WINRIP DOC QPR CTC QPR Okt Des 2014 2014 12 15 00078
QUARTERLY REPORT
For the Fourth Quarter of the Year 2014
Period : October 2014 to December 2014
MINISTRY
DIRECTORATE
OF
PUBLIC
WORKS
GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING
Core Team Consultant for
Western Indonesia
National Roads Improvement
IBRD Loan No. 8043-10
: 03_1O IC T AlO IQ -4.2014
No
Project (WINRIP)
Jakarta, January 21, 2015
Directorate General of Highways, MPWzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention
Subject
Ir. Agusta E. Sinulingga, M.T
Officer in Charge PMU WINRIP
: Quarterly Progress Report for the 4th Quarter of the Year 2014
In compliance with Item No.3 (List of Documents To Be Deliyered) of our Consultancy Contract, we submit
herewith the Quarterly Progress Report covering the 4th Quarter of the Year 2014 (October, November and
December 2014).
This report is reproduced and submitted in twenty (20) copies for distribution to all concerned authorities.
Should you have any comment or additional information that need to be incorporated in the Report, please
feel free to get in touch with us.
Cc:
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Direktur Jenderal Bina Marga
Inspektorat Jenderal, Kementrian PU
Direktur Transportasi - Bappenas
Direktur Pengelolaan Kas Negara (PKN), Kementrian Keuangan
Direktur Bina Program, DitJen Bina Marga
Direktur Bina Teknik, Dit.Jen Bina Marga
Direktur Bina Pelaksanaan Wilayah I, DJBM
& KLN, Kementrian PU
Biro PerencanaanzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
Kasubdit Kawasan Strategis dan Andalan, Kementrian Dalam Negeri
Kasubdit Pembiayaan dan Kerjasama Luar Negeri, Dit. Bipran, DJBM
Kasubdit Wilayah I B, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah I C, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah I D, Direktorat Bina Pelaksana Wilayah I, DJBM
Kepala SNVT Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN
The World Bank Task Team Leader
PT. Perentjana Djaja
Yongma Engineering Co, Ltd
PT. Epadascon Permata Engineering Consultant
File
PT. PERENTJANADJAJAin subconsultancy with '-' Yongma Engineering Co. Ltd and ;iilPT. Epadascon Permata Engineering Consultant
CTCOffice: JI. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180
Phone /Fax: (021) 7229823
4th Quarter : October-November-December
2014 Quarterly Progress Report
1
Executive Summary
1.1
Current Implementation Situation
1.1.1 Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into
three (3) Annual Work Programs (AWP’s).
AWP-1 original implementation begun in early 2011 with preparation of detailed
engineering design drawings including associated bidding documents, prequalifications and the bidding proper. Actual work implementation and
commencement of work started in early January 2014.
AWP-2 consist of three (3) implementation stages. The 1st stage is the
preparation of Tender Documents (construction drawings, bid documents,
special specs and other related documents) by Design Supervision Consultant
(DSC), 2nd stage is the procurement of Works (Prequalifications, Post
Qualifications and Tendering) either thru International Competitive Bidding or
National Competitive Bidding and the 3rd stage is the actual implementation of
the Works. AWP-2 was originally scheduled to start in mid 2013 and to be
implemented at the beginning of Year 2014.
AWP-3 implementation stages are of the same sequence with that of AWP-2.
The only difference is that AWP-3 is originally scheduled to take-off beginning
the 1st month of the Year 2013 and to be implemented in the 1st month of the
Year 2015.
But to due some unavoidable circumstances, the original schedules incurred
delays. Actual implementation status are shown in Table 1.
Table 1
AWP
No. of
Packages
AWP-1
4
4 Nos. Under construction
9
1 No. Bid Evaluation Report (BER) and recommendation to award the
contract were forwarded to the World Bank (WB) for request of No
Objection Letter (NOL).
Detailed clarifications and justifications as required by the Bank are
still to be submitted by POKJA.
2 Nos. Contract Agreements signed between Government of Indonesia and
the winning bidders.
1 No. Bids were submitted and opened. Preparation of Bid Evaluation
Report by POKJA is underway.
4Nos. Detailed Engineering Design drawings were forwarded to World
Bank for NOL. Drawings are under finalization in line with Bank
comments.
1 No. Replacement road, still to be finalized.
AWP-2
Implementation Status
as of December 31, 2014
Western I ndonesia National Roads I mprovement Project
1
4th Quarter : October-November-December
2014 Quarterly Progress Report
AWP-3
8
TOTAL
21
1 No. Contract Agreement signed. World Bank concurred the Contract
Agreement and issued Form 384 for disbursement
1 No. Bids were submitted and opened. Preparation of Bid Evaluation
Report by POKJA is underway.
1 No. Draft Bidding Documents for ICB (Post Qualification) had been
concurred by World Bank with issuance of No Objection subject to
incorporation of minor comments by the Bank.
4 Nos. Detailed Engineering Design (DED) drawings completed. Final
review is on-going.
1 No. Replacement roads, still to be finalized.
For contract packages under AWP-2 and AWP-3 which have a combined total
of 17 sub-projects (Packages), a consolidated updated status ending on the
4th Quarter of the Year 2014 are presented in Table 2.
1.1.2 Consultancy Services
TA Consultant
Planned
Mobilization
Contract
Signed
Actual
Mobilization
12 Nov 2012
CTC
Jul 2012
5 Nov 2012
DSC
Jul 2012
11 Jun 2013 19 Jun 2013
Capacity Building for
Disaster Risks Reduction
Still to be
procured
Capacity Building for
Environmental Management
Still to be
procured
Capacity Building for Road
Safety
Still to be
procured
1.1.3 Goods
At the end of this reporting quarter, no goods were procured.
Western I ndonesia National Roads I mprovement Project
2
4th Quarter : October-November-December
2014 Quarterly Progress Report
Table 2
Brief Summary as of the 4th Quarter of Year 2014
Technical
Group
Pack.
No.
DED
Loan Package Name
Design
Review
Road Safety
Status
1
Krui - Bha
Environmental
Audit
Doc Requirement
AWP-1
Doc Requirement
SPPL OK P2JN 2010 &
1).LARAP
AMDAL Subdit TLKJ
2). LARAP Mon
OK 2012 . WB NOL
Report
issues on 20 Nov 2013
Completed
Completed
Completed
SPPL & AMDAL
(No.1 & 17)
Completed
Completed
Completed
SPPL&UKL/ UPL
Bridge
OK P2JN 2010 (No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
Manggopoh - Padang Sawah
Completed
Completed
Completed
SPPL
OK P2JN 2010.(No
need NOL WB for
SPPL/UKL&UPL)
Status
1).NOL WB 4 Jan 13 2).NOL
Monitoring LARAP 18 April
2013, Rev 26 June 2013.
Remaining issues: (1) one plot
due to the alignment changing
not yet paid by project. (2)
Certification process of the PAP
w ill be as soon as resolved by
LG
Budget
Allocation
Satker PJN
Prov
Procurement
Status
Status
Contract
Implementation Plan
Est'd.
Duration
Start
(Months)
Remarks
Completed
Jan-14
21.00
A
1).NOL WB 13 Dec 12
2).Pending issues:
Compensation for the remaining APBD Provinsi
21 PAP and 24 new PAP not yet
resolved by Local Government
80%
Completed
Jan-14
24.00
A
1).LARAP
2). LARAP Mon
Report
1).NOL WB 13 Dec 12
2).Pending issues:
compensation payment for the
remaining 1 PAP (Rajo Sati) not
yet paid by Local Government
APBD Provinsi
99%
Completed
Jan-14
24.00
A
SPPL OK P2JN 2010 &
UKL/UPL
1).LARAP
OK, 31 Oct. 2014
SPPL & UKL&UPL recommended by BLH 2). LARAP Mon
and env, permit
Report
published by Bupati on
4 Dec. 14
1).NOL WB 10 Dec 12
2). A monitoring report for 15
New PAP is under preparation
by CTC
Satker PJN
Provinsi
98%
Completed
Jan-14
24.00
A
Des-14
18.00
C
Dec-14
15.00
J
Including Air Gadang Bridge
3
Land Acquisition
98%
Padang Sawah - Sp. Ampat
2
Status
Social
4
Ipuh - Bantal
Completed
Completed
Completed
5
Sp. Rampa - Poriaha
Completed
Completed
Completed
UKL/UPL
OK Balai 1 2011. (No 1).SLARAP
need NOL WB for
2). LARAP Mon
Report
SPPL/UKL&UPL)
1).Nol WB 10 Dec 12
2).Relocation 1 kiosk affected
project w ill be done paralel
construction
Satker PJN
Provinsi
Not Applicable. No
Land Acquisition
6
Ps. Pedati - Kerkap
Completed
Completed
Completed
UKL/UPL
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
1).SLARAP
2). LARAP Mon
Report
1).NOL WB 20 Nov 2013
2). Target of a Mon Report on
Jan 2015
Satker PJN
Provinsi
Comp payment in
process
Bids opened on
Sept. 22, 2014
Bids opened on
December 29,
2014
7
Indrapura - Tapan
Completed
Completed
Completed
AMDAL
OK TLKJ , 20 Feb 2014. 1).SLARAP
NOL WB issues on 8 2). LARAP Mon
Aug 2014
Report
1).NOL WB 10 Oct 2014
2). Target of a Mon Report on
April 2015
APBD Provinsi Inventory affected
2015
asset process
Not Yet Started
Jan-15
21.00
B
8
Bts. Kota Pariaman - Manggopoh
Completed
Completed
Completed
AMDAL
OK TLKJ 2013 . NOL 1).LARAP
WB issued on 14 April 2). LARAP Mon
2014
Report
1).NOL WB 12 Aug 2014
2). Target of a Mon Report on
May 2015
APBD Provinsi Inventory affected
2015
asset process
Not Yet Started
Feb-15
24.00
B
UKL/UPL
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
Being prepared by Consultant
(Balai 3)
Not Yet Started
Jun-15
21.00
I
AMDAL
OK TLKJ 2013 . NOL 1).LARAP
WB issued on 14 April 2). LARAP Mon
Report
2014
1).NOL WB 12 Aug 2014
2). Target of a Mon Report on
April 2015
Not Yet Started
Feb-14
24.00
B
1).Nol WB: 20 Nov 2013
2). A MR (81 from total 183
PAP) already submitted to WB
81 from total 183
PAP) already
submitted to WB and Bids opened on
submission for the
Oct. 3, 2014
remaining PAP on
January 2015
Dec-14
24.00
E
1).NOL WB 10 Oct 2014
2). Target of a MR on 2015
Feb-15
24.00
B
Dec-14
24.00
E
Not Yet Started
Mar-15
21.00
H
AWP-2
9
10
Rantau Tijang - Kota Agung be
changed with Bengkunat - Biha
Sp. Empat - Sp. Air Balam
Completed
Completed
Completed
Social and Env
safeguards
screening
11
Bantal - Mukomuko
Completed
Completed
Completed
AMDAL
1).LARAP
OK TLKJ 2014. NOL WB
2). LARAP Mon
issues on 8 Aug 2014
Report
12
Kambang - Indrapura
Completed
Completed
Completed
AMDAL
1).LARAP
OK TLKJ 2014 .NOL WB
2). LARAP Mon
issues on 8 Aug 2014
Report
13
Sp. Rukis - Tj.Kemuning
Completed
Completed
Completed
UKL/UPL
14
15
Painan - Kambang
Sibolga - Bts.Tap Sel
On Going
AMDAL
OK Balai 1 2011. (No 1).LARAP
need NOL WB for
2). LARAP Mon
SPPL/UKL&UPL)
Report
Sp.Gunung Kemala - Pg.Tampak
19
APBD Provinsi Inventory affected
2015
asset process
Satker PJN
Provinsi
Appraisal
procurement
process
APBD Provinsi Socialization
2015
process
On-Going
Feb-15
30.00
D
Satker PJN
Provinsi
Comp payment in
process
Not Yet Started
Mar-15
21.00
H
Oct-14
24.00
G
May-15
18.00
I
Dec-14
10.00
J
Completed
Completed
AMDAL
OK TLKJ 2014 . NOL
WB issues on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB: 20 Nov 2014
2).Target a MR on Jan 2015
Completed
Completed
Completed
AMDAL (No.1
&17)
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
1).LARAP
2). LARAP Mon
Report
1).NOL WB: 16 Sep 2014
2). Target of compensation
payment on Mar - Jun 2015
Appraisal
Satker PJN II
procurement
Provinsi
process
UKL/UPL
OK TLKJ 2011. (No
need NOL WB for
SPPL/UKL&UPL)
Social and Env
safeguards
screening
Being prepared by Consultant
(Balai 1)
Satker PJN II
Provinsi
UKL/UPL
OK TLKJ 2011.(No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
OK TLKJ 2011.(No
need NOL WB for
SPPL/UKL&UPL)
OK TLKJ 2011. (No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).LARAP
2). LARAP Mon
Report
Completed
Completed
20
Lubuk Alung - Sicincin
On Going
UKL/UPL
21
Lubuk Alung - Kurajati
On Going
UKL/UPL
A
On going Construction
B
Design revision by Balai II (Padang) Completed and submitted to WB with comments.
