TRAINING TO SUPPORT PROJECT IMPLEMENTATION

Western I ndonesia National Roads I mprovement Project 6 - 7

6.3.3 Activities Plan for next month March 2016

 Continuing the preparation of three training programs to be implemented on the first opportunity, hopefully at least one of them in April 2016 : IFR Training, PMM Application Training, and RKPPL Training.  Continuing to update the PMM and other training materials as required.  Continuing to ask for confirmation of the mobilization of contractors and consultants staff of the respective packages. Summary of Workshops and Trainings WINRIP 2012 2016 Per : 31 th March 2016 No. Activities Location Date Number of Attendances Remarks Target Real. 1. Procurement Training for Procurement Working Group Procurement Committee Bandung 1-2 Nov, 2012 44 36 82 Completed Conducted before the CTC was mobilized 2. Workshop on Bid Documents Evaluation Jakarta 27 Feb.- 1Mar 2013 46 33 72 Completed 3 Workshop on World Bank Procurement Guidelines for WINRIP Tj. Pandan Belitung 24 -25 Apr. 2013 47 39 83 Completed 4. Workshop for Project Management Manual PMM Updating Jakarta 18 -19 ar.2014 47 38 81 Completed 5 RKPPL Training 1 First Training on Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL or Environmental Management and Monitoring Work Plan Lampung 5-6 June 2014 10 13 130 Completed Mainly addressed to the Contractors Supervision Consultants of Package 01: Krui Biha 6 TPM Traaining 1 First Training on Third Party Monitoring Lampung 5-6 June 2014 10 13 130 Completed Mainly addressed to TPM Team members of Package 01: Krui-Biha 7 Workshop for Project Management Manual Finalization of Updating Bogor 12 -14 June 2014 47 35 74,5 Completed 8 RKPPL Training 2 Second Training on Rencana Kerja Penge-lolaan dan Pemantauan Lingkungan RKPPL or Environmental Manage- ment and Monitoring Work Plan Padang 18 -19 June 2014 18 25 138,9 Completed Mainly addressed to the Contractors Supervision Consultants of Packages 02 and 03 9 TPM Training 2 Second Training on Third Party Monitoring Padang 18-19 June 2014 18 25 138,9 Completed Mainly addressed to TPM team members of Packages 02 and 03 10 RKPPL Training 3 Third Training on Rencana Kerja Pengelolaan dan Bengkulu 7-8 July 2014 10 11 110 Completed Mainly addressed to the Western I ndonesia National Roads I mprovement Project 6 - 8 Pemantauan Lingkungan RKPPL or Environmental Management and Monitoring Work Plan Contractors Supervision Consultants of Packages 04: Ipuh Bantal 11 TPM Training 3 Third Training on Third Party Monitoring Bengkulu 7-8 July 2014 10 11 110 Completed Mainly addressed to TPM team members of Package 04 12 Workshop for Socialization of Updated Draft of Project Management Manual PMM 1 Padang 10 -11 Sep. 2014 94 81 86 Completed 13 IFR Training 1 First Training on Interim unaudited Financial Report Padang 26-27 Nov. 2014 24 20 83 Completed Packages: 01, 02, 03 and 04; and related Satkers and PPKs. Sub-Total per 31 Dec. 2014 : 425 380 89,41 No Activities Location Date Number of Attendances Remarks Target Real 14. Special Training for PMM Socialization to Contractors Consultants Jakarta Firstly Scheduled: End January 2015. -- -- -- Mainly for Contractors Consultants of packages 05, 11, 13, and 15. Being postponed by PMU, awaiting for mobilization of targeted participants.. 15. IFR Training 2 Second Training on Interim unaudited Financial Report 11 12 February 2015 20 25 125 Completed For packages: 05, 11, 13, and 17 No participants from Pack.age 17, will be invitd in next IFR Bengkulu 11 12 February 2015 20 25 125 Completed For packages: 05, 11, 13, and 17 No participants from Pack.age 17, will be invited in next IFR 16 RKPPL Training 4 Fourth Training on Rencana Kerja Pengelolaan dan Peman- tauan Lingkungan RKPPL Environmental Management and Monitoring Work Plan Bengkulu 11 12 March 2015 21 15 71,43 Completed For package 11 Bantal Mukomuko and 13 Sp. Rukis Tj. Kemuning 17. TPM Training 3 Third Training on Third Party Monitoring Bengkulu 11 -12 March 2015 21 15 71,43 Completed For package 11 Bantal Muko- muko and 13 Sp. Rukis Tj. Kemuning Sub Total per 31 March 2015 487 435 89,32 18 Special Training for PMM Socialization to Contractors Consultants - 2 Jakarta was finally replaced by Bengkulu as location 6 7 May 2015 was selected for training delivery 24 27 112,5 Completed Just for packages located in Bengkulu: Contractors Consultants of packages 06, 11, 13 , and 19. 