Western I ndonesia National Roads I mprovement Project 5 - 3
a.
File Storage Server, used to stored all files of report and other document. Please check the URL address
http:storage.winrip-ibrd.com .
b.
Document Management System DMS, used to record all information of letter and document files. The URL address of the DMS application will be at
http:dms.winrip-ibrd.com . The DMS have 2 main modules below:
1. Letter Database System, used to record all information of incoming and
outgoing letter.
2. Document Library System, used to record all information of document and
report files.
Western I ndonesia National Roads I mprovement Project 6 - 1
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
During the month, there was no implementation review mission nor site visit. The regular monthly meeting to review the implementation progress and monitoring of key activities on the
Agreed Key Action Plans was not held during the month.
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission
A list of the key actions monitored during the period are listed below.
No. Action
By Whom Updated Status
May 13, 2016 New Deadlines
1. Meeting to discuss the potential contract award decision
of Package 16 PMU WB
• Week of May 16
2. Send signed contract extension of Package 2 and 3 to
Bank PMUCTC
• April 8, 2016
• May 23, 2016
3. Inform the Bank about the steps DGH has takenwill take
in the case of the misrepresentation of facts in the bidding of Package 8 in response to the letter
WINRIP265 of December 9, 2015. If DGH is not taking any steps, please inform us also
PMUCTC •
Consultation with Legal Department
ongoing •
As soon as possible
4. Meeting between PMU, WB and DG BinaKon on the
bidding process of package 10. PMU, WB and
BinaKon •
Week of May 16 5.
Inform the Bank about the plans regarding the Slope Protection in Package 3 check possibility to include it
into the slope protection study PMUCTC
• May 15, 2016
• End of June 2016
6. Meeting on how to deal with the outstanding issues
under package 19 swamp area and additional drainage and slope protection requirements and the
PMUBank •
Week of May 16 7.
Discuss potential option for package 5 needs contract modification of about 50
PMUBank •
Week of May 16 8.
Publish the Request for Manifestation of Interest for the slope stabilization, design, and management for the
Bank s review Subdit
Construction Geotechnics
and Stability and CTC
• LKPP left it up to
MPW to use manual
procurement and MPW e-
procurement system
• Once DGH decided
which procurement system to be used
9. Send the RfP for the slope stabilization, design, and
management to Bank for NOL PMU and CTC
• End of April 2016
• 1st week of June 2016
10. Send to the Bank the revised request for NOL to the
contract modification 1 to the DSC contract end date December 2016
PMU and CTC •
Mid-April 2016 •
27 May 2016 11.
Send to the Bank the 2 DSC contract modification for the price escalation
• July 2016
12. Send to the Bank an updated of the environmental
monitoring table in annex 4 PMU and
CTC •
Done •
30 May 2016 for new version
13. Send the feedback to PMU on the environmental
management and monitoring plans RKPPL for packages 5 and 17.
Bank •
30 May 2016 14.
Carry out the workshop on HIV AIDS for new packages PMU CTC
DSC •
2 June 2016 for Package No.7
15. Send the environmental management and monitoring
implementation reports for all packages under construction to the environmental agencies refer to
annex 4 or environmental safeguard compliance table CTCDGH
• Packages
No.2,4,6,1119 end of April 2016
• Packages
• Packages
No.2,4,6,1119 Done sent to WB by email
12 May 2016
Western I ndonesia National Roads I mprovement Project 6 - 2
No. Action
By Whom Updated Status
May 13, 2016 New Deadlines
No.1,5,7,13,15 17 for of June
2016. •
Packages No.1,5,7,13,15 17
for of June 2016. 16.
Carry out environmental supervision missions jointly with the Environmental Agency in order to make sure
contractors comply
with their
environmental management plans RKPPL
PMUCTC Bank Env.
