WINRIP DOC QPR CTC QPR Apr Jun 2014 2014 06 13 00079

PUI.IU SUTAIERA

TECHNICALASSISTANCE FOR SUPPORT OF THE PROJECT MANAGEMENT UNIT
coRE TEAM CONSULTANTS (CTC)

QUARTERLY REPORT
For the Second Quarter of the Year 2014

Period : Ap ral 2014 to June 2014

MINISTRY

OF PUBLIC WORKS

DIRECTORATE GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING
Core Tearn Consultant for

Western Indonesia National Roads Improvement Project (WINRIP)
IBRD Loan No,8043-ID

Jakarta, July 10,2014

: 03'10/CTIVOIQ-2.2014

No

Directorate General of Highways, MPW
Jl. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia

Attention
Subject

:

lr. Agusta E. Sinulingga, M.T

Officer in Gharge PMU WINRIP

: Quarterlv Proqress Report for the

2no

Quarter of the Year 2014

In compliance with ltem No.3 (List of Documents To Be Delivered) of our Consultancy Contract, we submit
herewith the Quarterly Progress Report covering the 2nd Quarter of the Year 2014 (April, May and June).

This report is reproduced and submitted in twenty (20) copies for distribution to all concerned authorities.

Should you have any cornment or additional information that need to be incorporated in the Report, please
feel free to get in touch with us.

1.
2.
3.
4.
5.
6,

7,
8.
9.

10.

11

.

DirekturJenderal Bina Marga
Inspektorat Jenderal, Kementrian PU
Direktur Transportasi - Bappenas
Direktur Pengelolaan Kas Negara (PKN), Kementrian Keuangan
Direktur Bina Program, Dit.Jen Bina Marga
Direktur Bina Teknik, Dit.Jen Bina Marga
Direktur Bina Pelaksanaan Wilayah l, DJBM
Biro Perencanadn & KLN, Kementrian PU
Kasubdit Kawasan Strategis dan Andalan, Kementrian Dalam Negeri
Kasubdit Pembiayaan dan Kerjasama Luar Negeri, Dit, Bipran, DJBM

Kasubdit Wilayah I B, Direktorat Bina Pelaksana Wilayah l, DJBM
Kasubdit Wilayah I C, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah I D, Direktorat Bina Pelaksana Wilayah l, DJBM
Kepala SNVI Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN

12.
13.
14.
15. The World Bank Task Team Leader
16. PT. Perentjana Djaja
17. Yongma Engineering Co, Ltd
18. PT. Epadascon Permata Engineering Consultant
19. File

with 6 Yongma Engineering Co. Ltd and EfPT, Epadascon Permata Engineering Consultant
Office: Jl. Ciniru Vll No. 25, Kebayoran Baru, Jakarta Selatan, 12180
P ho ne /Fa x: (027], 7 229823

PT. PERENTJANA DJAJAin subcbnsultancy
CTC

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Table Of Contents

Executive

1.1

Summary

Current lmplementation Situation

o

...........

....,...,.1

CivilWorks
..........1
.............._..
.....,.,,.3
. 1.1.2 Consultancy Services
1.1.3 Goods

................2
1.2 Current Status of Loan
....................4
1.3 Current Problems and Action Required...
.........4
General
..................5
2.1 Reporting Requirements ............
....................,.5
2.2 Loan Status.....,.........
................,....5
2.3 Financial Management............,"
.......................6
2.4 Project Cost Monitoring.........
..........6
2.5 Bank Mission.............
......................6
2.6 Project Steering Committee Meeting
................8
Project Management and lmplementation...........

...............,.....,.9
3.1 Procurement Status
.......9
3.2 lmplementation Status - CivilWorks
...............9
3.3 Variation Order Details
..................13
3.4 Consultancy Services
....................13
3.5 lmplementation of the Anti-Corruption Actio n P|an......
..................15
3.6 lmplementation of the Environmental Management P|an......
.............16
Workshops & Training
...........17
1.1.1

I

...........,....1

APPENDICES
Appendix

1

Disbursement and Expenditures Status

Appendix 2

Report At The End of The Quarter (June 30,2014)

Appendix 3

Detailed Summary of the Project Cost Monitoring

Appendix 4

Procurement Management of Civil Works

Appendix 5

Procurement Plan for Consulting Services

Appendix 6

List of Names of Community Representative Observers (CRO)

Appendix 7

Anti Corruption Action Plan (ACAP)
Activity Progress of Community Representative Observers (CRO)

f

Appendix

I

List of Appointed Third Party Monitors (TPM)

Appendix 9

Progress of Third Party Monitoring (TPM) Activities

Appendix 10

Complaints Handling Mechanism System (CHS)

Appendix

Work Activities On Publication/Disclosure

11

Appendix 12

Environmental Safeguards

Appendix 13

Environmental Management Plan (EMP) Compliance

Appendix 14

Status of Monitoring of Environmental Mitigation

Appendix 15

Overall Land Acquisition Status as of June 30,2014

Appendix 16

Summary of Workshops and Trainings \n2013 and 2Q14

2014 Quaterly Progress Report

2no

Quafter : April-May-June

Executive Summary

1.1

CurentlmplementationSituation
1.1.1 Civil Works
lmplementation of the WINRIP Project is scheduled to be implemented into
three (3) AnnualWork Programs (AWP's).

