signed
contracts and progress of the on-going construction packages.
Table 6
Program
Contract
Package
#
1
2
AWP-1
3
4
5
6
AWP-2
11
13
AWP-3
17
19
Contractor
Jaya
Konstruksi
Manggala
Pratama Tbk
Jaya
Konstruksi
Manggala
Pratama Tbk
Jaya
Konstruksi
Manggala
Pratama Tbk
PT. Waskita
Karya and
PT. Mulya
Turangga
(JO)
PT. Nusa
Konstruksi
Enjiniring
Tbk.
PT. Waskita
Karya
(Persero)
Tbk.
PT. Hutama
Karya / PT.
Daya Mulya
(JO)
PT. Waskita
Karya
(Persero)
Tbk
PT. Jaya
Konstruksi
Manggala
Pratma Tbk
PT.
Rodatekindo
Purajaya
Name of
Road
Target
Progress
Actual
Schedule Progress
Ending Accomplish
March
ed
2015
Slippage
Contract
Time (Cal.
days)
Commenceme Target Date of
nt of Works
completion
Time
Percent
elapsed
Time
(Cal. Days) Elapsed
Biha - Krui
40.53%
25.88%
-14.65%
640
Jan, 8, 2014
Oct, 9, 2015
441
68.91%
Padang
Sawah
Sp.Empat
incl.Air
Gadang Brd
62.58%
49.98%
-12.60%
730
Jan, 6, 2014
Jan, 5, 2016
443
60.68%
Manggopo
h Padang
Sawah
65.63%
32.97%
-32.66%
730
Jan, 6, 2014
Jan, 5, 2016
443
60.68%
Ipuh Bantal
63.45%
27.66%
-35.79%
730
Jan, 10, 2014
Jan, 9, 2016
436
59.73%
-
-
-
540
Still to be
issued
Still to be
determined
-
-
0.22%
0.07%
- 0.15%
450
Mar 11,
2015
June 2, 2016
14
3.11%
0.41%
1.48%
+1.07%
720
Feb 23,
2014
Feb 11, 2017
30
4.17%
Sp. Rukis
Tj.
Kemuning
-
-
-
720
Still to be
issued
Still to be
determined
-
-
Sp. Gunung
Kemala
Pugung
Tampak
-
-
-
720
Still to be
issued
Still to be
determined
-
-
0.12%
0.11%
-0.01%
300
Feb 27,
2015
Jan 4, 2016
14
4.67%
Sp. Rampa Poriaha
Ps. Pedati Kerkap
Bantal Mukomuko
Lais Bintunan
Note ; Progress of Package No.11 is based on revised progress schedule
At the end of this reporting quarter of Year 2014, all the four (4) contract packages
under the AWP-1 implementation schedule were still lagging behind schedule. The
situation remains the same as in previous quarters as the four (4) on-going contract
packages did not show any significant progress to catch-up with the delayed schedules.
With the 40% remaining time left of the original contract time for all of the four (4)
Western I ndonesia National Roads I mprovement Project
13
2015 Quarterly Progress Report
1st Quarter : January-February-March
contract packages, the Contractors will have difficulty to deliver the Works on the
target dates of completion, unless a workable and realistic action plans or Catch-up
Schedules will be enforced by the Contractors.
During the later part of this quarter, three (3) contract packages covered by AWP-2
and AWP-3 implementation schedules were issued Notice To Proceed to commence
works.
As of end of this quarter, the Contractors are on-going preparation for mobilization.
Package No. 1 : Biha Krui
As the period ended, the overall actual physical work progress is only 25.88% of the
scheduled progress of 40.53% toward the end of the month.
The problem of slow and delayed progress have been going-on ever since the work
commenced some fifteen (15) months ago. With only 31% or 199 calendar days of the
contract time are left for the remaining 74% of the works to be done, the target date
of completion in mid October 2015 may never be realized unless the Contractor will
work double time and mobilize additional equipment and manpower and implement a
realistic workable action plan in the coming months ahead.
As a result of the finalization and approval of the recently concluded Field
Engineering an Amendment No.1 to the original contract was issued increasing the
Contract cost to Rp.154.073 Billion from the original cost of Rp.139.909 or additive
variation of 10.12%.
Likewise, due to the cost variations a Revised Progress Schedule was prepared to
accommodate the remaining works and the additional works into the remaining
contract period.
It is to be noted that inspite of the additive cost variation, the Contractor have not
requested Contract time extension. It implies that the Contractors is confident that
the remaining works can still be completed within the original contract time.
A more detailed status of this Package is presented in ANNEX P-I Executive Summary
Report.
Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)
As of end this quarter the total overall work progress is 49.98% against scheduled
progress of 65.58% which is still behind schedule by -12.59%.
Major problems that are still unresolved are the carryover problems from previous
months such as low production of asphalt hotmix and the delayed construction of Air
Gadang Bridge.
To date, the delayed work is still on a manageable level, but it is still a bit of concern
that unless the current problems are addressed immediately, the delayed works will
further fall behind in the coming months.
ANNEX P-2 Executive Summary Report present a more detailed status of the Contract
Package.
Western I ndonesia National Roads I mprovement Project
14
2015 Quarterly Progress Report
1st Quarter : January-February-March
Package No. 3 : Manggopoh Padang Sawah
The current overall work progress of only 32.97% against scheduled progress of
65.63% since the works commenced 15 month ago is of much concern due to the very
limited remaining contract time left.
As of end of this quarter, the remaining contract time is only 39% or 287 calendar days
with still 67% of the works to be completed.
At the end of this reporting quarter (March 2015) the slippage went farther down to 32.66% from previous quarter (last quarter of year 2014) slippage of -19.63%.
The problem of slow and delayed work progress have be going-on for the past eight
(8) months. Problems which the Contractor have to prioritize and give more attention
to resolve are the frequent out of order of the Asphalt Mixing Plant, inadequate
number of units of dump truck, shortage of labor for drainage works and low output
of the crusher plant to produce quantity of aggregate requirements.
With only a very limited time left to complete the huge percentage of works to be
executed, the target date of completion on January 5, 2016 may never be attained
unless the Contractor will work on a realistic and attainable Catch-up Schedule and
address the current problems that are hampering the progress of the works.
A more detailed status of the project progress are shown in ANNEX P-3 Executive
Summary Report .
Package No. 4 : Ipuh Bantal
The current status of this contract package still remain in critical situation with respect
to completion date on January 9, 2016 as the negative slippage further went down to
-35.79% as compared to -31.53% during the end of the previous quarter in
December 2014.
To date the actual progress of only 27.66% since the project started 15 month ago is
of much concern than the slippage as only 40% or 294 calendar days are left to
complete the remaining 72% of the works.
The major work items that should be given more concentration in order to complete
the project on the target date of completion are the drainage works (12.26%),
granular pavement (18.07%) and asphalt pavement (49.27%) which have a combine
total work value of 79.40%
To date, only 24.50% out of the 79.40%of the three (3) major work items has been
done.
Shown in ANNEX P-4 Executive Summary Report are the current problem and
actions to be taken to attain substantial progress in order to catch-up with the
schedule.
Package No. 6 : Kerkap Ps. Pedati
This contract package has just commenced during the later part of this quarter.
Aside from the Routine Maintenance works that have been started, the Contractor is
Western I ndonesia National Roads I mprovement Project
15
1st Quarter : January-February-March
2015 Quarterly Progress Report
in the process of preparation for mobilization.
To date, the progress made under Routine Maintenance Works is 0.07% of the
Scheduled Progress of 0.22%.
ANNEX P-6 Executive Summary Report shows the complete details of the contract
package.
Package No. 11 : Bantal - Mukomuko
This contract package commenced a month ago today.
