Pre-exam and question paper despatches

4.2 Pre-exam and question paper despatches

We send you the following despatches before the exams, depending on your entries. These despatches contain all the materials you need to administer our exams.

1 Early question paper despatch: this is based on your estimated entries. Question papers, confidential instructions and exam materials for specific components, such as practical, project or speaking components where materials are needed before the main timetable period.

2 Entries confirmation despatch: documents confirming the details of your entries.

3 Pre-exam despatch: exam stationery, including multiple-choice answer sheets, key administrative documents, despatch labels, script packets and attendance registers.

4 Question paper despatch: confidential question papers and supporting materials.

5 Bar-coded labels despatch: these labels identify the contents of each script packet you send back to us. We send all despatches to Cambridge Associates. The despatches are labelled for each of their Associate

Centres. Cambridge Associates should pass the despatches to their Associate Centres according to their agreed arrangements.

4.2.1 Dates and contents

The tables below tell you the contents of each despatch for the June and November series and when you can expect to receive them. Remember:

• The despatches and contents match your entries so you may not receive everything listed in the tables. • Do not worry if you do not receive materials for any late or amended entries in main despatches; they will arrive at a later date. • Bar-coded labels for early exam timetabled and non-timetabled components are included in your pre-exam despatch.

Early question papers

• June series: January, February and March 2018 • November series: July 2018

The regulations outlined in sections 4.3 and 4.4 apply to early question papers too. Art & Design question papers

Question papers will be available to download from the ‘My Messages’ section of CIE Direct and the School Support Hub for:

• Cambridge IGCSE Art & Design (0400/01, 02) • Cambridge O Level Art & Design (6090/01, 02, 03) • Cambridge International AS & A Level Art & Design (9704/01).

Please note these question papers will only be available on CIE Direct if you have submitted estimated entries for these components.

For specific dates see the monthly calendars for January and July 2018, which are available at www.cambridgeinternational.org/preparation

Cambridge Global Perspectives Question papers for Cambridge Pre-U Global Perspectives & Research question papers

(9766/03) will be available to download from the ‘My Messages’ section of CIE Direct.

Case study for Cambridge IGCSE We send the case study to centres for immediate distribution to Enterprise (0454/01)

candidates.

Cambridge Handbook 2018 (International) 4 Before the exams 71

Early question papers for speaking tests

Sent at the same time as the Early question papers despatch The regulations outlined in sections 4.3 and 4.4 apply to early question papers too. Speaking Test Cards for Cambridge

For teachers to use when conducting non-coursework speaking tests. IGCSE languages

Speaking Test Teachers’ Notes for Instructions for teachers conducting the non-coursework speaking tests. Cambridge IGCSE languages

You do not need a question paper for: • Cambridge IGCSE First Language English (0500/05)

• Cambridge IGCSE First Language Spanish (0502/05) • Cambridge IGCSE Bahasa Indonesia (0538/03) • Cambridge IGCSE Chinese as a Second Language (0523/02) • Cambridge IGCSE Urdu as a Second Language (0539/05)

• Cambridge International AS & A Level languages other than English. All the materials you need for these speaking tests are in the 2018 syllabus booklets, including: • component requirements

• mark scheme • administrative guidance.

Download the Nomination of Oral Examiner Form (Cambridge International AS & A Level only) and Working Mark Sheet from the samples database (www.cambridgeinternational.org/samples).

Confidential instructions

Sent at the same time as the Early question papers despatch

You must store these instructions in the same way as question papers. See sections 4.3 and 4.4. You must also follow the regulations for the conduct of practical exams in science syllabuses detailed in section 5.7.1.

Confidential instructions for These instructions enable the member of staff in charge of the laboratory practical exams in science syllabuses to carry out proper preparations before the exam.

Entries confirmation despatch

• June series: February/March/April 2018 • November series: July/August/September 2018

Candidate statements of entry One for each candidate showing their details, syllabuses, entry options and the date of their exams. Give the statements to the candidates and ask them to check they are correct. If any details are incorrect, follow the instructions in section 2.4 of this handbook.

Candidate entry list

Shows all your entries by candidate.

Centre summary of entries

Shows all your entries by syllabus and option.

Candidate entry warning list

Highlights any potential timetable clashes.

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Pre-exam despatch

• June series: Mid March 2018 • November series: Mid September 2018 In your pre-exam despatch you will receive a Cambridge Pre-exam Despatch Guide, which explains what you

need to do with each item. We will also send the guide in the Cambridge Exams Officer eNewsletter and you can download it from www.cambridgeinternational.org/beforetheexams

Exam stationery

Grey plastic script packets To return scripts or internally assessed samples. There are four different sizes depending on the materials you are sending. You will also receive an A1 packet for the return of Art & Design work.

