Request Seller Responses: Tools and Techniques

12.5.1 Contract Administration: Inputs

.1 Contract Described in Section 12.4.3.2. .2 Contract Management Plan Described in Section 12.4.3.3. .3 Selected Sellers Described in Section 12.4.3.1. .4 Performance Reports Seller performance-related documentation includes: • Seller-developed technical documentation and other deliverables information provided in accordance with the terms of the contract • Seller performance reports Section 10.3.3.1. .5 Approved Change Requests Approved changes requests can include modifications to the terms and conditions of the contract, including the contract statement of work, pricing, and description of the products, services, or results to be provided. All changes are formally documented in writing and approved before being implemented. Any verbally discussed, but undocumented, changes do not need to be processed or implemented. .6 Work Performance Information Work performance information Section 4.4.3.7, including the extent to which quality standards are being met, what costs have been incurred or committed, seller invoices, etc., is collected as part of project execution. The seller’s performance reports indicate which deliverables have been completed and which have not. The seller must also submit invoices sometimes called bills or requests for payment on a timely basis to request payment for work performed. Invoicing requirements, including necessary supporting documentation, are defined within the contract.

12.5.2 Contract Administration: Tools and Techniques

.1 Contract Change Control System A contract change control system defines the process by which the contract can be modified. It includes the paperwork, tracking systems, dispute resolution procedures, and approval levels necessary for authorizing changes. The contract change control system is integrated with the integrated change control system. A Guide to the Project Management Body of Knowledge PMBOK ® Guide Third Edition 292 2004 Project Management Institute, Four Campus Boulevard, Newtown Square, PA 19073-3299 USA