The Contractor immediately started the works on the General Items, Earthworks and
the Routine Maintenance Work wherein an accomplishment of 1.48% has been
attained against the Work Progress Schedule of 0.41% or 1.07% ahead schedule.
For more details of the Contract Package, refer to ANNEX P-11 Executive Summary
Report .
Package No. 19 : Lais Bintunan
This newly opened contract package started just 14 days ago.
The only activity done by the Contractor was under the General Items , preparation
for mobilization.
Complete details of the contract package are shown in ANNEX P-19 Executive
Summary Report
3.3
Variation Order Details
Due to the finalization and approval of the Field Engineering for Package No.1
(Biha-Krui) an Amendment No.1 has been issued to the Contractor amending the
original contract cost of Rp.139.909 Billion to Rp.154.073 Billion or an additive cost
variations of 10.12%.
The cost variations was a result of quantity overruns/underruns due to actual site
conditions leading to variations in design.
Field Engineering results of the three (3) other on-going construction contract
packages (Packages 2,3 and 4) under AWP-1 are about to be finalized soon and it is
anticipated that there will be cost increased or additive cost variations.
In anticipation of future claims for varied works by the Contractors, a revised costs of
additional 5% to the Estimated Cost for each contract package was prepared and
submitted to PMU to cover any Variation Orders that may arise during the
implementation of the Works.
3.4
Consultancy Services
Technical Assistance for Core Team Consultant (CTC) to Support the Project
Management Unit.
Lead Consultant: PT. Perentjana Djaja
CTC Contract
No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012
Western I ndonesia National Roads I mprovement Project
16
1st Quarter : January-February-March
2015 Quarterly Progress Report
between the Ministry of Public Works , Directorate of Planning, DGH and
PT. Perentjana Djaja, Yongma Engineering Co. Ltd, PT. Epadascon Permata
Engineering Consultant, JV and the work commenced on 12 November 2012.
Amendment No.1 to this contract dated 25 October 2013 was signed to
accommodate the increase in staffing requirements with the following increase in
cost.
Amendment No. 2 is officially approved. Proposed amendment to the Original
Contract and Amendment No. 1 are additional man-months for professional and
technical staff for international and local, replacement of foreign and local
consultants and modification to various reimbursables to match with the actual
requirements. Presented in Table 8 is the current status of CTC contract.
Draft Amendment No. 3 to the current CTC contract (Original Contract and
Amendment 1 and 2) has been prepared and Draft Final is under finalization after
discussion and deliberation with PMU.
The proposed Amendment No. 3 is in line with the Updated Timeline Bar Schedule
taking into consideration the current and look ahead situations of the WINRIP
program, hence, the services of several local professional and sub-professional staff
have to be extended beyond the end of the respective date of completion
assignment under Amendment No. 2.
Table 8
Description
USD
IDR
1,276,700
21,415,400,000
127,670
2,141,540,000
Total Original Contract
1,404,370
23,556,940,000
Amendment No.1
1,315,925
22,426,175,000
131,592
2,242,617,500
1,447,517
24,668,792,500
Original Contract
10% VAT
10% VAT
Total Amendment No. 1
Variance Against Original Contract
Amendment No. 2
10% VAT
Total Amendment No. 2
Variance Against Original Contract
Western I ndonesia National Roads I mprovement Project
+3,07%
+4,72%
1,371,925
22,458,676,500
137,192
2,245,867,650
1,509,117
24,704,544,150
+7,46%
+4,87%
17
1st Quarter : January-February-March
2015 Quarterly Progress Report
Technical Assistance for Design & Supervision Consultant (DSC)
Lead Consultant: Renardet S.A
DSC Contract No. KU.03.01/PPK-PR/WINRIP/Bx/01/VI/2013 was signed on 11 Jun 2013
between the Ministry of Public Works, Head of Regional Office for National Roads
Implementation, DGH and Renardet S.A. PT Cipta Strada, PT. Daya Creasi Mitrayasa,
PT. Seecons and PT. Yodya Karya (Persero) Joint Venture and mobilized on 19 June
2013. Table 9 shows the current status of DSC contract.
Table 9
USD
IDR
Description
Original Contract (exc. VAT)
For the First Quarter of the Year 2015
Period : January 2015 to March 2015
MINISTRY
OF
PUBLIC
WORKS
DIRECTORATE GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING
Core Team Consultant for
Western Indonesia National Roads Improvement
IBRD Loan No. 8043- ID
No
Project (WIN RIP)
OICT AJO/Q-1.2015
: 03_1zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
Jakarta, April 21, 2015
Directorate General of Highways, MPW
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention
Subject
Ir. Agusta E. Sinulingga, M.T
Officer in Charge PMU WINRIP
: Quarterly Progress Report for the 1st Quarter of the Year 2015
In compliance with Item NO.3 (List of Documents To Be Delivered) of our Consultancy Contract, we submit
herewith the Quarterly Progress Report covering the 1st Quarter of the Year 2015 (January, February and
March).
This report is reproduced and submitted in twenty (20) copies for distribution to all concerned authorities.
Should you have any comment or additional information that need to be incorporated in the Report, please
feel free to get in touch with us.
Cc:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Direktur Jenderal Bina Marga
Inspektorat Jenderal, Kementrian PU
Direktur Transportasi - Bappenas
Direktur Pengelolaan Kas Negara (PKN), Kementrian Keuangan
Direktur Bina Program, DitJen Bina Marga
Direktur Bina Teknik, DitJen Bina Marga
Direktur Bina Pelaksanaan Wilayah I, DJBM
Biro Perencanaan & KLN, Kementrian PU
Kasubdit Kawasan Strategis dan Andalan, Kementrian Dalam Negeri
Kasubdit Pembiayaan dan Kerjasama Luar Negeri, Dit. Bipran, DJBM
Kasubdit Wilayah I B, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah I C, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah 1 D, Direktorat Bina Pelaksana Wilayah I, DJBM
Kepala SNVT Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN
The World Bank Task Team Leader
PT. Perentjana Djaja
Yongma Engineering Co, Ltd
PT. Epadascon Permata Engineering Consultant
File ",
,~
PT. PERENTJANADJAJAin subconsultancy with • Yongma Engineering Co. ltd and ilPT. Epadascon' Permata Engineering Consultant
J!. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180
CTCOffice:zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
Phone /Fax: (021) 7229823
Table Of Contents
1
Executive Summary .............................................................................................................. 1
1.1
Current Implementation Situation ............................................................................. 1
1.1.1 Civil Works ............................................................................................................... 1
1.1.2 Consultancy Services ..................................................................................... 3
1.1.3 Goods ...................................................................................................................... 3
2
3
4
1.2
Current Status of Loan......................................................................................................... 5
1.3
Current Problems and Action Required ...................................................................... 5
General................................................................................................................................ 6
2.1
Reporting Requirements ............................................................................................ 6
2.2
Loan Status................................................................................................................ 7
2.3
Financial Management .............................................................................................. 7
2.4
Project Cost Monitoring ............................................................................................. 8
2.5
World Bank Implementation Review Mission and Site Visit........................................ 8
2.6
Project Steering Committee Meeting ....................................................................... 10
Project Management and Implementation......................................................................... 11
3.1
Procurement Status ................................................................................................. 11
3.2
Implementation Status
3.3
Variation Order Details ............................................................................................ 16
3.4
Consultancy Services ............................................................................................... 16
3.5
Implementation of the Anti-Corruption A ct i o n Plan............................................... 18
3.6
Implementation of the Environmental Management Plan and LARAP........................... 19
Civil Works........................................................................ 12
Workshops & Training........................................................................................................ 21
APPENDICES
Appendix 1
:
Disbursement and Expenditures Status
Appendix 2
:
Report At The End of The Quarter (March 31, 2015)
Appendix 3
:
Detailed Summary of the Project Cost Monitoring
Appendix 4
:
Procurement Management of Civil Works
Appendix 5
:
Procurement Plan for Consulting Services
Appendix 6
:
List of Names of Community Representative Observers (CRO)
Appendix 7
:
Anti Corruption Action Plan (ACAP)
Activity Progress of Community Representative Observers (CRO)
Appendix 8
:
List of Appointed Third Party Monitors (TPM)
Appendix 9
:
Progress of Third Party Monitoring (TPM) Activities
Appendix 10
:
Complaints Handling Mechanism System (CHS)
Appendix 11
:
Work Activities On Publication/Disclosure
Appendix 12
:
Environmental Safeguards
Appendix 13
:
Environmental Management Plan (EMP) Compliance
Appendix 14
:
Status of Monitoring of Environmental Mitigation
Appendix 15
:
Overall Land Acquisition Status as of March 31, 2015
Appendix 16
:
Summary of Workshops and Trainings In 2012 to 2015
Appendix S-1
:
Summary of Studies and Reports (Environmental Activity)
Appendix S-2
:
Summary of Studies and Reports (Social Activity)
Appendix S-3
:
Community Development Activity Reports
Appendix S-4
:
Community Representative observers (CRO) Reports
1st Quarter : January-February-March
2015 Quarterly Progress Report
1
Executive Summary
1.1
Current Implementation Situation
1.1.1 Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3)
Annual Work Programs (AWP s). The implementation starts with the preparation of
tender documents (detailed design drawings including associated bidding documents),
tendering stage (procurement of works) and the actual civil works construction
implementation.
