Training WINRIP DOC MPR CTC MPR No.4 2013 04 2013 04 10 00225.
Monthly Progress Report April 2013
Western I ndonesia National Roads I mprovement Project 33
However, in addition to the procurement process smoothly and properly, it must also satisfy the principles of transparency and accountability that has been agreed in the
Loan Agreement, as well as should be also implement the Anti-Corruption Action Plan ACAP, according to the World Bank’s Guidelines on the Prevention and Resistance
Against Fraud and Corruption Act in the Project funded by the World Bank, IDA Credit and Grant, dated October 15, 2006 and was updated in January 2011,therefore the
World Bank took the initiative to conduct a Workshop on the World Bank’s Guidelines
for Procurement
.
The workshop was delivered on April 24 - 25, 2013 at Jalan Kemuning No. 16A, Telephone: 0719-22889, Fax: 0719-23800, Tanjung Pandan – Kabupaten Belitung
Barat, Bangka –Belitung Province [Postal Code: 33411] .
The workshop was attended by 46 participants from the element of Procurement Committee POKJA and Project Implementation Unit Project ManagerSatker and
PPK from four Provinces Sumatera Barat, Bengkulu, Lampung and Sumatera Utara, officialstaff of National Roads Implementation Agency Balai Besar Pelaksanaan Jalan
Nasional Balai I, II, and III, officialstaff of Directorate of Implementation Region I, officialstaff of Sub Directorate of Financing and Foreign Affairs Cooperation, Directorate
of Planning, PMU and CTC WINRIP.
The workshop matters were consisted of: 1.
World Bank Guidelines for Procurement 2.
Discussion on Pre-Qualification Document. 3.
Discussion on Pre-Qualification Evaluation Report 4.
Discussion, questions and answers on Procurement Guidelines and Pre- Qualification Process.
5. Discussion on Bidding Documents
6. Discussion on Bid Evaluation Report BER
7. Case study, discussion, questions and answers on Bid Evaluation Report BER
The keynote speaker planned by Director of Planning, but he could not present on this opportunity because there was an urgent activities that should attending by him at the
same time.
Speakers Facilitators who delivered the workshop matters was from the World Bank, the Senior Procurement Specialist, Mr. Yash Gupta and the Procurement Analyst,
Enggar Prasetya Ningsih and A. Zaki Fahmi, moderated by Head of the Financing and Foreign Cooperation Section Administrative Assistant of PMU WINRIP Mr. Ir. Budi
Harimawan Semihardjo, M.Eng.Sc and Head of Implementation Preparation Region I, Sub Directorate of Regional Control System Region I Technical Assistant of PMU
WINRIP Mr. Sjofva Rusliansjah, ST, MM.
Closing and direction speech was given by Director of Roads Implementation Region I, Mr. Ir. Subagyo, CES.
The detail agenda of workshop on World Bank Procurement Guidelines is shown in Appendix F4.
Monthly Progress Report April 2013
Western I ndonesia National Roads I mprovement Project 34
The updating of PMM Training Materials is a part of the training activities. This activity has been organized and has been held to each of the experts according to their
respective fields.
The first updating has been compiled and sent to PMU WINRIP for re-review the appropriateness and validity. Furthermore finalized and approved as training materials
of PMM.
Distribution of tasks on improving the Training Materials for PMM as shown in Table below:
CHAPTER TITTLES
PERSON IN CHARGE COMPLETION of
FIRST DRAFT I
PROJECT OUTLINE Every professional in charge
April 26, 2013 II
PROJECT MANAGEMENT ARRANGEMENTS Social Impact Specialist
April 29, 2013 III
GENERAL PLANNING AND PROGRAMMING Highway Engineer
April 29, 2013 IV
TECHNICAL DESIGN PROCEDURES Highway Engineer
April 29, 2013 V
PROCUREMENT OF WORKS Procurement Specialist
April 29, 2014 VI
PROCUREMENT OF CONSULTING SERVICES Procurement Specialist
April 29, 2015 VII
IMPLEMENTATION OF CONTRACTS Highway Engineer and Financial
Management Specialist April 29, 2013
VIII FINANCIAL MANAGEMENT AND REPORTING
Financial Management Specialist April 22, 2013
IX PERFORMANCE MONITORING AND
EVALUATION Community Development Officer
April 30, 2013 X
ANALYSIS AND PLAN OF ENVIRONMENTAL AND SOCIAL MANAGEMENT
Environmental Specialist and Social Impact Specialist
April 26, 2013 XI
ANTI-CORRUPTION ACTION PLAN ACAP Community Development Officer
April 29, 2013 XII
PROJECT COMPLETION REPORT Team Leader
April 29, 2013 XIII
PROJECT AUDITS Financial Management Specialist
April 25, 2013
6.4 Anti Corruption Issues 6.4.1
Anti Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti- Corruption Measures, and Monitoring their Effectiveness. Provide assistance as
required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption
Action Plan ACAP agreed between the World Bank and the DGH.
The following tasks particularly need to establish procedures to be undertaken: Selection of Community Representative Observers CROs of civil society
groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the
Monthly Progress Report April 2013
Western I ndonesia National Roads I mprovement Project 35
announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the
attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress
of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of
follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry
of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-
Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community
Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU
for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan
PIP, Project Management manual PMM on their website, and in the bidding documents, such as contact point for complaint mail and e-mail address,
phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance
accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW
official website will display critical information on WINRIP to enhance both internal and external monitoring of the project