cambridge handbook 2018 uk
Important information
Now includes the Cambridge Primary Checkpoint and Lower Secondary Checkpoint Administrative Guide and Cambridge Administrative Guide.
Cambridge Handbook
(UK)
Regulations and guidance for administering
Cambridge exams
Valid for exams in 2018
This handbook provides guidance on all the administrative tasks you need to carry out during each exam series. It also sets out the regulations for running our exams and assessments. It details the responsibilities of centres and Cambridge Associates, and forms part of the legal contract between Cambridge International and the centre/Cambridge Associate.
Our regulations exist to make sure Cambridge
This handbook is divided into the following sections:
International candidates all over the world have the • an overview of the Cambridge Exams Cycle same exam experience and are treated equally and
fairly. It is essential that you follow them carefully. • the responsibilities of centres and Cambridge
Exams oficers should use the handbook to make sure
Associates
they are running our exams and assessments according • an overview timeline of the major activities for each to our regulations. Principals and heads of Cambridge
exam series
Associates should use it to make sure their organisation • a section for each phase of the Cambridge Exams complies with our regulations.
Cycle detailing the regulations and administrative This handbook covers the following qualiication groups.
tasks that apply • A–Z of terms to clearly explain the meaning of
Cambridge Advanced
the key words and phrases we use throughout the • Cambridge International AS Level
handbook
• Cambridge International A Level • a list of the administrative forms you will need to • Cambridge Advanced International Certiicate of
administer Cambridge International exams and Education Diploma (Cambridge AICE Diploma)
assessments
• Cambridge Pre-U Short Course • an index so you can quickly ind the page you need. • Cambridge Pre-U Principal Subject
If you work in an Associate Centre you need to • comply with any extra local arrangements required by
Cambridge Pre-U Diploma
your Cambridge Associate.
Cambridge Upper Secondary
We reserve the right to amend or vary the arrangements • Cambridge International General Certiicate of
detailed in this handbook at any time. We will notify Secondary Education (Cambridge IGCSE ® )
you of any changes. Please make sure we have your • Cambridge O Level
up-to-date contact details. The changes will take • immediate effect unless otherwise stated.
Cambridge International Certiicate of Education (Cambridge ICE)
Important information
Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint
Cambridge Assessment International Education is Regulations for conducting Cambridge Primary
not a member of the Joint Council for Qualiications Checkpoint and Cambridge Lower Secondary
(JCQ), therefore some of our regulations and Checkpoint, and guidance on administering the tests,
processes are different from those of other UK are in this handbook.
exam boards. Please refer to pages 16–20 of this handbook for information about these differences.
Cambridge ICT Starters
Regulations for conducting Cambridge ICT Starters are in this handbook. Guidance for administering ICT Starters is in the Cambridge ICT Starters Administrative Guide available from the ‘Support Materials’ section of
CIE Direct.
Cambridge Professional Development Qualiications
Regulations for conducting Cambridge Professional Development Qualiications (for teachers and trainers) are in this handbook. Guidance for administering the qualiications is in the Cambridge PDQ Administrative Guide available from www.cambridgeinternational.org/pdq
Cambridge Handbook 2018 (UK) Introduction 3
Key to icons
To make it easier for you to ind the information you need quickly we have developed a set of icons.
Regulations New or updated information
Highlights regulations that you must Highlights new or updated information follow.
so you know what has changed from last year.
Important dates Administrative forms
Highlights key dates and deadlines. Appears next to the administrative forms referenced on the page.
CIE Direct Important information
You will see this icon whenever there is Highlights key pieces of information.
a reference in the text to CIE Direct.
Processes for Cambridge Associates and their Associate
Extra guidance
Centres
Highlights extra support available, for Highlights differences to processes example, online tutorials or ‘how to’
for Cambridge Associates and their guides.
Associate Centres.
Cambridge Checkpoint
Appears next to regulations and procedures for Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint.
4 Introduction Cambridge Handbook 2018 (UK)
The Cambridge Exams Cycle
There are many different activities that need to take place to successfully deliver an exam. Sometimes, it can be challenging to remember what needs to happen when. We run several exam series a year so many of our exams oficers are managing different processes for different series at the same time. Our processes are grouped into six phases to help you keep track of what you need to do when. We call this the ‘Cambridge Exams Cycle’.
The cycle includes every phase of the process from the planning and preparation that takes place before you enter your candidates, to giving your candidates their certiicates. The cycle has six phases:
1 Preparation
2 Entries
3 Teacher assessment
4 Before the exams
5 Exam day
6 Results and certiicates All our support for exams oficers is structured around this exams cycle, so at a glance you can see which phase of
the cycle the communication relates to – helping you prioritise and manage your workload.
Cambridge Handbook 2018 (UK) Introduction 5
Centre and Cambridge Associate responsibilities
In this section
Centre responsibilities
Cambridge Associate responsibilities
Associate Centres
Introduction
Such documents also form part of the Agreement.
