Enabling Draft Items Setting Up Approvals

5-42 Oracle Fusion Middleware Users Guide for Oracle Portal Use a semicolon ; as the separator between multiple users and groups. This field can include both users and groups. Oracle Portal includes the following special recipients: ■ PAGE_GROUP_MANAGER: Any user or group with the Manage All privilege on the page group, or the Manage All global privilege on all page groups. ■ PAGE_MANAGER: Any user or group with the Manage privilege on the page. ■ CONTENT_MANAGER: Any user or group with Manage Content or Manage privilege, or the higher-level Manage privilege, on the page. By default, when you enable approvals and notifications for the page group, a single step approval process is defined at the page group level with CONTENT_MANAGER as the default approver. ■ ITEM_OWNER: The owner of the item. When you enter these special approvers, use uppercase text only. Because Oracle Internet Directory can include multiple directory containers that can use the same group names, the distinguished name DN is displayed next to any group that does not belong to the local Oracle Portal instance.

4. In the Notification Time for Recipients field, enter how long in hours before the

item is due to expire to notify the recipients. The default is 48 hours.

5. Click OK.

If a user or group is deleted from the portal, any pending items requiring that user or groups approval will need to be approved or rejected by the page owner or page group administrator. In the approval step, a deleted user is listed as User no longer exists.

5.4.6.2 Displaying Expiry Notifications on a Page

To display expiry notifications on a page: 1. Go to the page where you want to display expiry notifications. For information on locating a page, see Section 8.1, Locating Pages in Oracle Portal .

2. Switch to Edit mode.

3. In the region where you want to display expiry notifications, click the Add

Portlets icon. If you do not see the Add Portlets icon, the region may be an item region, in which case, you cannot add portlets to this region.

4. Click the link for the My Notifications portlet.

By default, the My Notifications portlet is located under the Portal Content Tools page of the Portlet Repository. If you cannot find the My Notifications portlet under this page, use the Search field.

5. Click OK.

6. Next to the portlet, click the Actions icon.

7. Click Edit Defaults.

Preparing to Add Content 5-43

8. In the Display Name field, enter a different title for the portlet if required. For

example, if the portlet will be used only to display expiry notifications, you might change the display name to Items About to Expire.

9. In the Display Limit radio group, select whether to display all notifications or

limit the portlet to display only a specified number of notifications.

10. Make sure the Show Expiry Notifications check box is selected.

The portlet can also display approval and subscription notifications.

11. Select the Display Notification Type Icon in Portlet check box if you want to

display an icon to illustrate whether the notification is an approval, expiry, or subscription notification. This is useful if you intend to use the portlet to display other types of notifications.

12. Select the Display Notification Status in Portlet check box if you want to display

the status of the notification in the portlet. This informs users whether the item is about to expire or has already expired.

13. In the Page Group Option radio group, select whether to display expiry

notifications for all page group or a specified selection of page groups. This option is more useful for individual users who can personalize the portlet to filter the list to include only those expiry notifications that they are actually interested in

14. In the User Group Option radio group, select whether to display expiry

notifications for all user groups or a specified selection of user groups. This option is more useful for individual users who can personalize the portlet to filter the list to include only those expiry notifications that they are actually interested in. Use a semicolon ; as the separator between multiple groups. Because Oracle Internet Directory can include multiple containers that can use the same group names, the distinguished name DN is displayed next to any group that does not belong to the local Portal instance.

15. Click OK.

5.5 Managing Item Behavior at the Page Group Level

This section contains the following sub-sections: ■ Section 5.5.1, Changing the Page Group Quota ■ Section 5.5.2, Setting the Item Versioning Level for a Page Group ■ Section 5.5.3, Managing Unpublished Items ■ Section 5.5.4, Displaying the New and Updated Icons ■ Section 5.5.5, Disabling the Rich Text Editor Intended Audience The contents of this section are intended for users with at least the Manage All privilege on a page group that is, page group administrators.