Western I ndonesia National Roads I mprovement Project 5 - 3
prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable, and manageable format as outlined below with the following
systems:
a.
File Storage Server, used to stored all files of report and other document. Please
check the URL address http:storage.winrip-ibrd.com
.
b.
Document Management System DMS, used to record all information of letter and
document files. The URL address of the DMS application will be at http:dms.winrip-ibrd.com
. The DMS have 2 main modules below:
1. Letter Database System, used to record all information of incoming and
outgoing letter.
2. Document Library System, used to record all information of document and
report files.
Western I ndonesia National Roads I mprovement Project 6 - 1
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
During the month, there was no mission by the World Bank nor monthly coordination meeting to update the Action Plans.
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission
A list of the key actions monitored during the period are listed below.
No. Action
By Whom New Deadline s
1. Inform the WB if the Contractor can finish the package 16
within 2017. PPK through
PMU and CTC. January 30, 2017.
2. Send to the WB informally the proposed contract
modification for package 03. PMU and CTC.
December 14, 2016.
3. Issue a NOL to the contract modification for time
extension for package 05. WB.
December 23, 2016.
4. Inform the WB about the contract modification to include
the additional drainage and accesses to houses in package
06 contact finishes on January 28, 2017. PPK through
PMU and CTC. December 30,
2016. 5.
Inform the WB if the Contractor of package 13 was able to comply with 400 m3 of quarry material production per day.
PMU and CTC. January 16, 2017.
6. Inform the WB if the Contractor of package 15 was able to
achieve 20 of cumulative progress by the end of 2016. PMU and CTC.
January 16, 2017. 7.
Inform the WB after completion of field engineering if package 20 can be completed within 2017; and what
Bina Marga will do considering that this package is in good condition.
PMU and CTC. January 10, 2017.
8. Submit to the WB the proposal evaluation report for the
slope stabilization, design, and management. PMU and CTC.
January 11, 2017. 9.
Send to the WB the 2 DSC contract modification for price escalation.
PMU and CTC. January 30, 2017.
10. Send to the WB formally the request for NOL to CTC contract
amendment No. 5. PMU and CTC.
December 15, 2016.
11. Send to the WB the environmental management and
monitoring plans RKPPLs for packages 07, 14, and 20 to the Bank.
PMU and CTC. •
RKPPLs for packages 07,
14, and 20: December
30, 2016. •
RKPPL Training for
package 16: First week of
January 2017.
12. Cary out HIVAIDS workshops.
PMUCTC DSC. February 2017 for
packages 16, 20, and 21.
13. Send to the WB the final LARAP document for package 05
signed by the relevant Government authority, including a comparison between the amount paid to affected people
and the amount due to them according to the appraisal, as well as a list of remedial actions.
PMU and CTC. December 15,
2016.
Western I ndonesia National Roads I mprovement Project 6 - 2
No. Action
By Whom New Deadline s
14. Send to the WB the necessary clarification about the right
of use permission from the Forestry Department for the existing road at package 05.
PMU and CTC. January 16, 2017.
15. Carry out remedial actions for the LARAP implementation
of package 05. PMU.
March, 2017. 16.
Send to the WB the monitoring report of LARAP implementation of package 05.
PMU. March, 2017.
17. Submit to the WB LARAP monitoring reports for packages
07, 08, 15, 20, and 21.
PMU. •
Packages 07, 08, and 21:
December 30, 2016.
• Packages
15, and 20: January 30,
2016.
18. Completely follow up on the FY2015 audit findings, and
report to the WB. PMU and CTC.
December 30, 2016.
19. Submit to the WB the quarterly IFR for the period October to
December, 2016. PMU.
February 15, 2016.
20. Send to the WB the TFAC response for packages 03, 05, 06,
07, 11, 13, 15, and 17. PMUDSC
CTC. •
Package 03: January 10,
2017. •
Package 05: January 10,
2017. •
Package 06: December
16, 2016. •
Package 07: January 23,
2017 •
Package 11: January 04,
2017. •
Package 13: January 10,
2017. •
Package 15: January 10,
2017. •
Package 17: January 24,
2017. 21.
Upload the mid-term review report on WINRIP website please send link to the Bank.
PMUCTC. January 31, 2017.
22. Submit to the WB the 2015 IRMS traffic data for the 19 road
packages. PMUCTC.
December 30, 2016.
23. Submit regularly to the WB the quarterly progress reports.
PMU. This activity must
be carried out every
calendar quarter.
