Western I ndonesia National Roads I mprovement Project 6 - 7
6.3.3 Activities Plan for next month March 2016
Continuing the preparation of three training programs to be implemented on the first
opportunity, hopefully at least one of them in April 2016 : IFR Training, PMM
Application Training, and RKPPL Training.
Continuing to update the PMM and other training materials as required.
Continuing to ask for confirmation of the mobilization of contractors and consultants staff of the respective packages.
Summary of Workshops and Trainings WINRIP
2012 2016
Per : 31
th
March 2016
No. Activities
Location Date
Number of Attendances Remarks
Target Real.
1. Procurement Training for Procurement
Working Group Procurement Committee
Bandung 1-2 Nov,
2012
44 36
82 Completed
Conducted before the CTC was mobilized
2. Workshop on Bid Documents Evaluation
Jakarta 27 Feb.-
1Mar 2013
46 33
72 Completed
3 Workshop on World Bank Procurement
Guidelines for WINRIP Tj.
Pandan Belitung
24 -25 Apr. 2013
47 39
83 Completed
4. Workshop for Project Management
Manual PMM Updating Jakarta
18 -19 ar.2014
47 38
81 Completed
5 RKPPL Training 1 First Training on
Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL or
Environmental Management and Monitoring Work Plan
Lampung 5-6 June
2014
10 13
130 Completed
Mainly addressed to the Contractors Supervision
Consultants of Package 01: Krui
Biha 6
TPM Traaining 1 First Training on Third Party Monitoring
Lampung 5-6 June
2014
10 13
130 Completed
Mainly addressed to TPM Team members of Package
01: Krui-Biha
7 Workshop for Project Management
Manual Finalization of Updating Bogor
12 -14 June 2014
47 35
74,5 Completed
8 RKPPL Training 2 Second Training on
Rencana Kerja Penge-lolaan dan Pemantauan Lingkungan RKPPL or
Environmental Manage- ment and Monitoring Work Plan
Padang 18 -19 June
2014
18 25
138,9 Completed
Mainly addressed to the Contractors Supervision
Consultants of Packages 02 and 03
9 TPM Training 2 Second Training on
Third Party Monitoring Padang
18-19 June 2014
18 25
138,9 Completed
Mainly addressed to TPM team members of Packages
02 and 03
10 RKPPL Training 3 Third Training on
Rencana Kerja Pengelolaan dan Bengkulu
7-8 July 2014
10 11
110 Completed
Mainly addressed to the
Western I ndonesia National Roads I mprovement Project 6 - 8
Pemantauan Lingkungan RKPPL or Environmental Management and
Monitoring Work Plan Contractors Supervision
Consultants of Packages 04: Ipuh
Bantal 11
TPM Training 3 Third Training on Third Party Monitoring
Bengkulu 7-8 July
2014
10 11
110 Completed
Mainly addressed to TPM team members of Package 04
12 Workshop for Socialization of Updated
Draft of Project Management Manual PMM 1
Padang 10 -11 Sep.
2014
94 81
86 Completed
13 IFR Training 1 First Training on
Interim unaudited Financial Report Padang
26-27 Nov. 2014
24 20
83 Completed
Packages: 01, 02, 03 and 04; and related Satkers and
PPKs.
Sub-Total per 31 Dec. 2014 :
425 380
89,41
No Activities
Location Date
Number of Attendances Remarks
Target Real
14. Special Training for PMM Socialization
to Contractors Consultants Jakarta
Firstly Scheduled:
End January 2015.
-- --
-- Mainly for Contractors
Consultants of packages 05, 11, 13, and 15. Being
postponed by PMU, awaiting for mobilization
of targeted participants..
15. IFR Training 2 Second Training on Interim
unaudited Financial Report 11 12 February
2015
20 25
125 Completed
For packages: 05, 11, 13, and 17
No participants from Pack.age 17, will be
invitd in next IFR Bengkulu
11 12 February
2015
20 25
125 Completed
For packages: 05, 11, 13, and 17
No participants from Pack.age 17, will be
invited in next IFR
16 RKPPL Training 4 Fourth Training on
Rencana Kerja Pengelolaan dan Peman- tauan Lingkungan RKPPL
Environmental Management and Monitoring Work Plan
Bengkulu 11 12
March 2015
21 15
71,43 Completed
For package 11 Bantal Mukomuko and 13 Sp.
Rukis Tj. Kemuning
17. TPM Training 3 Third Training on
Third Party Monitoring Bengkulu
11 -12 March 2015
21 15
71,43 Completed
For package 11 Bantal Muko- muko and 13 Sp.