AWP-1 original implementation begun with the pre-construction activities
(procurement) in mid 2011 and the actual work implementation started in mid
2012.

I

AWP-2 consist of three (3) implementation stages. The 1'' stage is the
preparation of Tender Documents (construction drawings, bid documents,
special specs and other related documents) by Design Supervision Consultant
(DSC) and Project Preparation Consultant (PPC), 2no stage is the procurernent
of Works (Prequalifications, Post Qualifications and Tendering) either thru
International Competitive Bidding or National Competitive Bidding and the 3'o
stage is the actual implementation of the Works. AWP-2 was originally
scheduled to start in mid 2013 and to be implemented at the beginning of Year
2014.

AWP-3 implementation stages are of the same sequence with that of AWP-2.
The only difference is that AWP-3 is originally scheduled to take-off beginning
the 1" month of the Year 2013 and to be implemented in the 1't month of the
Year 2015.
But to due some unavoidable circumstances, the original schedules incurred
delays. Actual implementation status are shown in Table 1.
)

Table

1

Under construction

2 Nos..AER NOL issued byWorld Bank
1 No. Revised AER for resubmission to World Bank
1 No. BID preparation (Post Qualification)
4 Nos. DED Road Safety revision

No. DED
1 No. AER NOL
1

issued by World Bank
2 Nos. BID preparation (Post Qualification)
5 Nos. DED (2 Nos. Proposed to be

Western Indonesia National Roads Improvement Project

2014 Quarterly Progress Repoft

2no

Quafter : April-May-June

For contract packages under AWP-2 and AWP-3 which have a combined total
of 17 sub-projects (Packages), a consolidated updated status ending on the
2nd Quarter of the Year 2014 are presented in Table 2.

1.1.2 Consultancy Services

12Nov 2012
11 Jun 2013

19 Jun 2013

Capacity Building for
Disaster Risks Reduction
Capacity Building for
Environmental Managem ent

1.1.3 Goods
At the end of this reporting quarter, no goods were procured.

Western Indonesia National Roads Improvement Project

2014 Quarterly Progress Repoft

2nd

Quafter : April-May-June

Table 2
Brief Su mm ary Status as of lhe 2n d Quarter of Year 20 14

GEUP

cost PIP Mar

L.igh

hck

Loan Package

No

DED

Tehnid
htign

2012 {Ercl,

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tudi

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1600

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t6 00

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2012

PLWB13ft
{q9

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Western Indonesia National Roads Improvement Project

5

2014 Quarterly Progress Report

1.2

2no

Quafter : April-May-June

Gurrent Status of Loan

At the end of this quarter (June 2014) some USD 6.26 million of the USD
101.50 million forcasted expenditures representing 2.51 % of the available
loan had been disbursed. Disbursement is considerably behind schedule by
38.09% of the forecast expenditures, while 40.60% of the time has already
elapsed with the main reason for the delay being the long period waiting for
the implementation of the remaining civil works contracts and slow progress
of the four (4) on going construction packages.

:

Total disbursements during this Quarter amounted to USD 1.297 million
representing the payments for "Statement of Work Accomplished' (MC) and
advance payment to civil works Contractor. Details of the Disbursements
and Expenditures Status are presented in Appendix 1.

A

more detailed and updated status of the loan are fully described and

presented in the Fifth (sth) Quarterly Financial Report covering the 2nd Quarter
(April, May, June) of the Year 2014 which will be submitted separately.

1.3

Current Problems and Action Required

4 no. packages Construction Stage:
Relocation of existing utilities, routine
maintenance works, roadway
excavations (side cuts), em bankment
formation for roadway widening,
construction of stone masonry side
ditches and restoration of deteriorated

AWP-2 & AWP-3

4 no. packages procurement stage
3 no. packages procurement
preparation
4 no. packages DED/RSA review
2 no. packages under evaluation
and proposed to be replaced
4 no. packages DED

Terms of Reference
On-going preparation

Capacity Building for
Environmental
Management

Terms of Reference
On-going preparation
Terms of Reference
On-going preparation

Western Indonesia National Roads Improvement Project

Contractor
DSC

Civil Works Project Manager

Procurement committee
Civil Works Project Manager

Sub Directorate of Environment
& Road Safety, DTA - DGH
DSC

Sub-Directorate of Environm ent
& Road Safety - DTA - DGH
Sub-Directorate of Environment
& Road Safety, DTA - DGH
Sub-Directorate of Environm ent
& Road Safety, DTA - DGH

2014 Quarterly Progress Report

2no

Quarter : April-May-June

General
2.1

Reporting Requirements
Quarterly Prooress Reoorts: This is the Second (2^d) euarterly progress
Report as required and stipulated in CTC's consultancy contract and the Loan
Agreement. Prior to the production of this report, Monthly Progress Reports have
been prepared and have dealt with all aspects of the works. This report attempts
to bring the situation up to date by covering overall progress up to the end
of Second (2nd) Quarter of the Year 2014.

