Final entries
2.3 Final entries
You need to submit a syllabus entry for every candidate who is planning to take an exam in the relevant exam series.
We use your entries to work out the number of question papers and exam materials, such as attendance registers and bar-coded labels, we need to send you.
Check your entries carefully before you submit them. We charge late entry fees for any entries or amendments you submit after the entries deadline (see section 2.4). The Cambridge Guide to Making Entries contains syllabus and option codes, as well as detailed instructions for
submitting entries. Make sure you use the correct version of the guide for your series and administrative zone. You can find out which administrative zone you are in at www.cambridgeinternational.org/preparation
Please refer to section 2.3.2.3 for instructions on submitting entries including teaching group codes for Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint.
Remember, do not send entry files by email.
2.3.1 Making final entries Important information (continued)
You can make your final entries using CIE Direct. Instructions are in the Cambridge Guide to Making
• Submitting entries: Submit your entries once Entries which is available in the ‘Support Materials’
you have checked all your entry information. section of CIE Direct and sent to you in hard copy.
Log into CIE Direct, go to the ‘Submit Entries’ section and click ‘Submit Entries’. If you do
Important information
not submit your entries, we will not be able to process them and you will not receive the
• Candidate details: You must enter candidate necessary materials and question papers to names in full as shown on their identity
conduct the exams. It is good practice to submit documents.
If you are entering candidates your entries at least two weeks before the for multiple series, make sure their candidate
entries deadline. This gives you time to check details are the same for all entries.
the entries and amend any errors before the • Previous entry details: A candidate’s previous
deadline, avoiding any late entry fees. entry details are their centre number and their
candidate number from that previous series. You need to provide them if:
Important information
– you enter them for retake exams in the CIE Direct: You will automatically be logged out November series (see section 2.4)
of CIE Direct after 20 minutes of inactivity. – you enter them for a group award over more
than one exam series (see section 2.5.1) – they have taken the AS part of a Cambridge
Extra guidance
International A Level in a previous series and you enter them for the full A Level (see
View our online tutorials on making entries using section 2.5.2)
CIE Direct at
– you make an entry that carries forward their www.cambridgeinternational.org/entries marks from a previous exam series (see
section 2.5.3).
44 2 Entries Cambridge Handbook 2018 (International) 44 2 Entries Cambridge Handbook 2018 (International)
Cambridge Associates/
scripts as it appears on the statement of entry.
Associate Centres
We recommend Cambridge Associates submit
Cambridge Associates/
the entries for all their Associate Centres at least
Associate Centres
two weeks before the closing date. This allows We send statements of entry to Cambridge them time to check the entries and resolve any Associates, who send them to their Associate issues with Associate Centres before our deadline, Centres for checking. Associate Centres should let avoiding any late entry fees. Remember, Cambridge their Cambridge Associate know if they need to Associates should set earlier deadlines for their make any amendments to their entries as soon as Associate Centres to submit final entries
possible.
2.3.2 Confirming entries
CIE Direct allows you to generate statements of
Regulations
entry, candidate entry lists and reports at any point,
(a) You must submit final entries through
to confirm the entry status for each of your candidates
CIE Direct.
and to check your entry information is correct. Click the ‘Check Entries’ tab to access the reports. You
(b) The Head of Centre or Cambridge Associate can also view possible timetable clashes for any of
is responsible for making sure entry data is your candidates by accessing the ‘Timetables’ tab in
accurate, complete and submitted on time. CIE Direct.
(c) You must check that your entry data is correct
2.3.2.1 Entries confirmation despatch
and complete on CIE Direct.
Within two weeks of receiving your final entries we will (d) Between the entries deadline and the late send your entries confirmation despatch. This includes:
entries deadline you can send late entries or changes to entries but you will be charged late
• statements of entry for each candidate
entry fees.
• a candidate entry list showing all your entries by (e) We only accept applications for modified candidate question papers if you have already submitted • a centre summary of entries showing the total
a final entry for the relevant candidate, syllabus number of entries you made for each syllabus and
and component. See section 1.3.7.
option • (f) You must assign one four-digit candidate
a candidate entry warning list showing any potential number to every candidate. This number timetable clashes for individual candidates. cannot be changed after you have submitted
If you do not receive your entries confirmation despatch your entries. Do not assign the same candidate within two weeks of submitting your final entries, email
number to more than one candidate in the same info@cambridgeinternational.org. If you find errors in
exam series.
your entries documents or on CIE Direct, follow the instructions in section 2.4.
2.3.2.2 Statements of entry Statements of entry confirm the entry status for each
of your candidates and form your record of entries, both before and during the assessment. They show the candidate’s details, their syllabuses and entry options, and the dates and sessions of each of their timetabled exams.
Give statements of entry to your candidates, including private candidates, so they can check their entry details. The candidate name shown on the statement of entry is the name that will be printed on statements of results and certificates, so it is important to let us know if there are any errors by following the instructions in
Cambridge Handbook 2018 (International) 2 Entries 45
Only one teaching group code is available for
Important dates
Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint Global Perspectives. We do not
The Cambridge Guide to Making Entries is available provide diagnostic feedback for Global Perspectives from the ‘Support Materials’ section of CIE Direct
syllabuses.
and is sent to you in hard copy. Please submit your entries at least two weeks before the final entries
English as a Second Language
deadline. This will give you time to check your entries and submit any entry amendments to us
E1 E2 E3 E4 E5 E6 E7 E8 E9 before the deadline.
English
June series
E1 E2 E3 E4 E5 E6 E7 E8 • E9 Cambridge Guide to Making Entries sent: End of
October 2017
Mathematics
• Entries can be made from: mid November 2017 M1 M2 M3 M4 M5 M6 M7 M8 M9 • Final entries deadline and application deadline
for candidates requiring modified papers:
Science
21 January 2018
S6 S7 S8 • S9 Final entries deadline for other candidates:
S1
S2 S3 S4 S5
21 February 2018 Global Perspectives (for first tests in October 2018) • Late entries deadline: 17 April 2018
G1
November series
• Cambridge Guide to Making Entries sent: end of Teaching group codes for both English and English as March 2018
a Second Language start with the letter E and need to
be submitted like this on CIE Direct. For diagnostic • Entries can be made from: mid May 2018 feedback, teaching group codes for English as a Second
• Final entries deadline and application deadline Language will appear as L1, L2, L3 etc. The teaching for candidates requiring modified papers:
group codes for English will appear as E1, E2, E3 etc.
1 July 2018 on your diagnostic feedback. If you want a teaching • group name (class name) to appear on your diagnostic
Final entries deadline for first times entries: feedback alongside the teaching group code, you need
16 August 2018 to complete and return Entries – Form 2. A teaching
• Entries deadline for retake entries from the June group name can be anything which will help you to 2018 series only: 21 September 2018
identify the class more easily – for example, you may • Late entries deadline: 21 September 2018
wish to use the name of the teacher who takes the class, or your own internal class name.
2.3.2.3 Entries for Cambridge Primary