Agency •
Done
17. Request additional budget for LARAP implementation in
2016 DIPA revision, especially for package 13 PMU
• Done
• Available on June
2016
18. Discuss the possibility to start the works for packages 12
and 14 despite the fact of the limited progress in LARAP implementation
PMUCTC and Bank
• 12: MR-1 of LARAP
payment for 216 PAPs and the
payment for 100 PAPs on May 19, 2016,
• 14: Appraisal
completed. Payment start on July 2016
19. Assess reasons for limited progress in LARAP
implementation for packages 7 and 15 Bank
• 7: due to
concentration to collect the evidence of
payment progress. Payment for the
remaining PAPs 220 on end of July 2016
• 15: There is
constraint because the staff of Local BPN is
limited. The remaining PAP is
1064. Compensation payment target is 200
PAPs per month
20. Make sure LARAP implementation under Packages 20
and 21 is accelerated PMU and CTC
• Appraisal has
been done •
Payment will be started on Mid of June
2016 21.
Submit to the Bank additional LARAP document for package 16
PMU •
Mid -April 2016 •
Done on May 11 2016 22.
Submit the IFR for January to March 2016 to the Bank PMU
• May 15, 2016
• 31 May 2016
23. Submit 2015 financial audit report to Bank
PMU and CTC •
30 June 2016 •
30 June 2016 24.
Provide additional follow-up response to the quality improvement support inspection reports TFAC for
packages 3, 4, and 6 PMUDSC
• 30 May 2016
25. Provide additional follow-up response to quality
improvement support inspection report TFAC for package 1
PMUDSC •
March 31, 2016 •
30 May 2016 26.
Provide additional follow-up response to the quality improvement support inspection reports TFAC for
package 2 PMUDSC
• May 15, 2016
• 30 May 2016
27. Provide a follow-up response to the 2
nd
quality improvement support inspection report TFAC for package
19 PMUDSC
• April 30, 2016
• 30 May 2016
28. Provide a formal follow-up response to the 1
st
quality improvement support inspection reports of TFAC for
package 11 PMUDSC
• May 15, 2016
• 30 May 2016
29. Regularly submit the quarterly progress reports to the
Bank PMU
• Each calendar
quarter •
Noted
Western I ndonesia National Roads I mprovement Project 6 - 3
6.1.3 Performance Indicators
Key Performance Indicators are developed and agreed between the World Bank and GOI, and will be monitored over the whole project period the changes in variables will be
calculated annually. The set indicators are describe in the project Appraisal Document PAD and the Loan Agreement between the GOI and the World Bank.
The overall progress towards achieving the PDO of increasing the effective use of selected sections of national roads along the Western Sumatra Corridor by reducing road user costs
is considered moderately satisfactory. Progress in implementation has picked up, and there has been an advance with respect to several project indicators. In addition, a project
restructuring is being processed which should bring the project largely back on track. The PMU provided an update on the achievement of the indicator targets. There has been
relatively good progress on three of the five intermediate indicators. For one of the remaining intermediate indicators on bridge improvement, progress is expected within the
next semester. The last intermediate indicator related to institutional strengthening will be cancelled in the framework of project restructuring. For the PDO indicator on AADT, CTC
carried out static traffic counts in March 2015 and confirmed that the original indicator targets are adequate. The mission refined a few indicators definitionsbaselines and
updated some indicator targets to take into account the project implementation delays. These changes will be reflected in the upcoming project restructuring.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the
targeted 10,347 vehicles per day in 2013. Shown in Table 6.1 is the comparison between
target and actual estimated AADT.
Table 6.1 Year Targeted
AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
Western I ndonesia National Roads I mprovement Project 6 - 4
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during June 2016 are as follows:
• Monitoring the Implementation of TPM for Packages 5 and 15.
• Preparation of Monthly Progress Report and Bid Evaluation Procurement Report.
• Monitoring the implementations of the ESAMP, anti-corruption action plans, complains from
project site, progress of LARAP, procurement activities and financial progress. •
Prepared and issued various letters to PMU and DSC. •
Submitted various Reports to PMU concerning environmental and the status of LARAP implementations.