1 Cambridge Assessment International Education
8 We reserve the right to alter the > Cambridge
is part of the Cambridge Assessment Group. Handbook and any of our other documentation, Cambridge Assessment is the brand name of
with any changes taking immediate effect unless the University of Cambridge Local Examinations
otherwise stated. We will let you know about any Syndicate (UCLES), a department of the University
changes.
of Cambridge.
9 All services we provide are conditional on the
2 This > Cambridge Handbook is written in the
payment of all fees due, in accordance with our English language; the English language text is
payment terms and the Agreement. the deinitive version regardless of whether the
10 This > Cambridge Handbook is interpreted in > Cambridge Handbook is translated into any other
accordance with the jurisdiction and governing law language.
provisions as set out in our Agreement with you.
3 The regulations and procedures detailed in this > Cambridge Handbook apply to the assessments
Important information
and qualiications provided by Cambridge Assessment International Education.
• Cambridge Assessment International Education is not a member of the Joint Council for
4 Throughout this > Cambridge Handbook ‘You’
Qualiications (JCQ), therefore some of our and ‘Your’ refer to the centre and, in the case of regulations are different from those of other UK
a Cambridge Associate, the Cambridge Associate exam boards. Please refer to pages 16–21 for or the Associate Centre. ‘Centre’ refers to the information about these differences. Cambridge International Centre or, in the case of
a Cambridge Associate, the Cambridge Associate • Any fees referred to in the handbook are in our
or the Associate Centre. ‘We’ and ‘Our’ refer to fees list, which is published a year in advance in Cambridge Assessment International Education.
the ‘My Messages’ section of CIE Direct.
5 Under the terms of your Agreement with us, you must keep to the terms and conditions set out
A Centre responsibilities
in this > Cambridge Handbook, along with the
A1 You are responsible for the administration and documents detailed in paragraphs 6 and 7 below.
conduct of our assessments.
6 By registering with us and submitting entries, A2 The Responsible Person must tell us the name of you agree to be bound by the terms and
the Head of Centre and any restrictions to the conditions, processes and procedures set out in
Head of Centre’s powers to carry out their centre’s
this > Cambridge Handbook and all the centre
responsibilities.
registration documents and Agreements we issue. A3 The Responsible Person, through the Head
7 We may issue: of Centre, is responsible for appointing an (i) extra administrative or procedural documents,
appropriately qualiied exams oficer to effectively or
and securely administer our exams. (ii) instructions for the conduct of speciic
A4 Every member of a centre’s staff who has contact assessments (for example, written papers,
with candidates must be a suitable person to be coursework, orals and practicals).
working with children and, if relevant, vulnerable
6 Centre and Cambridge Associate responsibilities Cambridge Handbook 2018 (UK) 6 Centre and Cambridge Associate responsibilities Cambridge Handbook 2018 (UK)
A13.2 requiring you to undergo further inspection A5 You must provide a safe environment for
and quality assurance visits
candidates while they are on your premises. A13.3 removing your centre’s eligibility to enter for
A6 You must not offer courses leading to any some or all of our qualiications, or Cambridge International qualiication without irst
A13.4 removing your centre status and terminating obtaining our written approval. any contract we have with you.
A7 You must have: A14 You are responsible for paying any outstanding A7.1 a workforce of the appropriate size and
customs duties, brokers’ fees, courier handling competence to undertake the delivery of
charges and other amounts payable in connection courses leading up to any programme or
with the importation of materials upon receipt qualiication as described in the syllabus
of those materials from Cambridge Assessment or otherwise required by us, or by the law
International Education.
where you are located, and A15 We may ask you to pay for inspections or other
A7.2 suficient managerial and other resources quality assurance checks where extra inspections to enable you to effectively and eficiently
or expenditure are deemed necessary as a result of undertake the delivery of the assessments.
your actions or inaction.
A8 You must allow us to look at any relevant A16 If we need to secure an assessment because its documents, including curricula vitae, to make sure
integrity has been compromised by your actions or that you meet the conditions laid out in paragraph
inaction whether negligent or otherwise, we may
A7.
ask you to pay our costs.
A9 If you want to offer a type of qualiication beyond A17 You must establish, maintain, publish and at those initially approved by us, for example you
all times comply with a written complaints are approved to offer Cambridge IGCSEs and now
procedure. Your complaints procedure must want to offer Cambridge International A Levels,
include procedures and timescales for responding you must request our approval by submitting
to complaints and dealing with the subject matter Preparation – Form 5.
of complaints.
If you want to offer a science syllabus with a A18 You must establish and maintain an internal practical component in any of your approved
process that allows candidates to challenge your qualiication types you must complete and submit
decisions regarding enquiries about results or any Preparation – Form 5.
appeals you submit to us.
A10 You must tell us if your premises or secure storage A19 You must take all reasonable steps to: facilities change.
