Western I ndonesia National Roads I mprovement Project 6 - 3
33. Contract the appraisal team for package 08, 20, and 21 to
reassess the affected assets. PMU and CTC.
Done 34.
Request the additional budget necessary to carry out all LARAPs compensation payments in 2017.
PMU. Done
35. Submit to the WB LARAPs monitoring reports for packages 07,
08, 12, 13, 14, 15, 17, 20, and 21. PMU and CTC.
• Packages 7, 12, 13,
14 : Done. •
Packages 8, 17, 20, 21: No date
provided yet 36.
Send to the WB the LARAP implementation report for the remedial action in package 05.
PMU and CTC. Delayed
• End of May 2017
37. Completely follow up on the FY2015 audit findings, and send
report to the WB. PMU and CTC.
Done 38.
Submit to the WB the 2016 financial audit report. PMU and CTC.
Done 39.
Submit to the WB the quarterly IFR for the period October to December 2016.
PMU. Done
March 20, 2017 40.
Submit to the WB the quarterly IFR for the period January to March 2017.
PMU. Done
41. Request additional counterpart funds for the 2017
implementation. PMU.
Done
42. Send to the WB the TFAC response for packages 20, 21, 14
PMUDSC CTC.
• Package 14: Under
process •
Package 20: Informal June 5,
2017 Package 21:
Informal June 15, 2017
•
43. Inform the WB when we will receive the follow up to TFAC
findings for packages 3 never received a feedback - concrete drainage broken, asphalt start waving, and 2 asphalt
already broken. •
Mid-May 2017.
44. Send to the WB the TFAC response for packages 05, 06, 08, 13,
15, and 17. PMUDSC
CTC. •
Package 05: Done March 31, 2017
• Package 06: Done
March 20, 2017 •
Package 08: Done March 31, 2017
• Package 13: Done
March 20, 2017 •
Package 15: Done March 31, 2017
• Package 17: Done
March 20, 2017 45.
Send to the WB informally the draft restructuring proposal. PMUCTCWB.
• June 2017
46. Next supervision mission document progress in terms of
cancelled component C WB
• August 2017
47. Submit regularly to the WB the quarterly progress reports.
PMU. This activity must be
carried out every calendar quarter.
48. Update the newsletter quarterly, including the list of contracts,
implementation progress, project related workshops, and number, typology and status of complaints.
PMU. This activity must be
carried out every calendar quarter.
49. Send the quarterly newsletter to the civil society forum in each
project province in hard copy or through an electronic mailing system.
PMU. This activity must be
carried out every calendar quarter.
Western I ndonesia National Roads I mprovement Project 6 - 4
6.1.3 Performance Indicators
Key Performance Indicators are developed and agreed between the World Bank and GOI, and will be monitored over the whole project period the changes in variables will be
calculated annually. The set indicators are describing in the project Appraisal Document PAD and the Loan Agreement between the GOI and the World Bank.
The overall progress towards achieving the PDO of increasing the effective use of selected sections of national roads along the Western Sumatra Corridor by reducing road user costs
is considered moderately satisfactory. Progress in implementation has picked up, and there has been an advance with respect to several project indicators. In addition, a project
restructuring is being processed which should bring the project largely back on track. The PMU provided an update on the achievement of the indicator targets. There has been
relatively good progress on three of the five intermediate indicators. For one of the remaining intermediate indicators on bridge improvement, progress is expected within the
next semester. The last intermediate indicator related to institutional strengthening will be cancelled in the framework of project restructuring. For the PDO indicator on AADT, CTC
carried out static traffic counts in March 2015 and confirmed that the original indicator targets are adequate. The mission refined a few indicators definitionsbaselines and
updated some indicator targets to take into account the project implementation delays. These changes will be reflected in the upcoming project restructuring.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the
targeted 10,347 vehicles per day in 2013. Shown in Table 6.1 is the comparison between
target and actual estimated AADT.
Table 6.1 Year Targeted
AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
Appendix I shows the updated WINRIP Performance Indicators.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project,
Western I ndonesia National Roads I mprovement Project 6 - 5
based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and
Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training
program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during June 2017 are as follows:
• Preparation of Monthly Progress Reports.
• Monitoring the implementations of the ESAMP, anti-corruption action plans, complains from project
site, progress of LARAP, procurement activities and financial progress. •
Prepared and issued various letters to PMU and DSC. •
Preparing the draft of outgoing letter for PMU and PIU. •
Submitted various Reports to PMU concerning environmental, the status of LARAP implementations and Site Visit Reports of each Specialist who conducted site inspection.
• Monitored the actual construction progresses of the on-going contract packages and advised PMU
of the current situations of the sub-projects. •
Review meeting of Road Excavation Package No. 5 in Balai Padang 9 June 2017. •
Environmental site visit for packages No. 7, 12 14 June 13 16, 2017.
• Conducted Road Safety Audit during construction for Package No. 11.
• TPM implementation monitoring for Packages No.5 15 June 13
17, 2017. •
Preparing Explanatory Note of Loan Restructing and Time Extension of Loan Closing date. •
Implementation review Packages No. 7, 12 June 13 16, 2017.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting.
The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and
reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
Western I ndonesia National Roads I mprovement Project 6 - 6
The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Study on Development of Slope Stabilization Design and Management
This component consists of technical assistance for analytical work of an alternative design for road segment that pass through critical environmental assets and vulnerable areas especially on slope
protection design and management.
6.3 Anti Corruption Issues
6.3.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the
Procurements process on key procurement steps including Pre-Bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial
complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Officer has a
major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been
provided necessary information in the Project Implementation Plan PIP, Project Management
