General Ledger and Trial Balance
14.3 Company Financial Analysis
You will see here the analysis tools for your company’s financial situation, in particular: • Management Indicators • Budgets • The Accounting Dashboard14.3.1 Management Indicators
Note: Financial Indicators Indicators, sometimes called financial ratios, are tools for analyzing a company’s finances. They enable you to compare two accounts or sets of accounts from the balance sheet or the profit and loss account, in the form of a ratio. They also let you measure the financial health of a company and make comparisons from one year to the next or against those of other companies. To define financial indicators in Open ERP you should install the module account_report. When installing the module the usual financial indicators are registered in Open ERP. You can consult your indicators, calculated in real time, from the menu Financial Management → Reporting → Custom Reports . Indicators defined by default in Open ERP are the following: • Indicators of Working Capital : determines if the company can pay its short term debts in normal conditions. It is calculated from Stocks + Cash + Current Assets Current Liabilities . • Financial Ratios : enables you to calculate the company’s liquidity. It is defined as follows: Current Assets - Stocks Current Liabilities . • Fixed Assets : in a going concern, the value of fixed assets are covered in the first place by owners’ capital and in the second place by all of the long term liabilities. Ideally this indicator will be greater than 1. Tip: Calculation of indicators Calculating indicators can take quite a while in Open ERP because you have to analyse the whole company’s accounting entries. So it is best not to calculate all of the indicators at once, but just a small selection to keep calculation time within limits. Time analysis of indicators You can analyze the financial indicators along two axes. You must have a figure calculated at a particular instant of time when you compare accounts, balances and the ratios between them. But you can also calculate a time series to follow the change of a given indicator throughout the life of the company. To do a temporal analysis of your indicators, you must install the module account_report from the set of modules in addons-extra. Once this module is installed, you can click on a financial indicator to get a graph of its evolution in time. 177 Figure 14.15: History of an accounting indicator Defining your own indicators You can define your own indicators in Open ERP using the menu Accounting → Reporting → Generic Reporting → Reporting → Custom reporting. Figure 14.16: Defining a new indicator You should make sure that the accounts that you base indicators on are given unique account codes, because codes are used in the creation of formulae. Create a formula using the syntax indicated in the instructions at the bottom of the form: • Sum of debits in a general account: debit’12345’ , • Sum of credits in a general account: credit’12345’ , • Balance of a general account: balance’12345’ , • Value of another indicator: report ’IND’ . where: • 12345 represents the code of a general account, • IND represents the code of another indicator. So, using this notation, the cash ratio is defined by balance’4’, ’5’ balance’1’ – that is the balance in accounts 4 and 5 divided by the balance in account 1.14.3.2 Good Management Budgeting
Open ERP manages its budgets using both General and Analytic Accounts. You will see how to do this here for General Accounts and then in Analytic Accounts for Analytical Accounts. Install account_budget to be able to do this. 178 Use the menu Accounting → Budgets → Budgets to define a new budget by clicking on New button. Figure 14.17: Budget form Tip: Budget Revisions Even though you can modify a budget at any time to make a revision of it, it is best if you do not do that. Rather than edit an existing budget document, make a new version so that you can keep your original estimates safe for comparison. This lets you analyze your changing perspectives of the company from revision to revision. Begin data entry by entering a Name, a Code, and a Start Date and an End Date in your new budget. Then you can define the budgeted amounts within that period, one by one. For each, you define: • an Analytic Account • a Budgetary Position : for example Sales or Purchases, • a Start Date and End Date for the use of the budget, • a Planned Amount in the default currency of the chart of accounts. Once it is completed you can save your budget. To print a budget and make calculations of expenditure to budget use the menu Accounting → Budgets → Budgets Open ERP then gives you a list of available budgets. Select one or more budgets and then click Print Budgets to create the report for each in a date range of your choosing. The figure Printing a budget gives an example of a budget produced by Open ERP. Figure 14.18: Printing a budget You could also use the menu Accounting → Reporting → Generic Reporting → Budgets → Budget Lines. This gives a budgetary analysis report for each budget line.Parts