Financial Monitorino Renorts: These have been prepared for each quarter
since the beginning of 2013 with the first Report, issued in May 2013,
covered the period January - March 2013. Since that date quarterly repofts
have been prepared and submitted regularly,

Financial
Financial
Financial
Financial
Financial
Financial

Monitoring
Monitoring
Monitoring
Monitoring
Monitoring
Monitoring

Report No. 1
Report No. 2
Report No. 3
Report No. 4
Report No. 5
Report No. 6

- March 20'13
April 2013 - June 2013
July 201 3 - Septem ber 2013
October 2013 - December 2013
January 2014-March2014
April2014 June 2014
January 2013

-

15 May 2013
15 August 2013

15 November2013
15 February 2014
15 May 2014
Under Preparation

CTC Monthlv Proqress Reports: These report have been prepared covenng
each full month since January 2013. Subsequent reports have been submitted
on a regular monthly basis.
2.2

Loan Status
The agreed allocation of loan funds from the original loan agreement together
disbursed to the end of the quarter date (June 30, 2014) is
presented in Table 3
Table 3

with the %

Category

1

Patl1

220100,000 00

1,297,074,70

2,732,200,92

4,029.275.62

'1

6,000.000 00

000

1,574,976.48

1,574,976 48

984

0,00

0

0

0

0

0

0

0

0

0

0

659,358.52

0

4,307 ,177,40

6,263,6'l0.62

Bettement and Capacily Epansion
of National Roads.
2

P

art2

1

83

lmplmentation Support
3

Part 3

1,000,000 00

Road Sector Institutional
Development

4

Part 4

0

Contingency for Disaster Risk
Response
Unallocated

1

2,600,000.00

0,00

LN 8043 DA-A

Original Loan
Amount

250,000,000.00

Western Indonesia National Roads Improvement Project

1,297,074,70

2

5',1

2014 Quaterly Progress Report

2.3

2nd

Quarter : April-May-June

Financial Management
S-Curve for Financial Progress
WINRIPACTUAPROGRESS

UPTO JUNE2014 AND FORECAST UP TO DECEJIIBER2t)lT

100.o0
90 00
80.o0
70.00

o
o

60.o0

fr so.oo

I
:R
-

40.o0
30 00
20.00

)
10.00

uevraflon = s.o9?
ACTUALJUne 2014

E frpefilittrsi
5.26mil|'2.s7%l

0,00

{9C*Jn"Cor}"0"'9

J,"J./

A report at the end of the quarter (June 30,2014) is presented in Appendix 2

2.4

Project Cost Monitoring
A detailed summary of the project cost monitoring in tabular format is presented
as Appendix 3 at the end of this report

2.5

Bank Mission
A World Bank mission took place between April 28 and May 1 3,2014 to review the
implementation status of the Western Indonesia National Roads lmprovement
Project WINRIP). The mission was comprised of Elisabeth Goller (Task Team
Leader/Sr. Transport Specialist), Amilia Aldian (Transport Engineer), Budi Permana
(Procurement Specialist), Agus Sjamsudin (Road Engineer), Maria Jos6 Sala
Pelufo (Transport Specialist), Novira Kusdarti Asra (Sr. Financial Management
Specia list), Ach mad Affand i Nasution (Gove rna nce a nd Anti:Co rruption Specia list),
Dennie Stenly Mamonto (Environmental Specialist), Francisca Melia Setiawati
(Social, Land AcquisitioniResettlement Specialist), and Yulita Sari Soepardjo
(Team Assistant).

The activities of the mission during April- May 2014 are summarized in Table 4.

Western Indonesia National Roads Improvement Project

2014 Quafterly Progress Repoft

2no

Quafter : April-May-June

Table 4

Kick-off meeting in DGH office
29 April-4 May 2Q14

A number of meetings were held during this

6 May 2014

Travel to Padang

7 May 2014

Site visit to Package # 21 , 8,3, 2 Meeting with Contractor to
discuss Package # 2 & # 3 status

8 May'2014

Site visit to Package # 20 and return to Padang, Meeting
with Project lmplementation Unit to discuss DSC Status

9 May 2014

Return to Jakarta

19 May 2014

week

Wrap-Up meeting was held on 19 May where the content of the

Aide Memoire was discussed, A copy of the final Aide
Memoire, edited to include only it's relevancy to WlNRlP, is

l

presented as Annex No. 1 to this report.

Included in the Agenda as part of Aide Memoire taken up during the Bank lmplementation
Review Mission is the "Agreed Key Action and Plan" which is to reviewed and updated
every month. Table 5 shown the recent updated status of the Action Plan

Table

5

Status as ofJune 2014
No.