• Monitored the actual construction progresses of the twelve 12 on-going contract packages and
advised PMU of the current situations of the sub-projects. •
Assist Co TL DSC to evaluate all of WINRIP BOQ. •
Review technical justification variation order Package 5. •
Attended PCM Package 12. •
TPM Training in Padang. •
Assisted in the preparation of REOI and TOR for the procurement of consultancy service for Technical Assistance for Development of Slope Stabilization Design and Management.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and
Western I ndonesia National Roads I mprovement Project 6 - 5
reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Study on Development of Slope Stabilization Design and Management
This component consists of technical assistance for analytical work of an alternative design for road segment that pass through critical environmental assets and vulnerable areas especially on slope
protection design and management.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month May 2016 summarized below:
Continuing to update the PMM related to the new organization structure of the Ministry of Public Works and Housing as well as the DGH new regulation, NCB procurement , and
the experiences of implementing the project up to now as required. Continuing to ask for confirmation of the mobilization of contractors and consultants
staff of the respective packages for scheduling the implementation of the related training programs.
Making preparation of the implementation of training programs for the rest packages., that would possibly be held after Idul Fitri.
The work during this reporting month was then focused on the following activities:
6.3.1 Continuing to update the PMM for Revision 2, Confirmation of 8 packages progress,
and Preparation of next trainings implementation Asking for confirmtion rraining programs for the rest packages. .after Idul Fitri: IFR Traini, PMMApplication Training,
and RKPPL Training.
Updating the PMM was continued for revision 2. A;ll chapters of the PMM, except chapter
II, have been updated as required related to the new organization structure of the Ministry of Public Works and Housing as well as the DGH new regulation. Also the new circular of
the DGH No.: 02SEDb2016 that replacing previous circular No. 18SEDb2012 concerning the modification of contract, was already included in updated capter 7. While
Chapter II had still not been updated. It should wait for the DGH Decree of the Establishment of the new PMU. Organization.
As the month of June would be mostly in parallel with the month of Ramadhan fasting
month, there would not any training delivery hold during this month. The
Western I ndonesia National Roads I mprovement Project 6 - 6
Implementation of the training would be in July after Idul Fitri, probibly in the last week.
The 4
th
PMM Application Training still had to wait the decision of the PMU. It had then been postponed again until the PMM would be completely revised and legalized as
Revision 2. However, then the CTC suggested the PMU, that while waiting for legalized Revision 2, for the time being we implement the socialization of PMM Draft Revision 2, or
otherwise there would be eight packages commencing the project before the most contents of the PMM being introduced to them.
The OIC of PMU agreed this temporary measure, and scheduled the training for socialization
of PMM Final Draft of Revision-2 would be carried out in the second week of August 2016 in Padang.
Following the PMM schedule, the implementation of 5
th
IFR Training and the 8
th
RKPPL Training would be then scheduled to be held in last week of July 2016 and last week of
August or early September. Both training deliveries would be held in Padang, as all the participants would be from West Sumatera province; i.e: package 14 Painan
Kambang, package 20 Lubuk Alung
Sicincin, package 21 Lubuk AluTapang Kuraitaji; while for PMM included 3 other packages: package 07 Indrapura - Tapan,
package 08 Bts.Kta. Pariaman Manggopoh, and package 12 Kambang
Indrapura.
Continuing the preparationrevision required for implementing the training programs above.
Asking for confirmation of the mobilization of contractors and consultants in every package resulted in that, based of Status of Civil Works of May 2016, still only 3
packages of our training target that possibly could be fully addressed by the training, as follows:
Package No. Package Name
Contract Signed COW
07
I ndrapura - Tapan
26 Nov 2015 10 Dec 2015
08
Bts.Kta.Pariaman - Manggopoh
28 Jan 2016 23 Mar 2016
12
Kambang - Indrapura
28 Jan 2016 23 May 2016
14
Painan - Kambang
- -
20
Lubuk Alung - Sicincin
- -
21
Lubuk Alung - Kuraitaji
- -
6.3.2 Progress
In terms of training delivery, no training was delivered during this reporting month, so
that no one was trained during this time.
However, the preparation of the next training run better, some of the revisions of the PMM were done as required, including replacing the DGH Circular no. 18SEDb2016
with the DGH Circular No. 02SEDb2016, while awaiting for the new decree concerning for instant the revision of PMU organization.