» Think Different Materi ERP openerp book v6
» Why this book? Think Different Materi ERP openerp book v6
» Independent Installation on Windows
» Installation on Linux Ubuntu
» Creating the database Database Creation
» Extending Open ERP New OpenERP functionality
» Database creation Think Different Materi ERP openerp book v6
» Preferences toolbar To connect to OpenERP
» Configuring Users Managing partners
» The Configuration Reconfigure wizard
» Installing an application module from the Modules list
» Installing a module with its dependencies
» Installing additional functionality Installing new functionality
» General Features What’s new in OpenERP
» Business Application-related Features What’s new in OpenERP
» Basic Concepts Getting started with OpenERP
» Boost your Sales Getting started with OpenERP
» Manage your Books Getting started with OpenERP
» Drive your Projects Getting started with OpenERP
» Driving your Sales Getting started with OpenERP
» Driving your Purchases Getting started with OpenERP
» Organise your Warehouse Getting started with OpenERP
» Measure your Business Performance Track your Process Flows
» Business Example Basic Settings
» Get your Database Up and Running with Demo Data
» Fit your Needs Think Different Materi ERP openerp book v6
» Configuring Accounts Database setup
» Configuring Journals Configuring the Main Company
» Creating partner categories, partners and their contacts
» Creating products and their categories
» Stock locations Database setup
» Setting up a chart of accounts
» Make a backup of the database
» Purchase Order Driving a Purchase Sales Flow
» Receiving Goods Driving a Purchase Sales Flow
» Invoice Control Driving a Purchase Sales Flow
» Paying the supplier Driving a Purchase Sales Flow
» From Sales Proposal to Sales Order
» Preparing goods for shipping to customers Invoicing Goods Customer Payment
» Terminology What is in it for you?
» Filtering your Partners Contacts Addresses Partner Categories
» Fetchmail Advanced Customer Relations
» Automated Actions Advanced Customer Relations
» Profiling Advanced Customer Relations
» Report Designer Advanced Customer Relations
» Helpdesk Calendars Think Different Materi ERP openerp book v6
» Analyzing Performance Think Different Materi ERP openerp book v6
» Automating actions using rules
» Installation and Configuration Using the e-mail gateway
» Creating and maintaining cases
» Supplier relationship management Think Different Materi ERP openerp book v6
» Establishing the profiles of prospects
» Using profiles effectively Profiling
» Installing the Outlook plugin
» Configuring the Outlook plugin
» Installing the Thunderbird plugin
» Configuring the Thunderbird plugin
» Using the Thunderbird plugin
» Automate your leads with Marketing Campaigns
» Defining a Marketing Campaign in OpenERP Guidelines for creating a campaign
» Customer Receipts Supplier Vouchers
» Draft Invoices Accounting Workflow and Automatic Invoice Creation
» Reconciliation and Payments Accounting Workflow and Automatic Invoice Creation
» Cancelling an Invoice Invoices
» Credit Notes Refunds Invoices
» Managing Bank Statements Accounting Entries
» Manual entry Accounting Entries
» Import Invoices Accounting Entries
» Cash Management Accounting Entries
» Reconciliation Process Accounting Entries
» How to Manage your Payment Orders?
» Financial Analysis of Partners
» Taxation Statutory Taxes and Chart of accounts
» General Ledger and Trial Balance
» The Accounting Journals Statutory Taxes and Chart of accounts
» Management Indicators Company Financial Analysis
» Good Management Budgeting Company Financial Analysis
» The Accounting Dashboard Company Financial Analysis
» Using a Preconfigured Chart of Accounts Creating a Chart of Accounts
» Payment Terms Opening Entries
» Case 1: Industrial Manufacturing Enterprise
» Case 2: Law Firm To each enterprise its own Analytic Chart of Accounts
» Case 3 : IT Services Company
» Setting up the Chart of Accounts
» Creating Journals Putting Analytic Accounts in Place
» Integrated with General Accounting
» Manual Entries Analytic Entries
» Analysis per account Financial Analysis
» Key indicators Financial Analysis
» Management of staff Managing Human Resources
» Contract Management Managing Human Resources
» Entering timesheet data Timesheets
» Managing by department Timesheets
» An integrated process Employee Expenses
» Recruitments Hire New People
» Assessments Inspire your People
» Holiday Management Inspire your People
» Fixed Price contracts Managing Service Contracts
» Cost-reimbursement contracts Managing Service Contracts
» Fixed-price contracts invoiced as services are worked
» Contracts limited to a quantity
» Creating Projects and Related Tasks
» Managing tasks Project Management
» Invoicing Tasks Project Management
» Priority Management Project Management
» Delegate your Tasks Project Management
» Project Phases Long Term Project Planning
» Scheduling Long Term Project Planning
» Planning by time or by tasks?