The original implementation schedules of the three (3) Annual Work Programs (AWPs)
are scheduled in three (3) phases namely ; AWP-1 to star
t in mid-2011 and to be
completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with
target date of completion by mid-2016 and AWP-3 is expected to start during the early
part of 2013 and to be completed during the middle part of 2017.
However, due to some unavoidable circumstances the original implementation
schedules did not materialized.
Based on the present status of the program implementation progress, a revised
implementation schedule, the Project Implementation Timeline (as shown on Page 2)
is to be implemented in order to accommodate the originally delayed schedule into
the remaining time frame of the WINRIP Program until the expiry date of the loan
agreement by the end of December 2017.
Implementation Status as of End of the 1st Quarter on March 31, 2015
Pack
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Package Name
Krui - Biha
Padang Sawah - Sp.Empat
Manggopoh - Padang
Sawah
Ipuh - Bantal
Sp. Rampa - Poriaha
Ps. Pedati - Kerkap
Indrapura - Tapan
Bts.Pariaman - Manggopoh
Rantau Tijang - Kota Agung
Sp. Empat - Sp. Air Balam
Bantal - Mukomuko
Kambang - Indrapura
Sp. Rukis - Tj.Kemuning
Painan - Kambang
Sibolga - Bts.Tap Sel
Seblat - Ipuh
Sp.Gn.Kemala - Pg.Tampak
Mukomuko - Bts.Sumbar
Lais - Bintunan
Lubuk Alung - Sicincin
Lubuk Alung - Kuraijati
TOTAL:
Contract
Sign
1
1
Under
Construct
1
1
1
1
1
1
1
1
Western I ndonesia National Roads I mprovement Project
Waiting
COW
Proc
Process
Review
DED
DED
Process
Proposed
cancel
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
10
1
7
3
5
1
1
4
0
2
1
1st Quarter : January-February-March
2015 Quarterly Progress Report
Project Implementation Timeline
Pack
#
PACKAGE NAME
Length
Km
C'tion
2012
2013
2014
2015
2016
2017
1
Krui - Biha
25.00
21 mth
2
Padang Sawah - Sp.Empat
40.90
24 mth
CONSTRUCTION
3
Manggopoh - Padang Sawah
32.00
24 mth
CONSTRUCTION
4
Ipuh - Bantal
42.40
24 mth
CONSTRUCTION
5
SIMPANG RAMPA - PORIAHA
CONSTRUCTION
11.10
18 mth
Review DED & RS
PQ
PROC
COW
11 BANTAL - MUKOMUKO
50.10
24 mth
Review DED & RS
PQ
PROC
COW
13 SP RUKIS - TJ KEMUNING
56.30
24 mth
Review DED & RS
PQ
PROC
COW
17 Sp.Gn.KEMALA - Pg. TAMPAK
36.80
24 mth
Review DED & RS
PQ
PROC
SC+COW
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
CONSTRUCTION
6
PS. PEDATI - KERKAP
25.00
15 mth
Review DED & RS
SBD & OE + BD
PROC
COW
19
LAIS - BINTUNAN
11.60
10 mth
Review DED & RS
SBD & OE + BD
PROC
COW
15 SIBOLGA - BATAS TAPSEL
36.00
27 mth
Review DED & RS
7
INDRAPURA - TAPAN
19.50
21 mth
DED
RSA & REVISED DED
OE & BD
PROC
COW
8
BTS.Kt PARIAMAN-MANGGOPOH
46.80
24 mth
DED
RSA & REVISED DED
OE & BD
PROC
COW
CONSTRUCTION
10 SIMPANG EMPAT - SP.AIR BALAM
61.70
24 mth
DED
RSA & REVISED DED
OE & BD
PROC
COW
CONSTRUCTION
12 KAMBANG - INDRAPURA
55.20
24 mth
DED
RSA & REVISED DED
OE & BD
PROC
COW
CONSTRUCTION
14 PAINAN
KAMBANG
31.50
21 mth
DED
Rev-DED RS
OE & BD
PROC
COW
CONSTRUCTION
16 SEBLAT
IPUH
34.50
21 mth
DED
Rev-DED RS
OE & BD
PROC
COW
CONSTRUCTION
SBD & OE + BD
CONSTRUCTION
CONSTRUCTION
PROC
COW
CONSTRUCTION
CONSTRUCTION
20 LUBUK ALUNG
SICINCIN
14.60
18 mth
DED
Rev-DED RS
OE & BD
PROC
COW
CONSTRUCTION
21 LUBUK ALUNG
KURAITAJI
16.80
18 mth
DED
Rev-DED RS
OE & BD
PROC
COW
CONSTRUCTION
9
RANTAU TIJANG-KOTA AGUNG
18 MUKOMUKO-BTS SUMBAR
2018
Period J N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D
42.00
The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program
25.80
The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program
Original target : 715.60 km
Revised target : 647.80 km
ENVIRONMENT & SOCIAL SAFEGUARD
PQ
Prequalification
RS
Road Safety
Appraisal & Public Consultation
Proc
Procurement & Sign Contr
LARAP Implementation
COW
Commencement of Work
SBD
Standard Biding Document
Western I ndonesia National Roads I mprovement Project
DED
Detail Eng Design
LARAP Study
2
1st Quarter : January-February-March
2015 Quarterly Progress Report
For other activity status of the contract packages, a consolidated updated status
ending on the 1st Quarter of the Year 2015 are presented in Table 2.
1.1.2 Consultancy Services
TA Consultant
Planned
Mobilization
Contract
Signed
Actual
Mobilization
CTC
Jul 2012
5 Nov 2012
12 Nov 2012
DSC
Jul 2012
11 Jun 2013
19 Jun 2013
Capacity Building for Disaster
Risks Reduction
Under
Procurement
Capacity Building for
Environmental Management
To be deleted
Capacity Building for Road
Safety
To be deleted
1.1.3 Goods
At the end of this reporting quarter, no goods were procured.
Western I ndonesia National Roads I mprovement Project
3
1st Quarter : January-February-March
2015 Quarterly Progress Report
Consolidated Project Status As Of End Of The Quarter
Table 2
Technical
Group
Pack.
No.