24. Update the newsletter quarterly, including the list of
contracts, implementation progress, project related workshops, and number, typology and status of
complaints. PMU.
This activity must be
carried out every calendar quarter.
Western I ndonesia National Roads I mprovement Project 6 - 3
6.1.3 Performance Indicators
Key Performance Indicators are developed and agreed between the World Bank and GOI, and will be monitored over the whole project period the changes in variables will be
calculated annually. The set indicators are describe in the project Appraisal Document PAD and the Loan Agreement between the GOI and the World Bank.
The overall progress towards achieving the PDO of increasing the effective use of selected sections of national roads along the Western Sumatra Corridor by reducing road user costs
is considered moderately satisfactory. Progress in implementation has picked up, and there has been an advance with respect to several project indicators. In addition, a project
restructuring is being processed which should bring the project largely back on track. The PMU provided an update on the achievement of the indicator targets. There has been
relatively good progress on three of the five intermediate indicators. For one of the remaining intermediate indicators on bridge improvement, progress is expected within the
next semester. The last intermediate indicator related to institutional strengthening will be cancelled in the framework of project restructuring. For the PDO indicator on AADT, CTC
carried out static traffic counts in March 2015 and confirmed that the original indicator targets are adequate. The mission refined a few indicators definitionsbaselines and
updated some indicator targets to take into account the project implementation delays. These changes will be reflected in the upcoming project restructuring.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the
targeted 10,347 vehicles per day in 2013. Shown in Table 6.1 is the comparison between
target and actual estimated AADT.
Table 6.1 Year Targeted
AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
Appendix I shows the updated WINRIP Performance Indicators.
Western I ndonesia National Roads I mprovement Project 6 - 4
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during December 2016 are as follows:
• Preparation of Monthly Progress Reports.
• Monitoring the implementations of the ESAMP, anti-corruption action plans, complains from project
site, progress of LARAP, procurement activities and financial progress. •
Prepared and issued various letters to PMU and DSC. •
Preparing the draft of outgoing letter for PMU and PIU. •
Submitted various Reports to PMU concerning environmental, the status of LARAP implementations and Site Visit Reports of each Specialist who conducted site inspection.
• Monitored the actual construction progresses of the on-going contract packages and advised PMU
of the current situations of the sub-projects. •
Reviewed the draft of control amendment of technical justification variation order Package 5 and Package 17.
• The review and coments an the technical evaluation made by POKJA for the selection of consultancy
service for Technical Assistance for Development of Slope Stabilization Design and Management. •
Community Development conducted monitoring on TPM activity for package 5 in North Sumatera Province and package 8 in West Sumatera Province.
• Monitoring of RKPPL Implementation on packages 7, 12, 14 0n December 7
10, 2016 and Packages 5 15 on December 19
21, 2016. •
Monitoring Larap for Package 5 15 on December 15 until 17, 2016. •
Introducing TFAC World Bank Mission for Package 8,12,14,16,20 and 21 in Padang City. •
Conducted Road Safety Audit during construction for Package No. 7. •
Team Leader of CTC and Quality assurance Specialist conducted site orientation tour for packages 2, 3, 8, 20 21.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting.
Western I ndonesia National Roads I mprovement Project 6 - 5
The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and
reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Study on Development of Slope Stabilization Design and Management
This component consists of technical assistance for analytical work of an alternative design for road segment that pass through critical environmental assets and vulnerable areas especially on slope
protection design and management.
6.3 Anti Corruption Issues
6.3.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the Procurements process on key procurement steps including Pre-Bid meeting and site visit,
bids submission and bids opening, and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign
the attendance list for the procurementselection process. Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which includes maintaining project complaint log and filing to monitor status of follow-up of each
complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to
ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where
required act pro-active in resolving issues when such a matter arises. The Community
Western I ndonesia National Roads I mprovement Project 6 - 6
Development Officer has a major role in monitoring performance and assists PMU in the set- up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been provided necessary information in the Project Implementation Plan PIP, Project
Management Manual PMM on their website, and in the bidding documents, such as contract point for complaint mail and e-mail address, phone, fax, text message. The contact
will also include the Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil
society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal
and external monitoring of the project
6.3.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:
The selection and establishment of CROs for all 19 packages was finish on November 2015. The last announcement of the winner of the procurement bidding is for Package 16: Seblat
Ipuh was announced by No Objection Letter from the World Bank and from the Ministry of Public Works and Housing Letter No. KU.03.01-Mn902, dated September 26, 2016.
The activities progress of Community Representative Observers CROs from January 2013
until December 2016
, as shown in Appendix H1.
