Creating Journals Putting Analytic Accounts in Place

204 Figure 16.9: The analytic cost ledger gives a detailed history of the entries in an analytic account The cost ledger quantities only This report gives the detail of entries for an analytic account and a list of selected journals. Only quantities are reported for this analysis, not costs and revenues. Figure 16.10: The cost ledger quantities only gives a history of an analytic account The report is often used to print the number of hours worked on a project, without exposing the costs and revenues. So you can show it to a client as a record of the hours worked on a particular project. To restrict the report to hours worked, without including sales and purchases, select only the services journal for printing. Tip: Multiple printing To print several analytic accounts at once you can make a multiple selection on the different accounts in the tree of accounts. Then click on the appropriate Report in the toolbar in the web client, or select one of the Print reports in the GTK client, to export the whole selection into a single PDF document. Inverted Analytic Balance The inverted analytic balance provides a summary report relating general accounts and analytic accounts. This report shows the balances of the general accounts broken down by the selected analytic accounts for a selected period. 205 Figure 16.11: The inverted analytic balance shows a breakdown of operations by analytic account project This enables you to analyze your costs by general account. For example, if you examine your general account for staff salaries you can obtain all your salary costs broken down by the different analytic or project accounts. Analytic Balance Figure 16.12: The analytic balance shows a breakdown of each project by operation in the financial accounts The analytic balance is a summary report that relates the analytic accounts to the general accounts. It shows the balances of the analytic accounts broken down by general account for a selected period. This report is useful for analyzing the profitability of projects, giving you the profitability of a project for the different operations that you used to carry out the project. Tip: Multi-company In a multi-company environment each company can have its own general chart of accounts on the same database. The two general charts of accounts are independent but can be linked in a third chart using a view account to do the consolidation. If the different companies collaborate on joint projects they may all share the same analytic chart of accounts. In this environment, the cross-related reports like the balance and inverted balance are extremely useful because they enable you to make an analysis per company by linking up to the general accounts. Analytic Entries Analysis You can have the statistical analysis on all analytic entries from the menu Accounting → Reporting → Statistic Reports → Analytic Entries Analysis.