Action

ByWhom

Status

Target Dates

1

Prcject reviews

DGH and Bank

Monthly

Done

2

Request replacement of the CTC's team leader and send
CV to the Bank

PMU

May 9, 2014

Done

Review ToR for Capacity Enhancement on Disaster Risk
Mitigation and translate into English

".J

PMU and CTC /
The Bank will
review the TOR in

Draft English version
May 30,2014

is

reouested to send

tothe WB informaly

oarallel
Send written confirmation to Bank where the DGH's
4

environmental department states that package 1 (KruiBiha) is covered by the AMDAL for packaqe 17
Complete and send to the Bank:
- AMDAL for packages 7 , 12 and 14
- AMDAL for packages 1 1 and 16

- UKL & UPL for oackaoe
8

o

Hire consultant for the upgrading of the SPPL to UKL &
UPL for oackaoe 4

Complete and send to the Bank UKL & UPL for package
Submit LARAP documents for packages

7,8,

1O and 12

for Bank review
11

12

13

cTc

May 14,2014

End of June,

Done
7,12,13,14 Done

2014

11,16 TLKJ

May 30,2014

Done

'13

4
10

PMU

Submit to the Bank the LARAP monitoring report for
Packaoe 2 (social asoects)
Submit to the Bank the remaining LARAP monitoring
reoort for Packaoe 3
Submit to the Bank the monitoring reports for packages 6,
11 and 19 (social asoects)

Western Indonesia National Roads Improvement Project

PMU

cTc

September

2014

Under process

DGH

July 2014

Under orocess

PMU

June 2014

Under process

PMU

May 30,2014

PMU

August 2014

Submit to WB June
11

Under process

2014 Quarterly Progress Repoft
No
14
15

to
1a

18

19
20
21

22
ZJ

2no

ByWhom

Action
Submit to the Bank the monitoring report for packages 13
and 15 (social asoects)
Submit to the Bank the LARAP for packages 14,20 and
21

Submit to the Bank the approved LARAP and signed
Action Plan for Packaoe 16
Submit to the Bank the monitoring report for package 17
(social asoects)
Complete NCB bidding documents: Discuss and reach
agreement
Submit to the Bank the revised AER for package 17 and
AER for packaqes 5. 1 1 and 1 3
Update procurement plan and submit to the Bank for its
orior review
Submit to the Bank the auditing report of the 2012 and
201 3 financial statements
Submit to the Bank the revised PMM, including the web
application and the revised Complaint Handling
Mechanism
Organize training on anti-corruption for the TPM team and

cRo

Quafter : April-May-June
Target Dates
December

Under process

PMU

2014

PMU

October 201

PMU

May 30,2014

PMU

Status

4

September

2014

Under orocess
Done
Under process

MPW (Bintek and
Pusdata) and
Bank
MPW

May 2014

End

of

1

May

1 June

17, 5, done

2014

11.13. June 16

CPMU and MPW

May 19,2014

June

PMU

June 30,2014

Under process

PMU

End of

cTc

June

2014

1 1

Under orocess

5-6

Before end of

Lampung

June 2014

Padanq 18-19 June

June,

Quarterly; first
progress
24

Submit to the Bank quarterly progress reports

PMU

report for
2014 to be

Done

submitted by

Mav 3O. 2O14

)

zc

Finalize ToR for technical and financial audit and submit
proposal to DFET for funding

DGH (team leader
for EINRIP) and
Bank

zo

Make sure that adequate budgets for LARAP
implementation are allocated in 2015 for packages 14, 1 6,
20 and 21

DGH

27

Submit additional LARAPS for packages #2 Padang
Sawah -Simpang Empat and #3 Manggopoh -Padang
Sawah (see Annex 5)

U(,I-1

End of May
2014

28

DSC to inform the PMU and the Bank about the deadlines
for engineering design and review/approval of slope
protection design completion and the nomination of the
chief inspector for packaqe 4

DSC

End of May,
2014

Will be checked to

29

Carry out environment and social management training
for DSC field engineers/staff of contractors

cTc

Before end of
May and
regularly

Lampung 5-6 June,
Padang 18-19 June

May 2014

June 30

Through 2015

Will be checked

to

budget

Local Government

&

oroDosal

Balai lll
#2, June 30
#3, June

1 1

DSC

aftemards

2.6

Project Steering Gommittee Meeting
Meeting was held in June 26, 2014 for the Monitoring Team of WINRIP Steering
Committee.

Western Indonesia National Roads Improvement Project

2014 Quafterly Progress Repot

2no

Quater : April-May-June

Project Management and lmplementation

3.1

Procurement Status

(A) Civil Works
Civil Works are now being implemented in Annual Work Programs (AWP)
which have been numbered AWP-1, AWP-2,and AWP-3.
All four (4) AWP-1 contract packages were signed by the end of 2013 with actual
work commencement on January 2014.
During the Second Quafier of Year 2014, three (3) contract packages for AWP-2
and one (1) contract package under AWP-3 are under final procurement
proceedings with the finalization of the Application Evaluation Report (AER) of
prequalification documents submitted by Applicant Bidders for submission to
World Bank to request for concurrence and issuance of No Objection Letter
(NoL).
Presented in Appendix 4 is the current status of procurement management,
(B) Services

The Core Team (CTC), Design & Supervision Consultant (DSC), and the others
Capacity Building Consultancy status are discussed in Section 3.4. The others
consultancy packages are as follows :

1)

2l

3)

Capacity Building for Disaster Risks Reduction
Capacity Building for Environmental Management
Capacity Building for Road Safety

Finalization of the TOR draft for the above 3 consultancy Packages are being
prepared by Sub Directorate of Environment & Road Safety - Directorat of
TechnicalAffair - DGH

]

3.2

lmplementation Status

-

Civil Works

AWP-1 Packages

All four (4) contract packages scheduled under AWP-1 are currently under
construction by different Contractors. Commencement of Works for all the four (4)
packages commenced on the

2no

week January 2014.

