Improvement of General Management Improvement of Program Development

SEAMOLEC Annual Report July 2005 – June 2006 33 in-service training and seminarconferences supports the development of staff creativity and knowledge on diversification of the Centre’s program. To be able to answer the clients needs and demand, the Centre conducts feasibility study and needs assessment for each program, and making the Centre’s program to be custom-designed. The Centre’s program is designed by the program team consists of the Centre’s staff members as well as outsourced experts. Study on the clients satisfaction is set to be a regular and integrated part of the Centre’s program. Certification process is now well- documented through the application of certificate’s number. In addition, a follow up action is also conducted to each alumni of the Centre’s program, for at least one year after the program. At present, to support the development of the Centre, some efforts are still needed, various steps also need to be taken, and continuous maintenance and development of the system are still required, among others to include the possibility for SEAMOLEC to obtain ISO 9001 in 20072008 via improved management process, recruitment of new qualified staff members, diversification of the Centre programs and services, excellent research and development on educational innovation, policy, and state of the art, development of virtual campus prototyping, and segmented marketing and networking. The underlying principles in carrying out these efforts are good governance and total quality management, based on the vision and mission of the centre. SEAMOLEC Annual Report July 2005 – June 2006 34 KRA-3: Ensured Financial Viability OPERATING FUNDS The Operating Funds in the Fiscal year FY 20042005 was US 411,764.70 increase 53.17 compared with 20032004. This was indication the Government of Indonesia has a strong hope that SEAMOLEC will bring a good image for Indonesia in regional countries especially in education. SPECIAL FUNDS For Special Funds, there was small increase of the amount of US 14, 358 in FY 20032004 to US 15,245 in FY 20042005 6,17. OTHER FUNDS During June 2004 to July 2005, SEAMOLEC did not earn income from any sponsored projects. It was because during the Fiscal Year, the projects with ASEAN Foundation and other donor were still in progress, and the fund has been received in FY 20032004. UNALLOCATED FUNDS Unallocated funds FY 20042005 was US 256.96, a significant decrease from FY 20032004to US 32,107.78 in 20052006. SEAMEO SEAMOLEC BUDGET FY. 20052006 Compared with FY.20042005 In US Dollars No Source of Fund FY.2005 2006 FY.2004 2005 Differences Increase 1 Operating Fund 268,823.18 411,764.70 142941.52 53.173063 2 Special Fund 14,358.00 15,245.00 887 6.1777406 3 Other Fund 16,926.02 20,588.00 -206761.08 -90.944322 4 Unallocated Fund 227,349.08 256.96 12,395.24 -81.756608 Total funds received 511,938.51 447,854.66 SEAMOLEC Annual Report July 2005 – June 2006 35 KRA-4: Increase Access to Markets SEAMOLEC Programs

A. PRINTED PUBLICATIONS

To elicit social and public awareness on the center’s operation, services, and products, SEAMOLEC took the following marketing and promotional procedures on publishing: 1. Leaflet : SEAMOLEC brochure to inform the general description on the center including rationale, mission, vision, objectives, functions, and organization of SEAMOLEC. The leaflet will be updated from time to time as may deem necessary.

2. Newsletter :

Called SEAMOLEC Info with special concern about open and distance learning issues and activities. There were three editions published in 20052006, i.e., Vol.IXNo.20August2005, Vol.IXNo. 21December 2005, and Vol.XNo.22April 2006.

3. Annual Report : Report of SEAMOLEC programs based on its activities

conducted from July 2005 to June 2006. This report is to be submitted to Center Directors Meeting CDM, High Officials Meeting, SEAMEO Council Conference, and SEAMOLEC Governing Board Meeting. 4. Marketing Kits : Marketing kits is to provide the Center’s profile. It has more details information than a leaflet, to include the Center programs on trainingresearchseminar, specialization, facilities, etc. SEAMOLEC Annual Report July 2005 – June 2006 36

6. Journal : The second volume of SEAMOLEC Journal on Open

and Distance Learning was also published. The content of the journal provides information on the technology and management of open and distance learning.

7. Papers

: SEAMOLEC staffs are encouraged to participate in various activities, in the country as well as abroad. The objective is not only for enhancing staff capability to participate in sharing their ideas, but also to seek ways in solving the problems faced by open and distance learning. The conversant of the idea into the written document papers, modules, etc will be beneficial to a larger audience.

B. DIGITAL PUBLICATIONS

1. Updating SEAMOLEC Website SEAMOLEC continues to update information in its website every month. The information, provided in the website consist of: Center profile; program; calendar of events; SEAMOLEC GB Members; articles on open and distance learning in Southeast Asia countries; e-learning platform WebCT; training alumni; linkages; publication; etc. SEAMOLEC is also in the process of upgrading the information based on database with the new appearance. The upgrading is based on RDBMS Relational Database Management System and containing internal and external information including all information about SEAMOLEC employees. The website can be accessed at http:www.seamolec.org . In the website, WebCT application is also installed as the tool for developing and delivering interactive course over the web, available at http:webct.seamolec.org , and soon SEAMOLEC will upload Moodle as open source for online course management system. Each staff of SEAMOLEC has a private email account within the domains of seamolec.org. The Center common email address is secretariatseamolec.org .