Improvement of Human Resources Management

SEAMOLEC Annual Report July 2005 – June 2006 31

3. Improvement of Financial Management

The deconcentration of financial management has been introduced in 2005, to improve the management of the Centre’s financial affairs, based on the transparancy principle. Each division is allocated the amount of budget based on their proposed activities. Division’s activities are derived from the 2nd Five Years Development Plan. The deconcentration system provides the autonomy of each division to propose budget and receive approval from the Director and Finance Division, manage the alloted amount, and being responsible to the amount given implementing the program and reporting. Financial and activity report from each division is requested quarterly. Further, monthly financial report of the Centre is submitted to SEAMEO Secretariat monthly. For financial accountability report, SEAMOLEC’s financial affairs is audited by external auditor annually. The Centre’s accountability report is submitted to the SEAMOLEC Governing Board Meeting annually. In addition, SEAMOLEC’s financial officers have received in-service short term training in SEAMEO Secretariat to increase their capability in preparing financial report of the Center. SEAMOLEC Annual Report July 2005 – June 2006 32

4. Improvement of General Management

Good communication among director, manager, and staff is believed to provide a conducive working atmosphere to the Center. The communication is carried through various means, e-mail, mobile phone short messages, and also regular periodical meeting. Collective decision making is practiced for most major decision for the Centre, involving Director and Managers of Division. At the end of the year, SEAMOLEC conduct Centre’s annual meeting for discussing and evaluating the implemented program and the proposed new program for the following year. As a part of the meeting program, SEAMOLEC also conduct “outbound” program to refresh collegiality among staff members. The “family gathering” is also conducted once a year to entertain SEAMOLEC staff and their family. Working facilities and equipment are furnished for each staff member to support productivity. At this moment, each staff member has access to a computer set and connectivity to the internet. While space is limited, each staff member is equipped to have hisher own desk and working cubical. The situation in terms of office space will expectedly be improved when SEAMOLEC moves to its new building next year.

5. Improvement of Program Development

Recognizing the advancement of science and technology, and also the emergence of some similar centre’s, SEAMOLEC is expected to be ready for innovative, creative, and diversified programs and activities which answers to the clients needs and market demand. To answer to the challenge of providing innovative, creative, and diversified programs, staff members of SEAMOLEC are encouraged to keep up with the development on the field – nationally, regionally, and globally – via the internet and hardcopy literature all the time. Access to internet connection for each staff supports the effort. Participation in