As of the end of this reporting quarter, mobilization stage for all of the four (4)
contract packages are about to be fully completed. Other activities done during this
quarter were the completion of base camp construction in all packages, relocation
of existing utilities, routine maintenance works, roadway excavations (side cuts),
embankment formation for travelled way widenings, construction of stone masonry
side ditches and repair and restoration of deteriorated existing pavement. Table 6
presents the current work progress of the four (4) contract packages.
Western Indonesia National Roads Improvement Project

2014 Quarterly Progress Repoft

2nd

Quafter : April-May-June

Table 6

Jaya
1

Konstruksi
Manggala

Biha - Krui

18.055%

2.t07%

-L4.348%

640

lan,8,2OL4

Oct,9,2015

L74

27.19%

7L.976y.

7.6tO%

-4.8L5%

730

lan,6,2OL4

lan,5,20t6

L76

24.Lt%

7.45O%

5.450%

-2.000%

730

lan,6,2O14

Jan,5, 2016

L76

24.L7%

9 840%

0.770%

-9.Or0%

730

lan,lO,2Ot4

lan,9,20L6

L72

23.56%

Pratama Tbk

z

Jaya

Padang

Konstruksi

Sawah

Manggala

Sp. Em

Pratama Tbk

-

pat
incl.Air

Gadang
AWP.1

Brd

5

Jaya

Manggop

Konstruksi

on-

Manggala

Padang

Pratama Tbk

Sawah

PT. Waskita

Karya and

4

PT. Mulya
Turangga

lpuh Bantal

(ro)

The current progress of works of the on-going four (4) construction packages were
all lagging behind schedule.
Based on previous month progress, the trend shows that all contract packages are
leading to a downward trend with respect to slippages instead of attaining a good
progress to offset the previous negative slippages.

In particular, Contract Package No.1 (Biha-Krui) and Package No.4 (lpuh-Bantal)
are at currently on the critical level due to excessive negative slippages of 14,348% and -9,070ol0, fesp€ctively. lf no realistic action plan is implemented, the
slippages will keep on accumulating and there will come a time that the project will
be out of control,

CTC have called the attention of DSC thru official letters way back in May 2O14
and earfy part of June 2014 regarding the negative slippages, but CTC never
received response, to those letters issued to DSC.

n Sfrow Cause Meeting to address the slow progress of Package No.4 (lpuhBantal) was held during the 1't week of June 2014. lnstead of catching up with the
schedule, the more the negative slippage slipped down from -5,465% the previous

month to -9,O7OTo this month. lt implies that the agreements and commitments
from the Contractor's action plan were not effective to address the issue.

CTC suggested that DSC shall initiate to schedule a high level meeting to be
attended by no other than the Contractor's principal together with the higher
authorities of Project lmplementation Unit (Balai) in order to address this issue.
Western Indonesia National Roads Improvement Project

2014 Quafterly Progress Repoft

2no

Quafter : April-May-June

Further suggested that the Contractor shall present a workable action plan and
catch up schedule with commitments to infuse additional resources such as
financial resources, mobilize additional manpower and equipment and if possible
the action plan shall be implemented on a two (2) shifts per day basis.

With respect to the other two (2) contract packages, Contract Package No.2
(Padang Sawah-Simpang Empat), and Contract Package No.3 (ManggopohPadang Sawah), it is noted that the slippages were still in a manageable levels,
CTC suggested that the DSC shall closely monitor the work activities of the

-'
Contractors in order that the slippages can be reducdd or even attain an ahead of
schedule progress in the coming month.

-;

Most of the delays incurred were attributed to difficulty in locating suitable base
camps and quarry sites of unlimited quantities, frequent out of project site of the
Contractor's Superintendent and Site Manager, delayed production of crushed
aggregates and limited monthly operating expenses.
Another factor which may have contributed to the slow progress of work was lack of
close supervision from the DSC due to inadequate staff.
During this period, in particular during the month of June 2014, there was no Team
Leader due to the resignation of the originally nominated Team Leader. lt was only
on the last day of June 2014 that the replacement Team Leader rnobilized to the
project.
In addition, both Chief Inspector/Quantity Engineer of Packages No.3 and Package
No.4 resigned from their respective assignment and replacements are still to be
appointed at site.

-)

For contract packages under AWP-2 and AWP-3 which have a combined totalof
17 packages, a brief summary of the actual activities and status as of this reporting
period are presented in Table 2, page 3 of this Report.
AWP-2 & AWP-3 Packages

Application Evaluation Report (AER) for two (2) AWP-2 packages.and one (1)
AWP-3 package were accepted by the World Bank with the issuance of No
Objection Letter (NOL). While the other package under AWP-2, issuance of NOL
was withheld due to comments which have to be addressed prior to concurrence.

As of end of this report period, the procurement status of the four (4) contract
packages are shown in Table 7.

