Letter Database System, used to record all information of incoming and

Western I ndonesia National Roads I mprovement Project 6 - 2 No. Action By Whom Updated Status March 29, 2016 New Deadlines Bank s review Geotechnic and Stability and CTC procurement system 13. Send the RfP for the slope stabilization, design, and management to Bank for NOL PMU and CTC • Done • End of April 2016 14. Send to the Bank the request for the extension of the CTC contract PMU and CTC • Done 15. Send to the Bank the response related to the contract modification to the DSC contract end date December 2016 PMU and CTC • End of Feb 2016 • Mid-April 2016 16. Send to the Bank an update of the environmental monitoring table in annex 4, including the information on the quarries PMU and CTC • End of April 2016 17. Send the environmental management and monitoring plans RKPPL for packages 5 and 17 to the Bank PMU and CTC • RKPPL package 0517 will be submit on mid of Feb 2016 • End of April 2016 18. Carry out the workshop on HIV AIDS for new packages PMU CTC DSC • 2 June 2016 Package No.7 19. Send the first environmental management and monitoring implementation reports for all packages under construction to the environmental agencies refer to annex 4 or environmental safeguard compliance table CTCDGH • Packages No.2,4,6,1119 end of April 2016 • Packages No.1,5,7,13,15 17 for of June 2016. 20. Carry out environmental supervision missions jointly with the Environmental Agency in order to make sure contractors comply with their environmental management plans RKPPL PMUCTC Bank Env. Agency • April May 2016 21. Request additional budget for LARAP implementation in 2016 DIPA revision, especially for package 13 PMU • As soon as possible • March 30, 2016 22. Inform the Bank about the measures that will be taken to accelerate LARAP implementation for packages 12, 13, 14, 15, 20 and 21, which is risking to seriously delay the startimplementation of the works PMU and CTC • April 15, 2016 23. Submit to the Bank additional LARAP document for package 16 PMU • Mid-April 2016 24. Submit the IFR for January to March 2015 to the Bank • PMU • May 15, 2016 25. Submit 2015 financial audit report to Bank • PMU and CTC • June 30, 2016 26. Disclose updated procurement plan after Bank approval in the Winrip website linked to MPW Website • PMU • February 5, 2016 • Done 27. Update the newsletter quarterly, including the list of contracts, implementation progress, project related workshops and number, typology and status of complaints • PMU • Every quarter • Noted 28. Send quarterly newsletter to the civil society forum in each project province in hard copy or through an electronic mailing system • PMU • Every quarter • Noted 29. Provide feedback to the formal response to the quality improvement support inspection reports TFAC for packages 2, 3, 4, and 19 • Bank • April 15, 2016 30. Provide a formal follow-up response to quality improvement support inspection reports TFAC for package 1 • PMUDSC • March 31, 2016 31. Provide a formal follow-up response to quality improvement support inspection reports TFAC for package 19 • PMUDSC • April 30, 2016