C
Bid Evaluation Report by POKJA submitted to WB
D
For invitation to bid
E
F
G
H
I
J
Contract awarded and signed
Design finalization by DSC
Bank issued Form 384 for disbursement purpose
Detailed design by DSC completed
Proposed to be replaced
Bids w ere submitted and opened
Oct. 3, 2014
Affected asset
appraisal process
Finalization
Completed
Bids opened on
Satker PJN
Provinsi
UKL/UPL
with Sibolga - Sorkam
Not Yet Started
1).NOL WB: 5Feb 2014
2).Target a MR on Dec 2014 Mar 2015
Completed
Mukomuko - Bts.Sumbar be changed
Lais - Bintuan
1).NOL WB 19 Des 2014
2). Target of a MR on Jun 2015
Satker PJN
Provinsi
Completed
AWP-3
18
1).NOL WB:20 Nov 2013
2).Target a MR in Mar - Jun
2015
APBD Provinsi Inventory affected
2015
asset process
Completed
Air Lalang & Air Guntung Bridge
17
1).LARAP
2). LARAP Mon
Report
1).LARAP
OK TLKJ 2014 .NOL WB
2). LARAP Mon
issues on 8 Aug 2014
Report
Seblat - Ipuh including
16
OK P2JN 2011. (No
need NOL WB for
SPPL/UKL&UPL)
Satker PJN
Provinsi
1).Nol WB: 20 Nov 2013
2).Target a MR in Jan 2015
Satker PJN I Comp payment in
Provinsi
process
Contract
awarded and
signed
Not Yet Started
Bids opened on
December 29,
2014
1).NOL WB 19 Des 2014
2). Target of a MR on Jun 2015
APBD Provinsi Socialization
2015
process
Not Yet Started
Feb-15
18.00
H
1).NOL WB 19 Des 2014
2). Target of a MR on Jun 2015
APBD Provinsi Socialization
2015
process
Not Yet Started
Feb-15
18.00
H
Remarks :
Western I ndonesia National Roads I mprovement Project
=
3 Packages in 1 study AMDAL (West Sumatera Province)
=
2 Packages in 1 study AMDAL (Bengkulu Province)
3
4th Quarter : October-November-December
2014 Quarterly Progress Report
1.2
Current Status of Loan
At the end of this quarter ( December 2014) some USD 11.533 million of the
USD 123.25 million forcasted expenditures representing 4.61% of the available
loan had been disbursed. Disbursement is considerably behind schedule by
44.69% of the forecast expenditures, while 48.57% of the time has already
elapsed with the main reason for the delay being the long period waiting for
the implementation of the remaining civil works contracts and slow progress
of the four (4) on going construction packages.
Total disbursements during this Quarter amounted to USD 4.209 million
representing the payments for “Statement of Work Accomplished’ (MC) to
civil works Contractor of the four (4) on-going construction packages and
advance payment to the Contractor of the newly signed contract, Package
No.17 (Pugung Tampak – Sp. Gunung Kemala). Details of the
Disbursements and Expenditures Status are presented in Appendix 1.
A more detailed and updated status of the loan are fully described and
presented in the Eighth (8th) Quarterly Financial Report covering the 4th
Quarter (October, November, December) of the Year 2014 which will be
submitted separately.
1.3
Current Problems and Action Required
Program
AWP-1
AWP-2 & AWP-3
Activity
4 Nos. Under construction stage.
Staking out and repair and restoration of
deteriorated existing pavements, roadway
excavation, embankment formation, spreading of
granular pavement for roadway widening, structural
works, construction of stone masonry side ditches,
stockpiling of raw material, production of crush
aggregates, laydown of asphalt pavement structures
and other minor works.
1 No. Revised Bid Evaluation Report (BER) and
recommendation to award the contract still to be
resubmitted to World Bank for issuance of No
Objection Letter (NOL).
3 Nos. Contract Agreements signed between Government
of Indonesia and the winning Contractors.
Commencement of Works still to be issued.
2 Nos. Bids were submitted and opened. Bid Evaluation
Report (BER) and recommendation to award
contract still to finalized by POKJA.
1 Nos. Draft Bidding Documents for ICB (Post
Qualification) had been issued No Objection Letter
by World Bank but subject to incorporation of
Bank’s minor comments.
4 Nos. Detailed Engineering Design drawings are under
finalization in line with World Bank’s comments.
4 Nos. Detailed Engineering Design drawings under final
review prior to submission to World Bank.
2 Nos. Replacement roads, still to be finalized and
subjected to economic evaluation
Western I ndonesia National Roads I mprovement Project
Responsibility
Contractor
DSC
Civil Works Project
Manager
Procurement committee
Civil Works Project
Manager
Sub Directorate of
Environment & Road
Safety, DTA - DGH
DSC
4
4th Quarter : October-November-December
2014 Quarterly Progress Report
Program
Activity
Responsibility
Capacity Building for Terms of Reference had been finalized with the incorporation
Disaster Risks
of Bank’s comments and formally submitted to World Bank
Reduction
for final review and issuance of No Objection Letter (NOL).
Sub-Directorate of
Standard Bidding Documents for ICB full e-procurement
method is under final preparation. A practical demonstration Environment & Road
Safety - DTA - DGH
to present how the e-procurement system for selection of
consultants actually works in practice for the selection
process is tentatively scheduled on the first working week of
January 2015.
Capacity Building for Terms of Reference
Environmental
On-going preparation
Management
Sub-Directorate of
Environment & Road
Safety, DTA - DGH
Capacity Building for Terms of Reference
Road Safety
On-going preparation
Sub-Directorate of
Environment & Road
Safety, DTA - DGH
Western I ndonesia National Roads I mprovement Project
5
4th Quarter : October-November-December
2014 Quarterly Progress Report
2
General
2.1
Reporting Requirements
Quarterly Progress Reports: This is the Fourth (4rd) Quarterly Progress Report
as required and stipulated in CTC’s consultancy contract and the Loan Agreement.
Prior to the production of this report, Monthly Progress Reports have been
prepared and have dealt with all aspects of the works. This report attempts to
bring the situation up to date by covering overall progress up to the end of
Fourth (4rd) Quarter of the Year 2014.
Financial Monitoring Reports: These have been prepared for each quarter
since the beginning of 2013 with the first Report, issued in May 2013,
covering the period January – March 2013. Since that date quarterly reports
have been prepared and submitted regularly.
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Report
Monitoring
Monitoring
Monitoring
Monitoring
Monitoring
Monitoring
Monitoring
Monitoring
Report
Report
Report
Report
Report
Report
Report
Report
No. 1
No. 2
No. 3
No. 4
No. 5
No. 6
No. 7
No. 8
Period Covered
January 2013 – March 2013
April 2013 – June 2013
July 2013 – September 2013
October 2013 – December 2013
January 2014 – March 2014
April 2014 – June 2014
July 2014 – September 2014
October 2014 – December 2014
Date Issued
15 May 2013
15 August 2013
15 November 2013
15 February 2014
15 May 2014
15 August 2014
15 November 2014
Under Preparation
CTC Monthly Progress Reports: These report have been prepared covering
each full month since January 2013. Subsequent reports have been submitted
on a regular monthly basis.
2.2
Loan Status
The agreed allocation of loan funds from the original loan agreement together
with the % disbursed to the end of the quarter date (December 31, 2014) is
presented in Table 3
Table 3
Category
Description
Loan Restructuring
Amount US$
Total
Disbursement for
the 4rd Quarter
Previous
Disbursement
Total Disbursed
by WB to End
December 2014 in
US$
% Disbursed
220,400,000.00
4,520,195.62
4,446,969.45
8,967,165.07
4.07
16,000,000.00
139,907,73
2,425,973.10
2,565,880.83
16.04
1,000,000.00
0,00
0
0
0
0
0
0
Part 1
1
2
Betterment and Capacity
Expansion of National
Roads.
Part 2
Implementation Support
3
Part 3
Road Sector Institutional
Development
4
Part 4
0
Contingency for Disaster
Risk Response
Unallocated
12,600,000.00
0,00
0
0
0
Original Loan
Amount
250,000,000.00
4,660,103.35
6,872,942.55
11,533,045.90
4.61
Western I ndonesia National Roads I mprovement Project
6
4th Quarter : October-November-December
2014 Quarterly Progress Report
2.3
Financial Management
S-Curve for Financial Progress
WINRIPACTUAL PROGRESS UP TO DECEMBER 2014 AND FORECAST UP TO DECEMBER 2017
1.45
100.00
4.35
4.35
90.00
80.00
% Complete
70.00
60.00
50.00
40.00
30.00
Forecast December 2014
Forecast Expenditure USD
123.25 mil (49.30%)
20.00
Deviation = 44.69%
ACTUAL December 2014
Actual Expenditure USD
11.53 mil (4.61 %)
10.00
0.00
Month
A report at the end of the quarter (December 31, 2014) is presented in Appendix 2
2.4
Project Cost Monitoring
A detailed summary of the project cost monitoring in tabular format is presented
as Appendix 3 at the end of this report.
2.5
Bank Mission
There was no World Bank mid – term review mission and site visit during this
quarter. However, a regular monthly meetings were held to update the “Agreed Key
Actions and Plans” that were taken up during the last Bank Mission on April 28 –
May 19, 2014.
Western I ndonesia National Roads I mprovement Project
7
4th Quarter : October-November-December
2014 Quarterly Progress Report
Shown in Table 4 are the update “Agreed Key Action and Plans”.
Table 4
Status as of December 2014
No.
Action
By Whom
1
Medium Term Review Meeting
DGH, Bappenas,
MoF and Bank
2
ToR for Capacity Enhancement on
Disaster Risk Mitigation
PMU and CTC /
3
Complete and send to the Bank UKL
& UPL for package 4
CTC
4
5
6
7
8
9
Submit LARAP documents for
packages 7, 8, 10 and 12 for Bank
review
Submit to the Bank the LARAP
monitoring report for package 2
Submit to the Bank the LARAP
monitoring reports for packages 6, 11
and 19
Submit to the Bank the LARAP
monitoring report for packages 13
and 15
Submit to the Bank the LARAP for
packages 14, 20 and 21
Submit to the Bank the LARAP
monitoring report for package 17
Status and Target dates
• January 14, 15 - 2015
• Bank and CTC have provided comments
• PMU has submitted the revised TOR for Bank NOL,
ROI and RFP in December 19, 2014.
• Environmental Agency has issued recommendation of
the UKL & UPL on October 30, 2014.
• The Environmental permit was issued on Dec 8, 2014
and UKL/UPL informally submitted to WB on Nov. 14,
2014.
DGH
• 8, 10 - NOL given on August 12, 2014.
• 7, 12 – NOL given on October 14, 2014.
PMU
• Will be submitted in January, 2015.
PMU
• Package 11 submitted on Dec. 2014
• Package 6 and 9 to be submitted on Jan. 2015
PMU
• Will be submitted in April to June, 2015.
PMU
• Will be submitted in July, 2015.
PMU
• Will be submitted on April to June, 2015.
10
Finalize NCB standard bidding
document (SBD) for full eprocurement
MPW (Bintek,
PMU, Pusdata,
and Bapekon)
and Bank
11
Package 6 and 19 start bidding
process using NCB full e-proc
PMU
12
Bidding of Package 17
PMU
13
Bidding of package 5
PMU
14
Bidding of packages 11
PMU
15
Bidding of packages 13
PMU
16
Submit the bidding document of
package 15 (ICB) to the Bank for
NOL
PMU
17
The auditing report of the 2012 and
2013 financial statements
PMU and Bank
18
Submit to the Bank the revised PMM,
including the web application
PMU
19
Finalize ToR for technical and
financial audit and submit proposal to
DFAT for funding
DGH (team
leader for
EINRIP) and
Western I ndonesia National Roads I mprovement Project
• Resolved
• Bids were submitted and opened on December 29,
2014
• Contract awarded on Nov. 17, 2014
• Commencement of work will depend on LARAP
implementation progress
• Send weekly LARAP progress report to Bank every
Monday
• Bid Evaluation Report for the Bank’s prior review have
been submitted on November 19, 2014. Resubmission
on end of January 2015.