6.3.3 Third Party Monitoring TPM
The Third Party Monitoring TPM component activity during December 2016
was as follow:
Monitoring TPM Package 05 Simpang Rampa Poriaha in North Sumatera Province.
Community Development Officer was monitored the TPM activity on package 05 Simpang Rampa Poriaha in North Sumatera Province, on December 15 - 17, 2016
Coordination meeting with PPK 12 Sibolga Cs of Satker PJN II of North Sumatera Province and TPM Team for Package 05 from Universitas Graha Nusantara Padangsidempuan. The discussion
concerning about preparation of TMP first monitoring to project field of Packages 05 on subject the local community issues gathered by TPM while conducting site observation; and problems
faced by Contractor especially those related to local community The monitoring field visited by TPM jointly with the Contractor PT. Nusa Konstruksi Enjiniring,
Tbk, and the Supervision Consultant Renardet SA Cs. The visit was started from the base camp included stone crusher, AMP, and portable batching plan. Site visit continued to the project site.
According to information from the Supervision Consultant progress plan in November 2016 is 96.82 and actual progress is 35.23 so there is a behind schedule - 61.59.
Western I ndonesia National Roads I mprovement Project 6 - 7
The main project works are follows: Provision of new roads on the entire project.
Earthworks and granular pavement layers Drainage works including culverts and drainage ditches.
Minor alignment improvements. Construction of five bridges at streamriver locations.
Two-layer asphalt concrete resurfacing.
The Project activity is still focused on earthworks and granular pavement layers excavation and compaction of pile foundation class B and A, cutting the cliff, alignment improvement, concrete
construction of bridges, and drainage works. The results of monitoring by TPM in general can be summarized as follows:
The relationship between the Contractor and the Supervision Consultant is quite good Base Camp conditions:
Base camp is potentially waterlogged due to unavailability of the drainage channel to drain the water.
Stone crusher using a crusher jaw to jaw so that the stone material outbreak or
aggregates produced was non-standard shape, which are long and flakiness.
Stockpile location was not given the floor so that the material was so dirty,
The gross aggregate materials because it does not washed,
Between the different types of aggregate material on the stockpile was not given separator separator so that the material becomes mixed,
The contractor does not have to mix Concrete Batching Plant, just use portable a mini
batching plan.
Some things that happen in the field, such as, among others:
Drawing of DED does not conform to the field conditions, such as road boundary is not including area of road owning.
Field engineering lead, design changes that result in that area should be released into
the wider and larger volume of work
The area of Way too narrow due to land acquisition, resulting in a very steep cliff slope, not according to the angle shear potentially catastrophic landslide.
To improve the alignment so at the several places should be held slope cutting by way
of rock blasting. Acquisition of land constraints of public unwillingness to exempt their property because it is
customary communal rights. The relationship with the community is pretty good, but not yet fully accepted because the scarcity
of government officials including project management met with the local community. The contracting funds are not enough to complete the job, because of the changing of design , thus
requiring addendum of funds and time. If there is no addendum of fund and time so the paving or asphalting will be done along the ± 3 km only. The contractor has submitted an addendum funds and
the time for 299 working days. The construction site is located in the hills so that the following technical problems arise:
The cutting of high cliff with a steep slope not in accordance with the angle of soil
Western I ndonesia National Roads I mprovement Project 6 - 8
shear, in several locations for example KM 13+300 13+600 from Simpang Rampa,
could potentially landslides, even in KM 11+000 11+300 already landslides is quite
significant.
At KM 11+500 blasting is being implemented to cut the solid rocky cliffs.
At KM 11 + 670 should be held drilling to determine the structure of the rock layers, considering this location is including the Sumatran Fault area.
At 13+ KM 200, needs to be installed a large box culvert, to be sufficient to
accommodate the flow of water from the catchment area at the the surrounding location.
At KM 13 + 200 and 13 + 600, there are high cliff cutting works, with steep gradients,
could potentially landslides. The construction site at KM 14 + 100 until the end of the project at the Poriaha on peat land or soft
ground, thereby potentially decrease the road surface, it is recommended that multiplied the number of culverts linking between both sides of the road, and it would be better on both sides of
the road reinforced with sheet pile or a strong enough embankments so that the soil under the road surface does not move sideways.
