Select Require Approval for All Users check box if every content contributor Click OK.

Preparing to Add Content 5-41 the portal and continue to work on them without having to wait for approval. Drafts are not displayed when the page is viewed. When the draft is finalized and the contributor submits it for approval, it is routed through the approval process if one is defined. See Section 2.7.1.1.3, Submitting a Draft Item for Approval . Keep in mind that, once enabled, this option cannot be disabled until all draft items are submitted for approval. It is possible for approvals to be enabled without there being any defined approval process. Consequently, it is possible to enable drafts for everyone without ultimately requiring that their finalized content be approved. Keep in mind, however, if you have users with the Manage Items with Approval page group privilege, and no approval process is defined, this privilege is equivalent to the Manage Content items page group privilege. In other words, such users will be able to add content that has not been through an approval process. To enable draft items:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Group portlet is located on the Build tab of the Builder page.

2. Click the Configure link.

3. Click the Approval tab.

The Approval tab is available only if approvals and notifications have been enabled for the page group. See Section 5.4, Setting Up Approvals .

4. Select Enable Item Drafts to enable users to add draft versions of items to pages in

the page group. Draft items are visible only to the item owner in the Pending Items Preview and List editing views. Once the draft is finalized, the user can submit the item for approval from the Actions page. Once enabled, this option cannot be disabled until all draft items in this page group are submitted for approval.

5. Click OK.

5.4.6 Setting Up Expiry Notifications for a Page Group

Expiry notifications notify one or more recipients users or groups when an item in the page group is about to expire.

5.4.6.1 Setting Up Expiry Notifications

To set up expiry notifications for a page group:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Group portlet is located on the Build tab of the Builder page.

2. Click the Approval tab.

The Approval tab is available only if approvals and notifications have been enabled for the page group. See Section 5.4, Setting Up Approvals .

3. In the Recipients field in the Expiry Notifications section, select one or more

recipients users or groups to notify when an item in the page group is about to expire. Click the Browse Users icon to notify a user, or the Browse Groups icon to notify a group.