19 RKPPL Training - 5 Fifth Training on Rencana Kerja Pengelolaan dan Peman- tauan Lingkungan RKPPL Environmental Management and Monitoring Work Plan Bengkulu Scheduled: 20 21 May 2015, being realized on 4 5 June 2015 25 23 92 Completed For package 06, 19, and 17. 20 IFR Training 3 Third Training on Interim unaudited Financial Report Bengkulu Lampun g Scheduled: 1 st week of August 2015 -- -- -- For packages: 6, 19, and 15 Postponed to August because of: PMM Delivery, Fasting month, and no mobilization in package 15. Re: 22 below Sub Total as per 30 June 2015 : 536 485 90,49 Western I ndonesia National Roads I mprovement Project 6 - 9 21 Procurement Workshop Padang 13 July 2015 15 15 100 Completed One-day Procurement Workshop was successfully held by the World Bank in collaboration with the PMU in Padang, for packages : 07 Indrapura Tapan, 08 Bts.Kta Pariaman Manggopoh, 10 Sp. Empat Sp.AiIr Balam, and 12 Kambang Indrapura. 22 IFR Training 3 Third Training on Interim unaudited Financial Report Bengkulu 5 6 August 2015 19 14 73,68 Completed Planed for packages: 6,19, and 15; but still no mobilization in package 15. It was then replaced by package 17 Lampung 23 Training on Application of PMM -3 especially for Contractors Consultants of Packages: 05, 15, 13, and 17 Sibolga moved to Bogor Scheduled: 3 rd week of September 2015, moved to 23 24 Nov. 2015 45 -- -- Postponed Mainly for Contractors Consultants of packages 05, 15, 13, and 17. Being postponed by PMU, awaiting for mobilization of targeted participants. Then moved to Bogor See 25 Total as per 30 September 2015 : 570 514 90,18 No Activities Location Date Number of Attendances Remarks Target Real 24 RKPPL Training - 6 Sixth Training on Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL Training on Management of Road Works Environmental Impacts during Construction Phase Preparing Environmental Management and Monitoring Work Plan Sibolga 7 8 October 2015 16 13 81,25 COMPLETED The training was mainly targeted to the staff of Contractors and Supervision Consultants DSC Field Supervision Team working for packages 05 and 15 and other elements related to construction woks of the two packages. Unfortunately, no consultant staff from package 15 attended the training not mobilized yet 25 Training on PMM Application especially for Contractors Consultants of Packages: 05, 15, 13, and 17 3 Initially Sibolga, moved to Bogor Scheduled: 3 rd week of Sept. 2015, moved to 23 24 Nov. 2015 45 27 60 COMPLETED Mainly for Contractors Consultants of packages 05, 15, 13, 17. Being postponed by PMU, awaiting for mobilization of targeted participants. Then actually moved to Bogor , just for packages 05, 15, 17. 26 Project Management Manual PMM Application Training 4 Packages: 07, 08, 10, 12 Padang Nov. 4 th week 2015 44 -- -- POSTPONED Postponed to JanFeb 16 27 Procurement Refreshing Training Bengkulu Padang Des. 1 st week 2015 20 -- -- POSTPONED As required 28 Financial Management Reporting: Interim un-audited Financial Report IFR Training 4 For Packages: 07, 12, 08, 10 Padang Scheduled 2 nd week of Des. 2015 21 -- -- POSTPONED Being postponed by PMU to next year FebrMar AprMay etc. 2016 Western I ndonesia National Roads I mprovement Project 6 - 10 ♦ Notes: : As required, because of any delay of mobilization or staff replacement.