• Contract awarded on December 18, 2014
• Contract awarded on December 18, 2014
• Commencement of work will depend on LARAP
implementation progress
• Send weekly LARAP progress report to Bank every
Monday
• Bank comments were already incorporated. Bidding to
take place on January 2015.
• The PMU needs to report back to the Bank on how they
have implemented the recommendations of the auditors
by the end of November.
• The revised PMM, including the supplement with the
procedures to activate component 4 of the loan
agreement, will be submitted on November 25, 2014.
• Comment from DGH on the TOR will be submitted in
November 21, 2014.
• DGH and EINRIP will agree on the timing of mission of
8
4th Quarter : October-November-December
2014 Quarterly Progress Report
Bank
•
20
Make sure that adequate budgets for
LARAP implementation are allocated
in 2015 for packages all packages,
especially packages 14, 16, 20, 21,
12 and 7
21
LARAPs for packages #2 Padang
Sawah – Simpang Empat
DGH
22
LARAPs for packages #3
Manggopoh - Padang Sawah
PMU
23
Engineering design and
review/approval of slope protection
design completion and the
nomination of the chief inspector for
package 4
DSC
DGH
•
•
•
•
• The PMU will send to the Bank a copy of these designs
for information by the end of November, 2014.
•
24
PMU to submit draft DED and EE of
package # 7, 8, 10, and 12
PMU
•
•
25
PMU to submit draft DED and EE of
package # 14, 16, 20, and 21
PMU
•
•
26
DSC additional staffs
PMU and DSC
•
•
27
Submission of IFR
PMU
•
•
•
•
28
Progress of package 1
DSC/DGH
•
•
•
29
Progress of package 2
DSC/DGH
•
•
•
30
Progress of package 3
DSC/DGH
Western I ndonesia National Roads I mprovement Project
TFAC consultants by November 24, 2014. TFAC
Consultant to mobilize to Padang on February 11, 2015.
Budget for LARAP from APBN needs to be
supplemented in January 2015 as discussed
A meeting between DGH, WB, Balai, and Local
Government of West Sumatera is planned to take place
on November 24, 2014 to check LARAP budget
availability. Yes, available by 2015.
Bank sent a reminder to the PMU to complete the
LARAP
implementation
process
and
submit
documentary evidence
Will be submitted on Jan. 2015.
Bank sent a reminder to the PMU to complete LARAP
implementation process and submit documentary
evidence
•
Bina Marga decided to redesign these four packages
based on hybrid standard combining old and new
standards: design life of 20 years, the road width
(shoulder-road-shoulder) is 2-7-2 m, and the pavement
thickness (AC-WC-AC-BC-AC-Base) is 4-6-7.5 cm
The PMU will send to WB the revised designs and EE
on November 21, 2014.
Bina Marga will confirm to Bank that the hybrid standard
is in line with norms and laws, and also endorsed by
Bintek
The PMU will send draft DED and EE to WB on
February. 2014.
The TL of DSC informed the Bank team that DSC is
finalizing the contract addendum #1 for additional staff,
asking for one highway inspector, one surveyor, and
one laboratory technician for each work package and,
for the central office, one highway engineer, one bridge
engineer, one quality engineer, one social and
environmental specialist, and one QAT operator.
To expedite the process, the Bank team suggested that
PMU and DSC to submit a request letter for some staffs
who are urgently needed (e.g. bridge engineer package
#2, supervision engineer, and environmental specialist),
rather than waiting for the complete addendum.
DSC will submit the request to the PMU in the end of
November, 2014.
The PMU has submitted the IFR for the period July to
September on November 17, 2014. Bank has reviewed
and accepted it.
Overall progress 16.08% (-44.60% from schedule), time
elapsed 54.84%
Field engineering has not been approved
Contractor has submitted field engineering. According
to satker, price submitted by contractor is too high and
contractor need to submit detail of the field engineering
Contractor will resubmit the revised field engineering on
November 21, 2014 and will be approved on November
27, 2014
High level management meeting between DGH and
Contractors took place in Padang on December 22,
2014
Overall progress 33.73% (-10.99% from schedule), time
elapsed 48.36%
Field engineering has not been approved
Contractor will resubmit the revised field engineering on
November 21, 2014 and will be approved on November
27, 2014
Soil investigation for bridge foundation is not finalized
yet
Overall progress 24.38% (-19.63% from schedule),
9
4th Quarter : October-November-December
2014 Quarterly Progress Report
•
•
•
•
•
•
•
31
Progress of package 4
DSC/DGH
•
•
•
32
33
Submission of environmental
management plan for packages 2
and 3
Submission of environmental
management plan for packages 1
and 4
CTC/DGH
• Submitted on December 19, 2014.
CTC/DGH
• Informally submitted to WB on January 7, 2015.
34
Status reports to be sent to the
environmental agency, which
approved the environmental
documents.
CTC/DGH
35
Replacement packages for package
No. 9 Rantau Tijang – Kota Agung
and package No. 18 Mukomuko –
Batas Sumbar (Biha – Bengkunat
and Sibolga – Sorkam)
CTC/DGH
36
37
Submit Mid Term Review report to
Bank as per request email of
November 7, 2014
Send to the Bank the budget for the
whole project using actual costs for
ongoing contracts and latest version
of cost estimate
2.6
time elapsed 48.36%
Field engineering has not been approved
Contractor will resubmit the revised field engineering
on November 21, 2014 and will be approved on
November 27, 2014
AMP is always out of order.
Shortage of dumptruck and manpower.
Overall progress 9.35% (-31.53% from schedule), time
elapsed 47.81%
Field engineering has not been approved
Contractor will resubmit the revised field engineering
on November 21, 2014 and will be approved on
November 27, 2014
Construction activities are very late and
mismanagement of the Joint Operation.
There is a plan to change the supervision engineer
High level management meeting between DGH and
Contractors took place in Padang on December 22,
2014
• Submission of status reports at regular intervals as per
local law. Please copy the Bank on the submission of
these reports. For Package No.4, UKL/UPL submitted
to WB on November 14, 2014 and environmental permit
on January 12, 2015.
• If DGH wants to try to include them in this project,
design works need to start immediately since no new
bidding processes can be started after March 31, 2015
(otherwise works implementation will go beyond the
closing date). However, before starting the design
works under the project, DGH needs to confirm that
they will finance the works with ABPN budget in case
the technical and economic evaluation is not
satisfactory or the bidding for civil works cannot start
31before March 31, 2015. In addition, DGH needs to
provide the Bank with the technical and economic
evaluation for the new sections by the end of November
at the latest (the Bank is available to meet at your
convenience to discuss the scope of this evaluation).
PMU
• Submitted on January 2015
PMU
• Submitted on January 2015
Project Steering Committee Meeting
No Steering Committee meeting during this quarter.
Western I ndonesia National Roads I mprovement Project
10
2014 Quarterly Progress Report
3
4th Quarter : October-November-December
Project Management and Implementation
3.1
Procurement Status
(A) Civil Works
Civil Works are now being implemented in Annual Work Programs (AWP)
which have been numbered AWP-1, AWP-2, and AWP-3.
All four (4) AWP-1 contract packages were signed by the end of 2013 with actual
work commencement on January 2014.
During the Fourth (4th) Quarter of Year 2014, three (3) Contract Agreements
were signed between the Government of Indonesia and the winning Contractors,
preparation and finalization of Bid Evaluation Report (BER) for three (3) contract
packages, World Bank issued No Objection to bidding documents for ICB for one
(1) sub-project and eight (8) Detailed Engineering Design (DED) associated
bidding documents are under finalization.
All of these procurement preparations are under the implementation programs
AWP-2 and AWP-3..
Presented in Appendix 4 is the current status of procurement management.
(B) Services
The Core Team (CTC), Design & Supervision Consultant (DSC), and the others
Capacity Building Consultancy status are discussed in Section 3.4. The others
consultancy packages are as follows :
1) Capacity Building for Disaster Risks Reduction
2) Capacity Building for Environmental Management
3) Capacity Building for Road Safety
3.2
Implementation Status – Civil Works
AWP-1 Packages
All four (4) contract packages scheduled under AWP-1 are currently under
construction by different Contractors. Commencement of Works for all the four (4)
packages commenced on the 2nd week January 2014.
All the 4 Contractors substantially completed their mobilization and construction of
Base Camps in all packages have been completed. Other activities done during
this quarter were staking out and repair and restoration of deteriorated existing
pavements, roadway excavation, embankment formation, spreading of granular
pavement for roadway widening, structural works construction of stone masonry
side ditches, stockpiling of raw material, laydown of asphalt pavement structures,
production of crush aggregates and other minor works. Table 5 presents the
current work progress of the four (4) contract packages.
Western I ndonesia National Roads I mprovement Project
11
4th Quarter : October-November-December
2014 Quarterly Progress Report
Table 5
Program
Contract
Package
#
1
2
AWP-1
3
4
11
AWP-2
13
AWP-3
17
Contractor
Jaya
Konstruksi
Manggala
Pratama Tbk
Jaya
Konstruksi
Manggala
Pratama Tbk
Jaya
Konstruksi
Manggala
Pratama Tbk
PT. Waskita
Karya and
PT. Mulya
Turangga
(JO)
PT. Hutama
Karya / PT.
Daya Mulya
(JO)
PT. Waskita
Karya
(Persero)
Tbk
PT. Jaya
Konstruksi
Manggala
Pratma Tbk
Name of
Road
Target
Progress
Actual
Schedule Progress
Ending Accomplish
December
ed
2014
Slippage
Contract
Time (Cal.
days)
Commenceme Target Date of
nt of Works completion
Time
elapsed
(Cal. Days)
Percent
Time
Elapsed
Biha - Krui
60.68%
16.08%
-44.60%
640
Jan, 8, 2014
Oct, 9, 2015
351
54.84%
Padang
Sawah
Sp.Empat
incl.Air
Gadang Brd
44.72%
33.73%
-10.99%
730
Jan, 6, 2014
Jan, 5, 2016
353
48.36%
Manggopo
h Padang
Sawah
44.01%
24.38%
-19.63%
730
Jan, 6, 2014
Jan, 5, 2016
353
48.36%
Ipuh Bantal
40.48%
9.35%
-31.53%
730
Jan, 10, 2014
Jan, 9, 2016
349
47.81%
Bantal Mukomuko
-
-
-
720
Still to be
issued
Still to be
determined
-
-
Sp. Rukis
Tj.
Kemuning
-
-
-
720
Still to be
issued
Still to be
determined
-
-
Sp. Gunung
Kemala
Pugung
Tampak
-
-
-
720
Still to be
issued
Still to be
determined
-
-
At the end of this reporting quarter of Year 2014, all the four (4) contract packages
were still lagging behind schedule. The situation remains the same as in previous
quarters as the four (4) on-going contract packages continue to follow a downward
trend of delayed schedules.
With time elapsed at the halfway mark (50%) of the contract time for each of the
four (4) contract packages, the Contractors may not be able to deliver the Works
on the target dates of completion, unless a workable and realistic action plans or
“Catch-up Schedules” will be strictly implemented.
Packages No. 1 : Biha – Krui
At the end of this quarter, there was no substantial work accomplished to reduce
previous third 3rd quarter slippage of -30.39%, instead the behind works further
went down to – 44.60% as 54.84% of the contract time have elapsed. This problem
have been going on for the past several month.
The major work item which should have been given more concentration in order to
attain a substantial progress during the whole quarter would have been the
drainage works (34.19%) granular pavement (9.22%) and asphalt pavement
(40.14%) which have a combine total work value of 83.55%.
Western I ndonesia National Roads I mprovement Project
12
2014 Quarterly Progress Report
4th Quarter : October-November-December
However, the Contractor was able to accomplished only 8.25%, progress for the
three (3) major work items out of the combined schedule of 53.43% for the three
(3) major works item as of end of the quarter.
The overall situation of this contract package which to date, only 16.08% of
progress is attained in the last 12 months of the contract time is so critical with
respect to timely completion taking into consideration the short remaining contract
time of only ten (10) months to complete the huge deficit of remaining works.
