In the Recipients field in the Expiry Notifications section, select one or more

Preparing to Add Content 5-43

8. In the Display Name field, enter a different title for the portlet if required. For

example, if the portlet will be used only to display expiry notifications, you might change the display name to Items About to Expire.

9. In the Display Limit radio group, select whether to display all notifications or

limit the portlet to display only a specified number of notifications.

10. Make sure the Show Expiry Notifications check box is selected.

The portlet can also display approval and subscription notifications.

11. Select the Display Notification Type Icon in Portlet check box if you want to

display an icon to illustrate whether the notification is an approval, expiry, or subscription notification. This is useful if you intend to use the portlet to display other types of notifications.

12. Select the Display Notification Status in Portlet check box if you want to display

the status of the notification in the portlet. This informs users whether the item is about to expire or has already expired.

13. In the Page Group Option radio group, select whether to display expiry

notifications for all page group or a specified selection of page groups. This option is more useful for individual users who can personalize the portlet to filter the list to include only those expiry notifications that they are actually interested in

14. In the User Group Option radio group, select whether to display expiry

notifications for all user groups or a specified selection of user groups. This option is more useful for individual users who can personalize the portlet to filter the list to include only those expiry notifications that they are actually interested in. Use a semicolon ; as the separator between multiple groups. Because Oracle Internet Directory can include multiple containers that can use the same group names, the distinguished name DN is displayed next to any group that does not belong to the local Portal instance.

15. Click OK.

5.5 Managing Item Behavior at the Page Group Level

This section contains the following sub-sections: ■ Section 5.5.1, Changing the Page Group Quota ■ Section 5.5.2, Setting the Item Versioning Level for a Page Group ■ Section 5.5.3, Managing Unpublished Items ■ Section 5.5.4, Displaying the New and Updated Icons ■ Section 5.5.5, Disabling the Rich Text Editor Intended Audience The contents of this section are intended for users with at least the Manage All privilege on a page group that is, page group administrators. 5-44 Oracle Fusion Middleware Users Guide for Oracle Portal

5.5.1 Changing the Page Group Quota

You can limit the amount of space provided in your page group to store uploaded documents. To change the page group quota:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

2. In the Total document storage quota radio group, select Limit to to limit the

amount of space provided to store uploaded documents.

3. In the field, enter the maximum amount of space in megabytes to provide for

uploaded documents in the page group. When this limit is reached, users will no longer be able to upload documents to the page group. Select No limit if you do not want to impose a limit for uploaded documents. 4. Click OK.

5.5.2 Setting the Item Versioning Level for a Page Group

Oracle Portal lets you select the level of item versioning you want to use for items in a page group. Item versioning determines what happens to the old version of an item when a new version is added. Page managers can override the item versioning level for the page. However, they can only provide a higher level of item versioning than the page group, not a lower level. For example, if you set item versioning for a page group to Simple, then page managers can set the item versioning for pages within the page group to Audit, but not to None. See Section 7.1, Enabling Item Versioning for Page Groups, Pages, and Templates . To set the item versioning level for a page group:

1. From the Page Groups portlets Work In drop-down list, choose the page group to

be edited. By default, the Page Groups portlet is located on the Build tab of the Portal Builder page.

2. Click the Items tab.

3. In the Item Versioning radio group, select:

■ None to completely replace the item’s previous version when editing an item. If you choose this option, none of the item’s previous versions are retained in the database. ■ Simple to offer the content contributor a choice of completely replacing the item’s previous version or creating a new version when editing an item. If the contributor chooses the latter option, all the item’s previous versions are retained in the portal’s repository. ■ Audit to always create a new version when editing an item. If you choose this option, all the item’s previous versions are retained in the portal’s repository.

4. Click OK.