There are five bridges on the road section with a cast in-site of concrete construction, in which as visually the work is seems less of quality. May need to be examined the Compressive Strength if it
meets the specification requirements or not. Communities around the project supports the project, only need intensive communication approach
of the authorities in order that they are more open-minded. Especially the impact on the community if the road has been in operation, in order that they can build settlements according to the rules and
regulations concerning the border road, as well as to avoid negative impacts such as natural disasters landslides and floods
Monitoring TPM Package 08 Batas Kota Pariaman Manggopoh in West Sumatera Province
Community Development Officer was monitored the TPM activity on package 08 Batas Kota Pariaman
Manggopoh in West Sumatera Province, on December 22 - 24, 2016. On line coordination with PPK 10 Mr. Agung Setyawan, ST, MT, TPM Team for Package No. 13 from
Universitas Bung Hatta Padang, Site Supervision Engineer Mr. Heru Setiawirawan, Deputy General Superintendent of Contractor Mr. Nicky, and the TPM was done several days before.
On the first day, December 22, 2016, together with TPM team from Bung Hatta University was directly to project site for the first stage monitoring for conducting observation on the project site of
Package 08 Batas Kota Pariaman Manggopoh to finds the local community issues and problems
faced by Contractor especially those related to local community, and other issues like: project management, environmental and social impact, as well as the application of the specifications in the
technical work. The Results of monitoring a observation activity was recorded as follows:
Base camp is not have a problem with the surrounding community, but necessary the drainage channels in order of that water does not stagnate or flooding on the location of stone crusher and
AMP
Western I ndonesia National Roads I mprovement Project 6 - 9
Asphalt Mixing Plant AMP were in the base camp loction. There are two units Stone Crusher , each having a washing system of row material, wherein the
system is as follows, namely: row material entered on the first breaking jaw, then the material was sifted through which the small granulated to be separated using for the selected materials, which is
hard-grained usually already broken entered into conveyor to washing, then go to the second jaw breaker, then go to the next conveyor and broken by breaking cone-shaped, or jaw to jaw to cone.
The quality of aggregate material is good and clean with rounded shape split fractions, with composition of length and flakiness 10.
Work was carried out spot by spot because there are several locations have not completed the land acquisition process LARAP, for example in the STA or KM 7-12, most KM 12-18, and a small portion
at KM 19 - 30. The problem of land acquisition, among others:
According to the information from the PPK, that until the end of November 2016 were paid 540 Project Affected People PAP, there are still 100 Project Affected People PAP
was unpaid and awaiting funding from Budget 2017 DIPA 2017.
According to the information there are several people who are not willing to be paid with the price set by the results of appraisal, for example, residents at KM 16 and 26,
because the district government has previously promised a higher price
There are also people who have not been registered by the Appraisal Consultant, while their location of land or buildings were affected or include of construction project
works, for example, there are about 25-30 PIPWTP at the Agam Regency. Retaining wall with the pair of rounded river stones and mortar of sand coarse-grained.
The quality of the mortar is worse because less of Portland cement, so the quality of the masonry looks not meet the requirements of specification.
Drainage channels on the bend location was installed in situ, while the location of the straight, mostly using U-Ditch prepared by the pre-cash method, wherein the concrete mixture were taken
from Batching Plan, to the location of the Casting workshop.. Work focused on the widening of the road and sealing the first layer of AC-Base, shoulders and
drainage work is still waiting for the completion of land acquisition and removal the utilities. The Constraints of utilities include the Regional Water Company Perusahaan Daerah Air Minum
PDAM, The Instalation of Telecommunication Company Telkom, and Moving Pole Installation of State Electricity Company PLN.
The Regional Drinking Water Company PDAM have no budget available for the
removal of pipelines. Solutions offered by the contractor is the contractor provides the pipes for pipeline replacement, while reassembling instalation is the responsibility of
the PDAM. But they are not willing to do it, because there are no available funds for the purchase of fittings and labor costs.
The transfer of power poles State Electricity Company PLN in total 216 pieces, of
which PLN promises to be inserted into the 2017 budget DIPA 2017.
Pole installation of Telkom removal as total as 527 pieces, have been moved as much as 88 pieces, the rest promised incorporated into the 2017 budget DIPA 2017
In some locations already begun work asphalting the base layer Asphalt Concrete - Base AC-Base while the Surface Between Asphalt Concrete - Binder Course AC-BC and the Asphalt Concrete -
Western I ndonesia National Roads I mprovement Project 6 - 10
Wearing Course AC-WC has not been implemented. In general the work results on road construction by Contractor PT. Pembangunan Perumahan
Persero joint operation with PT. Statika, is good enough, the progress plan on December 23, 2016 is 25.4 and actual progress on December 20, 2016 is 30.12 that means there is a positive
deviation of 4.72. The 2nd day, Friday December 23, 2016 TPM was held a coordination meeting with Project Manager
PPK 10 in PPK s Office for report of TPM monitoring the records results. Although this monitoring was focused on Package 13, the Community Development Officer used this
opportunity for discuss the Monitoring Report and Financial Report invoice documents of other packages in West Sumatera Province, like packages 03, and 02.