As time is running out and with the balance of remaining works which is equivalent
to 83.92% that is still to be completed by the Contractor within the remaining 45%
of the contract period or 283 calendar days seems impossible to be attained unless
the Contractor start a workable “Action Plan” this coming of January 2015.
A high level management meeting between DGH and Contractor was held in
Padang during the middle of the month of December 2014 wherein the main
agenda were to resolved all issues and major problems that hampers the progress
of the works.
It is expected that in the coming months that results and agreements reached
during the meeting will produce positive outcome that will ultimately expedite the
progress of the work to be on time at the target date of completion.
A more detailed status of this Package is presented in ANNEX P-I Executive
Summary Report.
Packages No. 2 : Padang Sawah – Sp. Empat (Including Air Gadang Bridge)
As of end of this quarter the total overall work progress is 33.73% against
scheduled progress of 44.72%.
In the middle month of this quarter, the progress showed signs of slight
improvement with respect to delayed progress. However, during this period the
delayed works abruptly fell behind from -5.33% at the end of 3rd quarter to -10.99%,
mainly due to inadequate manpower, equipment, financial resources, the delayed
construction of Air Gadang Bridge which is yet to be started and the very low
accomplishment in the asphalt pavement item due to frequent breakdown of the
Aspahalt Mixing Plant (AMP) which to date only 5% of the 52% of the weighted
percentage of the contract had been accomplished.
To date, the delayed work is still on a manageable level, but it is already a bit of
concern that unless the current problems are addressed immediately, the delayed
works will further fall behind in the coming months.
ANNEX P-2 Executive Summary Report present a more detailed status of the
Contract Package.
Package No. 3 : Manggopoh – Padang Sawah
The current slippage which further fell down from -9.10% the previous quarter to 19.63% this end of the quarter is of much concern due to the very limited remaining
Western I ndonesia National Roads I mprovement Project
13
2014 Quarterly Progress Report
4th Quarter : October-November-December
contract time left.
As of end of this 4th quarter, only 24.38% of actual progress has been attained in
the past twelve (12) months of the contract period.
The situation is so alarming with respect to timely completion of the Works
considering that almost 50% of the contract time have already elapsed while
75.62% of the works are still to be completed.
The main reason for the minimal progress was the delayed works on the asphalt
pavement item which accounted for almost 56% of the entire contract as the
Asphalt Mixing Plant is frequently out of order. To date only 5.29% of entire work
item out of the 55.81% weighted percentage of the contract items is completed.
In addition, number of unit of dump trucks is insufficient, low productivity of stone
crusher and inadequate manpower for drainage work also contributed to the slow
progress.
Due to urgency to maximize the output of paving works to attain a considerable
progress, the Contractor shall maintain the AMP regularly and address and resolve
all issues that are presently hampering the progress of the works.
A more detailed status of the project progress are shown in ANNEX P-3 “Executive
Summary Report”.
Package No. 4 : Ipuh – Bantal
The current status of this contract package still remain in critical situation as the
negative slippage of -16.35% at the end of 3rd quarter further went down to
-31.53% as of end of this reporting quarter.
The actual progress of only 9.35% since the project started a year ago is of much
concern than the slippage. Simply looking at the percentage of work accomplished,
it seems that the project is only on the initial stage of construction, whereas by this
end of the 12th month period, at least 41% of the works should have been
completed.
The major work item which should have been given more concentration in order to
attain a modest progress during the period would have been the drainage works
(12.26%) granular pavement (18.07%) and asphalt pavement (49.27%) which have
a combine total work value of 79.40%.
However, the Contractor was able to accomplished only 7.85%, progress for the
three (3) major works item out of the combine total work value of 79.40%.
A high level management meeting between DGH and Contractor was held in
Padang during the middle of the month of December 2014 wherein the main
agenda were to resolved all issues and major problems that hampers the progress
of the works.
It is expected that in the coming months that results and agreements reached
during the meeting will produce positive outcome that will ultimately expedite the
progress of the work to be on time at the target date of completion.
Western I ndonesia National Roads I mprovement Project
14
4th Quarter : October-November-December
2014 Quarterly Progress Report
Shown in ANNEX P-4 “Executive Summary Report” are the current problem and
actions to be taken to attain substantial progress in order to catch-up with the
schedule.
For contract packages under AWP-2 and AWP-3 which have a combined total of
17 Packages, a brief summary of the actual activities and status as of this reporting
period are presented in Table 2, page 3 of this Report.
AWP-2 & AWP-3 Packages
During the Fourth (4th) Quarter of Year 2014, three (3) Contract Agreements
were signed between the Government of Indonesia and the winning Contractors,
preparation and finalization of Bid Evaluation Report (BER) for three (3) contract
packages, World Bank issued No Objection to bidding documents for ICB for one
(1) sub-project and eight (8) Detailed Engineering Design (DED) associated
bidding documents are under finalization.
As of end of this report period, the procurement status of the four (4) contract
packages are shown in Table 6.
Table 6
No.
Package Name
Pack
No.
Status
AWP-2
1
Sp. Rampa - Poriaha
5
2
Bantal - Mukomuko
11
3
Sp. Rukis - Tnj.Kemuning
13
4
Ps. Perdati - Kerkap
6
Revised Bid Evaluation Report
(BER) on-going finalization.
Contract Agreement between
Government of Indonesia and
winning Contractor signed on
December 18, 2014.
Contract Agreement between
Government of Indonesia and
winning Contractor signed on
December 18, 2014.
Bids submitted and opened on
December 29, 2014. Bid
Evaluation Report (BER) under
preparation by POKJA and
expected to be completed on
January 19, 2015.
AWP-3
5
6
Sp.Gn.Kemala - Pg.Tampak
Lais - Bintunan
Western I ndonesia National Roads I mprovement Project
17
Contract Agreement signed
between the Government of
Indonesia and the winning
Contractor on November 17, 2014.
World Bank issued Form 354 for
disbursement.
19
Bids submitted and opened on
December 29, 2014. Bid
Evaluation Report (BER) under
preparation by POKJA and
expected to be completed on
January 19, 2015.
15
4th Quarter : October-November-December
2014 Quarterly Progress Report
The status of the remaining packages are shown in Table 7
Table 7
Type of
Procure.
Status
No.
1
2
3
4
5
6
7
8
9
10
11
Package Name
AWP-2
Indrapura - Tapan
Bts. Pariaman Manggopoh
Rantau Kijang - Kota
Agung
Sp. Empat - Sp. Air
Balam
Kembang - Indrapura
AWP-3
Painan - Kambang
Sibolga - Bts Tapsel
Seblat - Ipuh
Mukomuko - Bts. Sumbar
umbar Alung - Sicincin
Lubuk
Lubuk Alung - Kuraitaji
Pack.
No.
Procur Review
e.
DED/R
Prepr.
SA
NCB
ICB
7
√
C
*
-
8
√
C
-
*
-
-
-
-
10
√
C
-
*
12
√
C
-
*
√
C
C
C
-
√
-
*
*
*
*
9
14
15
16
18
20
21
-
Notes :Packages No. 9 and 18 are proposed
to be deleted and to be replaced by
two (2) road links located in BihaBengkunat, Lampung Province and
Sorkam-Sibolga, North Sumatera
Province.
3.3
DED
C
C
C
*
-
Legend : C – Completed
√ – On Going
* – Procurement Type
Variation Order Details
There are still no Variation Order submitted by either the DSC Consultant or the
Contractors of the four (4) civil works contract of the on-going contract packages.
It is expected that as a result of the finalization of field engineering by the
respective Contractors of each package will result in additive cost variations.
However, in anticipation of future claims for varied works by the Contractors, a
revised costs of additional 5% to the Estimated Cost for each contract package
was prepared and submitted to PMU to cover any Variation Orders that may arise
during the implementation of the Works.
3.4
Consultancy Services
Technical Assistance for Core Team Consultant (CTC) to Support the Project
Management Unit.
Lead Consultant: PT. Perentjana Djaja
CTC Contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012
between the Ministry of Public Works , Directorate of Planning, DGH and
Western I ndonesia National Roads I mprovement Project
16
2014 Quarterly Progress Report
4th Quarter : October-November-December
PT. Perentjana Djaja, Yongma Engineering Co. Ltd, PT. Epadascon Permata
Engineering Consultant, JV and the work commenced on 12 November 2012.
Amendment No.1 to this contract dated 25 October 2013 was signed to
accommodate the increase in staffing requirements with the following increase in
cost.
Amendment No. 2 is officially approved. Proposed amendment to the Original
Contract and Amendment No. 1 are additional man-months for professional and
technical staff for international and local, replacement of foreign and local
consultants and modification to various reimbursables to match with the actual
requirements. Presented in Table 8 is the current status of CTC contract.
Table 8
Description
USD
IDR
1,276,700
21,415,400,000
127,670
2,141,540,000
Total Original Contract
1,404,370
23,556,940,000
Amendment No.1
1,315,925
22,426,175,000
131,592
2,242,617,500
1,447,517
24,668,792,500
Original Contract
10% VAT
10% VAT
Total Amendment No. 1
Variance Against Original Contract
Amendment No. 2
10% VAT
Total Amendment No. 2
Variance Against Original Contract
+3,07%
+4,72%
1,371,925
22,458,676,500
137,192
2,245,867,650
1,509,117
24,704,544,150
+7,46%
+4,87%
Technical Assistance for Design & Supervision Consultant (DSC)
Lead Consultant: Renardet S.A
DSC Contract No. KU.03.01/PPK-PR/WINRIP/Bx/01/VI/2013 was signed on 11
Jun 2013 between the Ministry of Public Works, Head of Regional Office for
National Roads Implementation, DGH and Renardet S.A. PT Cipta Strada, PT.
Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya (Persero) Joint
Venture and mobilized on 19 June 2013. Table 9 shows the current status of DSC
contract.
Western I ndonesia National Roads I mprovement Project
17
4th Quarter : October-November-December
2014 Quarterly Progress Report
Table 9
Description
USD
IDR
Original Contract (exc. VAT)
820,600,00
51,818,705,000
VAT 10% (GOI Portion)
82,060,00
5,181,870,500
Total
902,660,00
57,000,575,500
Technical Assistance for Capacity Building for Disaster Risks Reduction
Lead Consultant : Still to be Procured
Terms of Reference had been finalized with the incorporation of Bank’s comments
and formally submitted to World Bank for final review and issuance of No Objection
Letter (NOL). Standard Bidding Documents for ICB full e-procurement method is
under final preparation. A practical demonstration to present how the eprocurement system for selection of consultants actually works in practice for the
selection process is tentatively scheduled on the first working week of January
2015.
Technical Assistance for Capacity Building for Environmental Management
Lead Consultant : Still to be Procured
Draft Terms of Reference still to be prepared.
Technical Assistance for Capacity Building for Road Safety
Lead Consultant : Still to be Procured
Draft Terms of Reference still to be prepared.
Procurement Plan for consulting services is presented in Appendix 5
3.5
Implementation of the Anti-Corruption Ac ti on Plan
Community Representative Officers (CRO)
CROs have been appointed for AWP-1 packages and those appointed for the
AWP-1 packages attended the bid opening meetings in Packages 1 and 4 and
Packages 2 and 3 in Palembang and Padang, respectively. All CROs are
university staff members as prioritized in the PMM and have had extensive
training sessions.
During the 4th quarter of the year 2014, appointed CRO’s for Package Nos. 11,13,
6 and 19. attended the pre-bid meetings, site visits and bid openings in Bengkulu.
To date or as of end of this 4th Quarter of the Year 2014, a total of twenty two (22)
have been appointed to discharge their duties as independent observers for eleven
Western I ndonesia National Roads I mprovement Project
18
2014 Quarterly Progress Report
4th Quarter : October-November-December
(11) Contract Packages during the procurement activities.
A complete list of CROs appointed with corresponding credentials as of end of
December 2014 can be found in Appendix 6.
Appendix 7 shows their activities since the inception of the Project.
Third Party Monitors (TPM)
During this Quarter were nine (9) appointments of Third Party Monitors that
were approved to monitor the progress of the Works for Packages 11, 13 and
17 in Lampung and Bengkulu, respectively. To date a total twenty one (21)
appointments have been approved.
