Institutional Repository | Satya Wacana Christian University: Sistem Pengelolaan Arsip Dinamis Inaktif di Kantor Perpustakaan dan Dokumentasi Daerah Kota Temnggung
SISTEM PENGELOLAAN ARSIP DINAMIS INAKTIF DI KANTOR PERPUSTAKAAN
DAN DOKUMENTASI DAERAH KOTA TEMNGGUNG
SKRIPSI
Disusun dan Diajukan untuk Melengkapi Syarat-syarat
Guna Memperoleh Gelar Sarjana Pendidikan
Pada Program Studi Pendidikan Ekonomi
Oleh
Ria Mariana
162010013
PROGRAM STUDI PENDIDIKAN EKONOMI
FAKULTAS KEGURUAN DAN ILMU PENDIDIKAN
UNIVERSITAS KRISTEN SATYA WACANA
SALATIGA
2014
DAFTAR ISI
BAB I PENDAHULUAN
1.1.
Latar Belakang Masalah......................................................................... 1
1.2.
Permasalahan......................................................................................... 5
1.3.
Tujuan Penelitian................................................................................... 8
1.4. Signifikansi Penelitian.................................................................................. 8
1.4.1. Signifikansi Teoritis.................................................................... 8
1.4.2. Signifikansi Praktis...................................................................... 8
1.5.Keterbatasan……………………………………………………………..…….9
BAB II LANDASAN TEORI
2.1. Konsep Sistem.............................................................................................10
2.2. Arsip........................................................................................................... 13
2.1.1. Pengertian Arsip.........................................................................13
2.2.2. Penggolongan Arsip................................................................... 15
2.3. Jenis-Jenis Arsip..........................................................................................16
2.3.1. Arsip statis............................................................................... 16
2.3.2. Arsip Dinamis..........................................................................17
2.3.3. Tata Kearsipan Dinamis............................................................ 18
2.4. Sistem Kearsipan......................................................................................... 18
2.4.1. Filling Sistem Penyimpanan Hastawi Arsip Dinamis Manual..... 19
2.5. Alat-Alat Kearsipan..................................................................................... 20
2.5.1. Map............................................................................................21
2.5.2. Folder.........................................................................................21
2.5.3. Guide......................................................................................... 22
2.5.4. Filling Cabinet...........................................................................22
2.5.5. Almari Arsip.............................................................................. 23
2.5.6. Meja dan Kursi..........................................................................24
2.5.7. Berkas Kotak atau Box File........................................................ 24
2.5.8. Rak Arsip................................................................................... 25
2.5.9. Rotary Filling............................................................................ 25
2.5.10. Cardex ( Card Index)................................................................ 25
2.6. Pencarian Dokumen.....................................................................................26
2.7. Pengurusan dan Pengendalian Surat Masuk................................................. 27
2.8. Pengurusan dan Pengendalian Surat Keluar................................................. 29
2.8.1. Pengurusan Surat Keluar............................................................ 29
2.8.2. Pengendalian Surat Keluar........................................................ 31
2.9. Pemeliharaan dan Pengamanan Arsip.......................................................... 34
2.9.1. Pemeliharaan Arsip.................................................................... 35
2.9.2. Faktor –Faktor Penyebab Kerusakan Arsip................................ 40
2.10. Penyusutan dan Pemusnahan Arsip............................................................ 41
2.11. Sitem Kersipan yang Baik dan Benar......................................................... 42
2.12. Kerangka Barfikir Penelitian......................................................................44
BAB III METODOLOGI PENELITIAN
3.1.
Jenis Penelitian.....................................................................................47
3.2.
Objek Penelitian................................................................................... 48
3.3.
Sumber dan Teknik Pengumpulan Data................................................ 49
3.4.
Istrument Penelitian..............................................................................52
3.5.
Sampling.............................................................................................. 52
3.6.
Prosedur Analisis Data........................................................................ 53
3.6.1.Pengumpulan Data ( Data Collection)..........................................54
3.6.2.Reduksi data ( Data Reduction)................................................... 55
3.6.3.Penyajian Data ( Data Display)....................................................55
3.6.4.Verifikasi/ Penarikan Kesimpulan ( Conclusion)......................... 56
BAB IV HASIL PENELITIAN DAN PEMBAHASAAN
4.1. Hasil Penelitian............................................................................................61
4.1.1. Gambaran Umum Kantor Perpustakaan dan Dokumentasi Daerah Kota
Temanggung........................................................................................ 61
4.2.Sistem pengelolaan Arsip Dinamis Inaktif di Kantor Perpustakaan dan Dokumentasi Daerah
Kota Temanggung………………………………………...64
1.Pengadaan.........................................................................................64
2.Pemeliharaan.................................................................................... 67
3.Penggunaan.......................................................................................71
4.Penyusutan........................................................................................73
4.2.
