Make a backup of the database

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8.6.2 Receiving Goods

After confirming the order you would wait for the delivery of the products from your supplier. Typically this would be somebody in Stores, who would: 1. Open the menu Warehouse → Warehouse Management → Incoming Shipments using the expandcollapse icon. Note: From the Purchase Order You could have clicked the Receptions link to the right of the Purchase Order to reach the same screen, but this would confuse the purchasing role with the stores role. That link is very useful during testing and training, however. 2. When the Receptions window appears, select the name of the entry in the list IN00002 to display the Packing List itself – you would usually do a search for the supplier name or order number in a list that was larger than this – then click Process to load the Process Document form. 3. Click Validate to indicate that you are receiving the whole quantity of 10 units. At this point you have accepted 10 units into your company, in a location that you have already seen. Using the menu Purchases → Products → Products you can find the product Titanium Alloy Radiators with Real Stock and Virtual Stock 10. From the product form click on the link at the right most side Stock by Location you can see the Real Stock and Virtual Stock of this product in various locations. Now click on the Location Inventory Overview Report to see the inventory valuation per location. Figure 8.12: List of products and their stock levels Tip: Traceability in double-entry Open ERP operates a double-entry stock transfer scheme similar to double-entry accounting. Because of this you can carry out various analyses of stock levels in your warehouse, along with the corresponding levels in Partner Location at your Supplier. The double-entry system, analogous to that of accounting, enables you to keep track of stock movements quite easily, and to resolve any errors that occur.

8.6.3 Invoice Control

When you have received an invoice from your supplier which would usually be sent to your Accounts department go to the menu Accounting → Suppliers → Supplier Invoices to open a list of supplier invoices waiting for receipt. These invoices enable your Accounts Department to match the the price and quantities ordered against the price