Monitoring TPM Package 06 Pasar Pedati Kerkap and 11 Bantal
Mukomuko in Bengkulu Province
Community Development Officer was monitored the TPM activity on 06 Pasar Pedati Kerkap and
package 11 Bantal Mukomuko in Bengkulu Province, on December 29 - 31, 2016.
The first day activity of the TPM Team ofr Packages 06 and 11 from University of Bengkulu was coordination meeting with PPK 01 Seblat
Batas SUMBAR and PPK 02 Kota Bengkulu - Seblat of Satker PJN I of Bengkulu Province. The discussion concerning about preparation of TMP third
monitoring to project field of Packages 06 and 11 on subject of the local community issues gathered by TPM while conducting site observation and problems faced by Contractor especially those related
to local community The next activity of TPM team was meeting with the Supervision Consultant Renardet SA Cs and
the Contractors PT. Waskita Karya, Persero in Base Camp Office of Package 06. The subject of meeting is discussion on the project situation and its progress; project problems and the obstacles of
implementation in the field; procedure and methodology of works technical implementation to meet the requirements of the specification; environment and social impact of or against the
community; and how the efforts and solutions to complete the work on time, meet quality standards according to the specifications, and in accordance with available funds.
After meeting the activity continued with a site visit to project location stat from STA 0+000 at KM 6+680 until STA 5+000. Because it was late in the evening, then site observation shall be continued
for next day. The second day was planned for observation of Package 06 and Package 11, but one of the TPM
member is sick, it was decided to focus observe the package 06 only. The observation was stated from STA 5+000 until end point of project at STA 20+888 or Km 27+568, and ended up at the
location of AMP and Stone Crusher. The Results of monitoring observation activity was recorded as follows:
Progress plan per December 25, 2016 is 96.072 and actual progress is 91.227, which
represents a slippage of 4.846.
This package is scheduled for PHO on January 28, 2017 that mean still requires the
Western I ndonesia National Roads I mprovement Project 6 - 11
completion of 8.772 in one month.
Asphalting works is 60.387 of total construction works, current conditions is completed 70 part of asphalt work 60 387.
Paving of foundation layer with Asphalt Concrete AC-Base and the second layer or - Asphalt
Concrete Binder Course AC-BC have completed of the whole length of the project which is 20 888 KM 100.
The paving of the third layer or Asphalt Concrete- Wearing Course AC-WC has been
completed for 10 KM STA 5+000 STA 15+00, still left about 10 888 KM unfinished. The question is: whether within 3 weeks this work can be completed?. There are some notes for
this:
AMP conditions that is old and often trouble.
Aggregate material is cannot be provided by the contractor themself, because one of the stone crusher does not function damaged, the other one of stone crusher cannot sufficient.
The current conditions is the Contractors buy materials from external suppliers, it means depending on the supply from outside
Another note is material of own production is dirty or less clean, because it is not washed, so
the quality of the asphalt is not good.
Another obstacle is the uncertain weather, often rain
The paving of AC-WC is along a ± 600 m per day, equivalent to the capacity of AMP is approximately 250-300 tons per day
Drainage ditches beside the road only a few were built, there are about 5 km unfinished and 8 km was canceled due to the cost less, but it is very necessary because its impacts on the community
around the project and also the durability of the construction of the road itself. The culverts line is installed does not match the location because it was installed in the higher level
or sometimes its small dimensions, it is the potential for ponding of water on the road. In the tender documents stated that construction work including maintenance of 9 existing bridges
on this road segment. In fact there are other programs that work on handling the maintenance of the Bridges from state budget APBN or the APBD budget?
