Monitoring, Evaluation, Performance Management and Reporting
have been refined at the end of Phase 1 through the work planning process and in consultation with local partners and beneficiaries. These targets will be reviewed annually and adjusted as
necessary based on Program progress, experience and lessons learned.
Semi-annual performance monitoring reports PMRs are submitted to the USAID AOTR Agreement Officer Technical Representative which document progress on achieving results.
These reports include: 1 a comparison of actual accomplishments against the targets established for the period; 2 explanation of quantifiable outputs generated by Project activities; 3 reasons
why goals were or were not met. The data reported is supported by evidence collected and filed in the Main field office. CRC’s Monitoring and Research Officer is responsible for collection of
performance management information vis-a-vis each indicator including keeping on file evidences supporting the results reported, and maintaining quality control assurances on data and
information collected. The CRC home office provides quality control measures to ensure the PMP system is properly implemented through periodic internal auditing of PMR systems.
The ICFG Program invests resources in monitoring and reporting to foster learning and adaptive management. Learning and sharing occurs across implementation sites and with other projects
and programs. An internal self- assessment is conducted annually in conjunction with the work- planning events.
Regular Program management and annual reporting activities are carried out by the Program’s senior management team. Main tasks and reporting requirements include:
ｸ Preparation and submission of semi-annual progress reports to USAIDGhana AOTR Agreement Officer Technical Representative
ｸ Timely and regular input of data into the USAID TrainNet for all training activities ｸ Annual self-assessment of progress and annual workplan preparation and submission by
CRCWWF for approval by USAID ｸ Collection, analysis and reporting of data to USAID on Program indicators and targets for
Program performance monitoring, submitted semi-annually as part of the standard semi- annual progress report
ｸ Financial reports submitted to USAID AO Agreement Officer and AOTR from URI ｸ Key Project Documents and reports prepared in 508 compliant format and submitted to
the Development Clearninghouse SustainaMetrix will continue to support the In-Country Program Director in the development of
an M and E system that meets both the USAID requirements for a Performance Monitoring Plan PMP and the Initiative’s need to assess progress toward its goal of assembling the
preconditions for a nested governance system for the coastal Districts of the Western Region that addresses the issues of fisheries and integrated coastal management. Work will include
interacting with the external evaluation team of USAID to build and help guide program improvements. Specific tasks related to
Two M and E learning-driven, self assessment workshops will be implemented February and July 2012 designed as a review and analysis of the Year Three work and to help guide the Year
Four work plan. These self-assessment workshops will be a principle source of the information
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to be included in the semi-annual progress reports to USAID and external evaluation of the program by USAID. The preparation and submittal of the semi-annual progress reports will be
the responsibility of the In-country Director. A brief summary of the results of the two self- assessment workshops will be prepared in August 2012 as a contribution for the Year Four work-
plan. SustainaMetrix will continue to coach and support the CRC monitoring and evaluation in- country coordinator and the In-Country Director, and interface with the USAID external
evaluation team in the preparation of a planned external evaluation
In preparation for the semi-annual self-assessments, SustainaMetrix will work with the leaders of the various component teams to ensure their full involvement which may require targeted
training on the ME methods and their use, including, for example, specific coaching for the preparation of governance scorecards and other tracking tools. These needs will be identified
and scheduled to coincide with visits of SustainaMetrix staff during Year 3.
SustainaMetrix will work with the ICFG senior management team in-country and at URI as well as with the USAID selected external evaluation team to support the implementation of an
external evaluation of the program that produces not only findings about progress but also materials useful for the program’s development.