Invigilator requirements (v) A teacher who has prepared the candidates for

4.6 Invigilator requirements (v) A teacher who has prepared the candidates for

the subject under examination must not be the This section sets out our regulations for invigilators.

sole invigilator at any time.

(a) Invigilators are the people in the exam room (vi) For listening exams a member of staff who responsible for the conduct of a particular exam.

speaks the language of the test should ideally be present to deal with any technical dificulties.

(b) The Head of Centre must make sure that suitably trained and experienced adults carry out invigilation.

(vii) In exams where questions or passages must The Head of Centre can decide who is suitable,

be read to candidates it is essential that an however, they cannot let any person who has

invigilator is present as well as the reader. an interest in a candidate invigilate an exam by

A reader, scribe or practical assistant themselves. If the Head of Centre decides to use

(viii)

cannot be counted as an invigilator. parents/guardians/carers or relatives of a candidate

they must complete and return Entries – Form 1 (e) Invigilators must be familiar with the regulations before they invigilate any exams. The Head of Centre

in Parts 4 and 5 of this handbook and the contents must make sure that invigilators are fully briefed

of the Notice to Candidates, as well as any speciic and trained before carrying out invigilation. See

regulations relating to the subjects being examined. section 2.1.5.

You must have a copy of Parts 4 and 5 of this handbook in each exam room and a copy of the full

(c) Invigilators must give their whole attention to the

handbook in the main exam room.

proper conduct of the exam and must not perform any other task (for example, marking) in the exam

(f) Apart from a single device to ask for assistance, room. Invigilators must be present, mobile and

invigilators must not have access to any other form attentive throughout the exam.

of external communication while in the exam room. (d) Invigilator numbers

You must keep signed records of the following: (i) At least one invigilator must be present for every

(g)

• actual start and inish times of your exams

30 candidates. You must make arrangements so

• periods of Full Centre Supervision

that the invigilators can observe each candidate • invigilators used to conduct each exam in the exam room at all times.

• invigilator training records

(ii) For practical tests there must be one invigilator • any changes to invigilators during each exam. for every 20 candidates. A teacher of the subject

should also be present. For practical tests for the We may ask to see these records at any time until following syllabuses please refer to section 5.7.4:

certiicates are issued.

• Cambridge IGCSE ICT (0417)

Extra guidance

• Cambridge International AS & A Level Information Technology (9626)

You are responsible for conducting a training • For all Cambridge International Art &

session with your invigilators before the

Design syllabuses, at least one invigilator exam, even if they are experienced. Download must be present for every 30 candidates.

our PowerPoint presentation ‘Invigilating Cambridge International exams’ from

(iii) When only one invigilator is present, they must www.cambridgeinternational.org/beforetheexams.

be able to ask for assistance easily, without You can adapt it to train your invigilators or simply leaving the exam room or disturbing candidates.

read it to refresh your own memory.

A change of invigilators during an exam is allowed, provided the number of invigilators in the room does not fall below the number

4.6.1 Key Times

prescribed. We are an international awarding organisation working (iv) Where there are both male and female

with over 10 000 schools in 160 countries. To maintain candidates, you must make sure that both

the security and integrity of our exams we have a male and female invigilators are available to

number of arrangements in place including Key Times. accompany candidates to the washroom, if

Key Times are designed to make sure countries in required. Where there is a sole invigilator you

similar time zones have their candidates under exam must make sure that the invigilator can contact a

or supervised conditions at the same time to maintain male and female member of staff without leaving

the security of question paper content. Key Times only the exam room or causing a disturbance to the

apply to timetabled exams. Based on your centre’s candidates.

Cambridge Handbook 2018 (UK) 4 Before the exams 93 Cambridge Handbook 2018 (UK) 4 Before the exams 93

30 candidates under Full Centre Supervision. under Full Centre Supervision.

During Full Centre Supervision, candidates: The Key Times for the UK are:

• must not be in the same room as any other people • June series: 10.00 BST and 14.00 BST

except for supervisors and candidates taking the • November series before the clocks go back: 10.00

same exam

BST and 14.00 BST • must not have access to telephones, mobile phones, • November series after the clocks go back: 09.00

laptops/computers or any electronic device with or GMT and 13.00 GMT.

without internet access

The JCQ start times of 09.00 for the morning session • must not have access to any other means of

and 13.30 for the afternoon session work with our Key communication outside of the supervised group Times except in the following situations:

• must not be allowed to communicate in any way with anyone who is not under Full Centre

• it is an afternoon exam in the November series after

Supervision at that centre.

the clocks have gone back When supervised, candidates may have access to their

or books and notes, and talk to each other, provided that • it is an exam during British Summer Time that is less

they do not disturb candidates taking an exam. than an hour long.

If there are candidates in the supervised group who have In both situations you must make sure that candidates

already taken an exam that others in the group are due are under supervision at the Key Time.

to take, for example an ICT practical test, they must be If you run Cambridge Pre-U exams in the June series

separated from each other. See section 5.7.4 for details you do not need to worry about Key Times. Simply

of supervision arrangements for Cambridge ICT practical follow the start times of 09.00 for the morning session

tests.

and 13.30 for the afternoon session as speciied on the If candidates need to leave the room during periods Cambridge Pre-U timetable. You also have the lexibility

of Full Centre Supervision for whatever reason, they to start the exams half an hour earlier or later than the

must be accompanied by a supervisor. Where there published start times.

is only one supervisor, you must make sure that the You must keep signed records of the supervision

supervisor has the means to get help without leaving arrangements for candidates under Full Centre

the room unattended or disturbing candidates. You Supervision.

These records should show who must also make sure that you have both male and was supervised, for how long, and who conducted the

female supervisors available to accompany candidates if supervision. We may ask to see these records at any

required.

time until certiicates are issued. If you fail to arrange If a candidate fails to attend a period of Full Centre necessary periods of Full Centre Supervision, we will

Supervision before or after an exam we will consider this consider this to be a breach of Key Time regulations.

as possible malpractice. Contact us immediately if this happens. See section 5.6.

Extra guidance

If the period of Full Centre Supervision is longer than Watch our video to ind out how to prepare

four hours you will need to apply for a timetable your exams timetable using Key Times. It is

deviation.

available at www.cambridgeinternational.org/ If a candidate arrives late for a period of Full timetablingexams

Centre Supervision before an exam, follow the guidance in section 5.1.9.4. If a candidate arrives late for a period

of Full Centre Supervision after an exam, contact us

4.6.2 Full Centre Supervision

immediately.

Full Centre Supervision is a speciic type of supervision for candidates. For timetabled exams, if candidates are not in their exam at the Key Time they must be under Full Centre Supervision until the Key Time has passed or until the exam starts.

94 4 Before the exams Cambridge Handbook 2018 (UK)