Define a New Product

256 Note: Warranty The warranty period is used in the Repairs management and after-sales service. You can find more information on this subject in Manufacturing . Fields in the section Storage Localisation are given for information – they do not have any impact on the management of stock. Counter-Part Locations Properties are automatically proposed by the system but the different values can be modified. You will find counterpart locations for: • Procurement, • Production, • Inventory. A procurement location is a temporary location for stock moves that have not yet been finalized by the scheduler. When the system does not yet know if procurement is to be done by a purchase or production, OpenERP uses the counterpart location Procurement. In this location, you will find everything that has not yet been planned by the system. The quantities of product in this location cancel each other out.

20.3.2 Initial Inventory

Once a product has been defined, use an initial inventory operation to put current quantities into the system by location for the products in stock. Use the menu Warehouse → Inventory Control → Physical Inventories to do your initial inventory. Figure 20.7: Defining a new inventory operation Give a name for example Initial Inventory or Lost Product XYZ and a date proposed by default for each inventory operation. You have three ways of doing an inventory. • Click the Import inventory action and select the location concerned. You can choose to include child locations and set the inventory to zero especially useful to ensure the count is done correctly. • You can update the inventory from the Product form. Go to the Information tab, Stocks and click the Update button. On confirmation, OpenERP will create a Physical Inventory. • You can manually add inventory lines. You can then enter data about the quantities available for each product by location. Start by entering the location, for example Stock , and then select the product. OpenERP automatically completes the quantity available for that product in the location shown. You can then change that value to correct the value in stock. Enter data for a single line in your inventory: 257 • Location : Stock, • Product : PC1 Computers, • Quantity : 23 Units. Tip: Periodical Inventory You are usually legally required to do a stock check of all your products at least once a year. As well as doing a complete annual stock check, OpenERP also supports the method of periodical inventory. That means you can check the stock levels of a proportion of your products every so often. This system is accepted in France as long as you can guarantee that all of your products have been counted at least once per year. To see the last inventory count per product, use the report Warehouse → Reporting → Last Product Inventories. You can do this the same way for all products and all locations, so you only carry out small inventory operations through the year rather than a single large stock check at one point in the year which usually turns out to be at an inconvenient time. When your inventory operation is finished, you can confirm it using the Confirm Inventory button to the bottom right of the form. OpenERP will then automatically create the stock moves to close the gaps, as mentioned at the start of this chapter. You can verify the moves generated using the Posted Inventory tab of the inventory operation form. The correct levels of your product are now in your stock locations. A simple way of verifying this is to reopen the product form to see the quantities available in stock.

20.3.3 Receipt of a Supplier Order by Purchase Order

Incoming Shipments forms are automatically prepared by OpenERP from the purchase management process. You will find a list of all the awaited receipts in the menu Warehouse → Warehouse Management → Incoming Shipments . Use the order number or the supplier name to find the right goods receipt form for confirmation of a goods in. This approach enables you to control quantities received by referring to the quantities ordered. Figure 20.8: List of items waiting You can also do goods-in data entry manually if there is no order, using the same menu by clicking on New button. A new goods-in data entry form then opens. Enter the supplier data in the Address field and you can type in the reference number from your supplier in the field Origin. You should then enter data about the products received in the lines. The source location is already completed by default because of your supplier selection. You should then give the destination location where you will place the products. For example, enter Stock. At this stage you can set a lot number for traceability this function will be described later in this chapter, so leave this field empty for the moment. Once the form has been completed you can confirm the receipt of all the products at the same time using the Process Now button. If you want to enter data for a goods receipt that you are still waiting for click the button Process Later .