Chapter 4 Receiving and spending money
4 4
M YOB Accounting M YOB Premier Asia
Printing payment receipts
You can print payment receipts for transactions that you enter in the
Receive M oney
and
Bank Register
w indows. For m ore inform ation about printing paym ent receipts, see ‘Printing paym ent receipts’ on page 63
.
To receive m oney
There are two w ays to record money you have received where no invoice w as issued:
z
in the Receive M oney
w indow
z
in the
Bank Register
window. The
Receive M oney
w indow lets you record more details about the receipt and to allocate the receipt to more than one account. This is the
procedure covered in this section. If you want to use the Bank Register
w indow—which lets you enter a receipt with minimum details—see ‘To
enter a transaction in the Bank Register window’ on page 48 .
1 Go to the
Banking com m and centre and click
Receive M oney
. The
Receive M oney w indow appears.
2 Choose one of the following:
z
Deposit to Account
. In the
Deposit to Account field, type or select the
required bank account.
z
Group with Undeposited Funds.
Choose this option if you want the deposit to be recorded in the undeposited funds account. After you
have grouped all the deposit transactions you want, you can make one bank deposit for all the undeposited funds. For m ore inform ation, see
‘Preparing a bank deposit’ on page 45 .
3 If the deposit am ount included tax, m ark the
Tax Inclusive
checkbox. If deposit am ount excluded tax, clear this checkbox.
4 In the
Payor field, type or select the payor’s name.
5
Enter the amount received.
6 [Optional] In the
Payment M ethod
field, select the paym ent m ethod. Click
Details
if you want to enter further details about the payment. For exam ple, if you are being paid by credit card, you can record the credit
card num ber and expiry date.
7 Type the date of the payment.
8
[Optional] Type a detailed com ment to help you identify the paym ent later in the
M emo
field.
9 Allocate the am ount to the appropriate account or distribute it to a
number of accounts.
Option 1
Record the payment
in the Receive Money
window [Banking command centre]
Option 2
Record the payment
in the Bank Register
window [Banking command centre]
Type = Receive Money
Option 1
Record the payment
in the Receive Payments
window [Sales command centre]
Option 2
Record the payment
in the Bank Register
window [Banking command centre]
Type = Receive Payment You receive money
Is it in response to an
invoice you issued?
No Yes
A Type or select an account to which you w ant to assign the payment
or part of the paym ent.
B Type the am ount you w ant to assign to each account. The total
am ount in this colum n m ust equal the amount in the
Amount Received
field before you can record the transaction.
C [Optional] Assign the am ount to a job by entering the job code here.
B A
D C
E
Preparing a bank deposit
4 5
User Guide
10 If you want to view or change the tax amounts assigned to the transaction,
click the zoom arrow .
11 If you w ant to assign the transaction to a particular category, select a
category from the Category
list.
N ote that if you haven’t turned on category tracking, the
Category
field won’t appear. To turn on category tracking, go to the
Setup
m enu from any com mand centre, choose
Preferences
, click the
System
tab and m ark the
Turn on Category Tracking
checkbox. For more information about categories, see
‘Setting up categories and jobs’ on page 39
12 Complete the transaction in one of the following ways:
z
To print a nd record the tra nsaction
, click
Print
.
z
To record the tra nsaction
, click Record
.
z
To store the transa ction a s a recurring transa ction
so that you can use it again, click
Save as Recurring
. In the
Edit Recurring Schedule
window, enter the necessary information and click Save
. See ‘Recurring
transactions’ on page 106 for m ore inform ation about creating and
using recurring transactions. If you want to record the deposit as an actual transaction now, click
Record . If you don’t w ant to record the transaction at this time, click
Cancel .
Preparing a bank deposit
If you use the Undeposited Funds account to group cash, credit card and cheque payments, you can use the
Prepare Bank Deposit
window to create a batch bank deposit that will transfer funds from the undeposited
funds account to the account of your choice as a single transaction. Undeposited funds dated up to and including the date you specify in the
Prepare Bank Deposit window will appear. You have the option of
grouping the receipts by payment method.
To prepare a bank deposit
1 Go to the
Banking comm and centre and click
Prepare Bank Deposit . The
Prepare Bank Deposit window appears.
2 In the
Deposit to Account field, enter the account into which the funds
selected in the Prepare Bank Deposit
window w ill be deposited.
3 If you w ant to group payments by paym ent m ethod, select the payment
method in the Select Receipts by
field. Select one or m ore payment types in the adjacent field. For credit cards, select one or more credit card
types. Only paym ents made using that method are listed.
4 Type a date to display undeposited funds up to and including that date.
5
If you want to record the purpose of the transaction, type a description in the
M emo field.
6 Select the receipts you want to include in the bank deposit by marking the
corresponding cell in the Deposit
column. Alternatively, if you want to
D
[Optional] Type a m em o for each entry in the transaction.
E The tax code that is linked to the allocation account appears here
autom atically. You can change it or delete it if necessary.
Chapter 4 Receiving and spending money
Kategori