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Western I ndonesia National Roads I mprovement Project 22
Assistance for Core Team Consultants CTC No: 06-20CTCTALN80431112, dated 5 November 2012.
4.7.3 Publication Disclosure
The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifest in the ACAP
segment of the WINRIP website. This ACAP section has been being designed to attain the best possible transparency of the project.
Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan PIP, Project Management manual PMM on its website, and in the
bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline.
MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of
information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project:
•
Work Plan and Procurement Plan.
•
Quarterly newsletter containing information on the list of contracts, implementation progress, projects related activities, number, types and status of complaints in each
location. The newsletter will also be made available to civil society in hard copy and through electronic mailing system.
•
Mid-Term Review Report, promptly after completion of the mid-term review implementation support is carried out in accordance with the loan agreement;
•
All final audit reports financial or otherwise, including qualified audit reports prepared in accordance with the loan agreement and all formal responses of the
government in relation to such reports. The publication should be done within one month after the report is accepted as final.
•
Contracts awarded with information on general scope of work with location, value, and summary information of the awarded firms contractors. The practice in other
projects demonstrates that disclosure of contracts awarded will help in reducing fraudulent practices
Ministry of Public Works PU maintains a website: http:www.pu.go.id, with a link to ’eproc.pu.go.id’ for information on semi e-procurement or e-procurement. PMU WINRIP
supported by CTC will develop his own website: http:www.winrip-ibrd.com, and with it all the information and data about WINRIP be inputted or uploaded on this site.
In the application of one of the components of ACAP, the public disclosure and transparency, it is necessary to spread information and increase the capacity of all
stakeholders involved in the implementation of this WINRIP project, through a variety of relevant training. The trainings have been expressed in the ToR of CTC WINRIP and
described in the Project Implementation Plan PIP.
One of the major risks to effective project implementation and management derives from the likelihood that project management staff does not have adequate training in or experience of
the management of large-scale projects.
Monthly Progress Report October 2013
Western I ndonesia National Roads I mprovement Project 23
Procedures to mitigate these risks include the need to conduct comprehensive training of staff in all participating entities involved with the procurement, financial management and
supervision of the project.
In response to this need, an Annual Training Program has been prepared, which identifies the major training requirements to be addressed. This program builds on previous training
programs prepared and implemented by DGH to strengthen management staff and support the implementation of loan programs like WINRIP.
Activity of training will be carried out and supported in CTC contract, including the budget which use provisional sum budgets
Internal training of central and regional government staff will be required to support and strengthening administration and management of the project throughout its implementation.
This will help ensure that procedures for procurement, project implementation and monitoring are well understood, to explain the safeguard aspect of the project including the
Anti-Corruption Action Plan ACAP and the Environmental and Social safeguards ESS, and to reinforce technical guidelines as required.
Training will be provided an extension of normal DGH training program as outlined in table below:
No Training Topic
Purpose Target Agencies
Units
Estimated Trainees
Year
1 Procurement Training
Including Provision of ACAP Special Training in procurement
for members of Procurement Committees
Detailed provision of ACAP Procurement
Committees at Provincial Level
30
2 Training In Project
Management Required civil service training
Prospective staff for Satkrer Work Units
20 3
Refresher Training in Project Management
Feedback to Project management staff from wider
experience Satkrer Work Units in
Provinces 60
4 Application of PMM
including other provisions of ACAP
Familiarization with Project Management requirements
Awareness of particular requirements of ACAP
Senior Staff of Provincial Agencies
Administrative Staff Technical Staff
60
5 Financial Management
Reporting Training IFR follows on from PMM
Training Procedures for monthly data
collection, consolidation and reporting for procurement,
Disbursment; Physical Progress Staff of Satkers
Staff of Provincial Financial Agencies
Technical Staff 30
6 Environmental Monitoring
Workshops Review of Results of
Environmental Special Clauses ESCs to be provided by DSC
Provincial Works Agencies
Supervision Consultants
Contractors 30
7 Training of Treasurers
Bravate A Cource Basic civil service training fro
financial officers Project Units Satker in
Provinces 20
Total Trainees Estimated 250
WINRIP project implementation is planned for 3 three years 2013 -2015, the number of trainees is 3 x 250 = 750. It is also possible on the way of time, type or duration of training