Rukis Tj. Kemuning
Sub Total per 31 March 2015
487 435
89,32
18 Special Training for PMM Socialization
to Contractors Consultants - 2 Jakarta
was finally replaced
by Bengkulu
as location 6 7 May
2015 was selected for
training delivery
24 27
112,5 Completed
Just for packages located in Bengkulu: Contractors
Consultants of packages 06, 11, 13 , and 19.
19 RKPPL Training - 5 Fifth Training on
Rencana Kerja Pengelolaan dan Peman- tauan Lingkungan RKPPL
Environmental Management and Monitoring Work Plan
Bengkulu Scheduled:
20 21 May 2015, being
realized on 4
5 June 2015
25 23
92 Completed
For package 06, 19, and 17.
20 IFR Training 3 Third Training on
Interim unaudited Financial Report Bengkulu
Lampun g
Scheduled: 1
st
week of August
2015
-- --
-- For packages: 6, 19, and 15
Postponed to August because of: PMM Delivery,
Fasting month, and no mobilization in package 15.
Re: 22 below
Sub Total as per 30 June 2015 : 536
485 90,49
Western I ndonesia National Roads I mprovement Project 6 - 9
21 Procurement Workshop
Padang 13 July
2015
15 15
100 Completed
One-day Procurement Workshop was successfully
held by the World Bank in collaboration with the PMU in
Padang, for packages : 07 Indrapura
Tapan, 08 Bts.Kta Pariaman
Manggopoh, 10 Sp. Empat Sp.AiIr Balam, and 12
Kambang Indrapura.
22 IFR Training 3 Third Training on
Interim unaudited Financial Report Bengkulu
5 6
August 2015
19 14
73,68 Completed
Planed for packages: 6,19, and 15; but still no
mobilization in package 15. It was then replaced by
package 17 Lampung
23 Training on Application of PMM -3
especially for Contractors Consultants of Packages: 05, 15, 13,
and 17 Sibolga
moved to Bogor
Scheduled: 3
rd
week of September
2015, moved to 23
24 Nov. 2015
45 --
-- Postponed
Mainly for Contractors Consultants of packages 05,
15, 13, and 17. Being postponed by PMU, awaiting
for mobilization of targeted participants. Then moved to
Bogor See 25
Total as per 30 September 2015 : 570
514 90,18
No Activities
Location Date
Number of Attendances Remarks
Target Real
24 RKPPL Training - 6 Sixth Training on
Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL
Training on Management of Road Works Environmental Impacts during
Construction Phase Preparing Environmental Management and
Monitoring Work Plan Sibolga
7 8 October
2015
16 13
81,25 COMPLETED
The training was mainly targeted to the staff of
Contractors and Supervision Consultants DSC Field
Supervision Team working for packages 05 and 15 and
other elements related to construction woks of the two
packages. Unfortunately, no consultant staff from
package 15 attended the training not mobilized yet
25 Training on PMM Application
especially for Contractors Consultants of Packages: 05, 15, 13,
and 17 3 Initially
Sibolga, moved to
Bogor Scheduled:
3
rd
week of Sept. 2015,
moved to 23 24
Nov. 2015
45 27
60 COMPLETED
Mainly for Contractors Consultants of packages 05,
15, 13, 17. Being postponed by PMU, awaiting for
mobilization of targeted participants. Then actually
moved to Bogor , just for packages 05, 15, 17.
26 Project Management Manual PMM
Application Training 4 Packages: 07, 08, 10, 12
Padang Nov. 4
th
week 2015
44 --
--
POSTPONED
Postponed to JanFeb 16 27
Procurement Refreshing Training Bengkulu
Padang Des. 1
st
week 2015
20 --
--
POSTPONED
As required 28
Financial Management Reporting: Interim un-audited Financial Report IFR
Training 4 For Packages: 07, 12, 08, 10
Padang Scheduled
2
nd
week of Des.
2015
21 --
--
POSTPONED
Being postponed by PMU to next year FebrMar
AprMay etc. 2016
Western I ndonesia National Roads I mprovement Project 6 - 10
♦
Notes: : As required, because of any delay of mobilization or staff replacement.
6.4 Anti Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
29 Training on Management of Road
Works Environmental Impacts during Construction Phase Preparing
Environmental Management and Monitoring Work Plan RKPPL Training
- 7 Padang
Des. 3
rd
week 2015
28 --
-- complying with the WINRIP
CTC Timeline 9 Jan. 2016, awaiting for consultants
contractors mobilization, amendment process, and the
latest condition of the project.