A19.1 provide information or documents relating A11 You must tell us about changes to contact details,
to the assessments or your registration as including email addresses and telephone numbers,
a centre that either we or Ofqual require as for your centre and any individual members of staff
soon as possible
listed on Preparation – Form 6. You can do this by A19.2 make sure that we are able to comply with sending Preparation – Form 6 by email or in writing those conditions, set out in Ofqual’s General on your oficial stationery. We will not accept Conditions of Recognition that are dependent notiication of changes by telephone.
on the actions of centres.
A12 You must make sure that: A20 You must not do anything which could bring the
A12.1 the correct version, including the year and name, reputation or interests of our organisation, series, of the syllabus is administered for
our employees, our products or our services into each series, and
disrepute in any way.
A12.2 all teachers and tutors involved in the
You are responsible for submitting the correct delivery of qualiications understand the
A21
mark for each of your candidates for internally subject area concerned.
assessed components.
A13 If you do not keep to the processes and procedures
B Inspections and quality assurance
set out in this > Cambridge Handbook, we will be entitled to take appropriate action, which may
B1 You must co-operate with and facilitate any include:
inspection we make, including giving our inspectors
Cambridge Handbook 2018 (UK) Centre and Cambridge Associate responsibilities 7 Cambridge Handbook 2018 (UK) Centre and Cambridge Associate responsibilities 7
to suitable room(s) and speciied equipment and B2 You must co-operate with any quality assurance
materials for their assessments, including for activities we may request. You must respond
assessments that involve practical tests. within the speciied time frame and your answers
C4 Before the start of any of our assessments you must accurately describe the centre’s premises,
must conirm the identity of all the candidates systems and procedures. We reserve the right to
present, including private candidates. photograph the premises and material relating to
C5 You are responsible for submitting your candidates’ assessments, including candidate work, as part of work. As part of this responsibility you must make the inspection process.
sure that:
B3 We may carry out a re-inspection if a centre C5.1 the work in every candidate’s assessment changes premises or facilities, or requests to be submission meets the criteria in the syllabus approved to offer an additional qualiication type
for the series
or science syllabus with a practical component. If we do carry out a re-inspection, you will have to
C5.2 candidates’ work is produced, and, pay another inspection charge.
where appropriate, marked internally, moderated and despatched according to our
B4 Usually our inspections are unannounced and take
instructions, and
place during a series. However, we may inspect
a centre outside the main exam period. We may C5.3 every piece of work you submit is the inspect any part of a centre’s premises or systems
candidates’ own work and is clearly and procedures connected with the delivery of our
identiied as such.
assessments. C6 We take the protection of personal data We may withdraw your centre status if an
seriously. In this section, ‘processing’, ‘personal inspection shows that you are not meeting our
data’ and ‘sensitive personal data’ have the standards and regulations.
meanings given to them in the Data Protection Act 1998, and are referred to as Candidate Data.
B5 Inspectors must be accompanied by a member of centre staff at all times during their visit.
C6.1 You must make sure that all your candidates (if 16 or over) and their parents/guardians
B6 In addition to inspections you must: understand that we will use their personal B6.1 assist us in carrying out any reasonable
data (for example, their name, candidate monitoring activities necessary for the
number and where relevant video evidence secure and effective delivery of the
of a candidate’s performance) for the assessments
purposes of delivering our qualiications through your centre, including processing
B6.2 assist with any Ofqual-led investigations exam entries and results, marking exam made for the purposes of Ofqual performing scripts, issuing certiicates, processing its functions. enquiries about results and investigating
C Candidates
cases of malpractice. You must also make sure that when applications for access
C1 We do not communicate directly with candidates arrangements, special consideration or the about the administration of exams. You must withdrawal of entries are made, candidates communicate with candidates on every aspect of (if 16 or over) and their parents/guardians our programmes, qualiications and assessments. understand that we will use their sensitive
C2 You must provide your candidates with: personal data for the purposes of processing these applications, and you must obtain
C2.1 the dates and times of their assessments their consent for such use. You must make including periods of Full Centre Supervision sure that you keep a record of the consent
C2.2 conirmation and details of their entry for given (even if that consent is given only each assessment
orally) using such forms as we may provide C2.3 conirmation and details of their provisional
from time to time. That record must be results for each assessment, and
made available to us promptly on demand. C2.4 every result and every certiicate we
issue for them.
8 Centre and Cambridge Associate responsibilities Cambridge Handbook 2018 (UK)
C6.2 You must make sure that all your candidates anonymous to the people who receive it) (if 16 or over) and their parents/guardians
for research purposes, and may share that understand that we will process their
data with third parties, also for research personal data for the following legitimate
purposes. The third-party recipients of business purposes:
Candidate Data are required to abide by (i)
to carry out research, standards strict data protection principles in their handling of the data and are also bound by a
setting and other activities that are
duty of conidentiality.
related to the business of delivering qualiications (including assessments),
C6.4 You must make sure that all candidates or all of which are aimed at ensuring the
their parents/guardians, as appropriate, delivery, as well as integrity, of our
understand that Cambridge International qualiications and the protection of
may transfer Candidate Data outside of the candidates
European Economic Area (EEA), for example for the processing of entries and results,
(ii) to understand the needs of candidates and to provide customer services support. and other users of our qualiications Such transfers of data are conducted in and carry out marketing (although we accordance with the Model Contractual will not contact candidates/parents Clauses approved by the European by email without irst seeking their
Commission.