DED
Loan Package Name
Design
Review
Road Safety
Environmental
Audit
Status
Doc Requirement
SPPL & AMDAL
(No.1 & 17)
1
Krui - Bha
Completed
Completed
Completed
Completed
Completed
Completed
1).LARAP
2). LARAP Mon
Report
Land Acquisition
Status
1).NOL WB 4 Jan 13
2).NOL LARAP
Monitoring 18 April
2013, Rev 26 June
2013.
Budget
Satker PJN
Provinsi
1).NOL WB 13 Dec
APBD Provinsi
12
2). NOL WB 19 Juli
2013, NOL_2 WB 12
Feb 2015
SPPL
3
Manggopoh - Padang Saw ah
Completed
Completed
Completed
4
Ipuh - Bantal
Completed
Completed
Completed
5
Sp. Rampa - Poriaha
Completed
Completed
Completed
SPPL &
UKL&UPL
UKL/UPL
6
Ps. Pedati - Kerkap
Completed
Completed
Indrapura - Tapan
Completed
Completed
Completed
8
Bts. Kota Pariaman - Manggopoh
Completed
Completed
Completed
Completed
Completed
Completed
11
Bantal - Mukomuko
Completed
Completed
Completed
12
Kambang - Indrapura
Completed
Completed
Completed
13
Sp. Rukis - Tj.Kemuning
Completed
Completed
Completed
14
Painan - Kambang
On Going
Completed
On Going
On Going
On Going
Completed
Completed
Completed
AWP-3
18
Completed
20
Lubuk Alung - Sicincin
On Going
21
Lubuk Alung - Kurajati
On Going
Completed
24.00
A
Completed
Jan-14
24.00
A
Completed
Jan-14
24.00
A
Satker PJN
Provinsi
Des-14
18.00
M
Completed
Mar-15
15.00
A
On Going
Jan-15
21.00
G
On Going
Feb-15
24.00
G
Not Yet Started
Jun-15
21.00
L
On Going
Feb-14
24.00
G
Completed
Feb-15
24.00
A
100%
99%, Relocation 1 kiosk
affected being done by
project
Contract
Aw arded
1).LARAP
2). LARAP Mon
Report
1).NOL WB 12 Aug
2014
2). Target of a Mon
Report on May 2015
APBD Provinsi Inventory affected asset
2015
under process
UKL/UPL
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
Social and Env
safeguards
screening
Being prepared by
Consultant (Balai 3)
Satker PJN
Provinsi
AMDAL
OK TLKJ 2013 . NOL
WB issued on 14 April
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB 12 Aug
2014
2). Target of a Mon
Report on Apr - Jun
2015
APBD Provinsi Inventory affected asset
2015
under process
OK TLKJ 2014. NOL
WB issued on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).Nol WB: 20 Nov
Satker PJN
2013
Provinsi
2). NOL WB-1: 2 Dec
2014, NOL WB-2: 12
Feb 2015
OK TLKJ 2014 .NOL
WB issued on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB 10 Oct
APBD Provinsi Inventory affected asset
2014
2015
under process
2). Target of a MR on
Apr - Jun 2015
On Going
Feb-15
24.00
G
OK P2JN 2011. (No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).NOL WB:20 Nov
Satker PJN
2013
Provinsi
2). Target a MR in Jun
2015
On Going
Dec-14
24.00
M
AMDAL
OK TLKJ 2014 .NOL
WB issued on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB 19 Des
APBD Provinsi Socialization under
2014
2015
process
2). Target of a MR on
Jun 2015
Not Yet Started
Mar-15
21.00
B
UKL/UPL
OK Balai 1 2011. (No 1).LARAP
need NOL WB for
2). LARAP Mon
SPPL/UKL&UPL)
Report
1).NOL WB: 5Feb
2014
2).Target a MR Apr Jun 2015
Satker PJN
Provinsi
80 from total 1148 PAP
already received
compensation from Satker
On Going
Feb-15
30.00
J
AMDAL
OK TLKJ 2014 . NOL
WB issued on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB: 20 Nov
2014
2). NOL WB-1: 12
Feb 2015
Satker PJN
Provinsi
Compensation payment
for the remaining 311 w ill
be resolved on Apr - Jun
2015
Not Yet Started
Mar-15
21.00
B
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
1).LARAP
2). LARAP Mon
Report
1).NOL WB: 16 Sep
Satker PJN II
2014
Provinsi
2). Target a MR in Jun
2015
Oct-14
24.00
M
UKL/UPL
OK TLKJ 2011. (No
need NOL WB for
SPPL/UKL&UPL)
Social and Env
safeguards
screening
Being prepared by
Consultant (Balai 1)
Satker PJN II
Provinsi
Not Yet Started
May -15
18.00
L
UKL/UPL
OK TLKJ 2011.(No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).NOL WB 20 Nov
2013
2). NOL WB_1: 23
Mar 2015.
Satker PJN
Provinsi
Completed
Mar-15
10.00
A
OK TLKJ 2011.(No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).NOL WB 19 Des
APBD Provinsi Socialization process
2014
2015
2). Target of a MR on
Jun 2015
Not Yet Started
Feb-15
18.00
B
OK TLKJ 2011. (No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).NOL WB 19 Des
APBD Provinsi Socialization process
2014
2015
2). Target of a MR on
Jun 2015
Not Yet Started
Feb-15
18.00
B
w ith Sibolga - Sorkam
Lais - Bintunan
Jan-14
OK TLKJ 2013 . NOL
WB issued on 14 April
2014
Mukomuko - Bts.Sumbar be changed
19
Completed
APBD Provinsi Inventory affected asset
2015
under process
AMDAL (No.1
&17)
Sp.Gunung Kemala - Pg.Tampak
90%.
Pending issues:
Compensation for the
remaining 3 PAP and 24
new PAP being resolved
by Local Government
1).NOL WB 10 Oct
2014
2). Target of a Mon
Report on April - Jun
2015
Air Lalang & Air Guntung Bridge
17
A
1).SLARAP
2). LARAP Mon
Report
Completed
Seblat - Ipuh including
16
21.00
OK TLKJ , 20 Feb
2014. NOL WB issued
on 8 Aug 2014
UKL/UPL
Completed
Jan-14
AMDAL
AMDAL
Sibolga - Bts.Tap Sel
Completed
Satker PJN
Provinsi
AMDAL
15
2). Mon Report: -
Completed
UKL/UPL
UKL/UPL
Compensation payment
for the remaining 56 PAP
w ill be resolved on Apr Jun 2015
73%.
Compensation payment
for the remaning 51 w ill
be resolved on Apri - Jun
2015
Process of appraisal
affected asset by
Appraisal Independent
On going appraisal
process
Contract
Aw arded
Compensation payment
for the remaining 117 PAP
w ill be resolved on Apr Jun 2015
Remarks :
A
On going Construction
B
DED draw ings are under final rev iew
C
Technical Design Rev iew by CTC
D
Under Rev iew by Directorate of Technical Affairs
E
F
G
H
I
J
K
L
M
Final Detailed Engineering Design by DSC
Under Review by BALAI
Ow ner's Estimate under final review in preparation for tendering stage.
World Bank review for issuance of NOL
Currently on Tendering stage
Bid Evaluation Report under finalization.
Bid Evaluation Report (BER) finalized by POKJA
Propose to be replaced
Contract aw arded. NTP (COW) still to be issued
Remarks
1).NOL WB 20 Nov
2013
2). NOL WB_1: 23
Mar 2015.
changed w ith Bengkunat - Biha
Sp. Empat - Sp. Air Balam
OK Balai 1 2011. (No 1).SLARAP
need NOL WB for
2). LARAP Mon
SPPL/UKL&UPL)
Report
(Months)
98%.