Graph paper

For specific components. The number of sheets required per candidate is detailed in the additional exam materials database (www.cambridgeinternational.org/database).

Formulae and statistics tables Reference guides for candidates taking mathematics or statistics exams containing important formulae and tables. One table per candidate for specific exams.

Chemistry data booklets (Cambridge Reference guide for candidates containing important formulae and tables. International AS & A Level)

One book per candidate for specific exams.

Administrative forms and other materials

Notice to Candidates and Candidate These posters outline our exam rules and regulations for candidates. Warning poster

Before the exam period starts, make sure you display a copy of both posters outside and inside all exam rooms. Download extra copies from www.cambridgeinternational.org/examday

Forecast Grade Forms (F1) If you do not submit forecast grades through CIE Direct, pass these pre- printed forms to the relevant teachers to complete. Instructions are on the back of the form.

Attendance registers for non- To record the presence of each candidate at the start of the exam. If any timetabled and timetabled exams

of your candidates are not on the attendance registers, add them to the bottom. Return the top copy with the scripts in the script packet. Keep the bottom copy for your own records.

Internal Assessment Mark Sheets If you do not submit internally assessed marks through CIE Direct, (MS1)

pass these pre-printed forms to the relevant teachers to complete. Instructions are on the back of the form.

Return envelope for forecast grades To return Forecast Grade Forms and Internal Assessment Mark Sheets. and internally assessed marks

Multiple-choice answer sheets For multiple-choice tests, individual pre-printed answer sheets are provided for each candidate.

Assessment forms for practical tests For practical exams in ICT.

Despatch and identification labels

Return labels

Attach to the outer packaging when you return scripts to us.

Bar-coded labels for internally Bar-coded labels identify the contents of each packet and allow packets assessed and non-timetabled

to be tracked at every stage of the marking or moderation process. Place components

the scripts or samples in the grey script packets then attach the relevant bar-coded label to the front of the packet.

Labels for returning internally Attach to the outer packaging when you return internally assessed assessed samples

samples to us for moderation.

Cambridge Handbook 2018 (International) 4 Before the exams 73

Despatch and identification labels (continued) Identification labels

Attach to individual pieces of internally assessed work you send us for moderation.

Cambridge IGCSE Art & Design Attach to individual pieces of work for Cambridge IGCSE Art & Design identification labels

Question paper despatch

• June series: Mid April 2018 • November series: Mid September 2018

Store the contents of this despatch securely and do not open the question paper packets. See sections 4.3 and

4.4 for our full regulations. Question papers and supporting

Confidential question papers and supporting materials for each exam materials

component.

Bar-coded labels despatch

• June series: Mid April 2018 • November series: Late September 2018

Bar-coded labels for timetabled and Bar-coded labels identify the contents of each script packet and allow non-timetabled components

packets to be tracked at every stage of the marking process. Place the scripts in the grey script packets then attach the relevant bar-coded label to the front of the packet.

Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint

The tables below tell you the contents of each despatch for Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint, and when you can expect to receive them.

Remember: • The despatches and contents match your entries so you may not receive everything listed in the tables.

• Do not worry if you do not receive materials for any late or amended entries in main despatches. They will arrive at a later date.

Entries confirmation despatch

• May series: March 2018 • October series: September 2018

Candidate statements of entry One for each candidate showing their details and syllabuses. Give the statements to the candidates and ask them to check they are correct.

Candidate entry list

Shows all your entries by candidate.

Centre summary of entries

Shows all your entries by syllabus.

Pre-exam and question paper despatch

• May series: From mid March 2018 • October series: From early September 2018

Attendance registers To record the presence of each candidate at the start of the test. If any of your candidates are not on the attendance registers, add them at the bottom of the register. Return the top copy with the scripts in the script packet. Keep the bottom copy for your own records.

Grey plastic script packets

Use these packets to return scripts after the tests.

74 4 Before the exams Cambridge Handbook 2018 (International)

Pre-exam and question paper despatch (continued) Bar-coded labels

Bar-coded labels identify the contents of each script packet and allow each packet to be tracked at every stage of the marking process. Place the scripts in the grey script packets then attach the relevant bar-coded label to the front of the packet.

Return labels Attach these labels to the outer packaging when you return scripts to us. Question papers and supporting

Confidential question papers and supporting materials for each test materials

component. Store the contents of this despatch securely and do not open the question paper packets.

4.2.2 Additional exam materials database

For any exam where candidates need additional materials, use our additional exam materials database (www.cambridgeinternational.org/database) to find out:

• which additional materials you need to provide • which exam materials we provide • whether candidates should answer directly on the question paper, on multiple-choice answer sheets or in an answer booklet provided as an insert in the question paper.

The database also contains information on the use of dictionaries and calculators, and the standard materials candidates need for every Cambridge International exam.

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