consent) (iii) to provide training to those involved in
D Exam administration
the provision of educational services D1 To make sure exams are administered effectively in relation to our qualiications, for
you must send us the following:
example, teachers and examiners D1.1 details of estimated and actual entries
(iv) for internal business purposes, including managing our risks,
D1.2 marks for internally assessed components protecting the security of personal
and any required moderation samples, and data in our possession and carrying out
D1.3 any other information that we have asked internal record-keeping and audits
for in our instructions, for example forecast (v) to share the personal data with other
grades.
parts of our organisation, including D2 If you want to make any application for access the University of Cambridge, and
arrangements or special consideration you must agents and representatives (for
follow the regulations set out in sections 1.3 and example, examiners, consultants and
5.5 of this > Cambridge Handbook.
sub-contractors), which process the D3 If you want to make changes to the venue or personal data on our behalf for the timetable you must follow the regulations set purposes described in this handbook
out in sections 1.2 and 2.6 of this > Cambridge
(vi) to share the personal data with the
Handbook.
Universities and Colleges Admissions D4 You must comply with any request from Cambridge Service (UCAS) and other universities International to reschedule assessments from the in order to facilitate the candidate’s times previously published to ensure the integrity relevant application and security of assessments. If you cannot comply
(vii) to comply with applicable law with the request, you must apply for a timetable or a court order or governmental
deviation ensuring that Full Centre Supervision regulation or for the purpose of any
is guaranteed. In such exceptional circumstances criminal or other legal investigation or
this arrangement must be approved by Cambridge proceeding here or abroad.
International in advance.
C6.3 You must make sure that candidates or D5 You must keep the exam materials secure at all their parents/guardians, as appropriate,
times after you have received them. You must understand that Cambridge International
check that you have received the correct versions may use anonymised data (that is, data
of materials for your administrative zone. You must that does not identify a candidate) and
carry out the following in accordance with the pseudonymised data (that is, data that is
regulations:
Cambridge Handbook 2018 (UK) Centre and Cambridge Associate responsibilities 9
D5.1 secure storage of all exam materials to the Cambridge Associate or the Associate D5.2 distribution of exam papers to candidates
Centre. ‘Centre’ refers to the Cambridge Associate or the Associate Centre. ‘We’ and ‘Our’ refer to
D5.3 collection of scripts, question papers and Cambridge Assessment International Education. any other exam material at the end of each
E4 As a Cambridge Associate you may have agreed exam, and slightly different operating arrangements with us in
D5.4 secure return of scripts. your Associate Agreement to take account of local D6 You must appoint suitable invigilators and make
circumstances. Please remember these differences sure exams are carried out in accordance with this
as you read through the > Cambridge Handbook. > Cambridge Handbook. You are responsible for any
No changes to the operating arrangements costs associated with this.
apply unless they are agreed by us in writing in accordance with the Associate Agreement.
D7 You must make sure all staff directly involved with the administration of exams understand Key
E5 Unless otherwise speciied in your Associate Time and Full Centre Supervision regulations.
Agreement, we will send all information, data and Candidates must be constantly and effectively
materials to you to distribute to your Associate supervised during any exam, or period of Full
Centres. The same is true for information, data and Centre Supervision, to ensure compliance with Key
materials that come back to us from your Associate Time regulations.
Centres – they must go through you unless otherwise speciied in your Associate Agreement.
D8 You will work with us to prevent malpractice and, in particular, you must:
D8.1 make sure candidates are aware of restricted
Cambridge Associate
materials not allowed in the exam room
Associate Centre D8.2 report any established, suspected or alleged
Associate Centre
Associate Centre
cases of malpractice E6 Cambridge Associates must apply to register their D8.3 assist in any investigation into suspected
Associate Centres with us. We can refuse such malpractice
applications.
D8.4 provide information and advice we may E7 As well as complying with all the duties of a centre require to assist with any investigation (see
(see sections A–D), Cambridge Associates will do
the following and agree to do so on behalf of their D9 You must submit and process any enquiries
section 5.6 of this > Cambridge Handbook).
Associate Centres unless otherwise agreed in the about results or appeals in accordance with the
Associate Agreement:
regulations (see section 6.3). E7.1 inspect their Associate Centres in D10 You must keep unclaimed certiicates under secure
accordance with the regulations stated in conditions for a minimum of 12 months from date
this > Cambridge Handbook, and
of issue and not destroy unclaimed certiicates (see E7.2 ill in Preparation – Form 5 and return it section 6.4).
to Customer Services if the Cambridge
E Cambridge Associate responsibilities
Associate or one of their Associate Centres want to change qualiication or syllabus
E1 A Cambridge Associate has a very important
eligibilities.
quality assurance role when it comes to working E8 We will inspect Cambridge Associates and their with their Associate Centres and you must make Associate Centres to make sure they comply with sure you carry out that role diligently.
the regulations in this > Cambridge Handbook.
