Western I ndonesia National Roads I mprovement Project 6 - 3
No. Action
By Whom Updated Status
March 29, 2016
New Deadlines
32. Provide a formal follow-up response to quality
improvement support inspection reports TFAC for package 11
• PMUDSC
• May 15, 2016
33. Regularly submit the quarterly progress reports to the
Bank PMU
• Each calendar
quarter •
Noted
6.1.3 Performance Indicators
Key Performance Indicators are developed and agreed between the World Bank and GOI, and will be monitored over the whole project period the changes in variables will be
calculated annually. The set indicators are describe in the project Appraisal Document PAD and the Loan Agreement between the GOI and the World Bank.
The overall progress towards achieving the PDO of increasing the effective use of selected sections of national roads along the Western Sumatra Corridor by reducing road
user costs is considered moderately satisfactory. Progress in implementation has picked up, and there has been an advance with respect to several project indicators. In addition,
a project restructuring is being processed which should bring the project largely back on track.
The PMU provided an update on the achievement of the indicator targets. There has been relatively good progress on three of the five intermediate indicators. For one of the
remaining intermediate indicators on bridge improvement, progress is expected within the next semester. The last intermediate indicator related to institutional strengthening
will be cancelled in the framework of project restructuring. For the PDO indicator on AADT, CTC carried out static traffic counts in March 2015 and confirmed that the original
indicator targets are adequate. The mission refined a few indicators definitionsbaselines and updated some indicator targets to take into account the project implementation
delays. These changes will be reflected in the upcoming project restructuring.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above
the targeted 10,347 vehicles per day in 2013. Shown in Table 11 is the comparison between target and actual estimated AADT.
Table 11 Year Targeted
AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
Western I ndonesia National Roads I mprovement Project 6 - 4
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during March 2016 are as follows:
• Prepared and submitted Training Implementation Reports.
• Prepared Monthly and Bid EvaluationProcurement Reports for Packages 13, 15 and 17.
• Monitoring the implementations of the ESAMP, anti-corruption action plans, complains from
project site, progress of LARAP, procurement activities and financial progress. •
Prepared and issued various letters to PMU and DSC. •
Submitted various Reports to PMU concerning environmental and the status of LARAP implementations.
• Monitored the actual construction progresses of the twelve 12 on-going contract packages and
advised PMU of the current situations of the sub-projects. •
Attended monthly progress meeting and World Bank s presentation of TFAC technical audit findings on Packages 11 and 19.
• Site visit for technical review of road safety audit of Package 3, prepared and submitted Road
Safety Audit Report for Provisional Hand Over PHO stage. •
Finalized draft Amendment No.4 for CTC.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system
covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II,
and will be based in Padang, West Sumatera.
Western I ndonesia National Roads I mprovement Project 6 - 5
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Study on Slope Stabilization Design and Management
This component consists of technical assistance for analytical work of an alternative design for road segment that pass through critical environmental assets and vulnerable areas especially on slope
protection design and management.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month February 2016 summarized below:
Continuing the preparation of some trainings to be implemented on the first opportunity.:
o IFR Training was scheduled to be deliver on the 1
st
week of March 2016; o
PMM Application Training was scheduled on the 3
rd
week of March 2016. o
The RKPPL Training was scheduled on 2
nd
week of April 2016.
Continuing to update the PMM and other training materials as required.
Continuing to ask for confirmation of the mobilization of contractors and consultants staff of the respective packages.
The work during this reporting month was then focused on the following activities:
6.3.1 Continuing to prepare the implementation of three training programs that actually
should had been delivered in November-December last year; i.e:
The fourth 4
th
IFR Training or Training on Preparing Interim un-audited Financial Report IFR
for packages: 07 Indrapura Tapan, 12 Kambang-Indrapura, 08 Batas Kota Pariaman
Manggopoh, and 10 Simpang Empat Sp. Air Balam was initially scheduled to be held on 2
nd
week of December 2015. However, it was postponed by PMU to mid of January 2016, and then was postponed again to March 2016. However, when the invitation letter was submitted
to PMU for approvalsigning on mid of March, this reporting month, it was postponed again and has to wait for the signing of the Amendment 4.
The PMM Application Training
3, initially scheduled for being delivered on the end of November 2015, was postponed to mid of January 2016, and was then postponed again as
the project decided that it would be no training implementation before March 2016 because of duty travel cost problem that required to be re-arranged.
However, at the end of February the Training Team got information that the training could not be delivered yet in
March 2016. It still has to wait until the Amendment 4 being signed.
Western I ndonesia National Roads I mprovement Project 6 - 6
The seventh 7
th
RKPPL Training was scheduled to be carried out in January 2016 However, at the end of December 2015, the project informed that all trainings would not be
delivered earlier than March 2016. It still has to wait for the process of Amendment 4. The work was then focused on preparation, updatingrevision, preparing training
budget plan Amendment 4 etc.
Continue to prepare the implementation of those three training: modifying letter of invitation, checking the training materials, modifying the combination of packages
involved as well as prospective participants as required in compliance with the CTC Timeline, identifying the suitable venues, etc. The delivery of the three trainings still
has to wait the result of Amendment 4 process
Continuing to update the PMM related to the new organization structure of the Ministry of Public Works and Housing as well as the DGH,, new regulation, NCB
procurement , and the experiences of implementing the project up to now.
Asking for confirmation of the mobilization of contractors and consultants in every package. It resulted, based of Status of Civil Works of March 2016, that only 3
packages of our training target that possibly could be addressed by our training in this reporting month, i.e:
~ Package 07 : Indrapura Tapan, status : COW issued on 10 December 2015; ~ Package 08: Bts. Pariaman Manggopoh:: Contract Signed on 28 January 2016;
COW issued end of March 2016. ~ Package 12 : Kambang Indrapura; : Contract signed on 28 January 20126,
Waiting for issuance of COW.
As requested, the updated Action Plans of all CTC Professional Staffs for 6 March 2016 31 December 2017, which refer to the TOR of WINRIP, were collected and were then
submitted to Ka. Satker PAP2PHLN on 21 March 2016.
6.3.2 Progress
In terms of training delivery, again, no training was delivered during this reporting month, so that no one was trained during this time.
However, the preparation of the next training run better, some of the revisions of the PMM were done as required while awaiting for the new decree concerning for instant
the revision of PMU organization. The updated Action Plans of CTC Professional Staffs were collected and submitted to
Ka.Satker PAP2PLN.