» Not everything that is urgent is necessarily important Organizing your life systematically
» Understanding Double-Entry Stock Management
» Product Types From Supplier to Customer
» Procurement Methods – Make to Stock and Make to Order Supply Methods
» Units of Measure From Supplier to Customer
» Receipt of a Supplier Order by Purchase Order
» Receipt of a Supplier Order by Product Customer Delivery
» Customer Delivery by Product
» Stock Locations Basic Logistics Configuration
» Location Types Basic Logistics Configuration
» Location Addresses Basic Logistics Configuration
» Accounting Valuation in Real Time
» Linked locations Basic Logistics Configuration
» Structuring locations Basic Logistics Configuration
» Handling Customer Orders Basic Logistics Configuration
» Linked Production Basic Logistics Configuration
» Push Flows Logistics Configuration in a Multi-Company Environment
» Pull Flows Logistics Configuration in a Multi-Company Environment
» Stock Rental Locations Import Export
» Automatic Procurement Minimum Stock Rules
» Stock Moves Management of Lots and Traceability
» Lots Management of Lots and Traceability
» The different journals Management by Journal
» Using the journals Management by Journal
» Requirements Calculation Scheduling Just in Time
» Planning Managing Partial Deliveries Receiving Supplier Products
» Manual Data Entry of Goods Receipt
» Confirming pre-generated Goods Receipt Documents
» Confirmation by Selecting Products Waiting Product Routing
» Management of production Think Different Materi ERP openerp book v6
» Configurable Bills of Materials
» Manufacturing Think Different Materi ERP openerp book v6
» The customer order Workflow for complete production
» Producing an Intermediate Product
» Manufacture of finished product Delivery of product to the customer
» Invoicing at delivery Workflow for complete production
» Security days Calculation of lead times
» Definition of concepts Operations
» Routing Impact on the production order
» Work operations Management of operations
» Subcontracting manufacture Events and barcodes
» Scheduling Treatment of exceptions
» Entering data for a new repair Repair workflow
» Invoicing the repair Management of repairs
» Manual procurement Management of waste products and secondary products Sales Quotations
» Packaging Think Different Materi ERP openerp book v6
» Alerts Think Different Materi ERP openerp book v6
» Order Configuration Control Deliveries and Invoicing
» Picking Mode Control Deliveries and Invoicing
» Tariff Grids Management of Carriers
» Delivery Modes Management of Carriers
» Delivery based on Ordered Quantities
» Margins by Product Keep Track of your Margins
» Margins by Project Keep Track of your Margins
» Creating Price Lists Example
» Rebates at the End of a Campaign
» Open Orders Layout Templates
» Price Request from the Supplier
» Goods Receipt All the Elements of a Complete Workflow
» Control based on Goods Receipt
» Tenders Price Revisions All the Elements of a Complete Workflow
» Elementary Statistics Purchase Analysis
» Analytic Accounts Think Different Materi ERP openerp book v6
» Examples of Process Process Integration in the Management System
» Using processes effectively Workflows and User Processes
» Defining your own user processes
» The importance of good document management
» Classic document management solutions
» Getting Started The OpenERP Solution
» Internal and External Access using FTP
» Mapping between OpenERP Resources and Directories
» Standardizing Structures Searching for documents Working with users’ changes Version Management
» OpenERP Server Setup Think Different Materi ERP openerp book v6
» DNS Server Setup Think Different Materi ERP openerp book v6
» SSL Setup Think Different Materi ERP openerp book v6
» Calendars on iPhone Think Different Materi ERP openerp book v6
» Prerequisites Calendars on Android
» How to configure? Calendars on Android
» Calendars in Evolution Think Different Materi ERP openerp book v6
» Prerequisites Calendars in SunbirdLightning
» Configuration Calendars in SunbirdLightning
» Creating a Configuration Module
» Changing the menu Configuring the menu
» Personalizing the welcome page for each user Assigning default values to fields
» Changing the terminology Configuring the menu
» User Login Think Different Materi ERP openerp book v6
» Managing access rights Think Different Materi ERP openerp book v6
» Modification history Groups and Users
» Configuring workflows and processes
» Managing statistical reports Configuring reports
» Managing document templates with OpenOffice.org
» Creating common headers for reports
» Exporting Open ERP data to CSV
» Importing CSV data to Open ERP
» The CSV format for complex database structures
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