E2 Cambridge Associates must carry out all the E9 We must approve in advance, and in writing, any obligations of centres and of Cambridge Associates extra obligations a Cambridge Associate wants to
which are speciied in this > Cambridge Handbook
impose on its Associate Centres. or in any supplementary documentation, including
the Associate Agreement. The Cambridge Associate E10 The Cambridge Associate is responsible for paying has full responsibility for the administration of all
their fees and their Associate Centres’ fees as set assessments in the centres associated with it.
out in the fees list and the Associate Agreement.
E3 Throughout this > Cambridge Handbook ‘You’ and
‘Your’ refer, in the case of a Cambridge Associate,
10 Centre and Cambridge Associate responsibilities Cambridge Handbook 2018 (UK)
E11 The Cambridge Associate will provide us with G3 Associate Centres must communicate with details of the fees they propose to charge to their
us through their Cambridge Associate, unless Associate Centres.
otherwise agreed with us.
E12 The Cambridge Associate will give its Associate
H Communicating with us
Centres reasonable notice of fees and of any changes to those fees.
H1 For general administrative queries we prefer you to use email ([email protected]). You
E13 The Cambridge Associate is responsible for can also contact us by illing in the online feedback making sure their schools follow the guidelines
form at www.cambridgeinternational.org/help for the use of the customer logo, available at
www.cambridgeinternational.org/logos H2 Where possible please supply and communicate with us using a speciic email address that is
F Inspections and quality assurance of
connected to a particular role at your centre, for
Associate Centres
example, [email protected] rather than
a generic one ([email protected]) or a web-based F1 The Associate Agreement may require a Cambridge
email ([email protected]).
Associate to carry out an initial registration approval inspection of each of its Associate
H3 Associate Centres must communicate with us Centres.
via their Cambridge Associate rather than directly with us, unless otherwise agreed in the Associate
F2 The Associate Agreement may require a Cambridge
Agreement.
Associate to carry out re-inspections of its Associate Centres if any of them change premises
H4 All correspondence between you and us must be or request to be approved to offer an additional
in English. This applies even when assessments are qualiication type or a science syllabus with a
offered in a language other than English. practical component.
H5 The Head of Centre, or exams oficer, may sign F3 A Cambridge Associate will regularly inspect its
letters from the centre to Cambridge International. Associate Centres to make sure that each Associate
Legal notices must be signed by the Responsible Centre has the right facilities, equipment and
Person.
teaching resources to deliver the curriculum and H6 Unless instructed otherwise, you should send any to prepare candidates for entry to Cambridge
written correspondence, but not exam materials, International programmes and qualiications.
to:
F4 Cambridge Associates must cover the costs of
Customer Services
inspecting their Associate Centres. Cambridge Assessment International Education F5 A Cambridge Associate will make their inspection
1 Hills Road
reports available to us and provide us with an
Cambridge
inspection schedule at the beginning of each year.
CB1 2EU
F6 Where there is a conlict between inspection If another address is speciied on an administrative requirements as set out in the Cambridge
form or accompanying instructions you should Associate’s Agreement with an Associate Centre
send the form to the address speciied.
and this > Cambridge Handbook, the > Cambridge
H7 When you receive a communication or an email Handbook must be followed. Associates must tell
from Cambridge International which requires a us if they think there is a conlict.
response, you must respond within the speciied
G time frame. Associate Centres
H8 You must include the following in your messages: G1 Associate Centres must keep to the terms
and conditions for centres in this > Cambridge
H8.1 centre name and number
Handbook where applicable. Where it says ‘centres’ H8.2 name, position and title of the member of
or ‘You’ in this > Cambridge Handbook this should
staff sending the message, and
be read to include Associate Centres. H8.3 for continuing email correspondence, the
G2 Associate Centres must also keep to any speciic reference number included in our initial terms agreed with their Cambridge Associate in
relation to the subject matter of this > Cambridge Handbook. If there is a conlict they must keep to
response.
H9 Do not attach iles larger than 2 MB to emails.
the terms of this > Cambridge Handbook.
Cambridge Handbook 2018 (UK) Centre and Cambridge Associate responsibilities 11
H10 Do not make any payments using a credit card by
L Copyright in exam material
email because the security of credit card details L1 We assert our ownership in the copyright and cannot be guaranteed if you send them by email. all other intellectual property rights in all of the
H11 We send a monthly eNewsletter for exams oficers material which we deliver to you under your to our centres and Cambridge Associates. This
Agreement, including syllabuses, question papers, eNewsletter contains important new information,
and other material relating to the programmes and reminders about key dates and activities, guidance
qualiications, except where we have attributed on changes to key processes and updates on
work to a third party.
new services. It is essential reading for all exams L2 You may reproduce copies of past question papers oficers. If you do not receive this eNewsletter and other materials for which we hold copyright, please contact our Customer Services team and we for your internal purposes, provided that copies are: will add you to the distribution list.