List of appointed TPM with their respective occupations and professional
affiliations are shown in Appendix 8, while Appendix 9 shows the past to
present activitie
For the Fourth Quarter of the Year 2014
Period : October 2014 to December 2014
MINISTRY
DIRECTORATE
OF
PUBLIC
WORKS
GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING
Core Team Consultant for
Western Indonesia
National Roads Improvement
IBRD Loan No. 8043-10
: 03_1O IC T AlO IQ -4.2014
No
Project (WINRIP)
Jakarta, January 21, 2015
Directorate General of Highways, MPWzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention
Subject
Ir. Agusta E. Sinulingga, M.T
Officer in Charge PMU WINRIP
: Quarterly Progress Report for the 4th Quarter of the Year 2014
In compliance with Item No.3 (List of Documents To Be Deliyered) of our Consultancy Contract, we submit
herewith the Quarterly Progress Report covering the 4th Quarter of the Year 2014 (October, November and
December 2014).
This report is reproduced and submitted in twenty (20) copies for distribution to all concerned authorities.
Should you have any comment or additional information that need to be incorporated in the Report, please
feel free to get in touch with us.
Cc:
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Direktur Jenderal Bina Marga
Inspektorat Jenderal, Kementrian PU
Direktur Transportasi - Bappenas
Direktur Pengelolaan Kas Negara (PKN), Kementrian Keuangan
Direktur Bina Program, DitJen Bina Marga
Direktur Bina Teknik, Dit.Jen Bina Marga
Direktur Bina Pelaksanaan Wilayah I, DJBM
& KLN, Kementrian PU
Biro PerencanaanzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
Kasubdit Kawasan Strategis dan Andalan, Kementrian Dalam Negeri
Kasubdit Pembiayaan dan Kerjasama Luar Negeri, Dit. Bipran, DJBM
Kasubdit Wilayah I B, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah I C, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah I D, Direktorat Bina Pelaksana Wilayah I, DJBM
Kepala SNVT Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN
The World Bank Task Team Leader
PT. Perentjana Djaja
Yongma Engineering Co, Ltd
PT. Epadascon Permata Engineering Consultant
File
PT. PERENTJANADJAJAin subconsultancy with '-' Yongma Engineering Co. Ltd and ;iilPT. Epadascon Permata Engineering Consultant
CTCOffice: JI. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180
Phone /Fax: (021) 7229823
4th Quarter : October-November-December
2014 Quarterly Progress Report
1
Executive Summary
1.1
Current Implementation Situation
1.1.1 Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into
three (3) Annual Work Programs (AWP’s).
AWP-1 original implementation begun in early 2011 with preparation of detailed
engineering design drawings including associated bidding documents, prequalifications and the bidding proper. Actual work implementation and
commencement of work started in early January 2014.
AWP-2 consist of three (3) implementation stages. The 1st stage is the
preparation of Tender Documents (construction drawings, bid documents,
special specs and other related documents) by Design Supervision Consultant
(DSC), 2nd stage is the procurement of Works (Prequalifications, Post
Qualifications and Tendering) either thru International Competitive Bidding or
National Competitive Bidding and the 3rd stage is the actual implementation of
the Works. AWP-2 was originally scheduled to start in mid 2013 and to be
implemented at the beginning of Year 2014.
AWP-3 implementation stages are of the same sequence with that of AWP-2.
The only difference is that AWP-3 is originally scheduled to take-off beginning
the 1st month of the Year 2013 and to be implemented in the 1st month of the
Year 2015.
But to due some unavoidable circumstances, the original schedules incurred
delays. Actual implementation status are shown in Table 1.
Table 1
AWP
No. of
Packages
AWP-1
4
4 Nos. Under construction
9
1 No. Bid Evaluation Report (BER) and recommendation to award the
contract were forwarded to the World Bank (WB) for request of No
Objection Letter (NOL).
Detailed clarifications and justifications as required by the Bank are
still to be submitted by POKJA.
2 Nos. Contract Agreements signed between Government of Indonesia and
the winning bidders.
1 No. Bids were submitted and opened. Preparation of Bid Evaluation
Report by POKJA is underway.
4Nos. Detailed Engineering Design drawings were forwarded to World
Bank for NOL. Drawings are under finalization in line with Bank
comments.
1 No. Replacement road, still to be finalized.
AWP-2
Implementation Status
as of December 31, 2014
Western I ndonesia National Roads I mprovement Project
1
4th Quarter : October-November-December
2014 Quarterly Progress Report
AWP-3
8
TOTAL
21
1 No. Contract Agreement signed. World Bank concurred the Contract
Agreement and issued Form 384 for disbursement
1 No. Bids were submitted and opened. Preparation of Bid Evaluation
Report by POKJA is underway.
1 No. Draft Bidding Documents for ICB (Post Qualification) had been
concurred by World Bank with issuance of No Objection subject to
incorporation of minor comments by the Bank.
4 Nos. Detailed Engineering Design (DED) drawings completed. Final
review is on-going.
1 No. Replacement roads, still to be finalized.
For contract packages under AWP-2 and AWP-3 which have a combined total
of 17 sub-projects (Packages), a consolidated updated status ending on the
4th Quarter of the Year 2014 are presented in Table 2.
1.1.2 Consultancy Services
TA Consultant
Planned
Mobilization
Contract
Signed
Actual
Mobilization
12 Nov 2012
CTC
Jul 2012
5 Nov 2012
DSC
Jul 2012
11 Jun 2013 19 Jun 2013
Capacity Building for
Disaster Risks Reduction
Still to be
procured
Capacity Building for
Environmental Management
Still to be
procured
Capacity Building for Road
Safety
Still to be
procured
1.1.3 Goods
At the end of this reporting quarter, no goods were procured.
Western I ndonesia National Roads I mprovement Project
2
4th Quarter : October-November-December
2014 Quarterly Progress Report
Table 2
Brief Summary as of the 4th Quarter of Year 2014
Technical
Group
Pack.
No.
DED
Loan Package Name
Design
Review
Road Safety
Status
1
Krui - Bha
Environmental
Audit
Doc Requirement
AWP-1
Doc Requirement
SPPL OK P2JN 2010 &
1).LARAP
AMDAL Subdit TLKJ
2). LARAP Mon
OK 2012 . WB NOL
Report
issues on 20 Nov 2013
Completed
Completed
Completed
SPPL & AMDAL
(No.1 & 17)
Completed
Completed
Completed
SPPL&UKL/ UPL
Bridge
OK P2JN 2010 (No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
Manggopoh - Padang Sawah
Completed
Completed
Completed
SPPL
OK P2JN 2010.(No
need NOL WB for
SPPL/UKL&UPL)
Status
1).NOL WB 4 Jan 13 2).NOL
Monitoring LARAP 18 April
2013, Rev 26 June 2013.
Remaining issues: (1) one plot
due to the alignment changing
not yet paid by project. (2)
Certification process of the PAP
w ill be as soon as resolved by
LG
Budget
Allocation
Satker PJN
Prov
Procurement
Status
Status
Contract
Implementation Plan
Est'd.
Duration
Start
(Months)
Remarks
Completed
Jan-14
21.00
A
1).NOL WB 13 Dec 12
2).Pending issues:
Compensation for the remaining APBD Provinsi
21 PAP and 24 new PAP not yet
resolved by Local Government
80%
Completed
Jan-14
24.00
A
1).LARAP
2). LARAP Mon
Report
1).NOL WB 13 Dec 12
2).Pending issues:
compensation payment for the
remaining 1 PAP (Rajo Sati) not
yet paid by Local Government
APBD Provinsi
99%
Completed
Jan-14
24.00
A
SPPL OK P2JN 2010 &
UKL/UPL
1).LARAP
OK, 31 Oct. 2014
SPPL & UKL&UPL recommended by BLH 2). LARAP Mon
and env, permit
Report
published by Bupati on
4 Dec. 14
1).NOL WB 10 Dec 12
2). A monitoring report for 15
New PAP is under preparation
by CTC
Satker PJN
Provinsi
98%
Completed
Jan-14
24.00
A
Des-14
18.00
C
Dec-14
15.00
J
Including Air Gadang Bridge
3
Land Acquisition
98%
Padang Sawah - Sp. Ampat
2
Status
Social
4
Ipuh - Bantal
Completed
Completed
Completed
5
Sp. Rampa - Poriaha
Completed
Completed
Completed
UKL/UPL
OK Balai 1 2011. (No 1).SLARAP
need NOL WB for
2). LARAP Mon
Report
SPPL/UKL&UPL)
1).Nol WB 10 Dec 12
2).Relocation 1 kiosk affected
project w ill be done paralel
construction
Satker PJN
Provinsi
Not Applicable. No
Land Acquisition
6
Ps. Pedati - Kerkap
Completed
Completed
Completed
UKL/UPL
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
1).SLARAP
2). LARAP Mon
Report
1).NOL WB 20 Nov 2013
2). Target of a Mon Report on
Jan 2015
Satker PJN
Provinsi
Comp payment in
process
Bids opened on
Sept. 22, 2014
Bids opened on
December 29,
2014
7
Indrapura - Tapan
Completed
Completed
Completed
AMDAL
OK TLKJ , 20 Feb 2014. 1).SLARAP
NOL WB issues on 8 2). LARAP Mon
Aug 2014
Report
1).NOL WB 10 Oct 2014
2). Target of a Mon Report on
April 2015
APBD Provinsi Inventory affected
2015
asset process
Not Yet Started
Jan-15
21.00
B
8
Bts. Kota Pariaman - Manggopoh
Completed
Completed
Completed
AMDAL
OK TLKJ 2013 . NOL 1).LARAP
WB issued on 14 April 2). LARAP Mon
2014
Report
1).NOL WB 12 Aug 2014
2). Target of a Mon Report on
May 2015
APBD Provinsi Inventory affected
2015
asset process
Not Yet Started
Feb-15
24.00
B
UKL/UPL
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
Being prepared by Consultant
(Balai 3)
Not Yet Started
Jun-15
21.00
I
AMDAL
OK TLKJ 2013 . NOL 1).LARAP
WB issued on 14 April 2). LARAP Mon
Report
2014
1).NOL WB 12 Aug 2014
2). Target of a Mon Report on
April 2015
Not Yet Started
Feb-14
24.00
B
1).Nol WB: 20 Nov 2013
2). A MR (81 from total 183
PAP) already submitted to WB
81 from total 183
PAP) already
submitted to WB and Bids opened on
submission for the
Oct. 3, 2014
remaining PAP on
January 2015
Dec-14
24.00
E
1).NOL WB 10 Oct 2014
2). Target of a MR on 2015
Feb-15
24.00
B
Dec-14
24.00
E
Not Yet Started
Mar-15
21.00
H
AWP-2
9
10
Rantau Tijang - Kota Agung be
changed with Bengkunat - Biha
Sp. Empat - Sp. Air Balam
Completed
Completed
Completed
Social and Env
safeguards
screening
11
Bantal - Mukomuko
Completed
Completed
Completed
AMDAL
1).LARAP
OK TLKJ 2014. NOL WB
2). LARAP Mon
issues on 8 Aug 2014
Report
12
Kambang - Indrapura
Completed
Completed
Completed
AMDAL
1).LARAP
OK TLKJ 2014 .NOL WB
2). LARAP Mon
issues on 8 Aug 2014
Report
13
Sp. Rukis - Tj.Kemuning
Completed
Completed
Completed
UKL/UPL
14
15
Painan - Kambang
Sibolga - Bts.Tap Sel
On Going
AMDAL
OK Balai 1 2011. (No 1).LARAP
need NOL WB for
2). LARAP Mon
SPPL/UKL&UPL)
Report
Sp.Gunung Kemala - Pg.Tampak
19
APBD Provinsi Inventory affected
2015
asset process
Satker PJN
Provinsi
Appraisal
procurement
process
APBD Provinsi Socialization
2015
process
On-Going
Feb-15
30.00
D
Satker PJN
Provinsi
Comp payment in
process
Not Yet Started
Mar-15
21.00
H
Oct-14
24.00
G
May-15
18.00
I
Dec-14
10.00
J
Completed
Completed
AMDAL
OK TLKJ 2014 . NOL
WB issues on 8 Aug
2014
1).LARAP
2). LARAP Mon
Report
1).NOL WB: 20 Nov 2014
2).Target a MR on Jan 2015
Completed
Completed
Completed
AMDAL (No.1
&17)
OK TLKJ 2011. NOL
WB issued on 20 Nov
2013
1).LARAP
2). LARAP Mon
Report
1).NOL WB: 16 Sep 2014
2). Target of compensation
payment on Mar - Jun 2015
Appraisal
Satker PJN II
procurement
Provinsi
process
UKL/UPL
OK TLKJ 2011. (No
need NOL WB for
SPPL/UKL&UPL)
Social and Env
safeguards
screening
Being prepared by Consultant
(Balai 1)
Satker PJN II
Provinsi
UKL/UPL
OK TLKJ 2011.(No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
OK TLKJ 2011.(No
need NOL WB for
SPPL/UKL&UPL)
OK TLKJ 2011. (No
need NOL WB for
SPPL/UKL&UPL)
1).LARAP
2). LARAP Mon
Report
1).LARAP
2). LARAP Mon
Report
Completed
Completed
20
Lubuk Alung - Sicincin
On Going
UKL/UPL
21
Lubuk Alung - Kurajati
On Going
UKL/UPL
A
On going Construction
B
Design revision by Balai II (Padang) Completed and submitted to WB with comments.