Western Indonesia National Roads Improvement Project

11

2014 Quarterly Progress Repoft

2no

Quafter : April-May-June

Table 7

The status of the remaining packages are shown in Table

I

Table 8

c

4

Psr. Pedati- Kerkap

6

2

7

c
c

8

c

10

c

6

Indrapura - Tapan
Bts. Pariaman Manggopoh
Rantau Kijang - Kota
Aouno
Sp. Empat - Sp. Air
Balam
Kembang - Indrapura

12

c

a
T

Painan - Kambang

14

d

Sibolga - Bts Tapsel

15

I

Seblat - lpuh

'16

10

Mukomuko - Bts. Sumbar
Lais - Bintunan

1B

I

e

4
5

11

12
13

Lubuk Alung - Sicincin
Lubuk Alung - Kuraitaji

c

19

c

c

4

4

20
21

3

Notes :Packages No. 9 and 18 are
proposed to be deleted and to
be replaced by two (2) road
links located in Sibolga City,

9

4

Legend:C-Completed
.,/

*

- On Going
- Procurement

Type

Sumatera Utara.
Western Indonesia National Roads Improvement Project

72

2014 Quafterly Progress Repoft

3.3

2no

Quafter : April-May-June

Variation Order Details
There are still no Variation Order initiated by either the DSC Consultant or the
Contractors of the four (4) civil works contract of the on-going contract packages
as it is too early and the current activities are mainly stockpiling of roadway
material, production of crushed aggregates and minor roadwork items.
However, in anticipation of future claims for varied works by the Contractors, a
revised costs of additional 10o/o to the Estimated Cost for each contract package
was prepared and submitted to PMU to cover any Variation Orders that may arise
during the implementation of the Works.

3.4

Consultancy Services
TechnicalAssistance for Core Team Consultant (CTC) to Support the Project
Management Unit.

_)

Lead Gonsultant: PT. Perentjana Djaja

CTC Contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012
between the Ministry of Public Works , Directorate of Planning, DGH and PT.
Perentjana Djaja, Yongma Engineering Co. Ltd, PT. Epadascon Permata
Engineering Consultant, JVand the work commenced on 12 November 2012.
Amendment No.1 to this contract dated 25 October 2013 was signed to
accommodate the increase in staffing requirements with the following increase in
cost.

Amendment No. 2 is still to be officially approved. Proposed amendment to the
Original Contract and Amendment No.
are additional man-months for
professional and technical staff for international and local, replacement of foreign
and localconsultants and modification to various reimbursables to match with the
actual requirements. Presented in Table 9 is the current status of CTC contract.

1

'l

Table 9

2,141,540,0O0

131,592

1O% VAT

Total Amendment No.

2,242,617,5O0

1

Variance Against Original Contract

* 1,371,925

Western Indonesia National Roads Improvement Project

13

2014 Quafterly Progress Repoft

2no

Quafter : April-May-June

*137,192
TotalAmendment No. 2

"24,704,54,150

Variance Against Original Contract
* Tentative until Amendment No, 2 is officially approved
Corrections :ln the subrnitted 1't Quarterly Report of the Year 20L4 covering the period January
: 20t4 to March 20L4,the two (2) variances indicated were erroneously calculated due
to non-inclusion of the I0% value Added Tax on the original contract amount.
Hence, those variances shown in that Report are now superseded by the new figures
shown above. CTC apologized for the erroneous figures that were reported,

Technical Assistance for Design & Supervision Gonsultant (DSG)
)

Lead Consultant: Renardet S.A

DSC Contract No. KU.03.01/PPK-PRMINRIP/Bx/01A/\|2O13 was signed on 11
Jun 2013 between the Ministry of Public Works, Head of Regional Office for
National Roads lmplementation, DGH and Renardet S.A. PT Cipta Strada, PT.
Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya (Persero) Joint
Venture and mobilized on 19 June 2013. Table 10 shows the current status of
DSC contract.

Table

10

Original Contract (exc. VAT)

VAT 10% (GOl Portion)

51,818,705,000
82.060.00

5,181,870,500
57,000,575,500

ll
TechnicalAssistance for Capacity Building for Disaster Risks Reduction
Lead Consultant : Still to be Procured
Draft Terms of Reference in Bahasa and English translation are under final
preparation.

Technical Assistance for Capacity Building for Environmental Management
Lead Gonsultant : Still to be Procured
Draft Terms of Reference stillto be prepared.

Technical Assistance for Gapacity Building for Road Safety
Lead Consultant : Still to be Procured
Western Indonesia National Roads Improvement Project

t4

2014 Quafterly Progress Repoft

2no

Quafter : April-May-June

Draft Terms of Reference still to be prepared.

Procurement Plan for consulting services is presented in Appendix 5
3.5

lmplementation of the Anti-Corruption

Action Plan

Community Representative Officers (CRO)
CROs have been appointed for AWP-1 packages and those appointed for the
AWP-1 packages attended the bid opening meetings in,Packages 1 and 4 and
Packages 2 and 3 in Palembang and Padang, respebtively. All cRos are
university staff members as prioritized in the PMM and have had extensive
training sessions.
To date or as of end of this 2no Quarter of the Year 2014, a total of eight (8) have
been appointed to discharge their duties as independent observers during the
_)

procurement activities.

A complete list of CROs appointed with corresponding credentials as of end of
June 2014 can be found in Appendix 6.

Appendix 7 shows their activities since the inception of the project.