L2.1 limited to one copy per candidate entered
I Telephone communication
for the syllabus
I1 To telephone us, contact Customer Services on L2.2 used exclusively by candidates at the centre 01223 553554.
in connection with their class work or I2 If you telephone us about our regulations we
internal assessments will respond in writing. For complex issues, we
L2.3 not offered for sale or distribution under any may ask you to send us details in writing before
circumstances
responding. We do not accept responsibility for any misinterpretation of information, advice or
L2.4 reproduced with all Cambridge International guidance given by telephone.
copyright symbols, trademarks, acknowledgements and notices intact
J Software and online services
L2.5 not claimed to be approved by Cambridge J1 By using any of our software or online services you
International, and
agree to the terms of use. L2.6 not passed to any other third party.
J2 You must comply with the terms of use of L3 You must not distribute past papers electronically, Cambridge International online services and including on websites, even if they are only software as well as any other Agreement with accessible over your intranet. Cambridge International.
L4 If staff at your centre want to use material we own J3 You must make sure that the usernames and in any publications which they are developing, they passwords we issue are only given to staff must ask for our permission to do so. authorised to access the relevant online services
or software. You must not give login information L5 We cannot give permission to reproduce any to candidates (with the exception of login details
material we do not own. This includes: for the Candidate Results Service) or to any other
• text taken from books published for us or on our unauthorised person. If you do not comply we may
behalf, or with our approval suspend all services with you or withdraw your
centre status. • third-party copyright material used in question
papers; you can identify these items by the J4 You must not use third-party websites, such as ile-
copyright acknowledgements which are sharing websites, to send information or data to us.
provided on our website
• musical scores • audio or video material
K Ownership of question papers
K1 All Cambridge International exam question papers remain our property. You can use the paper after
• digital media
the exam, in accordance with either:
• photographs, and
• maps.
K1.1 the 24-hour secure storage regulation (see
section 5.3.3), or
M Copyright and candidates’ work
K1.2 regulations speciic to the conduct of a M1 The copyright in a candidate’s work remains with particular component.
the candidate, subject to clause M2. K2 We retain all intellectual property rights to the
M2 By submitting work to us a candidate grants a papers. For our conditions governing reproduction
perpetual, irrevocable and royalty-free licence to us see section L.
12 Centre and Cambridge Associate responsibilities Cambridge Handbook 2018 (UK) 12 Centre and Cambridge Associate responsibilities Cambridge Handbook 2018 (UK)
Cambridge Assessment International Education
(providing the candidate remains anonymous) for:
Cambridge International
M2.1 educational presentations, materials or products that we may publish
University of Cambridge International
Examinations
M2.2 educational purposes, for example, standards setting, training or to
University of Cambridge
demonstrate standards in the recognition of
Cambridge University
Cambridge International qualiications by
CIE
universities or other organisations, and
UCIE
M2.3 maintaining the integrity of assessments or
CAIE
to identify plagiarism.
M3 You must tell candidates about the regulations on
P Cambridge International Identity
copyright and candidates’ work before the exam and you will indemnify us for any damages if you
P1 The ‘Cambridge International Identity’ refers to the do not comply with this regulation.
Cambridge International logo and associated text. Centres, Cambridge Associates and Associate
N Ownership of assessed material
Centres are issued with oficial customer logos, N1 All material submitted for assessment will become
text and sets of images when they register with our physical property.
Cambridge International.
N2 We will not return exam answer scripts to you, P2 Cambridge International grants you a nonexclusive, except for:
non-transferable, worldwide, royalty-free licence, without the right to sublicense, to
N2.1 exam work for Cambridge IGCSE Art & use a Cambridge International Identity during Design (0400/01 and 02) for which return the period of your Agreement with us, on the fees are charged
terms set out in this > Cambridge Handbook.
N2.2 exam work for Cambridge International AS Your centre status dictates which Cambridge & A Level Art & Design (9704/01) for which
International Identity you should use. You no return fees are charged, and
can download your customer Cambridge Identity, N2.3 copies of answer scripts as part of enquiries
and ind additional guidelines about how to use about results or access to scripts services.
it, at www.cambridgeinternational.org/logos. The Cambridge International Identity provided
N3 You may request the return of exam work for for use by centres is different from the standard Cambridge IGCSE Art & Design (0400/01 and 02)
Cambridge International logo used on our exams by completing Teacher Assessment – Form 5. To
oficer materials. You must make sure you are request copies of answer scripts as part of enquiries
using the correct Cambridge International Identity about results or access to scripts services, see
for your centre and not the standard Cambridge section 6.3.
International logo.