At KM 10 + 535 there is construction work on installation of sheet pile using steel profiles to protect the riverbank and the road from erosion. The steel sheet pile will be installed holder anchor, to
strengthen the construction of sheet pile from the horizontal soil pressure due to traffic loads. On top of this sheet pile will be installed the concrete beam construction as the cover of this sheet pile,
and it is need time, as an estimation it is takes time more than one month. Compaction of the road shoulder by using material class S was finish about 9 km, which is between
KM 7 and KM 15, so there are still about 11 KM not yet be done There are locations with very large cliff steepness of almost 90º, with a low retaining wall, thereby
potentially landslides. The Minor works still quite a lot, such as the completion of the drainage channels and culverts,
safety installation on the inlet and outlet of the culverts, installation of traffic signs, guard rails, KM
Western I ndonesia National Roads I mprovement Project 6 - 12
marking, the installation of street lighting, whereas for road marking can not be done which is awaiting completion of the asphalt layer 3 or Asphalt Concrete Wearing Course AC-WC
Note of TPM activities during December 2016:
The first monitoring stage by TPM for package 05 Simpang Rampa
Poriaha
The first monitoring stage by TPM for package 08 Batas Kota Pariaman Manggopoh
The 3
rd
monitoring stage of TPM Package 06 Pasar Pedati Kerkap.
Program of TPM up to January, 2016:
The TPM Training for package 16 Seblat
Ipuh in Bengkulu Province
The first monitoring field visit stage by TPM for package 17 Simpang Gn. Kemala Pg.
Tamapak in Bengkulu Province The activities progress of the Third Party Monitoring TPM from
January 2013 until
December 2016 ,
as shown in Appendix H2. 6.3.4
Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP
http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are four main
components as follows:
Data Entry.
Complaint Registration.
Complaint Assessment.
Field Clarification and Analysis.
Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site has ready to be operated. However these applications still continuously to be refined by considering input from various parties.
The CHS team has been monitored and noted the public complaints via website of Sytem Informasi Pemantauan Proyek SiPP Project Monitoring Information System and WINRIP website.
During December
2016 Community Development Officer and Information Management have not received any complaint from the communities or any parties to the Complaint Unit of PMU.
The Complaints Handling Mechanism System CHS Activities is shown in Appendix H3. 6.3.5. Public Disclosures Publication
Publication and disclosure is an attempt to increase transparency of information to the public, so the public can easily to access information about the project WINRIP. Some components of
publication and disclosures are as follows: a announcing the information about the project through
Western I ndonesia National Roads I mprovement Project 6 - 13
dissemination activities and provision the leaflets, b installation of the project information boards, c the provision of space project information booth, d providing important information that can
only be accessed by public with submitted an officially applications to the authorities, and e the provision of information in the website which can be accessed via the internet.
The Community Development Team has sent the CRO s activities and Third Party Monitoring TPM activities and has been up load to the website of WINRIP.
All data and report documents of the Community Development activities on Community
Representative Observers CROs for 19 packages 01, 02, 03, 04, 05, 06, 07, 08, 10, 11, 12, 13, 14, 15, 16, 17, 19, 20 and 21 has been uploaded on the website of WINRIP.
The Third Party Monitoring TPM for all of 19 packages was completed selected appointed and
all of the TPM s data has been entry uploaded to the website of WINRIP 01, 02, 03, 04, 05, 06, 07, 08, 10, 11, 12, 13, 14, 15, 16, 17, 19, 20 and 21.
Review and identify the changing of Project Management Manual PMM Modules from
Revision-1 version to Revision-2.
Prepare draft of Agreement Letter of Director of Roads Net-Working Development on establishment of Working Group Task Force for updating and improvement of the PMM
.
Prepare draft proposal of Price Adjustment Escalation Workshop for the projects that funding
by foreign aid or loan.
The Information Management Specialist has been updated the WINRIP website due to the PMU request to more simple, completed the information, and easy to accesses.
The Works Activities for Publication Disclosure is shown in Appendix H4.
6.3.6. Action Plan for Next Months October 2016
The Activities plan for future months, in order of priority are as follows:
Conduct TPM Training for package 16 Seblat Ipuh in Bengkulu Province.
Monitoring TPM Package 17 in Lampung Province.
6.4 Road Safety Audit
6.4.1 Activities during This Month December 2016
The Road Safety activities of this month are: 1. Regularly Road Safety Design check at the office.
2. Attending Introductory meeting with New PMU in Bina Marga, December 6,2016 3. Attending meeting shifting PIU from Road Development to Road Preservation in Bina Marga,
December 13, 2016 4. Attending WB meeting in Bina Marga, December 14, 2016
5. Road Safety Audit at Construction Stage of Package 7 Indrapura Tapan, 7-9 December, 2016
6.4.2 Current status of the project for technical field as of December 2016
The Details of Program of Road Safety Audit as of the end of December 2016 are shown in the table
on Appendix B.