Remaining issues: (1)
four plots due to the
alignment changing not
yet paid by project. (2)
Certification process of
the PAP w ill be as soon
as resolved by Satker
APBD Provinsi 99%.
Pending issue:
Compensation for the
remaining 1 PAP being
resolved by Local
Government
Satker PJN
Provinsi
Duration
Start
1).LARAP
2). LARAP Mon
Report
Rantau Tijang - Kota Agung be
10
SPPL OK P2JN 2010 & 1).LARAP
UKL/UPL presentation 2). LARAP Mon
on Balai III on 27 Aug
Report
14.
1).NOL WB 13 Dec
12
2). NOL WB_1: 26
Apr 2013, NOL
WB_2: 5 Mar 2014,
NOL WB_3: 23 Jun
2014, NOL WB_4: 12
Feb 2015, NOL
WB_5: 17 Mar 2015
1).NOL WB 10 Dec
12
2).
NOL MR-1: 6 Jan
2014, MR-2: 5 Mar
2014, MR-3: 12 Feb
2015
1).Nol WB 10 Dec 12
Est'd.
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
AMDAL
9
1).LARAP
2). LARAP Mon
Report
Implementation Plan
UKL/UPL
Completed
7
OK P2JN 2010.(No
need NOL WB for
SPPL/UKL&UPL)
Contract
Procurement
Status
Status
Allocation
Including Air Gadang Bridge
AWP-1
AWP-2
Doc Requirement
SPPL OK P2JN 2010 & 1).LARAP
AMDAL Subdit TLKJ
2). LARAP Mon
OK 2012 . WB NOL
Report
issues on 20 Nov 2013
SPPL&UKL/ UPL OK P2JN 2010 (No
Bridge
need NOL WB for
SPPL/UKL&UPL)
Padang Saw ah - Sp. Ampat
2
Status
Social
Western I ndonesia National Roads I mprovement Project
=
3 Packages in 1 study AMDAL (West Sumatera Prov ince)
=
2 Packages in 1 study AMDAL (Bengkulu Prov ince)
4
1st Quarter : January-February-March
2015 Quarterly Progress Report
1.2
Current Status of Loan
At the end of this quarter ( March 2014) some USD 14.92 million of the USD 68.00
million forcasted expenditures representing 5.97% of the available loan had been
disbursed. Disbursement is considerably behind schedule by 21.23% of the forecast
expenditures, while 53.65% of the time has already elapsed with the main reason for
the delay being the long period waiting for the implementation of the remaining civil
works contracts and slow progress of the four (4) on-going construction packages
under implementation program AWP-1.
Total disbursements during this Quarter amounted to USD 3.39 million representing
the payments for Statement of Work Accomplished (MC) to civil works
Contractors of the four (4) AWP-1 on-going construction packages and advance
payments to the Contractors of the newly signed contracts, Package No.11 (BantalMukomuko), Package N0.13 (Sp. Rukis-Tj. Kemuning) and Package No.19 (LaisBintunan). Details of the Disbursements and Expenditures Status are presented in
Appendix 1.
A more detailed and updated status of the loan are fully described and presented in
the Ninth (9th) Quarterly Financial Report covering the 1st Quarter (January, February,
March) of the Year 2015 which will be submitted separately.
1.3
Current Problems and Action Required
Program
Activity
Responsibility
AWP-1
4 Nos. Under construction stage.
Contractor
DSC and Civil Works Project
Progress of works are way behind schedule with negative
slippage ranging from -12.60% to -35.79% with only 30% to Manager
40% of the contract time are left to finish the huge
percentage of remaining works.
Field Engineering for 3 packages are still to finalized.
Construction of Air Gadang Bridge have not yet started.
AWP-2 & AWP-3
3 Nos. Recently commenced. Field Engineering shall be started
immediately prior to starting works on the major items.
3 Nos. Contract Agreement were already signed.
Notice To Proceed to commence the works still to be
issued to the Contractors
5 Nos. Under procurement.
4 Nos. Detailed Engineering Design drawings and associated
bidding documents are under review.
2 Nos. To be deleted from the program.
Capacity Building for
Disaster Risks
Reduction
Capacity Building for
Environmental
Management
Capacity Building for
Road Safety
Contractor and DSC
PPK and DSC
POKJA
Civil work Project Manager,
DSC, POKJA and CTC
PMU and MPW
Evaluation of Interested Consultants by POKJA for shortlisting is
underway.
Sub-Directorate of
Environment & Road Safety Owner s Estimate has been discussed and reviewed during the last DTA - DGH
month of this quarter.
To be deleted
-
To be deleted
-
Western I ndonesia National Roads I mprovement Project
5
2015 Quarterly Progress Report
2
1st Quarter : January-February-March
General
2.1
Reporting Requirements
Quarterly Progress Reports: This is the Fifth (5th) Quarterly Progress Report as
required and stipulated in CTC s consultancy contract and the Loan Agreement. Prior
to the production of this report, Monthly Progress Reports have been prepared and
have dealt with all aspects of the works. This report attempts to bring the situation
up to date by covering overall progress up to the end of First (1st) Quarter of
the Year 2015.
Financial Monitoring Reports: These have been prepared for each quarter since the
beginning of 2013 with the first Report, issued in May 2013, covering the
period January
March 2013. Since that date quarterly reports have been
prepared and submitted regularly.
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Report
Monitoring Report No. 1
Monitoring Report No. 2
Monitoring Report No. 3
Monitoring Report No. 4
Monitoring Report No. 5
Monitoring Report No. 6
Monitoring Report No. 7
Monitoring Report No. 8
Monitoring Report No. 9
Period Covered
January 2013 March 2013
April 2013 June 2013
July 2013 September 2013
October 2013 December 2013
January 2014 March 2014
April 2014 June 2014
July 2014 September 2014
October 2014 December 2014
January 2015 March 2015
Date Issued
15 May 2013
15 August 2013
15 November 2013
15 February 2014
15 May 2014
15 August 2014
15 November 2014
7 April 2015
Under Preparation
CTC Monthly Progress Reports: These report have been prepared covering each full
month since January 2013. Subsequent reports have been submitted on a regular
monthly basis.
Environmental Studies and Activity Reports: These report have been continuously
updated and submitted to PMU for submission to World Bank for Bank s issuance
of No Objection Letter (NOL). Appendix S-1 shows the summary of submitted of
Reports for each contract package since inception of the Project.
Social Impact Studies and Activity Reports: These report which mainly dealt with
the implementation of Land Acquisition Resettlement Action Plan (LARAP) have
been continuously submitted to PMU for submission to World Bank for Bank s
issuance of No Objection Letter (NOL). As presented in Appendix S-2 showing the
updated summary of all submitted Reports.
Anti-Corruption Action Plan (ACAP) : Community Development Activity Reports:
These Reports have been prepared and continuously submitted to the Client.
Appendix S-3 shows the summary of submitted Reports from very First (1)
submittal up to latest report before the Quarter ended.
Community Representative Observers (CRO) Reports: These Reports were
prepared by the appointed CRO s of the respective contract package. Their report
were based on their actual observations and monitoring during pre-bid meetings,
Western I ndonesia National Roads I mprovement Project
6
1st Quarter : January-February-March
2015 Quarterly Progress Report
site visit and bid openings of every contract package under procurement. Appendix
S-4 shows the updated summary of all reports which were forwarded to PMU.
2.2
Loan Status
The agreed allocation of loan funds from the original loan agreement together
with the % disbursed to the end of the quarter date (March 31, 2015) is
presented in Table 3
Table 3
Category
Description
Loan Restructuring
Amount US$
Total Disbursement
for the 1st Quarter of
2015
Previous
Disbursement
Total Disbursed by
WB to End March 31,
2015 in US$
% Disbursed
220,400,000.00
3,385,730.47
8,967,165.07
12,352,895.54
5.60
16,000,000.00
0.00
2,565,880.83
2,565,880.83
16.04
1,000,000.00
0,00
0
0
0
0
0
0
Part 1
1
Betterment and Capacity
Expansion of National Roads.