N4 We will normally return to you Cambridge IGCSE,
P3 You may:
Cambridge O Level and Cambridge International AS & A Level coursework submitted for external
P3.1 reproduce your customer Cambridge moderation, but we may keep copies of some
International Identity in full colour or in a items for awarding and archive purposes.
single colour, subject to sections Q and R N5 For other qualiications, we will not normally return
P3.2 use your customer Cambridge International to you assessments submitted for external marking
Identity in printed lealets and brochures, or external moderation.
advertisements and posters, subject to sections Q and R, and
O Referring to Cambridge International
P3.3 communicate your centre status in the text O1 You must refer to us as ‘Cambridge International’
of information or publicity material. or ‘Cambridge Assessment International
P4 We have a number of trademarks, both registered Education’. You must not refer to us as the
and unregistered, known in this > Cambridge
‘University of Cambridge’, ‘Cambridge University’, Handbook as the Cambridge Marks. Cambridge ‘UCIE’, ‘CIE’ or ‘CAIE’. Marks includes any trademark, registered mark
Cambridge Handbook 2018 (UK) Centre and Cambridge Associate responsibilities 13 Cambridge Handbook 2018 (UK) Centre and Cambridge Associate responsibilities 13
(lower) than the logo and the name of your of Cambridge, University of Cambridge Local
centre, and lower than any other associated Examinations Syndicate or Cambridge Assessment.
logo
These include but are not limited to the following: Q5.2 not provide the Cambridge International ‘Cambridge International’, ‘Cambridge Assessment
Identity or Cambridge Marks for use by any International Education’, ‘CIE’, ‘University of
other organisations
Cambridge Local Examinations Syndicate’, ‘UCLES’, the ‘University of Cambridge’, ‘Cambridge
Q5.3 not use parts of the Cambridge International Assessment’, ‘Cambridge Global Perspectives’ and
Identity separately
‘IGCSE’. Q5.4 not use the Cambridge International Identity P5 During the term of your Agreement with us, you
or Cambridge Marks in certiication or agree not to attempt to register any trademark
inancial documentation that you issue, for which includes the word ‘Cambridge’ or which
example, attendance certiicates, receipts or contains a shield which is the same or confusingly
invoices, and
similar to that of Cambridge International. Q5.5 not use the Cambridge International Identity Cambridge International will make such
or Cambridge Marks as part of your email or determination in its sole discretion.
web address.
P6 During the term of your Agreement with us, you Q6 The Cambridge International Identity must be no agree to withdraw any pending applications for
more than 75 per cent of the size of the logo of the trademark protection, for any mark which contains
centre and it must also be less prominent. the word ‘Cambridge’ or which contains a shield
Q7 This > Cambridge Handbook does not transfer any
which is the same or confusingly similar to any of
the Cambridge International Marks. copyright in the Cambridge International Identity and does not assign any rights in the Cambridge
Q Regulations governing the use of the
Marks from us to you or any Associate Centre.
Cambridge International Identity
Q8 The name ‘Cambridge International’ is synonymous Q1 If you do not follow the instructions in this
with high standards of quality and integrity in
> Cambridge Handbook or misuse the Cambridge
education. To make sure we are able to maintain International Identity or Cambridge Marks,
the integrity of the Cambridge International name, your centre status may be withdrawn and the
we pay particular attention to those centres who Agreement terminated.
already have it within the title of their school. Any school that uses the Cambridge International name
Q2 You must only use the Cambridge International must make sure they use it appropriately in order Identity appropriate to your status.
that we may continue to agree to its use by that Q3 You must email Customer Services with proof
school.
copies of all your planned uses of your Cambridge We therefore reserve the right to take action International Identity and gain approval before use.
against any use of the Cambridge International Q4 If you use the Cambridge International Identity you
name which we do not consider suitable, or use must always:
of the Cambridge International Identity by an organisation that may bring it into disrepute.
Q4.1 reproduce the Cambridge International Identity in the format we have provided
We will not accept any new registrations from any school using ‘Cambridge’ in its name unless it is in
Q4.2 use the Cambridge International Identity
a location called Cambridge. along with your own logo and name
A registered school may not change its name to Q4.3 place the Cambridge International Identity include the word ‘Cambridge’.
You must not at the bottom of any document use any part-form or derivative of ‘Cambridge’ in
Q4.4 follow the guidelines for use your centre name or centre description. of the customer logo available at
Q9 Permission to use the Cambridge International www.cambridgeinternational.org/logos Identity is dependent upon your continued status
Q5 You must: as a Cambridge International Centre. If your Q5.1 make sure that where the Cambridge
centre status is withdrawn, use of the Cambridge International Identity is used on a
International Identity must stop immediately.
14 Centre and Cambridge Associate responsibilities Cambridge Handbook 2018 (UK)
Q10 For detailed instructions about how to use U3 Please make your payments in the same currency our logo, refer to the guidelines in the logos
as stated on the invoice.
section of the communications toolkit U4 All credit card payments are subject to a 2 per cent (www.cambridgeinternational.org/toolkit).
handling fee.
R Approval for the use of the Cambridge
U5 Payment terms are shown on your invoice as
International Identity
‘Payment Due Date’. You must adhere to them at all times.
R1 We are the sole interpreter of the conditions for use of the Cambridge International Identity and
The Cambridge Associate is responsible for Cambridge Marks. We will make all decisions about
U6
paying their fees and those of their Associate interpretation of the conditions of use.