Third Party Monitors (TPM)
During this Quarter there was no appointment of Third Party Monitors, however,

in the 1" Quarter at this Year, Third Party Monitors have been appointed to
monitor the progress of the works for Packages 1, 2, 3 and 4. To date a total
twelve (12) appointments have been approved.

'l

l

List of appointed TPM with their respective occupations and professional
affiliations are shown in Appendix 8, while Appendix 9 shows the past to
present activities/progress of the TPM.

Complaint Handling System (CHS)
The WINRIP website, which will be available for reporting all aspects of the AntiCorruption A c t io n Plan including the registering of complaints by the general
public, is still under development although already running on http:/iwinripibrd.com. Appendix 10 and Appendix 11 show the work plan on cHS system
and Work Activities on Publication/Disclosures.

Western Indonesia National Roads Improvement Project

15

2014 Quafterly Progress Report

3.6

2no

Quafter : April-May-June

lmplementation of the Environmental Management Plan and LARAP

A project category is assigned to each

package as either Category A, B or C
depending on the likely degree of influence on environmental issues with a brief
explanation as follows:

Category A project is one which will have a significant negative impact on the
environment and may have an influence on areas outside the actual project area. A
project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.
Category B project is one which affects the people or the environment to some
extent but with a smaller impact than a Category A. The required environmental
analysis is a UKL/UPL study only.

)

Category C project has minimal effect on the people or environment and an
environmental analysis is not required. SPPL issued handle any minor problem
which may arise.

All the twenty one (21) packages require environmental impact investigations.
There are a total of fourty one (41) studies required, twenty (20) for environmental
impact investigations and twenty one (21)for social studies.

The twenty (20) environmental studies need the approval of the Environmental
Agency (BLH) with five (5) of the studies (AMDAL/ElA) to be approved by World
Bank (WB).

While the twenty one (21) social studies (SLARAP and LARAP) require the
approval of World Bank prior to implementation.

i

As of ehd of this reporting period for the Second Quarter of thd Year 2014 ending
June 2014, nineteen (19) environmental impact studies has been approved by
BLH, while three (3) of the five (5) studies that requires World Bank approval, Bank
already issued No Objection Letter (NOL). The remaining one (1) environmental
impact studies (UKL-UPL) for Packages No. 4 (lpuh-Bantal) is currently under
preparation.

For the social studies , twelve (12) of the twenty one (21) studies were already
given No Objection Letter from the World Bank (WB).

Appendix 12 details the list of Environmental Safeguard and Appendix

13

describes the Environmental Management Plan (EMP) Compliance up to the end
of this Quarter (June 2014).

Western Indonesia National Roads Improvement Project

IO

2014 Quafterly Progress Report

2no

Presented below Table 11 in

Quarter : April-May-June

a tabulated format is the current status of the

environmental and social studies.

Table
Works
Program

No of
Packag
es

No of lnvestigations

Approval by

11

Bank

1

1 (AMDAL)

UKL&UPL x 2
4

Remarks

World

BLH
AMDAL x

AWP-1

11

4

1

SPPL x 4

UKL&UPL
4 (SPPL)

Full LAMP x 4

Full

LARAP

AMDAL Study x 4

I

UKL&UPL x 4
AWP.2

I

17

Simple LAMP x

4
1

Full LARAP x 8

UKL&UPL
4 AMDAL

1

Simple
LARAP;

3 Full
LARAP

Approved - NOL
issued by ryB
(LARAP arid AMDAL
paket 1&17), except
for SPPL

1 (one) Study AMDAL
for three packages.
Packages No.7, 12
and 14 /packages on
AWP2 &AWP3.

1 (one) Study AMDAL
for two packages.

Packages No.1 1 &
16. /packages on
AWP2 &AWP3.

Full I-ARAP x 4
Simple LAMP x 4
AWP-3

8

13

AMDAL Study x
1= Paket No.1
AWP 1

AMDAL OK
= paket
No.1& 17

1 Simple
LARAP;

AWPl

3 Full

5

I.ARAP

Approved - NOL
issued by WB include
AMDAL except for
UKUUPL

UKL&UPL

UKL/UPL x 5

-.\

Total

21

41

Env=20,Soc=21

19

12

Note: UKL & UPL do not need a NOL from WB, and SPPL not necessary to submit to the

WB.

Status of monitoring of environmental mitigation are shown in Appendix 14 and
Appendix 15 covers the status of overall land acquisition.

4

Workshops & Training
During this quarter (April, May and June 2014) two (2) trainings were conducted in
Fadang and Lampung. The two (2) training are:(1) Training on Work Plan for
Environmental Management and Monitoring or Rencana Kerja Pengelolaan dan
Pemantauan Lingkungan (RKPPL) and (2) Training on Third Party Monitoring (TPM).
Another training of the same nature is tentatively scheduled on July 2014 in Bengkulu.

Western Indonesia National Roads Improvement Project

L7

2014 Quafterly Progress Repoft

2no

Quafter : April-May-June

A side from the two (2) separate trainings that were delivered , the lWorkshop for
Finalization of the Project Management Manual (PMM) Updating" was carried out in an out
of town venue in Bogor.

