Packing and despatching scripts

5.4 Packing and despatching scripts

From the June 2018 series Cambridge IGCSEs will no longer be eligible for the Department for Education funded Yellow Label Service. As part of this decision we have also removed our Cambridge label service. From the June 2018 series all Cambridge IGCSE and Cambridge International AS & A Level scripts must be returned using our white bar-coded labels and address labels.

Cambridge Pre-U is still included within the Department for Education funded Yellow Label Service. You are responsible for packing scripts using the correct bar-coded labels and packaging. Send your scripts to us

as soon as each exam has finished. If this is not possible you must despatch all your scripts at least once a week. You must use the correct method to return your scripts. If not, there is a danger they will be delayed or lost and

your candidates will not receive their results. Keep your scripts in a secure place before sending them. Remember that candidates’ answer scripts are

confidential and should not be read or photocopied by anyone before you send them to us. You must make sure Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint scripts

reach us by the deadlines shown in section 5.4.2. For packing and despatching internally assessed samples see section 3.6. For instructions on submitting

Cambridge Global Perspectives work, see section 3.7.

5.4.1 Packing scripts

Remember:

We provide materials for packing, labelling and • Securely fasten your packets of scripts. If one

despatching scripts: attendance registers, script packets, packet is not large enough, use two or more bar-coded labels and labels for courier despatches.

packets, but remember to show the candidate Please follow these steps when packing scripts.

number range in each packet. Put the bar-coded label on the irst packet and number each of the

1 Invigilators need to complete and sign the

packets (for example, 1 of 4, 2 of 4).

attendance register. Add the details of any • You will receive one label for every 60 candidates candidates not printed on the attendance register for each component. If you have more than 60 to the bottom. If you need a blank copy of an candidate scripts for one component, pack the attendance register use Exam Day – Form 1. irst 60 scripts in one packet with the irst label

2 Check each script against the attendance register and the second 60 scripts in another packet with to make sure there is a script for every candidate

the second label. Split the attendance register so marked as present.

it matches the scripts in each packet.

3 If a candidate has used a scribe, word processor, • For each component of Cambridge practical assistant or transcript, attach the

Primary Checkpoint and Cambridge Lower relevant cover sheet to the front of the script

Secondary Checkpoint, you will receive one using a treasury tag or string, not paperclips

label for every 120 candidates. If you have more or staples. Download the cover sheets from

than 120 scripts, pack the irst 120 scripts in one www.cambridgeinternational.org/forms

packet with the irst label and the remaining

4 Place the scripts and the corresponding attendance scripts in another packet with the second label. register in a grey script packet. Do not put any

Split the attendance register so it matches the other material in the script packet. Send any

scripts in each packet.

other documentation, such as requests for special • If all the candidates for a component are absent, consideration, separately by email, for the attention

you still need to complete and enclose the of the Compliance team.

attendance register in the script packet, attach

5 Pack the scripts for different components in separate the bar-coded label and return it to us. packets so they match the syllabus and component

• Do not use any bar-coded labels from previous number printed on the label. Seal the grey script

exam series.

packets and attach the correct bar-coded labels • Do not write anything on the bar-coded label or to each packet. These labels identify the contents cover it with tape, other labels or anything that of each script packet. The labels are in timetable would conceal or damage the barcode. date order with the labels for non-timetabled

components printed irst.

Cambridge Handbook 2018 (UK) 5 Exam day 105

6 Place your packets in outer packaging: You must complete our Script Return Form each • You can send script packets for a variety of

time you send us a consignment of scripts. This form components in the same outer packaging.

will allow us to collect tracking information for your • As a precaution do not send scripts for all the

consignments so we can make sure they are returned to components of the same syllabus in the same

Cambridge International without delay. We will email outer packaging.

you a link to the form in the Cambridge Exams Officer • eNewsletter.

Please make sure that the outer packaging is secure so that the contents do not get lost or

Cambridge Associates are responsible for damaged.

sending scripts from their Associate Centres to us, • using a courier. Cambridge Associates should make

Each package must not weigh more than 15 kg. arrangements with their Associate Centres for receiving • If you send several script packets for a variety of

their scripts.

components together, please make sure that the packets are separate within the outer packaging and that all packets have the correct labels. Packets must never be attached together.