Western I ndonesia National Roads I mprovement Project 6 - 14
6.5 Management Information System
Mr. Andria as officer in charge of PMU had to request a cloud system of the WINRIP-Storage server. He wants all files and documents on the server at CTC office can be accessed online
from the PMU office and other places. We have used the WINRIP-Storage server for 3 years in the local network at the CTC office.
And now we are changing that local server into a cloud server by using the WD Western Digital framework. That makes it easy to access data on the WINRIP-Storage server. All of
CTC personnels can access the WINRIP-Storage server by using LAN network, and the others can access the server by using a cloud system.
Regarding to document update, the DMS application is still online well. And upload activities into the DMS database continues as usual. Then number of files that have been uploaded to
increase rapidly. The data that has been uploaded to the DMS database until the end of
December 2016 are: 796 records of letters and 408 records of documents. 6.5.1 Building The Cloud System
1 Background
When we are on site, we often want to download a file from the local server in the office. This can be done by connecting the local server into the internet using a cloud system. Then
all of personnels can access the local server by using LAN network, and the others can access the server by using a cloud system.
2 Objectives
• Facilitate to access the local server using either a LAN network and using a cloud
system. •
Easily share files between the CTC personnels and other parties outside. •
Accelerate of updating the data between the CTC with the PMU.
3 How to connect to the WINRIP-Storage server with a cloud system
Here is how to access the WINRIP-Storage server using cloud system: 1
Connected to the internet and run browser Chrome, Firefox, IE
Western I ndonesia National Roads I mprovement Project 6 - 15
2 Type the address of CTC-WINRIP cloud.
URL: cloud.winrip-ibrd.com Username: xxxxxxxxgmail.com
Password: xxxxxxxxxxxx
3 Click the [CTC] folder
4 Select the folder of CTC personnel
5 Then click the file name to download it.
4 Security certificate error
The WINRIP-Storage cloud server running on https system with a high security level. If there is an error message to access the server, then perform the following steps:
1 Select and click the option number 3.
Accept your devices security certificate.
Western I ndonesia National Roads I mprovement Project 6 - 16
2 Click the button [Continue]
3 Click the link [ADVANCED]
4 Click the link [Proceed to winrip-
storage.device.1075507.wd2go.com unsafe]
6.5.2 DMS Statistic
Today the DMS application already stored many file of Letters and Documents. And the next days will be more files are stored in the DMS database. At the end, it is expected to store all
of files that related with WINRIP project. Below is the number of Letter files that have been stored in DMS database, updates until the
end of December 2016. This Letter statistics have sorted by Package.
M o
n th
ly P
ro g
re ss
R e
p o
rt
D e
c e
m b
e r
2 1
6
W e
st e
rn I
n d
o n
e si
a N
a tio
n a
l R o
a d
s Im
p ro
v e
m e
n t
P ro
je c
t 6
- 1
7
1 2
3 4
5 6
7 P1 Krui - Biha
P2 Padang Sawah - Sp Empat P3 Manggopoh - Padang Sawah
P4 Ipuh - Bantal P5 Sp Rampa - Poriaha
P6 Pasar Pedati - Kerkap P7 Indrapura - Tapan
P8 Bts Kota Pariaman - Manggopoh P9 Rantau Tijang - Kota Agung
P10 Sp Empat - Sp Air Balam P11 Bantal - Mukomuko
P12 Kambang - Indrapura P13 Sp Rukis - Tj Kemuning
P14 Painan - Kambang P15 Sibolga - Batas Tapsel
P16 Seblat - Ipuh P17 Sp Gn Kemala - Pg Tampak
P18 Mukomuko - Bts Sumbar P19 Lais - Bintunan
P20 Lubuk Alung - Sicincin P21 Lubuk Alung - Kuraitaji
WINRIP 3
6 2
8 6
1 2
5 1
5 1
7 1
1 7
6 1
6 1
2 1
2 6
8 5
4 1
4 2
2 6
6 P
a ck
a g
e
Let ter
S ta
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So rt
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b y P
ac kag
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D M
S d at
ab a
se , u
p d
at e
s u
n til
th e
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d o
f D
e ce
m b
e r 2
1 6
. T h
is D
o cu
m e
n t st
a tis
tic s
h av
e s
o rt
e d
b y
D o
cu m
e n
t T yp
e .
1 2
3 4
5 6
7 7
3 8
6 6
3 3
1 5
1 3
6 8
1 8
1 2
8
8
D o
cu men
t S ta
tis tic
So rt
e d
b y Do
cu m
e n
t T yp
e
D o
cu m
e n
t T yp
e
Western I ndonesia National Roads I mprovement Project 6 - 18
6.6 Quality Assurance
During the period December 2016 the Quality Assurance Engineer conducted site visit to package 20, 21, 08, 02, and 03 with Team Leader CTC, prepared site visit reports for TFAC
works shop and make site visit TFAC reports for packages 07.
