Monthly Progress Report October 2013
Western I ndonesia National Roads I mprovement Project 20
b Discuss update Procurement Plan
c Monitor the compliance with environmental saveguards, confirm update status of
disclosure of project documents, review the contract packages for compliance with the agreed documents and the Bank’s guidelines.
d Monitor the application of social safeguards, confirm update status of disclosure of
project document, review the contract packages, review progress of LARAP implementation,
e Discuss financial management requirements.
The required status and progress of environmental and social documents for WINRIP
Moreover, the contractors when awarded will have to prepare the RK-PPL Rencana Kerja Pengelolaan dan Pemantauan Lingkungan or the Environmental Management and
Monitoring Work Plan as the implementation guidelines for site engineers. The guidelines should be easy to understand, with picture when necessary, so that the construction workers
can follow. Then CTC should evaluate the environmental monitoring report during construction which provide by DSC, every three month. The CTC should also provide
trainings on environmental impact management and mitigation measures for the construction contractor site engineers, the training material should include ECOPs Environmental Codes
of Practices that is already available, as well as the prevention of HIVAIDS programs. The CTC should applied integration of environmental issues on RKLRPL or UKLUPL to
design for include in BOQ These environmental requirements have to be part of the contract agreement with the
construction contractor as the obligation for implementation and its billing for payment
4.7 Anti Corruption Issues 4.7.1 Anti Corruption Action Plan ACAP
ACAP for WINRIP was developed from the previous SRIP experiences. Basically, it has the same main components of involving the Community Representative Observers
CRO in the bid opening and Third Party Monitoring TPM during the construction supervision although modification was made on the selection process of the CROs for
SRIP. Within this plan there are four main pillars as indicated separately below
a
Community Representative Observers CRO
b
Publication Disclosure
c
Complaints Handling System CHS
d
Third Party Monitoring TPM
Monthly Progress Report October 2013
Western I ndonesia National Roads I mprovement Project 21
4.7.2 Community Representative Observers CRO
The Community Representative Observers, required to observe the actual bid opening, were appointed for WP-1 group. All of the CROs were university staff, selected in accordance with
the World Bank suggestion to request assistance from local universities.
CRO is the independent observer who is not related directly or indirectly to the Contractors, Consultants, and Suppliers or not be part of the WINRIP’s management, and not a member
of any political party.
CROs selection procedures: a. Review the criteria and qualifications of candidates for the CRO.
b. Director of Planning, DGH as Chairman of the Project Management Unit, delegated of the authority to the selection of the CRO to the Head of National Roads
Implementation Agency BBPJN Head of Procurement Services Unit Unit Layanan Pengadaan - ULP, hereinafter referred to as Head of Balai.
c. Head of Balai invited CRO candidates from the local universities or colleges. d. Selection of CRO facilitated by Balai BBPJN Procurement Services Unit Unit
Layanan Pengadaan - ULP. e. Elected CRO and substituted CRO must follow the one day training held by the PMU
CTC WINRIP. f. Head of Balai reported the result of CRO selection by attaching the Minutes of Election
Meeting and send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU.
g. Based on the report and a written request from the Head of Balai above, the Director of Planning DGH as the Chairman of PMU signed a Letter of Agreement and the
Decree of the Establishment of CROs.
The duties and obligations of CRO are: a. CRO must be present in any procurement activity Pre-Bid Meeting + Site Visit, Bids
Submission and Opening of Bids, and Announcement of Bids Winner by invitation of the Procurement Committee, and are required to sign the attendance list
b. If the elected CRO unable to attend on procurement activities, then Substituted CRO appointed have to attend these activities.
c. In discharging the Substituted CRO have the same responsibilities as elected CRO. d. The CRO Substituted CRO, after attending the Procurement activities, required to
make a report of hisher activities and submit them to the PMU and CC to the related Head of Balai.
CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works.
In the performance of its duties, the CROs receive transportation cost from their home office to the location of procurement meeting, and also he she also receives per diem or
Out Station Allowance OSA and hotel accommodation if necessary to stay. CROs also got additional charged for their reporting costs. The financing standards adjusted to the General
Cost Standard Standar Biaya Umum issued by the Ministry of Finance.
The CRO’s financing charged to the Contract for Consulting Services for Technical
