Western I ndonesia National Roads I mprovement Project 6 - 7
Most chapters the PMM were updated in compliance with new nomenclatures, new
decisions and circulars, including the DGH Circular No. 02SEDb2016 that replaced the previous Circular No.18SEDb2012 regarding the Procedure of Contract Modification.
Chapter 2 has not been updated yet, awaiting for the DGH decree concerning the new PMU organization. The last draft of updated was submitted to PMU to be considered
for socializing the PMM except chapter II.
6.3.3 Activities Plan for next month July 2016
Continuing to update the PMM related to the new organization structure of the Ministry
of Public Works and Housing as well as the DGH new regulation, NCB procurement , and the experiences of implementing the project up to now as required, to have a Final Draft
of PMM Revision 2.
Continuing to ask for confirmation of the mobilization of contractors and consultants
staff of the respective packages for scheduling the implementation of the related training programs.
Making preparation of the implementation of training programs for the rest packages.,
as being scheduled.
Implementing the 5
th
IFR Training for packages 14, 20, and 21 in the 3
rd
week of July in Padang.
6.4 Anti Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are to implement the Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial
Western I ndonesia National Roads I mprovement Project 6 - 8
complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Officer has a
major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been
provided necessary information in the Project Implementation Plan PIP, Project Management Manual PMM on their website, and in the bidding documents, such as contract point for
complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to
enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display
critical information on WINRIP to enhance both internal and external monitoring of the project
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect are as follow:
The selection and establishment of CROs for all 19 packages was completed on November 2015.
In June
2016 the CROs for Packages 10 and 16 are awaiting the issuance of the announcement of the tender winner of the World Bank and MPW, and this document is for the attachment of their
Observation Report on Bid-Opening process. The activities progress of Community Representative Observers CROs from
January 2013 until
June 2016
, as shown in Appendix H1.
6.4.3 Third Party Monitoring TPM
The Third Party Monitoring TPM component activity during June 2016
are as follow:
Community Development team carried out Preparatory Training for TPM of package 07 Indrapura
Tapan and package 08 Batas Kota Pariaman Manggopoh in West Sumatera
Province, in Padang on June 9, 2016. The Training was held in Meeting Room BBPJN II Padang, Jalan Jati No. 109 Padang, and opened
by Kepala Bidang Peralatan dan Pengujian Mr. Kamal Abdul Naser on behalf of the Head of BBPJN II Padang, and accompanied by PPK 15 Mr. Paides Tabril.
The Objectives of this training are to provide the basic information necessary to support the implementation of the project, so that the TPM personnel can implement monitoring in
accordance with the provisions and procedures prescribed. Completed the training, participants are expected to:
-
Explaining about ACAP and its implementation;
Western I ndonesia National Roads I mprovement Project 6 - 9
-
Describe the scope of monitoring on the construction works by the TPM;
-
Describe provisions on reporting and financial accountability. The training contents include:
-
Anti-Corruption Action Plan - ACAP from PMM Chapter. 11;
-
The scope of TPM responsibility;
-
Introduction of Disclosure and Transparencies, Complaint Handling System CHS, and Website of WINRIP,
-
Monitoring on management of the contract implementation;
-
Monitoring on implementation of the Roads Construction Management, Technical Works, Environmental and Social Aspects;
-
Monitoring Implementation Reporting by TPM, and
-
Financial Accountability; The main target group is the TPM team of Package 07 from State Polytechnic of Padang and
TPM team of Package 08 from Bung Hatta University UBH Padang, as well as of other elements related to the construction project, namely National Roads Implementation Agency BBPJN II
Medan, SatkerPIU of National Roads Implementation; PPK related package; DSC Consultant and Field Supervision Consultant. Twenty four 24 trainees were invited but, only twenty two
22 were able to attend, as shown in next table.
No Groups of Participants
Invited Attending
Remarks 1
BBPJN II Padang 2
5 2
Satker PJN Reg. I 2
- -
3 Satker PJN Reg. II
2 -
- 4
PPK 10 Pack. 08 2
1 Staf PSNI.
5 PPK 15 Pack. 07
2 2
PPK and Ka. TU 6
TPM Team Package 07 3
3 Politeknik Negeri Padang
7 TPM Team Package 08
3 3
Univ. Bung Hatta UBH 8
Design and Supervision Consultant DSC -
1 Acting Team Leader
9 Supervision ConsultantsField Team P. 07
2 2
SSE and QE 10
Supervision ConsultantsField Team P. 08 2
2 SSE and QE
11 Contractors Pack. 07 PT. Adhi Karya Persero
2 1
SM 12
Contractors Pack. 08 PT. PP - STATIKA 2
2 DGS and SM
TOTAL : 24
22
The Facilitators who delivered the Training were from CTC professional Staff Specialist who were responsible on its subject matters. The Facilitators were Community Development Officer
Mr. Yakobus, MIS Specialist Mr. Sony Thamrin, Quality Assurance Engineer Mr. Uray A. Manaf, Assistant Community Development Officer Ms. Astrini Primanita and two official from
Satker PAP2PHLN Mr. Marjan and Mr. Heru F.
Community Development team monitored the TPM activity on package 05 Simpang Rampa Poriaha and package 15 Sibolga
Batas Tapanuli Selatan in North Sumatera Province, on June 20 - 22, 2016.
