Chapter 8 Lists
9 6
M YOB Accounting M YOB Premier Asia
z
Identifiers
—are useful for grouping your cards. See ‘Organising your
cards’ on page 175 .
z
Picture
—allows you to link an image to the card. See ‘Linking a picture
to a record’ on page 176 .
z
Custom lists a nd fields
—for recording additional inform ation about the card. See
‘Recording additional inform ation about your cards’ on page 176
.
Adding an account
When you set up your company file, you reviewed your accounts list and perhaps created some new accounts.
If your business requires additional accounts, you can add them to your accounts list any time you want.
To add an account t o your account s list
1 Go to the
Accounts
com mand centre and click
Accounts List
. The
Accounts List window appears.
2 Click
N ew . The
Edit Accounts window appears.
3 In the
Profile tab, specify whether the account is a header account or
detail account.
z
Header a ccounts
group related detail accounts. The balance of the account is the sum of the balances of the grouped detail accounts.
Header accounts appear in bold type. You cannot post a transaction to a header account.
z
Detail accounts
are accounts you can post transactions to. They are the accounts that appear in the accounts selection list in transaction
window s.
4 Select the account type from the
Account Type
list. The
Account Classification
field changes according to the selection you m ake. See ‘Setting up accounts’ on page 25
for an explanation of account classifications.
5
Enter a num ber for the account in the Account N umber
field. You can enter any four digit number you like. N ote that the prefix to the account
number is determ ined by the account classification: 1- for asset accounts, 2- for liability accounts, 3- for equity accounts and so on.
6 Press T
AB
and type a name for the account. You can give an account any name you like.
7
Click the Details
tab.
8 If you want, type a brief description of the account in the
Description
field.
9 In the
Tax Code
field, select the tax code that you use m ost often with transactions that will be posted to this account. For more information on
tax codes and how to assign them to accounts, see ‘Setting up tax codes’
on page 33 .
10 If you are creating a detail balance sheet account, select an option from
the
Classification for Statement of Cash Flows
list. Classifying the accounts allows you to generate a statement of cash flows.
This report shows how your cash position has changed over tim e, profit earned, where you received additional cash, and where your cash w as
spent. Once accounts are classified, they are displayed in the section of the
Adding a record
9 7
User Guide
report you specified. If you’re unsure about which classification to use, consult your accountant or an M YOB Certified Consultant.
11 If you enter transactions in m ultiple currencies M YOB Premier only, type
or select the currency for transactions that w ill be posted to this account in the
Currency
field. You will need to have indicated that you deal in multiple currencies in your preferences. See
‘Setting up preferences’ on page 24
.
12
If you selected Bank
in the Account Type
list in step 4
and you want to keep a record of your bank account number and nam e, click the
Banking
tab and enter the details in the
Account Number
and
Account Name
fields. Copy this information exactly as it appears on your bank statement or chequebook.
13 If you w ant to set up a budget—for example, for an income or expense
detail account—click the Budgets
tab and com plete the Budget
colum n.
14 Click
OK
when you have finished. The account you created will now appear in your accounts list.
Adding ot her records
If you w ant to add:
z
a recurring transaction, see ‘To create a recurring template’ on
page 107
z
an item , see ‘To create an item ’ on page 34
z
a tax code, see ‘To create a tax code’ on page 33
z
a job, see ‘To create a job’ on page 41
z
a category, see ‘To create a category’ on page 40
z
a tim e billing activity, see ‘To create an activity’ on page 113
M YOB Prem ier only
z
a foreign currency, see ‘Set up records for foreign currencies’ on
page 122 M YOB Prem ier only.
Adding records using Easy-Add
You can create new records easily using the Easy-Add
feature. Accounts, cards, categories, com ments, custom list items, jobs, referral sources and
shipping m ethods can be added to your lists when entering transactions.
To creat e a new record using Easy
-
Add
Let’s assum e you want to add a customer card while entering a sale.
1 In the
Sales
com mand centre, click
Enter Sales.
The
Sales
window appears.
2 Type the custom er’s nam e and press T
AB
. If there is no card for this customer, the
Select from List window appears.
3
Click Easy-Add
. A new customer card is added to your Cards List
. You can now com plete your task using the new card.
4 Whenever you have tim e, go to the
Card Information
window and enter details about this custom er.
NOTE:
Easy-Add is not available from some transaction windows In windows such as Spend M oney, t he type of card you w ant to create is not
im mediately obvious, so t he Easy-Add but ton is not available.
Chapter 8 Lists
Kategori