C
Bid Evaluation Report by POKJA submitted to WB
D
For invitation to bid
E
F
G
H
I
J
Contract awarded and signed
Design finalization by DSC
Bank issued Form 384 for disbursement purpose
Detailed design by DSC completed
Proposed to be replaced
Bids w ere submitted and opened
Oct. 3, 2014
Affected asset
appraisal process
Finalization
Completed
Bids opened on
Satker PJN
Provinsi
UKL/UPL
with Sibolga - Sorkam
Not Yet Started
1).NOL WB: 5Feb 2014
2).Target a MR on Dec 2014 Mar 2015
Completed
Mukomuko - Bts.Sumbar be changed
Lais - Bintuan
1).NOL WB 19 Des 2014
2). Target of a MR on Jun 2015
Satker PJN
Provinsi
Completed
AWP-3
18
1).NOL WB:20 Nov 2013
2).Target a MR in Mar - Jun
2015
APBD Provinsi Inventory affected
2015
asset process
Completed
Air Lalang & Air Guntung Bridge
17
1).LARAP
2). LARAP Mon
Report
1).LARAP
OK TLKJ 2014 .NOL WB
2). LARAP Mon
issues on 8 Aug 2014
Report
Seblat - Ipuh including
16
OK P2JN 2011. (No
need NOL WB for
SPPL/UKL&UPL)
Satker PJN
Provinsi
1).Nol WB: 20 Nov 2013
2).Target a MR in Jan 2015
Satker PJN I Comp payment in
Provinsi
process
Contract
awarded and
signed
Not Yet Started
Bids opened on
December 29,
2014
1).NOL WB 19 Des 2014
2). Target of a MR on Jun 2015
APBD Provinsi Socialization
2015
process
Not Yet Started
Feb-15
18.00
H
1).NOL WB 19 Des 2014
2). Target of a MR on Jun 2015
APBD Provinsi Socialization
2015
process
Not Yet Started
Feb-15
18.00
H
Remarks :
Western I ndonesia National Roads I mprovement Project
=
3 Packages in 1 study AMDAL (West Sumatera Province)
=
2 Packages in 1 study AMDAL (Bengkulu Province)
3
4th Quarter : October-November-December
2014 Quarterly Progress Report
1.2
Current Status of Loan
At the end of this quarter ( December 2014) some USD 11.533 million of the
USD 123.25 million forcasted expenditures representing 4.61% of the available
loan had been disbursed. Disbursement is considerably behind schedule by
44.69% of the forecast expenditures, while 48.57% of the time has already
elapsed with the main reason for the delay being the long period waiting for
the implementation of the remaining civil works contracts and slow progress
of the four (4) on going construction packages.
Total disbursements during this Quarter amounted to USD 4.209 million
representing the payments for “Statement of Work Accomplished’ (MC) to
civil works Contractor of the four (4) on-going construction packages and
advance payment to the Contractor of the newly signed contract, Package
No.17 (Pugung Tampak – Sp. Gunung Kemala). Details of the
Disbursements and Expenditures Status are presented in Appendix 1.
A more detailed and updated status of the loan are fully described and
presented in the Eighth (8th) Quarterly Financial Report covering the 4th
Quarter (October, November, December) of the Year 2014 which will be
submitted separately.
1.3
Current Problems and Action Required
Program
AWP-1
AWP-2 & AWP-3
Activity
4 Nos. Under construction stage.
Staking out and repair and restoration of
deteriorated existing pavements, roadway
excavation, embankment formation, spreading of
granular pavement for roadway widening, structural
works, construction of stone masonry side ditches,
stockpiling of raw material, production of crush
aggregates, laydown of asphalt pavement structures
and other minor works.
1 No. Revised Bid Evaluation Report (BER) and
recommendation to award the contract still to be
resubmitted to World Bank for issuance of No
Objection Letter (NOL).
3 Nos. Contract Agreements signed between Government
of Indonesia and the winning Contractors.
Commencement of Works still to be issued.
2 Nos. Bids were submitted and opened. Bid Evaluation
Report (BER) and recommendation to award
contract still to finalized by POKJA.
1 Nos. Draft Bidding Documents for ICB (Post
Qualification) had been issued No Objection Letter
by World Bank but subject to incorporation of
Bank’s minor comments.
4 Nos. Detailed Engineering Design drawings are under
finalization in line with World Bank’s comments.
4 Nos. Detailed Engineering Design drawings under final
review prior to submission to World Bank.
2 Nos. Replacement roads, still to be finalized and
subjected to economic evaluation
Western I ndonesia National Roads I mprovement Project
Responsibility
Contractor
DSC
Civil Works Project
Manager
Procurement committee
Civil Works Project
Manager
Sub Directorate of
Environment & Road
Safety, DTA - DGH
DSC
4
4th Quarter : October-November-December
2014 Quarterly Progress Report
Program
Activity
Responsibility
Capacity Building for Terms of Reference had been finalized with the incorporation
Disaster Risks
of Bank’s comments and formally submitted to World Bank
Reduction
for final review and issuance of No Objection Letter (NOL).
Sub-Directorate of
Standard Bidding Documents for ICB full e-procurement
method is under final preparation. A practical demonstration Environment & Road
Safety - DTA - DGH
to present how the e-procurement system for selection of
consultants actually works in practice for the selection
process is tentatively scheduled on the first working week of
January 2015.
Capacity Building for Terms of Reference
Environmental
On-going preparation
Management
Sub-Directorate of
Environment & Road
Safety, DTA - DGH
Capacity Building for Terms of Reference
Road Safety
On-going preparation
Sub-Directorate of
Environment & Road
Safety, DTA - DGH
Western I ndonesia National Roads I mprovement Project
5
4th Quarter : October-November-December
2014 Quarterly Progress Report
2
General
2.1
Reporting Requirements
Quarterly Progress Reports: This is the Fourth (4rd) Quarterly Progress Report
as required and stipulated in CTC’s consultancy contract and the Loan Agreement.
Prior to the production of this report, Monthly Progress Reports have been
prepared and have dealt with all aspects of the works. This report attempts to
bring the situation up to date by covering overall progress up to the end of
Fourth (4rd) Quarter of the Year 2014.
Financial Monitoring Reports: These have been prepared for each quarter
since the beginning of 2013 with the first Report, issued in May 2013,
covering the period January – March 2013. Since that date quarterly reports
have been prepared and submitted regularly.
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Report
Monitoring
Monitoring
Monitoring
Monitoring
Monitoring
Monitoring
Monitoring
Monitoring
Report
Report
Report
Report
Report
Report
Report
Report
No. 1
No. 2
No. 3
No. 4
No. 5
No. 6
No. 7
No. 8
Period Covered
January 2013 – March 2013
April 2013 – June 2013
July 2013 – September 2013
October 2013 – December 2013
January 2014 – March 2014
April 2014 – June 2014
July 2014 – September 2014
October 2014 – December 2014
Date Issued
15 May 2013
15 August 2013
15 November 2013
15 February 2014
15 May 2014
15 August 2014
15 November 2014
Under Preparation
CTC Monthly Progress Reports: These report have been prepared covering
each full month since January 2013. Subsequent reports have been submitted
on a regular monthly basis.
2.2
Loan Status
The agreed allocation of loan funds from the original loan agreement together
with the % disbursed to the end of the quarter date (December 31, 2014) is
presented in Table 3
Table 3
Category
Description
Loan Restructuring
Amount US$
Total
Disbursement for
the 4rd Quarter
Previous
Disbursement
Total Disbursed
by WB to End
December 2014 in
US$
% Disbursed
220,400,000.00
4,520,195.62
4,446,969.45
8,967,165.07
4.07
16,000,000.00
139,907,73
2,425,973.10
2,565,880.83
16.04
1,000,000.00
0,00
0
0
0
0
0
0
Part 1
1
2
Betterment and Capacity
Expansion of National
Roads.
Part 2
Implementation Support
3
Part 3
Road Sector Institutional
Development
4
Part 4
0
Contingency for Disaster
Risk Response
Unallocated
12,600,000.00
0,00
0
0
0
Original Loan
Amount
250,000,000.00
4,660,103.35
6,872,942.55
11,533,045.90
4.61
Western I ndonesia National Roads I mprovement Project
6
4th Quarter : October-November-December
2014 Quarterly Progress Report
2.3
Financial Management
S-Curve for Financial Progress
WINRIPACTUAL PROGRESS UP TO DECEMBER 2014 AND FORECAST UP TO DECEMBER 2017
1.45
100.00
4.35
4.35
90.00
80.00
% Complete
70.00
60.00
50.00
40.00
30.00
Forecast December 2014
Forecast Expenditure USD
123.25 mil (49.30%)
20.00
Deviation = 44.69%
ACTUAL December 2014
Actual Expenditure USD
11.53 mil (4.61 %)
10.00
0.00
Month
A report at the end of the quarter (December 31, 2014) is presented in Appendix 2
2.4
Project Cost Monitoring
A detailed summary of the project cost monitoring in tabular format is presented
as Appendix 3 at the end of this report.
2.5
Bank Mission
There was no World Bank mid – term review mission and site visit during this
quarter. However, a regular monthly meetings were held to update the “Agreed Key
Actions and Plans” that were taken up during the last Bank Mission on April 28 –
May 19, 2014.
Western I ndonesia National Roads I mprovement Project
7
4th Quarter : October-November-December
2014 Quarterly Progress Report
Shown in Table 4 are the update “Agreed Key Action and Plans”.
Table 4
Status as of December 2014
No.
Action
By Whom
1
Medium Term Review Meeting
DGH, Bappenas,
MoF and Bank
2
ToR for Capacity Enhancement on
Disaster Risk Mitigation
PMU and CTC /
3
Complete and send to the Bank UKL
& UPL for package 4
CTC
4
5
6
7
8
9
Submit LARAP documents for
packages 7, 8, 10 and 12 for Bank
review
Submit to the Bank the LARAP
monitoring report for package 2
Submit to the Bank the LARAP
monitoring reports for packages 6, 11
and 19
Submit to the Bank the LARAP
monitoring report for packages 13
and 15
Submit to the Bank the LARAP for
packages 14, 20 and 21
Submit to the Bank the LARAP
monitoring report for package 17
Status and Target dates
• January 14, 15 - 2015
• Bank and CTC have provided comments
• PMU has submitted the revised TOR for Bank NOL,
ROI and RFP in December 19, 2014.
• Environmental Agency has issued recommendation of
the UKL & UPL on October 30, 2014.
• The Environmental permit was issued on Dec 8, 2014
and UKL/UPL informally submitted to WB on Nov. 14,
2014.
DGH
• 8, 10 - NOL given on August 12, 2014.
• 7, 12 – NOL given on October 14, 2014.
PMU
• Will be submitted in January, 2015.
PMU
• Package 11 submitted on Dec. 2014
• Package 6 and 9 to be submitted on Jan. 2015
PMU
• Will be submitted in April to June, 2015.
PMU
• Will be submitted in July, 2015.
PMU
• Will be submitted on April to June, 2015.
10
Finalize NCB standard bidding
document (SBD) for full eprocurement
MPW (Bintek,
PMU, Pusdata,
and Bapekon)
and Bank
11
Package 6 and 19 start bidding
process using NCB full e-proc
PMU
12
Bidding of Package 17
PMU
13
Bidding of package 5
PMU
14
Bidding of packages 11
PMU
15
Bidding of packages 13
PMU
16
Submit the bidding document of
package 15 (ICB) to the Bank for
NOL
PMU
17
The auditing report of the 2012 and
2013 financial statements
PMU and Bank
18
Submit to the Bank the revised PMM,
including the web application
PMU
19
Finalize ToR for technical and
financial audit and submit proposal to
DFAT for funding
DGH (team
leader for
EINRIP) and
Western I ndonesia National Roads I mprovement Project
• Resolved
• Bids were submitted and opened on December 29,
2014
• Contract awarded on Nov. 17, 2014
• Commencement of work will depend on LARAP
implementation progress
• Send weekly LARAP progress report to Bank every
Monday
• Bid Evaluation Report for the Bank’s prior review have
been submitted on November 19, 2014. Resubmission
on end of January 2015.