Presented in Appendix 16 is the Summary of Workshop and Trainings since the project
started up to end of this quarter.

c

Western Indonesia National Roads Improvement Project

18

APPENDIX

1

Disbursement and Expenditures Status

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)

APPENDIX 7

Anti Corruption Action Plan (ACAP)

Activity Progress of Gommunity Representative Observers
(cRo)

Appendix 7 ACAP Activity Progress
Activities Progress of Community Representative Observers (CROs)
from January 2OL3 - June 2014 and the Works Plan
No

Su

Date of Finish/
completed

bject of Activities

'J_.

Orientation and studied of WINRIP documents and Development of Works plan

January 2013

2

Prepared of Workshop of Procurement Document Evaluation.

February 2013

3

Conducted Workshop of Procurement Document Evaluation for pOKJA, Satker/ppK,
Balai BBPJN and PMU.

Febr.28,20t3 March 01, 2Ot3

Provided of Term of Reference (ToR) of the cRo's selection and Guidelines for cRo's

March 1, 2013

4

Selection
5.

Provided the Materials (slide Presentation/Power-point) of General Explanations
about WINRIP and the CRO's selection and

March 8, 2013

6.

Provided Training Materials for CROs.

March 8, 2013

7.

Sending an official letter No. Hm.0603/Bp-!t/0L75/2013, from the Director of
Planning as Chairman of PMU to Head of BBPJN ll & 1il, about the Selection of
CROs/WPM, + TOR and Guidelines Document

March 11, 2013

8

Preparation of Socialization on CROs selection in BBPJN ll Padang for package 02
Padang Sawah - Simpang Empat and package 03 Manggopoh - padang Sawah, and
socialization on cRos selection in BBPJN lll Palembang for package 01 Krui - Biha and
package 04 lpuh - Bantal.

March 31, 2013

v.

Socialization on CROs selection in BBPJN ll Padang for package 02 padang Sawah
Simpang Empat and package 03 Manggopoh - Padang Sawah

April9,2013

10

socialization on cRos selection in BBPJN lll Palembang for package 01 Krui - Biha and
package 04 lpuh - Bantal.

April 11,2013

tL.

Sent the Invitation letter from Head of BBPJN lll to Rector of Universities /Head of
colleges in Palembang, about selection of the cRos for package 01. Krui - Biha (prov.
Lampung) and package 04. lpuh - Bantal (Prov. Bengkulu).

May

12

Sent the Invitation letter from Head of BBPJN ll to Rector of universities /Head of
Colleges in Padang, about selection of the CROs for package 02. padang Sawah Simpang Empat and package 03. Manggopoh - Padang Sawah (prov. Sumatera Barat).

May 20,2013

13.

Selection of CROs for Packages Krui - Biha Province Lampung and lpuh - Bantal
Province Bengkulu, and training for selected CROs in BBPJN lll Palembang

May 23,2013

]4.

selection of wPM/cRos for Packages Manggopoh - Padang sawah and padang sawah
- Simpang Empat, and training for selected CROs in BBPJN ll padang

May 27,2013

15

Sendihg an official letter No. Hni.0603/8p-tI/0I75/2013, from the Director of
Planning as Chairman of PMU to Head of BBPJN ll & tll, about the Selection of
CROs/WPM, + TOR and Guidelines Document

May 28,20t3

16

Guiding the Balai Besar Pelaksanaan Jalan Nasional (Balai) ll padang to compose the
Application Letter for Approval of selected CROs for Package 03. Manggopoh - padang
Sawah, package 02. Padang Sawah - Simpang Empat, and Balai lll palembang for
Package 01. Krui - Biha Province Lampung and Package 04. lpuh - Bantal province

May 29,2013

Compiling summary of the results of Selection the Community Representative
Observers (CROs)/ Wakil Pengamat dari Masyarakat (WPM) and the Training activities
for selected CROs for four Packages AWP-1

June 1 -9,2013

I

-

t7,20t3

Bengkulu.

t7.

Western Indonesia National Roads Improvement Project

.

Date of Finish/

No

Subject of Activities

18.

Assist PMU to prepare the Approval letter of selected CROs for four AWP-1 Packages,
and prepare of the Decree on Establishment the CROs of AWP-1 WINRIP from Director
of Planning DGH, as the Chairman of PM U.

June

19

Monitor and observation the Pre-Bid Meeting and Site Visit activities of Procurement
Processthat held bythe Procurement Committee, in BBPJN lland lll, on 10June 2013
by CROs in implementing their tasks on the

June 10 - 16,
2013

20.

Evaluate of the CROs observation on Pre-Bid Meeting and Site Visit activities

June77 -23,
2013

21.

Examine the report of CROs on the monitoring and observation of Pre-Bid Meeting
andSiteVisitatthepackagesofAnnua|WorksProgram-1(AWP-1)W|NR|P'

comoleted

l

- 9,2013

June 24 - 30,

20t3

Modify the template of monitoring the report of the CROs, to be more focused and
more systematically
22.
23.

Monitor /Observe of Bids Submission and Bids Opening for four packages AWP-1 by
Community Representative Observers (CROs) for Package Ot,02,03, and 04

July L8, 2013

Monitoring and examined of the CRO's Report on the monitoring and observatio