Part 2
2
Implementation Support
Part 3
3
Road Sector Institutional
Development
Part 4
4
0
Contingency for Disaster Risk
Response
Unallocated
12,600,000.00
0,00
0
0
0
Original Loan
Amount
250,000,000.00
3,385,730.47
11,533,045.90
14,918,776.37
5.97
2.3
Financial Management
S-Curve for Financial Progress
100.00
WINRIP ACTUAL PROGRESS UP TO MARCH 2015 AND FORECAST UP TO DECEMBER 2017
90.00
#REF!
1.25
80.00
70.00
% Complete
60.00
50.00
40.00
30.00
20.00
Forecast March 2015
Forecast Expenditure USD 68.00 mil
(27.20%)
10.00
Deviation = 21.23%
ACTUAL March 2015
Actual Expenditure USD
14.92 mil (5.97 %)
0.00
Month
A report at the end of the quarter (March 31, 2015) is presented in Appendix 2
Western I ndonesia National Roads I mprovement Project
7
1st Quarter : January-February-March
2015 Quarterly Progress Report
2.4
Project Cost Monitoring
A detailed summary of the project cost monitoring in tabular format is presented as
Appendix 3 at the end of this report.
2.5
World Bank Implementation Review Mission and Site Visit
World Bank Implementation Review Mission started with a kick-off meeting on
January 15, 2015 with follow-up meeting on January 19, 2015. A wrap-up meeting was
held on January 22, 2015 to complete the mid-term review of the progress of the
Project implementation.
During the last month of the Quarter, the World Bank Mission conducted site visit and
inspection on Package No.1 (Krui-Biha) to assess the current work progress and
discussed with concerned authorities regarding the problems that are hampering the
progress of the Works.
An Agreed Key Action Plans for progress compliance monitoring of the status of the
works on weekly, bi-monthly and monthly intervals is shown in Table 4.
In addition to the review mission by the World Bank, during the middle month of the
Quarter, TFAC Audit Team conducted technical and financial audits on Package No.2
(Padang Sawah Sp. Empat) and Package No.3 (Manggopoh-Pd. Sawah) for purposes of
assessing;
a) the implementation and quality of the work undertaken by the Contractor and
the degree of compliance with the requirements of the contract documents.
b) the quality assurance implementation and procedures adopted by the Design
Supervision Consultant (DSC).
The Audit Team observed and noted numerous non-conformance specifically, noncompliance to the specifications, poor quality or sub-standard works and deviation
and/or variation from the contract drawings without approved variation orders.
Monitoring Audit Reports prepared by the team have been furnished to all concerned.
Table 4 Agreed Key Action and Plans
Status as of end of 1st Quarter (March 2015)
No.
1.
2.
3.
4.
5.
Action
Carry out the first workshop on HIV-AIDS for packages 2
and 3
Carry out the first workshop on HIV-AIDS for package 1
or 4
Send the first environmental management and
monitoring implementation reports for packages 1, 2, 3
and 4 to the environmental agencies
Submit to the Bank the LARAP monitoring reports for:
• packages 2 and 3
•
package 11
•
package 16
Submit to the Bank the LARAP monitoring reports for
Western I ndonesia National Roads I mprovement Project
By Whom
Status and Target dates
PMU/CTC/DSC
• 1 Week of May
PMU/CTC/DSC
• 1 Week of May
CTC/DGH
• April 16, 2015
st
st
PMU
PMU
• End of June 2015
• End of April 2015
• End of July 2015
• March 16, 2015 (Done)
8
1st Quarter : January-February-March
2015 Quarterly Progress Report
No.
6.
7.
8.
9.
10.
Action
packages 6, 19
Submit to the Bank progress report in terms of LARAP
implementation for packages 13 and 17
Submit to the Bank progress report in terms of LARAP
implementation for packages 6, 7, 8, 10, 11, 12, 14, 15,
16, 19, 20, 21
Send a strip map for package 11 with the locations of the
remaining affected people to the Bank
Send a strip map for packages 6 and 19 with the location
of the remaining affected people to the Bank
Send the draft of the revised procurement control table
for the monthly updates to the Bank
By Whom
Status and Target dates
PMU
• Every Monday
PMU
• Every second Monday
PMU
• End of May 2015
• End of May 2015
PMU
• End of March 2015
PMU
• First week of each
month starting in May
11.
Send the monthly procurement updates to the Bank
12.
Submit final draft of ToR for Disaster Management Study
and the Budget
Submit final draft of RFP
PMU and CTC
13.
Send the bid evaluation report for package 15 to the
Bank
PMU
• End of March 2015
14.
Send copy of signed contract of package 5 to the Bank
PMU
• March 27, 2015
15.
16.
17.
Send bidding documents for packages 7, 8, 10 and 12 to
the Bank for prior review (all ICB and NCB over US$10
million)
Send the engineering designs for packages 14, 16, 20 and
21 to the Bank
Meet with Head of District to ask to facilitate the quarry
and other permits for Package 1
• Done
• Mid of April 2015
• End of March 2015
PMU
PMU
PMU, WB Team
and Contractor
• March 30, 2015.
• March 10, 2015
Send copy of signed Amendment 1 to Bank for
information
PMU
• March 20, 2015
18.
Send draft amendment for package 3 (19%) for prior
Bank no-objection
PMU
• March 13, 2015
19.
Finalize field engineering/sign amendment for package 2
PMU
• March 23, 2015
20.
Make sure 8% progress continues in March
PMU
• Throughout March
PMU
• End of March 2015
Bank team
• Mid of April, 2015
PMU/CTC
• Mid of March 2015
PMU
• As per deadlines in
annex 9
PMU
• End of March 2015
21.
22.
23.
24.
25.
Report back to the Bank on how DGH has implemented
the recommendations of the auditors in the auditing
report of the 2012 and 2013 financial statements (partial
response at least while waiting for feedback from the
Balai)
Follow up on the meeting with the Inspectorate General
of MPW on the financial and technical audits
Send revised version of PMM, including the web
application
Comply with the remaining Anticorruption Action Plan
agreements in annex 9 to the January 2015 Aide
Memoire
Provide comments to the draft terms of reference for the
Technical Audits
Western I ndonesia National Roads I mprovement Project
9
1st Quarter : January-February-March
2015 Quarterly Progress Report
No.
26.
27.
28.
Action
Send to the Bank a request for modification of the
contract with CTC
Carry out some random checks to verify if DGH s AADT
data is correct and use a simple regression analysis to
compare it with the data from the mobile survey
Regularly submit the quarterly progress reports to the
Bank (THIS NEEDS TO INCLUDE INFORMATION ON THE
IMPLEMENTATION OF THE RKPPLs)
By Whom
Status and Target dates
CTC
• End of March, 2015
PMU
• April 15, 2015
PMU
• Each calendar quarter
DGH
management
• Mid of March 2015
29.
Send a first draft of the restructuring request to the Bank
30.
Submit the formal audit technical audit report to DGH for
DGH to follow up on the findings
Bank
• As soon as received by
EINRIP
31.
Submit field visit report for package 1 to DGH for DGH to
follow up on the findings
Bank
• March 27, 2015
2.6
Project Steering Committee Meeting
No Steering Committee meeting during this quarter.
Western I ndonesia National Roads I mprovement Project
10
1st Quarter : January-February-March
2015 Quarterly Progress Report
3
Project Management and Implementation
3.1
Procurement Status
(A) Civil Works
Civil Works are now being implemented in Annual Work Programs (AWP) which
have been numbered AWP-1, AWP-2, and AWP-3.