• Contract awarded on December 18, 2014
• Contract awarded on December 18, 2014
• Commencement of work will depend on LARAP
implementation progress
• Send weekly LARAP progress report to Bank every
Monday
• Bank comments were already incorporated. Bidding to
take place on January 2015.
• The PMU needs to report back to the Bank on how they
have implemented the recommendations of the auditors
by the end of November.
• The revised PMM, including the supplement with the
procedures to activate component 4 of the loan
agreement, will be submitted on November 25, 2014.
• Comment from DGH on the TOR will be submitted in
November 21, 2014.
• DGH and EINRIP will agree on the timing of mission of
8
4th Quarter : October-November-December
2014 Quarterly Progress Report
Bank
•
20
Make sure that adequate budgets for
LARAP implementation are allocated
in 2015 for packages all packages,
especially packages 14, 16, 20, 21,
12 and 7
21
LARAPs for packages #2 Padang
Sawah – Simpang Empat
DGH
22
LARAPs for packages #3
Manggopoh - Padang Sawah
PMU
23
Engineering design and
review/approval of slope protection
design completion and the
nomination of the chief inspector for
package 4
DSC
DGH
•
•
•
•
• The PMU will send to the Bank a copy of these designs
for information by the end of November, 2014.
•
24
PMU to submit draft DED and EE of
package # 7, 8, 10, and 12
PMU
•
•
25
PMU to submit draft DED and EE of
package # 14, 16, 20, and 21
PMU
•
•
26
DSC additional staffs
PMU and DSC
•
•
27
Submission of IFR
PMU
•
•
•
•
28
Progress of package 1
DSC/DGH
•
•
•
29
Progress of package 2
DSC/DGH
•
•
•
30
Progress of package 3
DSC/DGH
Western I ndonesia National Roads I mprovement Project
TFAC consultants by November 24, 2014. TFAC
Consultant to mobilize to Padang on February 11, 2015.
Budget for LARAP from APBN needs to be
supplemented in January 2015 as discussed
A meeting between DGH, WB, Balai, and Local
Government of West Sumatera is planned to take place
on November 24, 2014 to check LARAP budget
availability. Yes, available by 2015.
Bank sent a reminder to the PMU to complete the
LARAP
implementation
process
and
submit
documentary evidence
Will be submitted on Jan. 2015.
Bank sent a reminder to the PMU to complete LARAP
implementation process and submit documentary
evidence
•
Bina Marga decided to redesign these four packages
based on hybrid standard combining old and new
standards: design life of 20 years, the road width
(shoulder-road-shoulder) is 2-7-2 m, and the pavement
thickness (AC-WC-AC-BC-AC-Base) is 4-6-7.5 cm
The PMU will send to WB the revised designs and EE
on November 21, 2014.
Bina Marga will confirm to Bank that the hybrid standard
is in line with norms and laws, and also endorsed by
Bintek
The PMU will send draft DED and EE to WB on
February. 2014.
The TL of DSC informed the Bank team that DSC is
finalizing the contract addendum #1 for additional staff,
asking for one highway inspector, one surveyor, and
one laboratory technician for each work package and,
for the central office, one highway engineer, one bridge
engineer, one quality engineer, one social and
environmental specialist, and one QAT operator.
To expedite the process, the Bank team suggested that
PMU and DSC to submit a request letter for some staffs
who are urgently needed (e.g. bridge engineer package
#2, supervision engineer, and environmental specialist),
rather than waiting for the complete addendum.
DSC will submit the request to the PMU in the end of
November, 2014.
The PMU has submitted the IFR for the period July to
September on November 17, 2014. Bank has reviewed
and accepted it.
Overall progress 16.08% (-44.60% from schedule), time
elapsed 54.84%
Field engineering has not been approved
Contractor has submitted field engineering. According
to satker, price submitted by contractor is too high and
contractor need to submit detail of the field engineering
Contractor will resubmit the revised field engineering on
November 21, 2014 and will be approved on November
27, 2014
High level management meeting between DGH and
Contractors took place in Padang on December 22,
2014
Overall progress 33.73% (-10.99% from schedule), time
elapsed 48.36%
Field engineering has not been approved
Contractor will resubmit the revised field engineering on
November 21, 2014 and will be approved on November
27, 2014
Soil investigation for bridge foundation is not finalized
yet
Overall progress 24.38% (-19.63% from schedule),
9
4th Quarter : October-November-December
2014 Quarterly Progress Report
•
•
•
•
•
•
•
31
Progress of package 4
DSC/DGH
•
•
•
32
33
Submission of environmental
management plan for packages 2
and 3
Submission of environmental
management plan for packages 1
and 4
CTC/DGH
• Submitted on December 19, 2014.
CTC/DGH
• Informally submitted to WB on January 7, 2015.
34
Status reports to be sent to the
environmental agency, which
approved the environmental
documents.
CTC/DGH
35
Replacement packages for package
No. 9 Rantau Tijang – Kota Agung
and package No. 18 Mukomuko –
Batas Sumbar (Biha – Bengkunat
and Sibolga – Sorkam)
CTC/DGH
36
37
Submit Mid Term Review report to
Bank as per request email of
November 7, 2014
Send to the Bank the budget for the
whole project using actual costs for
ongoing contracts and latest version
of cost estimate
2.6
time elapsed 48.36%
Field engineering has not been approved
Contractor will resubmit the revised field engineering
on November 21, 2014 and will be approved on
November 27, 2014
AMP is always out of order.
Shortage of dumptruck and manpower.
Overall progress 9.35% (-31.53% from schedule), time
elapsed 47.81%
Field engineering has not been approved
Contractor will resubmit the revised field engineering
on November 21, 2014 and will be approved on
November 27, 2014
Construction activities are very late and
mismanagement of the Joint Operation.
There is a plan to change the supervision engineer
High level management meeting between DGH and
Contractors took place in Padang on December 22,
2014
• Submission of status reports at regular intervals as per
local law. Please copy the Bank on the submission of
these reports. For Package No.4, UKL/UPL submitted
to WB on November 14, 2014 and environmental permit
on January 12, 2015.
• If DGH wants to try to include them in this project,
design works need to start immediately since no new
bidding processes can be started after March 31, 2015
(otherwise works implementation will go beyond the
closing date). However, before starting the design
works under the project, DGH needs to confirm that
they will finance the works with ABPN budget in case
the technical and economic evaluation is not
satisfactory or the bidding for civil works cannot start
31before March 31, 2015. In addition, DGH needs to
provide the Bank with the technical and economic
evaluation for the new sections by the end of November
at the latest (the Bank is available to meet at your
convenience to discuss the scope of this evaluation).
PMU
• Submitted on January 2015
PMU
• Submitted on January 2015
Project Steering Committee Meeting
No Steering Committee meeting during this quarter.
Western I ndonesia National Roads I mprovement Project
10
2014 Quarterly Progress Report
3
4th Quarter : October-November-December
Project Management and Implementation
3.1
Procurement Status
(A) Civil Works
Civil Works are now being implemented in Annual Work Programs (AWP)
which have been numbered AWP-1, AWP-2, and AWP-3.
All four (4) AWP-1 contract packages were signed by the end of 2013 with actual
work commencement on January 2014.
During the Fourth (4th) Quarter of Year 2014, three (3) Contract Agreements
were signed between the Government of Indonesia and the winning Contractors,
preparation and finalization of Bid Evaluation Report (BER) for three (3) contract
packages, World Bank issued No Objection to bidding documents for ICB for one
(1) sub-project and eight (8) Detailed Engineering Design (DED) associated
bidding documents are under finalization.
All of these procurement preparations are under the implementation programs
AWP-2 and AWP-3..
Presented in Appendix 4 is the current status of procurement management.
(B) Services
The Core Team (CTC), Design & Supervision Consultant (DSC), and the others
Capacity Building Consultancy status are discussed in Section 3.4. The others
consultancy packages are as follows :
1) Capacity Building for Disaster Risks Reduction
2) Capacity Building for Environmental Management
3) Capacity Building for Road Safety
3.2
Implementation Status – Civil Works
AWP-1 Packages
All four (4) contract packages scheduled under AWP-1 are currently under
construction by different Contractors. Commencement of Works for all the four (4)
packages commenced on the 2nd week January 2014.
All the 4 Contractors substantially completed their mobilization and construction of
Base Camps in all packages have been completed. Other activities done during
this quarter were staking out and repair and restoration of deteriorated existing
pavements, roadway excavation, embankment formation, spreading of granular
pavement for roadway widening, structural works construction of stone masonry
side ditches, stockpiling of raw material, laydown of asphalt pavement structures,
production of crush aggregates and other minor works. Table 5 presents the
current work progress of the four (4) contract packages.
Western I ndonesia National Roads I mprovement Project
11
4th Quarter : October-November-December
2014 Quarterly Progress Report
Table 5
Program
Contract
Package
#
1
2
AWP-1
3
4
11
AWP-2
13
AWP-3
17
Contractor
Jaya
Konstruksi
Manggala
Pratama Tbk
Jaya
Konstruksi
Manggala
Pratama Tbk
Jaya
Konstruksi
Manggala
Pratama Tbk
PT. Waskita
Karya and
PT. Mulya
Turangga
(JO)
PT. Hutama
Karya / PT.
Daya Mulya
(JO)
PT. Waskita
Karya
(Persero)
Tbk
PT. Jaya
Konstruksi
Manggala
Pratma Tbk
Name of
Road
Target
Progress
Actual
Schedule Progress
Ending Accomplish
December
ed
2014
Slippage
Contract
Time (Cal.
days)
Commenceme Target Date of
nt of Works completion
Time
elapsed
(Cal. Days)
Percent
Time
Elapsed
Biha - Krui
60.68%
16.08%
-44.60%
640
Jan, 8, 2014
Oct, 9, 2015
351
54.84%
Padang
Sawah
Sp.Empat
incl.Air
Gadang Brd
44.72%
33.73%
-10.99%
730
Jan, 6, 2014
Jan, 5, 2016
353
48.36%
Manggopo
h Padang
Sawah
44.01%
24.38%
-19.63%
730
Jan, 6, 2014
Jan, 5, 2016
353
48.36%
Ipuh Bantal
40.48%
9.35%
-31.53%
730
Jan, 10, 2014
Jan, 9, 2016
349
47.81%
Bantal Mukomuko
-
-
-
720
Still to be
issued
Still to be
determined
-
-
Sp. Rukis
Tj.
Kemuning
-
-
-
720
Still to be
issued
Still to be
determined
-
-
Sp. Gunung
Kemala
Pugung
Tampak
-
-
-
720
Still to be
issued
Still to be
determined
-
-
At the end of this reporting quarter of Year 2014, all the four (4) contract packages
were still lagging behind schedule. The situation remains the same as in previous
quarters as the four (4) on-going contract packages continue to follow a downward
trend of delayed schedules.
With time elapsed at the halfway mark (50%) of the contract time for each of the
four (4) contract packages, the Contractors may not be able to deliver the Works
on the target dates of completion, unless a workable and realistic action plans or
“Catch-up Schedules” will be strictly implemented.
Packages No. 1 : Biha – Krui
At the end of this quarter, there was no substantial work accomplished to reduce
previous third 3rd quarter slippage of -30.39%, instead the behind works further
went down to – 44.60% as 54.84% of the contract time have elapsed. This problem
have been going on for the past several month.
The major work item which should have been given more concentration in order to
attain a substantial progress during the whole quarter would have been the
drainage works (34.19%) granular pavement (9.22%) and asphalt pavement
(40.14%) which have a combine total work value of 83.55%.
Western I ndonesia National Roads I mprovement Project
12
2014 Quarterly Progress Report
4th Quarter : October-November-December
However, the Contractor was able to accomplished only 8.25%, progress for the
three (3) major work items out of the combined schedule of 53.43% for the three
(3) major works item as of end of the quarter.
