Packing and despatching scripts

5.4 Packing and despatching scripts

You are responsible for packing scripts using the correct packaging and bar-coded labels. Send us your scripts as soon as possible after each exam. If you cannot send them daily, you must despatch all

your scripts at least once a week. You must make sure Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint scripts

reach us by the deadlines shown in section 5.4.2. Keep your scripts in a secure place before sending them. Remember that candidates’ answer scripts are

confidential and should not be read or photocopied by anyone before you send them to us. For packing and despatching internally assessed samples see section 3.6. For instructions on submitting

Cambridge Global Perspectives work, see section 3.7.

5.4.1 Packing scripts

• If you have lots of entries for an exam, you may receive more than one label. If you do, pack the

We provide materials for packing, labelling and scripts so they match the candidate number despatching scripts: attendance registers, script packets, range on the label. Split the attendance register bar-coded labels and labels for courier despatches. so it matches the scripts in each packet.

Please follow these steps when packing scripts. • For each component of Cambridge

1 Invigilators need to complete and sign the Primary Checkpoint and Cambridge Lower attendance register. Add the details of any

Secondary Checkpoint, you will receive one candidates not printed on the attendance register

label for every 120 candidates. If you have more to the bottom. If you need a blank copy of an

than 120 scripts, pack the first 120 scripts in one attendance register use Exam Day – Form 1.

packet with the first label and the remaining

2 Check each script against the attendance register scripts in another packet with the second label. to make sure there is a script for every candidate

Split the attendance register so it matches the marked as present.

scripts in each packet.

3 If a candidate has used a scribe, word processor, If all the candidates for a component are absent, practical assistant or transcript, attach the

you still need to complete and enclose the relevant cover sheet to the front of the script

attendance register in the script packet, attach using a treasury tag or string, not paperclips

the bar-coded label and return it to us. or staples. Download the cover sheets from

• Do not use any bar-coded labels from previous www.cambridgeinternational.org/forms

exam series.

4 Place the scripts and the corresponding attendance • Do not write anything on the bar-coded label or register in a grey script packet. Do not put any

cover it with tape, other labels or anything that other material in the script packet. Send any

would conceal or damage the barcode. other documentation, such as requests for special

• If you do not have a bar-coded label write the consideration, separately by email, for the attention

following information on the packet: centre of the Compliance team.

number, syllabus number, component number,

5 Pack the scripts for different components in separate number of scripts and candidate number range. packets so they match the syllabus and component

6 Place your packets in outer packaging:

number printed on the label. Seal the grey script • You can send script packets for a variety of packets and attach the correct bar-coded labels

components in the same outer packaging. to each packet. These labels identify the contents

• As a precaution do not send scripts for all the of each script packet. The labels are in timetable

components of the same syllabus in the same date order with the labels for non-timetabled

outer packaging.

components printed first. • Please make sure that the outer packaging is Remember: secure so that the contents do not get lost or • Securely fasten your packets of scripts. If one

damaged.

packet is not large enough, use two or more • Each package must not weigh more than 15 kg. packets, but remember to show the candidate

number range in each packet. Put the bar-coded label on the first packet and number each of the packets (for example, 1 of 4, 2 of 4).

Cambridge Handbook 2018 (International) 5 Exam day 95

• If you send several script packets for a variety of If you do not receive labels and you cannot components together, please make sure that the

download them from our website, address all packets are separate within the outer packaging

consignments to:

and that all packets have the correct labels. Cambridge Assessment International Education Packets must never be attached together.

Cambridge Assessment DC10

7 Attach the address labels provided in

Hill Farm Road

the pre-exam despatch to the outer

Whittlesford

packaging. You can download extra labels at

Cambridge CB22 4FZ

www.cambridgeinternational.org/forms.

United Kingdom

2. Attendance register (on the top but inside the packet)

4. Bar-coded label (attached to the outside of the grey script packet)

1. Scripts

3. Individual grey script packet

7. Despatch label (attached to the outside of the outer packaging)

5. Individual script packet

6. Outer packaging

96 5 Exam day Cambridge Handbook 2018 (International)

Outer packaging guidelines

It is important you pack your packet(s) of scripts carefully so that they arrive undamaged. Use strong, suitable outer packaging. Do not put too many packets in each outer package as it may get damaged in transit if overpacked.

Use the despatch label provided.

This parcel contains only written examination answers and is urgently required at Cambridge, England. to Cambridge. Arrangements have been made for immediate clearance by HM Customs and for onwards transmission

Cambridge Assessment DC10 Cambridge International Examinations England Cambridge CB22 4FZ Whittlesford Hill Farm Road

Ensure corners are

IMMEDIATE

secure; use extra

FROM .......................................................................CENTRE

packing tape if necessary.

Do not send script packets

Make sure your outer

Please make sure that

without any outer packaging.

packaging is secure.

your outer package does not weigh more than 15 kg.

Cambridge Associates are responsible for

Administrative forms

sending scripts from their Associate Centres to us, Forms available from

using a courier. Cambridge Associates should make www.cambridgeinternational.org/forms

arrangements with their Associate Centres for receiving their scripts.

• Supplementary Attendance Register: Exam Day – Form 1

Extra guidance

• Script Despatch Label: Exam Day – Label 1 • View our ‘Packing and despatching scripts’ video

at www.cambridgeinternational.org/examday

5.4.2 Despatching scripts

• If a candidate is unwell in the exam room or You must return your scripts at your cost using a

has a potentially contagious disease, go to method that provides a tracking facility. Keep a record

www.cambridgeinternational.org/help and type of the contents of each consignment you send and the

‘soiled scripts’ into the search box for advice on appropriate courier and tracking information.

handling soiled scripts.

You must complete our Script Return Form each time you send us a consignment of scripts. This form

Important dates

will allow us to collect tracking information for your consignments so we can make sure they are returned to

We must receive your Cambridge Primary Cambridge International without delay. We will email

Checkpoint and Cambridge Lower Secondary you a link to the form in the Cambridge Exams Officer

Checkpoint scripts by the following dates:

eNewsletter.

• May series: 5 May 2018

Only use air freight for very large consignments of

• October series: 27 October 2018

scripts. If you do so please contact Customer Services for instructions.