From the Portal Navigator page, choose the page group to be edited.

5-40 Oracle Fusion Middleware Users Guide for Oracle Portal The Pending Approvals Monitor portlet only lists pending approvals for other users. If you would like to view your own pending approvals, use the My Notifications portlet or My Worklist portlet. For information about these portlets or approving or rejecting items that require your approval, see Section 2.7.2, Approving or Rejecting Content . To monitor pending approvals: 1. Go to the page that contains your Pending Approvals Monitor portlet. 2. In the first list, choose how you want to view the pending approvals that you want to monitor. You can view pending approvals by approver, date, page group, or submitter. 3. In the second list and third lists, choose the operator and value to use to filter the list of pending approvals. Wildcard searches using or are not supported. To view pending approvals by approver, page group, or submitter, enter a valid name. Otherwise, enter a valid date.

4. Click Go.

You can also personalize or edit the defaults of the portlet to automatically list pending approvals. Examples of the Pending Approvals Monitor Portlet Figure 5–11 List Pending Approvals Waiting to Be Approved by SCOTT Figure 5–12 List Pending Approvals Submitted After 11-NOV-2004 Figure 5–13 List Pending Approvals for Items That Were Submitted by Any User Other Than SCOTT

5.4.5 Enabling Draft Items

You can upload draft items to the portal. With the draft feature enabled, content developers can upload content to the portal without exposing it until theyre ready to submit it for approval. Approvals must be enabled for the draft feature to be implemented see Section 5.4.2, Enabling Approvals and Notifications for a Page Group . Drafts do not require approval, so content developers can upload drafts to Preparing to Add Content 5-41 the portal and continue to work on them without having to wait for approval. Drafts are not displayed when the page is viewed. When the draft is finalized and the contributor submits it for approval, it is routed through the approval process if one is defined. See Section 2.7.1.1.3, Submitting a Draft Item for Approval . Keep in mind that, once enabled, this option cannot be disabled until all draft items are submitted for approval. It is possible for approvals to be enabled without there being any defined approval process. Consequently, it is possible to enable drafts for everyone without ultimately requiring that their finalized content be approved. Keep in mind, however, if you have users with the Manage Items with Approval page group privilege, and no approval process is defined, this privilege is equivalent to the Manage Content items page group privilege. In other words, such users will be able to add content that has not been through an approval process. To enable draft items:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Group portlet is located on the Build tab of the Builder page.

2. Click the Configure link.

3. Click the Approval tab.

The Approval tab is available only if approvals and notifications have been enabled for the page group. See Section 5.4, Setting Up Approvals .

4. Select Enable Item Drafts to enable users to add draft versions of items to pages in

the page group. Draft items are visible only to the item owner in the Pending Items Preview and List editing views. Once the draft is finalized, the user can submit the item for approval from the Actions page. Once enabled, this option cannot be disabled until all draft items in this page group are submitted for approval.

5. Click OK.

5.4.6 Setting Up Expiry Notifications for a Page Group

Expiry notifications notify one or more recipients users or groups when an item in the page group is about to expire.

5.4.6.1 Setting Up Expiry Notifications

To set up expiry notifications for a page group:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Group portlet is located on the Build tab of the Builder page.

2. Click the Approval tab.

The Approval tab is available only if approvals and notifications have been enabled for the page group. See Section 5.4, Setting Up Approvals .

3. In the Recipients field in the Expiry Notifications section, select one or more

recipients users or groups to notify when an item in the page group is about to expire. Click the Browse Users icon to notify a user, or the Browse Groups icon to notify a group.