Some revisionsmodifications will be required, according to
The latest project.timeline and latest conditions time,
mobilization, package involved, etc.
Total as per 31 December 2015 : 631
554
87,88
30
Financial Management Reporting: Interim un-audited Financial Report IFR
Training 4 For Packages: 07, 12, 08,
10 Padang
Firstly Scheduled
2
nd
week of Dec.2015;
postponed by PMU to
Jan. 2016
21 --
-- As noted last quarter, some
training programs scheduled for November and December
2015, were postponed because of duty travel cost
problem that should be re- arranged. Three trainings
then scheduled to be implemented in January
March 2016, with the note that based on the result of
confirmation, package 10 still has problem, so that it cannot
be expected to fully involved.
Unfortunately, the three trainings were then
postponed again by PMU, and should wait the signing of
Amendment 4. Therefore, these three training programs
would then be scheduled for the next three months: April,
May, June 2016. 31
Application of Project Management Manual PMM Training 4
For packages: 07, 08, 12, 10
Padang Initially
scheduled for Nov. 2015,
was moved to Jan 2016
30 --
--
32 Training on Management of Road
Works Environmental Impacts during Construction Phase Preparing
Environmental Manage-ment and Monitoring Work Plan RKPPL Training
7. Packages 07,08, 12, 10
Padang Des. 3
rd
week 2015 Mar. 2016
28 --
--
Total as per 31 March 2016
-
- No trained person
Western I ndonesia National Roads I mprovement Project 6 - 11
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial
complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Officer has a
major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been
provided necessary information in the Project Implementation Plan PIP, Project Management Manual PMM on their website, and in the bidding documents, such as contract point for
complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to
enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display
critical information on WINRIP to enhance both internal and external monitoring of the project
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:
The selection and establishment of CROs for all 19 packages was completed on November
2015, and for the time being of March
2016 the CROs for Packages 14, 16, 20 and 21, are awaiting the issuance of the announcement of the tender winner of the World Bank and
MPW, and this document is for the appendix of their Observing Report on Bid-Opening process.
The activities progress of Community Representative Observers CROs from January 2013
until March 2016
, are shown in Appendix H1.
6.4.3 Third Party Monitoring TPM
The Third Party Monitoring TPM component activity during March 2016
are as follow:
The TPM for Package 01 currently preparing field monitoring report of phase I and II, and shall be sent to PMU as soon as possible.
Western I ndonesia National Roads I mprovement Project 6 - 12
The TPM for Package 02 currently preparing field monitoring report of phase I and II, and
shall be sent to PMU as soon as possible.
The TPM for Package 03 currently preparing field monitoring report of phase II and III, and shall be sent to PMU as soon as possible.
The TPM for Package 04 currently preparing field monitoring report of phase II and III, and
shall be sent to PMU as soon as possible.
The TPM for Package 06 and 11 currently preparing field monitoring report of phase I and II, and shall be sent to PMU as soon as possible.
The TPM for Package 19 currently preparing field monitoring report of phase I and II, and
shall be sent to PMU as soon as possible.
The Employment Agreement or Memorandum of Understanding between TPM for packages 05, 06, 15, 17 and 19 with the CTC WINRIP PT. Perentjana Djaja was signed by Director of
PT. Perentjana Djaja and by Project Implementation Unit Kepala Satuan Kerja Pembinaan Administrasi dan Pelaksanaan Pengendalian Pinjaman dan Hibah Luar Negei PAP2PHLN
.
TPM Election for the packages 14, 20, and 21 had not been implemented because there is no
available of duty travel budget for carry out of TPM selection on Amendment 3 of CTC WINRIP contract. Similarly for the execution of TPM training for the packages 07, 08, 10, 12,
and 16 having the same problem that there is no available budget for duty travel. Therefore, the implementation of the above activities is waiting of the signing of the Amendment 4 of
CTC WINRIP contract. The activities progress of the Third Party Monitoring TPM from
January 2013 until
March 2016 , as
shown in Appendix H2. 6.4.4
Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP
http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are five main
components as follows:
•
Data Entry.
•
Complaint Registration.
•
Complaint Assessment.
•
Field Clarification and Analysis.
•
Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site has ready to be operated. However these applications still continuously to be refined by considering input from various parties.
The CHS team has been monitored and noted the public complaints via website of Sytem Informasi