Setting up the Chart of Accounts

203 As for example, when you create the invoice suppose 1000 EUR for the product ‘Client Project’ with analytic distribution that we defied as above. When invoice has been validated then you can find the Analytic Journal Entries with distributed amount among the analytic account using the menu Accounting → Journal Entries → Analytic Journal Items. Figure 16.8: Journal Entries with distributed amount You can also specify default ‘Analytic Distribution’ for particular product, partner, user and company for specific time interval using the menu Accounting → Configuration → Analytic Accounting → Analytic Defaults.

16.4 Financial Analysis

Various reports designed for financial analysis are based on the analytic accounts. Most of those are available directly from the tree of accounts or from the form view of the account.

16.4.1 Analysis per account

From an Analytic Account form, click on one of the REPORTS buttons to select a report. Open ERP provides the following financial analyses from the analytic accounts and maybe more, depending on the additional installed modules: • Cost Ledger, • Cost Ledger quantities only. • Inverted Analytic Balance, • Analytic Balance, The cost ledger The cost ledger provides all of the detailed entries for the selected accounts. It enables you to make a detailed analysis of each operation carried out on one or several projects. 204 Figure 16.9: The analytic cost ledger gives a detailed history of the entries in an analytic account The cost ledger quantities only This report gives the detail of entries for an analytic account and a list of selected journals. Only quantities are reported for this analysis, not costs and revenues. Figure 16.10: The cost ledger quantities only gives a history of an analytic account The report is often used to print the number of hours worked on a project, without exposing the costs and revenues. So you can show it to a client as a record of the hours worked on a particular project. To restrict the report to hours worked, without including sales and purchases, select only the services journal for printing. Tip: Multiple printing To print several analytic accounts at once you can make a multiple selection on the different accounts in the tree of accounts. Then click on the appropriate Report in the toolbar in the web client, or select one of the Print reports in the GTK client, to export the whole selection into a single PDF document. Inverted Analytic Balance The inverted analytic balance provides a summary report relating general accounts and analytic accounts. This report shows the balances of the general accounts broken down by the selected analytic accounts for a selected period.