Click Edit Defaults. Displaying Expiry Notifications on a Page

5-44 Oracle Fusion Middleware Users Guide for Oracle Portal

5.5.1 Changing the Page Group Quota

You can limit the amount of space provided in your page group to store uploaded documents. To change the page group quota:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

2. In the Total document storage quota radio group, select Limit to to limit the

amount of space provided to store uploaded documents.

3. In the field, enter the maximum amount of space in megabytes to provide for

uploaded documents in the page group. When this limit is reached, users will no longer be able to upload documents to the page group. Select No limit if you do not want to impose a limit for uploaded documents. 4. Click OK.

5.5.2 Setting the Item Versioning Level for a Page Group

Oracle Portal lets you select the level of item versioning you want to use for items in a page group. Item versioning determines what happens to the old version of an item when a new version is added. Page managers can override the item versioning level for the page. However, they can only provide a higher level of item versioning than the page group, not a lower level. For example, if you set item versioning for a page group to Simple, then page managers can set the item versioning for pages within the page group to Audit, but not to None. See Section 7.1, Enabling Item Versioning for Page Groups, Pages, and Templates . To set the item versioning level for a page group:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

2. Click the Items tab.

3. In the Item Versioning radio group, select:

■ None to completely replace the item’s previous version when editing an item. If you choose this option, none of the item’s previous versions are retained in the database. ■ Simple to offer the content contributor a choice of completely replacing the item’s previous version or creating a new version when editing an item. If the contributor chooses the latter option, all the item’s previous versions are retained in the portal’s repository. ■ Audit to always create a new version when editing an item. If you choose this option, all the item’s previous versions are retained in the portal’s repository.

4. Click OK.

Preparing to Add Content 5-45

5.5.3 Managing Unpublished Items

You can display unpublished items in Edit mode of the pages of a page group. Unpublished items are items that have a future publish date, have expired, or have been deleted. Only users with at least the Manage Content privilege on the page or the Manage Item privilege on the item if item level security is enabled can see unpublished items in Edit mode. Users with the Manage Content privilege on a page can edit, move, or restore unpublished items in that page.

5.5.3.1 Displaying Unpublished Items

To display unpublished items:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

2. Click the Items tab.

3. Select Display Unpublished Items In Edit Mode.

4. Click OK.

5.5.3.2 Retaining Deleted Items

To be able to continue to display deleted items, you must first choose to retain them in the Oracle Metadata Repository. To retain deleted items in the Oracle Metadata Repository:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

2. Click the Items tab.

3. Select Retain Deleted Items.

4. Click OK.

5.5.3.3 Permanently Removing Expired and Deleted Items

Periodically, you may want to perform a system purge to permanently remove expired and deleted items from the Oracle Metadata Repository. To permanently remove expired and deleted items:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Groups portlet is located on the Build tab of the Portal Builder page. Note: This setting does not apply to draft items. If a draft item is deleted it is irrevocably deleted from the portal. The only way to restore the item is to add it to the page once again.