Appendix D shows the activities of the Quality Assurance Engineer during this period.
6.7 Project Risks and Mitigation Measures
6.7.1 Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected the procurement of
AWP-2 and AWP-3 sub-projects. The DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has then been instructed by DGH to
review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.7.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustments •
Contract Amendments Additive or Deductive Variations •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report, however CTC prepared revised cost
estimates in anticipation of future cost claims to cover contract price escalations and variation orders. A revised factor from 10 have been reduced to 5 for both additional
cost components is applied on the original cost.
6.7.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence of contractors shall be considered at the time of
bid evaluation and prior to the award of any contract. The quality of supervision however is influenced by the following factors:
• Ensuring that supervision staff levels are fully manned with competent, honest,
qualified and experienced personnel. •
The provision of properly equipped laboratories with properly trained operators for each package.
Package supervision comes under the responsibilities of the immediate supervision teams and the relevant DSC and the Quality Assurance Engineer from CTC.
Western I ndonesia National Roads I mprovement Project 6 - 19
6.8 Training to Support Project Implementation
Since the Training Specialist and his Assistant demobilized at the end of September, CTC still to continue conducting or delivering training for different disciplines.
During this month there were 2 two training for different disciplines : 1. Third Party Monitoring Training was held on October 12 -14, 2016 in Padang City,
conducted by Community Development Specialist. 2. Preparation environmental management and monitoring workplan RKPPL Trainging
No.8 including training on Management of road works environmental impact during construction phase, was held on October 25 until 28, 2016 in Padang City, conducted by
Environmental Specialist and Road Safety Engineer.
Monthly Progress Report December 2016
Western I ndonesia National Roads I mprovement Project 7 - 1
7 ISSUES and RECOMMENDATIONS
7.1 Current Situation
The main issues during this month of December 2016 are as follows: a The big negative slippage behind schedule of two 2 on-going construction sub-
projects, Packages 13 and 15. b Delayed issuance of Notice to proceed will affect the twenty one 21 months time of
completion of Contract Package 16. The completion date will keep on stretching further beyond the expiry date of the loan agreement on December 31, 2017.
c LARAP implementation for Packages 05, 12, 13, 14, 15, and 17 cannot be completed in FY 2016 and splitzing program for land acquisition in the provinces of Lampung,
Bengkulu, and North Sumatra is still not budgeted d Amendment to the extension of the implementation time and increase the contract
value for Package 05 should follow the direction of WB in accordance with the letter ref.WINRIP 364 dated November 23, 2016
e The contract agreement for Package 03 Manggopoh-Padang sawah has not been amended related to the calculation of the final quantity of the works.
f Land acquisition of Package 15 Sibolga-Batas Tapsel obstacles along the 4 km for the
people in the village of Pinang Baru - Pinangsori sub district not willing acquisited g Changes in the design of pavement widening from flexible to rigid pavement in Package
15 is not supported by the consent of the DGH. h Commencement of work of the Technical Assistance for Development of Slope
Stabilization, Design Management estimated April 2017 with a 11 month time for services going beyond the loan closing date
i If the cancellation of Package 10 Sp.Empat-Sp.Air Balam impact on the reduction of
loan allocation for Civil Works, then, civil works loan allocation is not sufficient to finance 18 civil works packages including variation orders for Package 05 and 17 and
the Price Adjustment for 18 packages of civil works.
j There is a road damage due to water scouring on the side ditch Package 03
Manggopoh-Padang Sawah k Roads damaged by settlement land slide in the Sta 6+300 and Sta 6+400 Package 01
Krui-Biha have not been repaired l
Production of crushed stone tends to form a flaky and elongated beyond the requirements of 10 allowed in the specification.
7.2 Actions Required
a Two 2 of the on-going construction packages are on critical situation due to big negative progress slippages which may affect the timely completion of the projects.
Design Supervision Consultant DSC shall closely monitor, preferably on a weekly basis. Contractors shall prepare a Catch-Up Schedule on how to complete the remaining
works within the contract time. High level management meeting have been conducted on November 21, 2016 in the DGH office.
b Currently, the contractor is doing staking out and field engineering to determine the condition of the existing road. Once the field engineering is completed, the contractor
will submit alternative proposals for completion of the project.
