Chapter 7 M anaging your inventory
8 4
M YOB Accounting M YOB Premier Asia
NOTE:
Print the Items List [Summary] report When m aking invent ory
adjust ments, you m ay find it useful to print the Items List [Summary]
report. This report displays on-hand quantit ies and values of it em s in your M YOB account ing soft w are.
To make an invent ory adjust m ent
1 Go to the Inventory comm and centre and click
Adjust Inventory . The
Adjust Inventory w indow appears.
2 Enter details of the adjustment.
3 Click
Record to save the inventory adjustm ent.
The following are some exam ples of inventory adjustm ents.
Example 1a
In the following example, the inventory adjustm ent w ill increase the number of units on hand by two and the total value of the
item s on hand by 200.
Example 1b
In the following example, the inventory adjustm ent w ill decrease the num ber of units on hand by two and the total value of the
item s on hand by 200.
Example 2
In the following example, the inventory adjustm ent will increase the num ber of item s on hand by two units but will not adjust the
total value of the item s. The average cost of the item s will decrease as a result of this adjustment.
Example 3 In the following example, the inventory adjustm ent will
increase the total value of the items on hand by 200 but will not change the num ber of items on hand. The average cost of the items will increase
as a result of this adjustm ent.
A Enter the item num ber for the item you w ant to adjust. To do this,
click in the
Item N umber colum n, press
TAB
and then select the item from the list that appears.
B Enter the quantity by which you w ant to increase or decrease the
quantity held. Only enter the quantity variation. Enter the quantity in inventory units, not buying or selling units.
If you enter a positive num ber, that num ber is added to your on-hand inventory. If you enter a negative num ber, that num ber is
subtracted from your on-hand inventory.
C Enter the cost of each unit transferred into or out of inventory. The
average cost of the item appears by default. The average cost is normally calculated as the total cost of the item divided by the
num ber of units on hand, but if these are new item s, enter their purchase cost.
D The
Amount field displays the quantity m ultiplied by the unit cost. If
you change it, the unit cost is recalculated autom atically.
E The allocation account is usually a cost of sales or expense account.
D A
C B
E
Transferring inventory
8 5
User Guide
Transferring inventory
Transferring inventory is the process of taking two or m ore items, known as
component s , to make up another item, known as a finished item . For
example, you could create an inventory transfer to turn tim ber and fabric com ponents into piece of furniture the finished item.
Use the Transfer Inventory
w indow for a one-off transfer of inventory. For
a transfer you m ake repeatedly, use the Auto-Build function. See ‘Building
item s’ on page 85 .
1 Go to the Inventory comm and centre and click
Transfer Inventory . The
Transfer window appears.
2 Enter the line item s for the com ponents and the finished item.
Building items
For inventory transfers that you make repeatedly, you can use the Auto-Build function to build the finished items.
Before you can build a finished item using the Auto-Build function, you need to define w hat items are needed to build the item.
To def ine an Aut o-Build it em
1 Go to the
Inventory comm and centre and click
Items List . The
Items List
window appears.
2 Click the zoom arrow
of the item you want to build. The Item
Information window appears.
A Enter the item num bers of the com ponent item s you want to transfer,
each on one line. On the next line, enter the item num ber of the finished item you w ant to create or add to.
B Enter the transfer quantity. Enter a positive num ber for the finished
item this num ber is added to your on-hand inventory. Enter a negative num ber for the com ponent item s this num ber is subtracted
from your on-hand inventory.
C The value in the
Amount field must be zero before you can record the
transaction. That is, the am ount in the Amount
column for the finished item must be equal to the sum of the am ounts in the
Amount colum n
for the com ponents.
A B
C
Chapter 7 M anaging your inventory
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