Database creation Think Different Materi ERP openerp book v6

47 Tip: Multi-nationals and time zones If you have users in different countries, they can configure their own timezone. Timestamp displays are then adjusted by reference to the user’s own localization setting. So if you have a team in India and a team in England, the times will automatically be converted. If an Indian employee sets her working hours from 9 to 6 that will be converted and saved in the server’s timezone. When the English users want to set up a meeting with an Indian user, the Indian user’s available time will be converted to English time. The REQUESTS link is found beside the HOME link. It is only visible if you are logged into a database. If your database is new it will show number of requests as 0. You can click on that link to look at requests that have been sent to you at any time. The next element in the toolbar is a link to EDIT PREFERENCES. By clicking that link you get a dialog box where the current user can set his interface in the Current Activity tab; and in the Preferences tab, set his password, a timezone, a working language, e-mail and a signature: • The Interface field in the Current Activity tab allows the user to switch between the Simplified and Extended interfaces. • The Language field enables the user’s working language to be changed. But first the system must be loaded with other languages for the user to be able to choose an alternative, which is described in the next subsection of this chapter. This is a mandatory field. • The Timezone setting indicates the user’s location to Open ERP. This can be different from that of the server. All of the dates in the system are converted to the user’s timezone automatically. • The Menu Tips checkbox gives the user the choice to have tips displayed on each menu action. • The Change Password button gives users the opportunity to change their own password. It opens a new dialog box where users may change the password and must logout and login again after the change. You should take steps perhaps written policies to prevent users making these too trivial. • The Email field is for storing the current user’s default e-mail address. • The Signature field gives the user a place for the signature attached to messages sent from within OpenERP. The ABOUT link gives information about the development of the Open ERP software and various links to other information. The HELP link directs the user to the online documentation of OpenERP where extensive help is available on a host of topics. The LOGOUT link enables you to logout and return to the original login page. You can then login to another database, or to the same database as another user. This page also gives you access to the super-administrator functions for managing databases on this server. Installing a new language Each user of the system can work in his or her own language. More than twenty languages are currently available besides English. Users select their working language using the Preferences link. You can also assign a language to a partner customer or supplier, in which case all the documents sent to that partner will be automatically translated into that language. Attention: More information about languages The base version of Open ERP is translated into the following languages: English, German, Chinese, Spanish, Italian, Hungarian, Dutch, Portuguese, Romanian, Swedish and Czech. But other languages are also available: Arabic, Afghan, Austrian, Bulgarian, Indonesian, Finnish, Thai, Turkish and Vietnamese.. As administrator you can install a new main working language into the system. 48 1. Select Administration in the Menu Toolbar and click Translations → Load an Official Translation in the main menu window, 2. Select the language to install, French for example, and click Load, 3. The system will intimate you when the selected language has been successfully installed. Click Close to return to the menu. To see the effects of this installation change the preferences of your user to change the working language you may first need to ensure that you have explicitly selected English as your language, rather than keep the default, before you are given the French option. You may have to reload the page to see the effects. The main menu is immediately translated in the selected language. If you are using the GTK client you will first have to close the menu then open a new main menu to start seeing things in the new language. Note: Navigating the menu From this point in the book navigation from the main menu is written as a series of menu entries connected by the → character. Instead of seeing “Select Administration in the Menu toolbar then click Translations Load an Official Translation” you will just get “use menu Administration → Translations → Load an Official Translation”. Requests as a mechanism for internal communication Requests are a powerful communication mechanism between users of the system. They are also used by Open ERP itself to send system messages to users. They have distinct advantages over traditional emails: • requests are linked to other Open ERP documents, • an event’s history is attached to the request, • you can monitor events effectively from the messages they have sent. Open ERP uses this mechanism to inform users about certain system events. For example if there is a problem concerning the procurement of a product a request is sent by Open ERP to the production manager. Send a request to get an understanding of its functionality: 1. Click on the REQUESTS link that should currently be showing number of requests as 0. This opens a window that lists all of your waiting requests. 2. Click New to create and send a new request. 3. Complete the subject of the request, such as How are things? then give a description of the enquiry in the field. 4. Click the Search button to the right of the To field in the Request tab and select Administrator in the window that opens that is the user that you are already connected as. 5. You can then link this request to other system documents using the References field, which could, for example, be a partner or a quotation or a disputed invoice. 6. Click Send to send the request to the intended recipient – that is yourself in this case. Then click HOME to return to the original screen.