6.4 Anti Corruption Issues

6.4.1 Anti-Corruption Action Plan ACAP

The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and the DGH. The following tasks particularly need to establish procedures to be undertaken:  Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be 29 Training on Management of Road Works Environmental Impacts during Construction Phase Preparing Environmental Management and Monitoring Work Plan RKPPL Training - 7 Padang Des. 3 rd week 2015 28 -- -- complying with the WINRIP CTC Timeline 9 Jan. 2016, awaiting for consultants contractors mobilization, amendment process, and the latest condition of the project. Some revisionsmodifications will be required, according to The latest project.timeline and latest conditions time, mobilization, package involved, etc. Total as per 31 December 2015 : 631 554 87,88 30 Financial Management Reporting: Interim un-audited Financial Report IFR Training 4 For Packages: 07, 12, 08, 10 Padang Firstly Scheduled 2 nd week of Dec.2015; postponed by PMU to Jan. 2016 21 -- -- As noted last quarter, some training programs scheduled for November and December 2015, were postponed because of duty travel cost problem that should be re- arranged. Three trainings then scheduled to be implemented in January March 2016, with the note that based on the result of confirmation, package 10 still has problem, so that it cannot be expected to fully involved. Unfortunately, the three trainings were then postponed again by PMU, and should wait the signing of Amendment 4. Therefore, these three training programs would then be scheduled for the next three months: April, May, June 2016. 31 Application of Project Management Manual PMM Training 4 For packages: 07, 08, 12, 10 Padang Initially scheduled for Nov. 2015, was moved to Jan 2016 30 -- -- 32 Training on Management of Road Works Environmental Impacts during Construction Phase Preparing Environmental Manage-ment and Monitoring Work Plan RKPPL Training 7. Packages 07,08, 12, 10 Padang Des. 3 rd week 2015 Mar. 2016 28 -- -- Total as per 31 March 2016 - - No trained person Western I ndonesia National Roads I mprovement Project 6 - 11 invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.  Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.  Establishment and Management of a Complaints Handling Mechanism System CHS, which includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Officer has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents  Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been provided necessary information in the Project Implementation Plan PIP, Project Management Manual PMM on their website, and in the bidding documents, such as contract point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project

6.4.2 Community Representative Observers CRO

The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:  The selection and establishment of CROs for all 19 packages was completed on November 2015, and for the time being of March 2016 the CROs for Packages 14, 16, 20 and 21, are awaiting the issuance of the announcement of the tender winner of the World Bank and MPW, and this document is for the appendix of their Observing Report on Bid-Opening process. The activities progress of Community Representative Observers CROs from January 2013 until March 2016 , are shown in Appendix H1.

6.4.3 Third Party Monitoring TPM

The Third Party Monitoring TPM component activity during March 2016 are as follow:  The TPM for Package 01 currently preparing field monitoring report of phase I and II, and shall be sent to PMU as soon as possible. Western I ndonesia National Roads I mprovement Project 6 - 12  The TPM for Package 02 currently preparing field monitoring report of phase I and II, and shall be sent to PMU as soon as possible.  The TPM for Package 03 currently preparing field monitoring report of phase II and III, and shall be sent to PMU as soon as possible.  The TPM for Package 04 currently preparing field monitoring report of phase II and III, and shall be sent to PMU as soon as possible.  The TPM for Package 06 and 11 currently preparing field monitoring report of phase I and II, and shall be sent to PMU as soon as possible.  The TPM for Package 19 currently preparing field monitoring report of phase I and II, and shall be sent to PMU as soon as possible.  The Employment Agreement or Memorandum of Understanding between TPM for packages 05, 06, 15, 17 and 19 with the CTC WINRIP PT. Perentjana Djaja was signed by Director of PT. Perentjana Djaja and by Project Implementation Unit Kepala Satuan Kerja Pembinaan Administrasi dan Pelaksanaan Pengendalian Pinjaman dan Hibah Luar Negei PAP2PHLN .  TPM Election for the packages 14, 20, and 21 had not been implemented because there is no available of duty travel budget for carry out of TPM selection on Amendment 3 of CTC WINRIP contract. Similarly for the execution of TPM training for the packages 07, 08, 10, 12, and 16 having the same problem that there is no available budget for duty travel. Therefore, the implementation of the above activities is waiting of the signing of the Amendment 4 of CTC WINRIP contract. The activities progress of the Third Party Monitoring TPM from January 2013 until March 2016 , as shown in Appendix H2. 6.4.4 Complaint Handling System CHS The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are five main components as follows: • Data Entry. • Complaint Registration. • Complaint Assessment. • Field Clarification and Analysis. • Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the web site of WINRIP and provided ACAP inputting data in the web site has ready to be operated. However these applications still continuously to be refined by considering input from various parties. The CHS team has been monitored and noted the public complaints via website of Sytem Informasi