The overall situation of this contract package which to date, only 16.08% of
progress is attained in the last 12 months of the contract time is so critical with
respect to timely completion taking into consideration the short remaining contract
time of only ten (10) months to complete the huge deficit of remaining works.
As time is running out and with the balance of remaining works which is equivalent
to 83.92% that is still to be completed by the Contractor within the remaining 45%
of the contract period or 283 calendar days seems impossible to be attained unless
the Contractor start a workable “Action Plan” this coming of January 2015.
A high level management meeting between DGH and Contractor was held in
Padang during the middle of the month of December 2014 wherein the main
agenda were to resolved all issues and major problems that hampers the progress
of the works.
It is expected that in the coming months that results and agreements reached
during the meeting will produce positive outcome that will ultimately expedite the
progress of the work to be on time at the target date of completion.
A more detailed status of this Package is presented in ANNEX P-I Executive
Summary Report.
Packages No. 2 : Padang Sawah – Sp. Empat (Including Air Gadang Bridge)
As of end of this quarter the total overall work progress is 33.73% against
scheduled progress of 44.72%.
In the middle month of this quarter, the progress showed signs of slight
improvement with respect to delayed progress. However, during this period the
delayed works abruptly fell behind from -5.33% at the end of 3rd quarter to -10.99%,
mainly due to inadequate manpower, equipment, financial resources, the delayed
construction of Air Gadang Bridge which is yet to be started and the very low
accomplishment in the asphalt pavement item due to frequent breakdown of the
Aspahalt Mixing Plant (AMP) which to date only 5% of the 52% of the weighted
percentage of the contract had been accomplished.
To date, the delayed work is still on a manageable level, but it is already a bit of
concern that unless the current problems are addressed immediately, the delayed
works will further fall behind in the coming months.
ANNEX P-2 Executive Summary Report present a more detailed status of the
Contract Package.
Package No. 3 : Manggopoh – Padang Sawah
The current slippage which further fell down from -9.10% the previous quarter to 19.63% this end of the quarter is of much concern due to the very limited remaining
Western I ndonesia National Roads I mprovement Project
13
2014 Quarterly Progress Report
4th Quarter : October-November-December
contract time left.
As of end of this 4th quarter, only 24.38% of actual progress has been attained in
the past twelve (12) months of the contract period.
The situation is so alarming with respect to timely completion of the Works
considering that almost 50% of the contract time have already elapsed while
75.62% of the works are still to be completed.
The main reason for the minimal progress was the delayed works on the asphalt
pavement item which accounted for almost 56% of the entire contract as the
Asphalt Mixing Plant is frequently out of order. To date only 5.29% of entire work
item out of the 55.81% weighted percentage of the contract items is completed.
In addition, number of unit of dump trucks is insufficient, low productivity of stone
crusher and inadequate manpower for drainage work also contributed to the slow
progress.
Due to urgency to maximize the output of paving works to attain a considerable
progress, the Contractor shall maintain the AMP regularly and address and resolve
all issues that are presently hampering the progress of the works.
A more detailed status of the project progress are shown in ANNEX P-3 “Executive
Summary Report”.
Package No. 4 : Ipuh – Bantal
The current status of this contract package still remain in critical situation as the
negative slippage of -16.35% at the end of 3rd quarter further went down to
-31.53% as of end of this reporting quarter.
The actual progress of only 9.35% since the project started a year ago is of much
concern than the slippage. Simply looking at the percentage of work accomplished,
it seems that the project is only on the initial stage of construction, whereas by this
end of the 12th month period, at least 41% of the works should have been
completed.
The major work item which should have been given more concentration in order to
attain a modest progress during the period would have been the drainage works
(12.26%) granular pavement (18.07%) and asphalt pavement (49.27%) which have
a combine total work value of 79.40%.
However, the Contractor was able to accomplished only 7.85%, progress for the
three (3) major works item out of the combine total work value of 79.40%.
A high level management meeting between DGH and Contractor was held in
Padang during the middle of the month of December 2014 wherein the main
agenda were to resolved all issues and major problems that hampers the progress
of the works.
It is expected that in the coming months that results and agreements reached
during the meeting will produce positive outcome that will ultimately expedite the
progress of the work to be on time at the target date of completion.
Western I ndonesia National Roads I mprovement Project
14
4th Quarter : October-November-December
2014 Quarterly Progress Report
Shown in ANNEX P-4 “Executive Summary Report” are the current problem and
actions to be taken to attain substantial progress in order to catch-up with the
schedule.
For contract packages under AWP-2 and AWP-3 which have a combined total of
17 Packages, a brief summary of the actual activities and status as of this reporting
period are presented in Table 2, page 3 of this Report.
AWP-2 & AWP-3 Packages
During the Fourth (4th) Quarter of Year 2014, three (3) Contract Agreements
were signed between the Government of Indonesia and the winning Contractors,
preparation and finalization of Bid Evaluation Report (BER) for three (3) contract
packages, World Bank issued No Objection to bidding documents for ICB for one
(1) sub-project and eight (8) Detailed Engineering Design (DED) associated
bidding documents are under finalization.
As of end of this report period, the procurement status of the four (4) contract
packages are shown in Table 6.
Table 6
No.
Package Name
Pack
No.
Status
AWP-2
1
Sp. Rampa - Poriaha
5
2
Bantal - Mukomuko
11
3
Sp. Rukis - Tnj.Kemuning
13
4
Ps. Perdati - Kerkap
6
Revised Bid Evaluation Report
(BER) on-going finalization.
Contract Agreement between
Government of Indonesia and
winning Contractor signed on
December 18, 2014.
Contract Agreement between
Government of Indonesia and
winning Contractor signed on
December 18, 2014.
Bids submitted and opened on
December 29, 2014. Bid
Evaluation Report (BER) under
preparation by POKJA and
expected to be completed on
January 19, 2015.
AWP-3
5
6
Sp.Gn.Kemala - Pg.Tampak
Lais - Bintunan
Western I ndonesia National Roads I mprovement Project
17
Contract Agreement signed
between the Government of
Indonesia and the winning
Contractor on November 17, 2014.
World Bank issued Form 354 for
disbursement.
19
Bids submitted and opened on
December 29, 2014. Bid
Evaluation Report (BER) under
preparation by POKJA and
expected to be completed on
January 19, 2015.
15
4th Quarter : October-November-December
2014 Quarterly Progress Report
The status of the remaining packages are shown in Table 7
Table 7
Type of
Procure.
Status
No.
1
2
3
4
5
6
7
8
9
10
11
Package Name
AWP-2
Indrapura - Tapan
Bts. Pariaman Manggopoh
Rantau Kijang - Kota
Agung
Sp. Empat - Sp. Air
Balam
Kembang - Indrapura
AWP-3
Painan - Kambang
Sibolga - Bts Tapsel
Seblat - Ipuh
Mukomuko - Bts. Sumbar
umbar Alung - Sicincin
Lubuk
Lubuk Alung - Kuraitaji
Pack.
No.
Procur Review
e.
DED/R
Prepr.
SA
NCB
ICB
7
√
C
*
-
8
√
C
-
*
-
-
-
-
10
√
C
-
*
12
√
C
-
*
√
C
C
C
-
√
-
*
*
*
*
9
14
15
16
18
20
21
-
Notes :Packages No. 9 and 18 are proposed
to be deleted and to be replaced by
two (2) road links located in BihaBengkunat, Lampung Province and
Sorkam-Sibolga, North Sumatera
Province.
3.3
DED
C
C
C
*
-
Legend : C – Completed
√ – On Going
* – Procurement Type
Variation Order Details
There are still no Variation Order submitted by either the DSC Consultant or the
Contractors of the four (4) civil works contract of the on-going contract packages.
It is expected that as a result of the finalization of field engineering by the
respective Contractors of each package will result in additive cost variations.
However, in anticipation of future claims for varied works by the Contractors, a
revised costs of additional 5% to the Estimated Cost for each contract package
was prepared and submitted to PMU to cover any Variation Orders that may arise
during the implementation of the Works.
3.4
Consultancy Services
Technical Assistance for Core Team Consultant (CTC) to Support the Project
Management Unit.
Lead Consultant: PT. Perentjana Djaja
CTC Contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012
between the Ministry of Public Works , Directorate of Planning, DGH and
Western I ndonesia National Roads I mprovement Project
16
2014 Quarterly Progress Report
4th Quarter : October-November-December
PT. Perentjana Djaja, Yongma Engineering Co. Ltd, PT. Epadascon Permata
Engineering Consultant, JV and the work commenced on 12 November 2012.
Amendment No.1 to this contract dated 25 October 2013 was signed to
accommodate the increase in staffing requirements with the following increase in
cost.
Amendment No. 2 is officially approved. Proposed amendment to the Original
Contract and Amendment No. 1 are additional man-months for professional and
technical staff for international and local, replacement of foreign and local
consultants and modification to various reimbursables to match with the actual
requirements. Presented in Table 8 is the current status of CTC contract.
Table 8
Description
USD
IDR
1,276,700
21,415,400,000
127,670
2,141,540,000
Total Original Contract
1,404,370
23,556,940,000
Amendment No.1
1,315,925
22,426,175,000
131,592
2,242,617,500
1,447,517
24,668,792,500
Original Contract
10% VAT
10% VAT
Total Amendment No. 1
Variance Against Original Contract
Amendment No. 2
10% VAT
Total Amendment No. 2
Variance Against Original Contract
+3,07%
+4,72%
1,371,925
22,458,676,500
137,192
2,245,867,650
1,509,117
24,704,544,150
+7,46%
+4,87%
Technical Assistance for Design & Supervision Consultant (DSC)
Lead Consultant: Renardet S.A
DSC Contract No. KU.03.01/PPK-PR/WINRIP/Bx/01/VI/2013 was signed on 11
Jun 2013 between the Ministry of Public Works, Head of Regional Office for
National Roads Implementation, DGH and Renardet S.A. PT Cipta Strada, PT.
Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya (Persero) Joint
Venture and mobilized on 19 June 2013. Table 9 shows the current status of DSC
contract.
Western I ndonesia National Roads I mprovement Project
17
4th Quarter : October-November-December
2014 Quarterly Progress Report
Table 9
Description
USD
IDR
Original Contract (exc. VAT)
820,600,00
51,818,705,000
VAT 10% (GOI Portion)
82,060,00
5,181,870,500
Total
902,660,00
57,000,575,500
Technical Assistance for Capacity Building for Disaster Risks Reduction
Lead Consultant : Still to be Procured
Terms of Reference had been finalized with the incorporation of Bank’s comments
and formally submitted to World Bank for final review and issuance of No Objection
Letter (NOL). Standard Bidding Documents for ICB full e-procurement method is
under final preparation. A practical demonstration to present how the eprocurement system for selection of consultants actually works in practice for the
selection process is tentatively scheduled on the first working week of January
2015.
Technical Assistance for Capacity Building for Environmental Management
Lead Consultant : Still to be Procured
Draft Terms of Reference still to be prepared.
Technical Assistance for Capacity Building for Road Safety
Lead Consultant : Still to be Procured
Draft Terms of Reference still to be prepared.
Procurement Plan for consulting services is presented in Appendix 5
3.5
Implementation of the Anti-Corruption Ac ti on Plan
Community Representative Officers (CRO)
CROs have been appointed for AWP-1 packages and those appointed for the
AWP-1 packages attended the bid opening meetings in Packages 1 and 4 and
Packages 2 and 3 in Palembang and Padang, respectively. All CROs are
university staff members as prioritized in the PMM and have had extensive
training sessions.
During the 4th quarter of the year 2014, appointed CRO’s for Package Nos. 11,13,
6 and 19. attended the pre-bid meetings, site visits and bid openings in Bengkulu.
To date or as of end of this 4th Quarter of the Year 2014, a total of twenty two (22)
have been appointed to discharge their duties as independent observers for eleven
Western I ndonesia National Roads I mprovement Project
18
2014 Quarterly Progress Report
4th Quarter : October-November-December
(11) Contract Packages during the procurement activities.
A complete list of CROs appointed with corresponding credentials as of end of
December 2014 can be found in Appendix 6.
Appendix 7 shows their activities since the inception of the Project.
Third Party Monitors (TPM)
During this Quarter were nine (9) appointments of Third Party Monitors that
were approved to monitor the progress of the Works for Packages 11, 13 and
17 in Lampung and Bengkulu, respectively. To date a total twenty one (21)
appointments have been approved.
List of appointed TPM with their respective occupations and professional
affiliations are shown in Appendix 8, while Appendix 9 shows the past to
present activitie