Centres.
R2 We investigate all reports of improper use of the Cambridge International Identity, and will require that any use that does not comply with these guidelines ceases immediately.
S Access to assessments – equal opportunities
S1 We are committed to equality of opportunity for candidates, in accordance with current UK legislation in relation to all protected characteristics, including but not limited to gender, ethnic origin, religion, gender reassignment, age and disability.
S2 We have a policy of open access for all our qualiications in relation to all protected characteristics, promoted in all areas of assessment activity. We aim to overcome inequality in relation to all protected characteristics in:
S2.1 the assessment process S2.2 the arrangements made for candidates with
special requirements to facilitate access to our qualiications
S2.3 the interpretation of data relating to the implementation of policies and procedures of the scheme, and
S2.4 the monitoring of all publications produced for our qualiications.
T Access and private candidates
T1 Speciic regulations govern the access of private candidates to our assessments. See section 2.1.2 for details.
U Fees, invoices and payment
U1 We publish our fees list for the following year in the ‘My Messages’ section of CIE Direct.
U2 We send all invoices and statements by email or post to the inance contact details you supply. Please let us know immediately if these contact details change.
Cambridge Handbook 2018 (UK) Centre and Cambridge Associate responsibilities 15
Differences between Cambridge Assessment International Education and JCQ exam boards
Because we are an international exam board and are not a member of the JCQ, some of our processes and regulations are different. Please read on to find out where our regulations differ from the JCQ regulations set out in their Instructions for Conducting Examinations and other documents on the JCQ website.
Phase 1: Preparation
Final timetables
Key Times
We try to align our timetable to the JCQ timetable To safeguard the security of our exams internationally, where possible. Because our qualiications are taken in
we use Key Times instead of start times. All candidates 160 countries, we produce a set of timetables across
must be in the exam or under Full Centre Supervision our six administrative zones for each series. We produce
at the Key Time. If you run Cambridge Pre-U exams we
a separate timetable for the UK. We cannot publish give you start times instead of Key Times. See section the UK timetable earlier as it is produced alongside the
other timetables. See section 1.2.
Access arrangements
You cannot apply for Cambridge International access arrangements using Access Arrangements Online (AAO).
If the JCQ has already approved the access arrangements you are requesting, please complete the irst section of Preparation – Form 1 up to section A and submit the form with your JCQ outcome letter.
Our deadlines for access arrangements are much earlier than JCQ’s because our exam series start earlier.
(Please see the table at the top of the next page.)
16 Differences between Cambridge Assessment International Education and JCQ exam boards Cambridge Handbook 2018 (UK)
June series
Cambridge International JCQ
Modified papers
21 January
31 January
Non-delegated access arrangements
21 January
21 February
Delegated access arrangements
31 March
n/a
November series
Cambridge International JCQ
Modified papers
1 July
20 September*
Non-delegated access arrangements
1 July
4 October*
Delegated access arrangements
31 August
n/a
* Dates not published by JCQ at time of printing. Based on November 2017 series dates.
Modiied papers
We only accept applications for modiied question papers if you have already submitted a inal entry for the relevant candidate, syllabus and component. See section 1.3.7.
Phase 2: Entries
Entry fees
Our late entry stages are different from other exam for each of the relevant components. Each request boards. Between the entries deadline and the late
will be considered on a case-by-case basis, and we entries deadline, you can make entries or entry
reserve the right to decline any request received amendments but you will be charged late entry fees.
after the late entry deadline.
In exceptional circumstances, you can make entries or You will be charged a very late entry fee for any amendments after the late entries deadline by: unauthorised entries or for any additional question
• allowing candidates to sit the exam without an papers we send you. See our fees list in the ‘My entry as long as you meet the requirements listed in
Messages’ section of CIE Direct for details. It may not
section 5.1.5 of the > Cambridge Handbook
be possible for us to release results for these candidates • asking us to send you additional question papers
at the same time as other results.
if you do not have enough spare question papers
June series
November series
From mid May Entries deadline
You can start to make entries
From mid November
21 September Late entries deadline
Final entries for the November series must be made by 21 September. There is no longer a late entries deadline for this series.
Checking and amending your entries
You should use the same method to submit your entries Migration Application. You must check that your entry and amendments in the same exam series. If you use
data is correct and complete on CIE Direct, even if you the A2C Migration Application, submit one entry ile for
have submitted your entries and amendments using all your entries. To make any amendments, export an
the A2C Migration Application or any MIS package. See ‘Amendment ile’ and submit it to us through the A2C
section 2.3 of the > Cambridge Handbook.
Cambridge Handbook 2018 (UK) Differences between Cambridge Assessment International Education and JCQ exam boards 17
Option entry codes
As Cambridge International qualiications are linear, we use syllabus and option codes instead of unit codes and rules of combination. When you make your entries, you must select the relevant syllabus code and option code that represents the combination of components you want to enter the candidate for, including the components that can