All Contract Agreements for the four (4) AWP-1 contract packages were signed by the
end of 2013 with actual work commencement on January 2014.
During the First (1st) Quarter of Year 2015, three (3) Contract Agreements were
signed between the Government of Indonesia and the winning Contractors, three (3)
contract packages were issued Notice To Proceed to commence the works, Five (5)
sub-projects are under bid proceedings and four (4) Detailed Engineering Design
(DED) and associated bidding documents are under finalization and review.
All of these procurement preparations are under the implementation programs AWP2 and AWP-3.
Table 5 Shows the actual pre-construction and procurement status under the
implementation schedules AWP-2 and AWP-3
Table 5
Package
No.
Package Name
Status
AWP-2
5
Sp. Rampa - Poriaha
Contract signed on March 20, 2015. NTP to
commence works still to be issued.
6
Ps. Pedati - Kerkap
Contract signed on February 27, 2015. NTP to
commence works issued on March 11, 2015.
7
Indrapura Tapan
Final DED, BOQ, Bidding Documents and Owner s
Estimate are under finalization by POKJA.
8
Bts. Pariaman
Final DED, BOQ, Bidding Documents and Owner s
Estimate are under finalization by POKJA.
10
Sp. Empat
11
Bantal - Mukomuko
Contract signed on December 18, 2014. NTP to
commence works issued on February 23, 2015.
12
Kambang
Indrapura
Final DED, BOQ, Bidding Documents and Owner s
Estimate are under finalization by POKJA.
Tj. Kemuning
Pending issuance of NTP to commence works
subject to Right of Way clearance and
compliance with the LARAP implementation
13
Sp. Rukis
Manggopoh
Sp. Air Balam
Western I ndonesia National Roads I mprovement Project
Final DED, BOQ, Bidding Documents and Owner s
Estimate are under finalization by POKJA.
11
1st Quarter : January-February-March
2015 Quarterly Progress Report
Package
No.
Package Name
Status
AWP-3
14
Painan Kambang
DED drawings are completed and under final
review
15
Sibolga Bts. Tapsel
Bid Evaluation Report (BER) still under final
evaluation and preparation.
16
Seblat - Ipuh
DED drawings are completed and under final
review
17
Sp.Gn.Kemala Pg. Tampak
Pending issuance of NTP to commence works
subject to Right of Way clearance and
compliance with the LARAP implementation
19
Lais Bintunan
Contract signed on February 27, 2015. NTP to
commence works issued on March 11, 2015
20
Lubuk Alung Sicincin
DED drawings are completed and under final
review
21
Lubuk Alung - Kuraitaji
DED drawings are completed and under final
review
Note : Packages No.9 and No.18 are proposed to be deleted from the program.
Presented in Appendix 4 is the current status of procurement management.
(B) Services
The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity
Building Consultancy status are discussed in Section 3.4.
3.2
Implementation Status
Civil Works
AWP-1 Packages
All four (4) contract packages scheduled under AWP-1 are currently under construction
by different Contractors. Commencement of Works for all the four (4) packages
commenced on the 2nd week January 2014.
Major work items done by the Contractors were mainly on drainage, granular
pavement and laydown of asphalt pavement.
AWP-2 Packages
Two (2) contract packages covered by AWP-2 have just recently commenced.
Aside from the on-going mobilization, Contractors started Earthworks and Routine
Maintenance of the existing roads.
AWP-3 Packages
One (1) sub-project under this implementation program commenced works during the
later part of the quarter.
Western I ndonesia National Roads I mprovement Project
12
1st Quarter : January-February-March
2015 Quarterly Progress Report
Contractor is in the process of mobilization.
Table 6 Presents the current work implementation and status of packages with signed
contracts and progress of the on-going construction packages.
Table 6
Program
Contract
Package
#
1
2
AWP-1
3
4
5
6
AWP-2
11
13
AWP-3
17
19
Contractor
Jaya
Konstruksi
Manggala
Pratama Tbk
Jaya
Konstruksi
Manggala
Pratama Tbk
Jaya
Konstruksi
Manggala
Pratama Tbk
PT. Waskita
Karya and
PT. Mulya
Turangga
(JO)
PT. Nusa
Konstruksi
Enjiniring
Tbk.
PT. Waskita
Karya
(Persero)
Tbk.
PT. Hutama
Karya / PT.
Daya Mulya
(JO)
PT. Waskita
Karya
(Persero)
Tbk
PT. Jaya
Konstruksi
Manggala
Pratma Tbk
PT.
Rodatekindo
Purajaya
Name of
Road
Target
Progress
Actual
Schedule Progress
Ending Accomplish
March
ed
2015
Slippage
Contract
Time (Cal.
days)
Commenceme Target Date of
nt of Works
completion
Time
Percent
elapsed
Time
(Cal. Days) Elapsed
Biha - Krui
40.53%
25.88%
-14.65%
640
Jan, 8, 2014
Oct, 9, 2015
441
68.91%
Padang
Sawah
Sp.Empat
incl.Air
Gadang Brd
62.58%
49.98%
-12.60%
730
Jan, 6, 2014
Jan, 5, 2016
443
60.68%
Manggopo
h Padang
Sawah
65.63%
32.97%
-32.66%
730
Jan, 6, 2014
Jan, 5, 2016
443
60.68%
Ipuh Bantal
63.45%
27.66%
-35.79%
730
Jan, 10, 2014
Jan, 9, 2016
436
59.73%
-
-
-
540
Still to be
issued
Still to be
determined
-
-
0.22%
0.07%
- 0.15%
450
Mar 11,
2015
June 2, 2016
14
3.11%
0.41%
1.48%
+1.07%
720
Feb 23,
2014
Feb 11, 2017
30
4.17%
Sp. Rukis
Tj.
Kemuning
-
-
-
720
Still to be
issued
Still to be
determined
-
-
Sp. Gunung
Kemala
Pugung
Tampak
-
-
-
720
Still to be
issued
Still to be
determined
-
-
0.12%
0.11%
-0.01%
300
Feb 27,
2015
Jan 4, 2016
14
4.67%
Sp. Rampa Poriaha
Ps. Pedati Kerkap
Bantal Mukomuko
Lais Bintunan
Note ; Progress of Package No.11 is based on revised progress schedule
At the end of this reporting quarter of Year 2014, all the four (4) contract packages
under the AWP-1 implementation schedule were still lagging behind schedule. The
situation remains the same as in previous quarters as the four (4) on-going contract
packages did not show any significant progress to catch-up with the delayed schedules.
With the 40% remaining time left of the original contract time for all of the four (4)
Western I ndonesia National Roads I mprovement Project
13
2015 Quarterly Progress Report
1st Quarter : January-February-March
contract packages, the Contractors will have difficulty to deliver the Works on the
target dates of completion, unless a workable and realistic action plans or Catch-up
Schedules will be enforced by the Contractors.
During the later part of this quarter, three (3) contract packages covered by AWP-2
and AWP-3 implementation schedules were issued Notice To Proceed to commence
works.
As of end of this quarter, the Contractors are on-going preparation for mobilization.
Package No. 1 : Biha Krui
As the period ended, the overall actual physical work progress is only 25.88% of the
scheduled progress of 40.53% toward the end of the month.
The problem of slow and delayed progress have been going-on ever since the work
commenced some fifteen (15) months ago. With only 31% or 199 calendar days of the
contract time are left for the remaining 74% of the works to be done, the target date
of completion in mid October 2015 may never be realized unless the Contractor will
work double time and mobilize additional equipment and manpower and implement a
realistic workable action plan in the coming months ahead.
As a result of the finalization and approval of the recently concluded Field
Engineering an Amendment No.1 to the original contract was issued increasing the
Contract cost to Rp.154.073 Billion from the original cost of Rp.139.909 or additive
variation of 10.12%.
