Chapter 2 Creating and activating company files
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M YOB Accounting M YOB Premier Asia
determines the opening balances you will enter when you set up your company file.
Using t he New Company File Assist ant
The New Company File Assistant
is a series of w indows that guide you through the process of creating a new com pany file.
When using the
New Company File Assistant
, remem ber that, in m ost instances, you can return to previous w indows to review and som etimes
change the entries you have m ade. You can also quit the
New Company File Assistant
while you are in any window that has a Cancel
button. If you quit the
New Company File Assistant , you will need to start from the
beginning again.
To creat e a new company file
1 Start your M YOB accounting software and click
Create new company file
in the welcome window that appears. The
New Company File Assistant
w indow appears.
2 Click
Next . Complete the fields in this window using the following table as
a guide.
A Serial N umber
Type the 12-digit serial num ber found on the M YOB accounting software CD envelope.
B Company Name
Type the official name of your business.
a
a This information can be included on invoices, purchases, statements and other
forms and reports.
C Tax and
company numbers
Type your tax inform ation and com pany registration num bers, if required.
a
D Address
Type your office or m ail address.
a
E Phone and Fax
Number Type your office phone and fax num bers.
a
F E-mail Address
Type your office em ail address.
a
A B
C D
F E
Creating a company file
1 7
User Guide
3 Click
Next . Enter information about your financial year and conversion
month.
z
Current Financial Year Rem ember that the current financial year is
not necessarily the same as the current calendar year.
z
Last M onth of Financial Year Choose the last month of the financial
year.
z
Conversion M onth Choose the earliest m onth in the financial year for
which transactions are to be recorded.
CAUTI ON :
Choose the conversion month carefully You will not be able
to enter t ransactions t hat occurred before the conversion m onth.
z
Number of Accounting Periods Choose the preferred num ber of
accounting periods: 12 or 13. A 13th month is a notional period in which you can make end-of-year adjustm ents. If in doubt, choose 13
periods.
NOT E:
Thirteen accounting periods When entering end-of-year
adjust m ent s, you m ust include an ast erisk before the date t o signify t hat it is an ent ry in the 13t h account ing period. For exam ple, the dat e you enter
m ay be 31 12 05.
4 Click
Next .
5 On the
Please confirm your accounting information page, check the
financial year and conversion month. Then click Next
to continue or Back
to revise these values.
6 Specify how you would like to build your accounts list and click
N ext .
If you selected:
z
I would like to start with one of the lists provided by M YOB accounting software
, go to step 7
.
z
I would like to import a list of accounts provided by my accountant
…, go to step 9
. Your com pany file is created with a minim al default accounts list that allows you to import the accounts list
chart of accounts that your accountant prefers you to use.
z
I would like to build my own accounts list …
, go to
step 9 . Your
com pany file is created w ith a default accounts list.
7 If you chose
I would like to start with one of the lists provided by M YOB accounting software
in step 6
, choose an already defined accounts list.
Chapter 2 Creating and activating company files
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