Pembahasaan........................................................................................74
4.2.1. Pengelolaan Arsip Dinamis Inaktif di Kantor Perpustakaan dan Dokumentasi Daerah
Kota Temanggung.............................................................................................. 74
1.Pengadaan.........................................................................................74
2.Pemeliharaan.................................................................................... 77
3.Pengunaan.........................................................................................81
4.Penyusutan........................................................................................83
BAB V KSEMPULAN DAN SARAN
5.1.kesimpulan.......................................................................................................86
5.2. Saran................................................................................................................87
DAFTAR PUSTAKA
LAMPIRAN-LAMPIRAN
DAFTAR GAMBAR
Gambar 2.1. Desain sebuah sistem......................................................................10
Gambar 3.5. Model ananlisis interaktif Miles and Huberman.............................50
DAFTAR TABEL
Tabel 3.5.1 Tabel Teknik pengumpulan data.........................................................51
DAN DOKUMENTASI DAERAH KOTA TEMNGGUNG
SKRIPSI
Disusun dan Diajukan untuk Melengkapi Syarat-syarat
Guna Memperoleh Gelar Sarjana Pendidikan
Pada Program Studi Pendidikan Ekonomi
Oleh
Ria Mariana
162010013
PROGRAM STUDI PENDIDIKAN EKONOMI
FAKULTAS KEGURUAN DAN ILMU PENDIDIKAN
UNIVERSITAS KRISTEN SATYA WACANA
SALATIGA
2014
DAFTAR ISI
BAB I PENDAHULUAN
1.1.
Latar Belakang Masalah......................................................................... 1
1.2.
Permasalahan......................................................................................... 5
1.3.
Tujuan Penelitian................................................................................... 8
1.4. Signifikansi Penelitian.................................................................................. 8
1.4.1. Signifikansi Teoritis.................................................................... 8
1.4.2. Signifikansi Praktis...................................................................... 8
1.5.Keterbatasan……………………………………………………………..…….9
BAB II LANDASAN TEORI
2.1. Konsep Sistem.............................................................................................10
2.2. Arsip........................................................................................................... 13
2.1.1. Pengertian Arsip.........................................................................13
2.2.2. Penggolongan Arsip................................................................... 15
2.3. Jenis-Jenis Arsip..........................................................................................16
2.3.1. Arsip statis............................................................................... 16
2.3.2. Arsip Dinamis..........................................................................17
2.3.3. Tata Kearsipan Dinamis............................................................ 18
2.4. Sistem Kearsipan......................................................................................... 18
2.4.1. Filling Sistem Penyimpanan Hastawi Arsip Dinamis Manual..... 19
2.5. Alat-Alat Kearsipan..................................................................................... 20
2.5.1. Map............................................................................................21
2.5.2. Folder.........................................................................................21
2.5.3. Guide......................................................................................... 22
2.5.4. Filling Cabinet...........................................................................22
2.5.5. Almari Arsip.............................................................................. 23
2.5.6. Meja dan Kursi..........................................................................24
2.5.7. Berkas Kotak atau Box File........................................................ 24
2.5.8. Rak Arsip................................................................................... 25
2.5.9. Rotary Filling............................................................................ 25
2.5.10. Cardex ( Card Index)................................................................ 25
2.6. Pencarian Dokumen.....................................................................................26
2.7. Pengurusan dan Pengendalian Surat Masuk................................................. 27
2.8. Pengurusan dan Pengendalian Surat Keluar................................................. 29
2.8.1. Pengurusan Surat Keluar............................................................ 29
2.8.2. Pengendalian Surat Keluar........................................................ 31
2.9. Pemeliharaan dan Pengamanan Arsip.......................................................... 34
2.9.1. Pemeliharaan Arsip.................................................................... 35
2.9.2. Faktor –Faktor Penyebab Kerusakan Arsip................................ 40
2.10. Penyusutan dan Pemusnahan Arsip............................................................ 41
2.11. Sitem Kersipan yang Baik dan Benar......................................................... 42
2.12. Kerangka Barfikir Penelitian......................................................................44
BAB III METODOLOGI PENELITIAN
3.1.
Jenis Penelitian.....................................................................................47
3.2.
Objek Penelitian................................................................................... 48
3.3.
Sumber dan Teknik Pengumpulan Data................................................ 49
3.4.
Istrument Penelitian..............................................................................52
3.5.
Sampling.............................................................................................. 52
3.6.
Prosedur Analisis Data........................................................................ 53
3.6.1.Pengumpulan Data ( Data Collection)..........................................54
3.6.2.Reduksi data ( Data Reduction)................................................... 55
3.6.3.Penyajian Data ( Data Display)....................................................55
3.6.4.Verifikasi/ Penarikan Kesimpulan ( Conclusion)......................... 56
BAB IV HASIL PENELITIAN DAN PEMBAHASAAN
4.1. Hasil Penelitian............................................................................................61
4.1.1. Gambaran Umum Kantor Perpustakaan dan Dokumentasi Daerah Kota
Temanggung........................................................................................ 61
4.2.Sistem pengelolaan Arsip Dinamis Inaktif di Kantor Perpustakaan dan Dokumentasi Daerah
Kota Temanggung………………………………………...64
1.Pengadaan.........................................................................................64
2.Pemeliharaan.................................................................................... 67
3.Penggunaan.......................................................................................71
4.Penyusutan........................................................................................73
4.2.
Pembahasaan........................................................................................74
4.2.1. Pengelolaan Arsip Dinamis Inaktif di Kantor Perpustakaan dan Dokumentasi Daerah
Kota Temanggung.............................................................................................. 74
1.Pengadaan.........................................................................................74
2.Pemeliharaan.................................................................................... 77
3.Pengunaan.........................................................................................81
4.Penyusutan........................................................................................83
BAB V KSEMPULAN DAN SARAN
5.1.kesimpulan.......................................................................................................86
5.2. Saran................................................................................................................87
DAFTAR PUSTAKA
LAMPIRAN-LAMPIRAN
DAFTAR GAMBAR
Gambar 2.1. Desain sebuah sistem......................................................................10
Gambar 3.5. Model ananlisis interaktif Miles and Huberman.............................50
DAFTAR TABEL
Tabel 3.5.1 Tabel Teknik pengumpulan data.........................................................51