Likewise, due to the cost variations a Revised Progress Schedule was prepared to
accommodate the remaining works and the additional works into the remaining
contract period.
It is to be noted that inspite of the additive cost variation, the Contractor have not
requested Contract time extension. It implies that the Contractors is confident that
the remaining works can still be completed within the original contract time.
A more detailed status of this Package is presented in ANNEX P-I Executive Summary
Report.
Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)
As of end this quarter the total overall work progress is 49.98% against scheduled
progress of 65.58% which is still behind schedule by -12.59%.
Major problems that are still unresolved are the carryover problems from previous
months such as low production of asphalt hotmix and the delayed construction of Air
Gadang Bridge.
To date, the delayed work is still on a manageable level, but it is still a bit of concern
that unless the current problems are addressed immediately, the delayed works will
further fall behind in the coming months.
ANNEX P-2 Executive Summary Report present a more detailed status of the Contract
Package.
Western I ndonesia National Roads I mprovement Project
14
2015 Quarterly Progress Report
1st Quarter : January-February-March
Package No. 3 : Manggopoh Padang Sawah
The current overall work progress of only 32.97% against scheduled progress of
65.63% since the works commenced 15 month ago is of much concern due to the very
limited remaining contract time left.
As of end of this quarter, the remaining contract time is only 39% or 287 calendar days
with still 67% of the works to be completed.
At the end of this reporting quarter (March 2015) the slippage went farther down to 32.66% from previous quarter (last quarter of year 2014) slippage of -19.63%.
The problem of slow and delayed work progress have be going-on for the past eight
(8) months. Problems which the Contractor have to prioritize and give more attention
to resolve are the frequent out of order of the Asphalt Mixing Plant, inadequate
number of units of dump truck, shortage of labor for drainage works and low output
of the crusher plant to produce quantity of aggregate requirements.
With only a very limited time left to complete the huge percentage of works to be
executed, the target date of completion on January 5, 2016 may never be attained
unless the Contractor will work on a realistic and attainable Catch-up Schedule and
address the current problems that are hampering the progress of the works.
A more detailed status of the project progress are shown in ANNEX P-3 Executive
Summary Report .
Package No. 4 : Ipuh Bantal
The current status of this contract package still remain in critical situation with respect
to completion date on January 9, 2016 as the negative slippage further went down to
-35.79% as compared to -31.53% during the end of the previous quarter in
December 2014.
To date the actual progress of only 27.66% since the project started 15 month ago is
of much concern than the slippage as only 40% or 294 calendar days are left to
complete the remaining 72% of the works.
The major work items that should be given more concentration in order to complete
the project on the target date of completion are the drainage works (12.26%),
granular pavement (18.07%) and asphalt pavement (49.27%) which have a combine
total work value of 79.40%
To date, only 24.50% out of the 79.40%of the three (3) major work items has been
done.
Shown in ANNEX P-4 Executive Summary Report are the current problem and
actions to be taken to attain substantial progress in order to catch-up with the
schedule.
Package No. 6 : Kerkap Ps. Pedati
This contract package has just commenced during the later part of this quarter.
Aside from the Routine Maintenance works that have been started, the Contractor is
Western I ndonesia National Roads I mprovement Project
15
1st Quarter : January-February-March
2015 Quarterly Progress Report
in the process of preparation for mobilization.
To date, the progress made under Routine Maintenance Works is 0.07% of the
Scheduled Progress of 0.22%.
ANNEX P-6 Executive Summary Report shows the complete details of the contract
package.
Package No. 11 : Bantal - Mukomuko
This contract package commenced a month ago today.
The Contractor immediately started the works on the General Items, Earthworks and
the Routine Maintenance Work wherein an accomplishment of 1.48% has been
attained against the Work Progress Schedule of 0.41% or 1.07% ahead schedule.
For more details of the Contract Package, refer to ANNEX P-11 Executive Summary
Report .
Package No. 19 : Lais Bintunan
This newly opened contract package started just 14 days ago.
The only activity done by the Contractor was under the General Items , preparation
for mobilization.
Complete details of the contract package are shown in ANNEX P-19 Executive
Summary Report
3.3
Variation Order Details
Due to the finalization and approval of the Field Engineering for Package No.1
(Biha-Krui) an Amendment No.1 has been issued to the Contractor amending the
original contract cost of Rp.139.909 Billion to Rp.154.073 Billion or an additive cost
variations of 10.12%.
The cost variations was a result of quantity overruns/underruns due to actual site
conditions leading to variations in design.
Field Engineering results of the three (3) other on-going construction contract
packages (Packages 2,3 and 4) under AWP-1 are about to be finalized soon and it is
anticipated that there will be cost increased or additive cost variations.
In anticipation of future claims for varied works by the Contractors, a revised costs of
additional 5% to the Estimated Cost for each contract package was prepared and
submitted to PMU to cover any Variation Orders that may arise during the
implementation of the Works.
3.4
Consultancy Services
Technical Assistance for Core Team Consultant (CTC) to Support the Project
Management Unit.
Lead Consultant: PT. Perentjana Djaja
CTC Contract
No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012
Western I ndonesia National Roads I mprovement Project
16
1st Quarter : January-February-March
2015 Quarterly Progress Report
between the Ministry of Public Works , Directorate of Planning, DGH and
PT. Perentjana Djaja, Yongma Engineering Co. Ltd, PT. Epadascon Permata
Engineering Consultant, JV and the work commenced on 12 November 2012.
Amendment No.1 to this contract dated 25 October 2013 was signed to
accommodate the increase in staffing requirements with the following increase in
cost.
Amendment No. 2 is officially approved. Proposed amendment to the Original
Contract and Amendment No. 1 are additional man-months for professional and
technical staff for international and local, replacement of foreign and local
consultants and modification to various reimbursables to match with the actual
requirements. Presented in Table 8 is the current status of CTC contract.
Draft Amendment No. 3 to the current CTC contract (Original Contract and
Amendment 1 and 2) has been prepared and Draft Final is under finalization after
discussion and deliberation with PMU.
The proposed Amendment No. 3 is in line with the Updated Timeline Bar Schedule
taking into consideration the current and look ahead situations of the WINRIP
program, hence, the services of several local professional and sub-professional staff
have to be extended beyond the end of the respective date of completion
assignment under Amendment No. 2.
Table 8
Description
USD
IDR
1,276,700
21,415,400,000
127,670
2,141,540,000
Total Original Contract
1,404,370
23,556,940,000
Amendment No.1
1,315,925
22,426,175,000
131,592
2,242,617,500
1,447,517
24,668,792,500
Original Contract
10% VAT
10% VAT
Total Amendment No. 1
Variance Against Original Contract
Amendment No. 2
10% VAT
Total Amendment No. 2
Variance Against Original Contract
Western I ndonesia National Roads I mprovement Project
+3,07%
+4,72%
1,371,925
22,458,676,500
137,192
2,245,867,650
1,509,117
24,704,544,150
+7,46%
+4,87%
17
1st Quarter : January-February-March
2015 Quarterly Progress Report
Technical Assistance for Design & Supervision Consultant (DSC)
Lead Consultant: Renardet S.A
DSC Contract No. KU.03.01/PPK-PR/WINRIP/Bx/01/VI/2013 was signed on 11 Jun 2013
between the Ministry of Public Works, Head of Regional Office for National Roads
Implementation, DGH and Renardet S.A. PT Cipta Strada, PT. Daya Creasi Mitrayasa,
PT. Seecons and PT. Yodya Karya (Persero) Joint Venture and mobilized on 19 June
2013. Table 9 shows the current status of DSC contract.
Table 9
USD
IDR
Description
Original Contract (exc. VAT)